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Senior Management Committee Meeting 8-2004

Meeting 8/2004 of the Senior Management Committee will be held at 2.15 pm on Tuesday 14 December, 2004 in the Sir George Lush Room, Ground Floor, University Offices Building 3a, Clayton campus.

Rhonda Hinds
Executive Officer

AGENDA

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

1 Attendance and apologies

Apologies have been received from:

  • Mr Tony Pollock, Vice-President (International)

  • Professor Chris Browne, President, Academic Board

  • Professor Denise Kirkpatrick, Director, Learning and Teaching

  • Professor Ron Weber, Dean, Faculty of Information Technology

In attendance
  • Mr Don Gregg, General Manager, Monash International (for items 3.1, 5.6.1)

  • Mr Jeffrey Smart, Director, Marketing (for item 5.2.2)

  • Professor Donald Schauder, Deputy Dean, Faculty of Information Technology

  • Ms Jill Dixon, Quality Adviser (Support Services), CHEQ (for item 5.6.2)

2 Minutes of Meeting 7/2004

The Minutes of Meeting 7/2004 held on 19 October 2004 have previously been distributed to members. A further copy is attached for approval (Attachment 1).

3 Matters arising from the Minutes

3.1 Vice-President (International) (Minutes item 4.5.2)

Mr Don Gregg will report on:

  • Quality assurance and tuition assurance mechanisms in Singapore.
  • ESOS Review.
  • Registration of overseas agents.

4 Committee Matters

4.1 Review of Terms of Reference

Attached for consideration are a memorandum and the Committee’s Terms of Reference (Attachments 2, 2.1). Professor Richard Larkins will introduce this item.

4.2 Review of Committee Support

Professor Larkins will speak to this item.

5 Vice-Chancellor’s Group

5.1 Vice-Chancellor

5.1.1 Audit and Risk Management

Attached for discussion are a Preamble and covering instructions (Attachment 3) and the following documents relating to Risk Assessment Guidelines for New Ventures and Projects:

  • Preliminary Assessment Worksheet (Attachment 3.1).
  • Risk Management Report (Attachment 3.2).
  • Risk Rating Guidelines (Attachment 3.3).

Mr Greg Connell will introduce this item.

5.1.2 Review of the Faculty of Information Technology

Attached for information is a paper outlining the outcomes of the 2004 review of the Faculty of Information Technology (Attachment 4).

5.1.3 Monash Environment Institute

Professor Larkins will report.

5.1.4 Collaboration and Structural Reform Fund

Dr David Copolov will update members on the CASR application process.

5.2 Senior Deputy Vice-Chancellor

5.2.1 University Planning

5.2.1.1 2004 University-Wide Performance Indicators

Attached are a memorandum (Attachment 5) and the following:

  • 2004 University-wide Performance Indicators Report (Attachment 5.1).
  • Suggested targets to be achieved by 2008 (Attachment 5.2)

Professor Stephen Parker will speak to this item.

5.2.1.2 2005 Annual Plan

Attached are a memorandum (Attachment 6) and the 2005 Annual Plan (Attachment 6.1). Professor Parker will speak to this item.

5.2.1.3 World Ranking of Universities

Attached are a memorandum (Attachment 7) and briefing paper outlining the Jiao Tong and THES global ranking systems (Attachment 7.1). Professor Parker will speak to this item.

5.2.2 Marketing and Public Affairs

Attached are the following:

  • Brand Benchmark 2004 Report (Attachment 8)
  • VTAC Pop Poll Market Share Report (Attachment 9)

Mr Jeffrey Smart will speak to these reports.

5.3 Deputy Vice-Chancellor (Academic)

5.3.1 Enterprise Bargaining Update

5.4 Deputy Vice-Chancellor (Research)

5.4.1 NHMRC/ARC Research Grants Performance

Attached is a report of the University’s performance in NHMRC and ARC Schemes (Attachment 10). Professor Edwina Cornish will speak to this report.

5.4.2 Monash/CSIRO Collaboration

Attached is a report on the status of Monash/CSIRO collaborations (Attachment 11). Professor Cornish will speak to this item.

5.5 Deputy Vice-Chancellor (Resources)

5.5.1 Information Technology Services

Attached is a briefing paper regarding Enhancements to Internet Services for 2005 (Attachment 12). Mr Alan McMeekin will present this item.

5.5.2 Paid Outside Work Policy

Attached for consideration are a memorandum and draft Paid Outside Work Policy (Attachments 13, 13.1).

Ms Alison Crook will speak to this item.

5.5.3 Values, Ethics and Standards Policy for Staff Members

Attached for consideration and comment are a memorandum and draft Values, Ethics and Standards Policy for Staff Members (Attachments 14, 14.1).

Ms Crook will speak to this item.

5.6 Vice-President (International)

5.6.1 International Student Recruitment Outlook and Action Plans

Members received a report on the trend in international student applications at Meeting 7/2004. Mr Gregg will report further on the outlook for 2005 and present an Action Plan for consideration.

5.6.2 Review of International Recruitment

Attached is the Report on the Review of International Recruitment (Attachments 15-15.3). Ms Jill Dixon will present this report.

6. Other Business

6.1 Meeting Dates for 2005

The schedule of Committee meetings for 2005 has been updated to include venues and is attached for noting (Attachment 16).

7 Next Meeting

The next meeting of the Senior Management Committee will be held at 2.15 pm on Tuesday 18 January 2005 in the Council Room, Clayton campus.