Education Committee Meeting 3-2008

Meeting No. 3/2008 of the Education Committee will be held on 11 June 2008 in the Sir George Lush Room, Building 3a, Clayton campus commencing at 3.15pm.

Clare Holland
Acting Secretary

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

Agenda

PART A PROCEDURAL MATTERS

*1 ATTENDANCE AND APOLOGIES

Apologies: Professor Merran Evans, Professor Phil Steele.

In attendance: Ms Natalie Mitchell (for Professor Merran Evans)

*2 ARRANGEMENT OF AGENDA AND STARRING OF ITEMS

Certain items appearing in the agenda have been marked with an asterisk. These are items that appear to need discussion by the committee. Items that do not appear to need discussion are unstarred.

Items may be starred prior to the meeting by contacting the Secretary, or at this point in the meeting. Items of other business will be called for at this point.

Agenda recommendation:

That the unstarred items on the agenda be adopted without discussion and that the actions recommended be taken or the information therein note

*3 MINUTES  pp1-7

The unconfirmed minutes of meeting 2/2008, held on Wednesday 30 April are attached.

Recommendation:

That the Minutes of Education Committee Meeting 2/2008, held on 30 April, be confirmed.

*4 CHAIR’S REPORT

4.1 Update on Monash Passport Program

• Oxfam Agreement
  Document attached for information     pp9-10

4.2 Revised Organisational Model in Education Portfolio

4.3 Establishment of the eEducation Centre

PART B POLICY & COMMITTEE MATTERS

5 MATTERS ARISING FROM THE MINUTES

5.1 Monash Honours Project (minute 4.1 refers)

It is expected that further data on honours trends will be presented at the July meeting of Education Committee.

5.2 Timetabling Policy and Procedures (minute 8.3 refers) pp11-26

Documents attached.

Recommendation:

That Education Committee endorse the Timetabling Policy and approve the Timetabling Procedures for transmission to Academic Board.

5.3 MUFY Results – (minute 11.2 refers)

Members are asked to note that in response to the request for further testing of the regression model used to calculate the proposed MUFY-ENTER conversion, University Planning and Statistics is undertaking further work to be reported at a future meeting.

*6 ACADEMIC BOARD MATTERS – MEETING 3-2008

6.1 Items referred to Academic Board 3-08

The following Education Committee matters were approved at Academic Board meeting 3/2008 on 4th June.

6.1.1 Handbook Policy and Procedures

6.1.1 Amendments to Statute 6.1.2 - Courses and Degrees

*6.2 Matters referred to Education Committee 3-08

Amendment to Discipline Statute.

7 LEARNING, TEACHING AND QUALITY COMMITTEE (LTQC)

7.1 Receipt of Report

Attached is the report of LTQC Meeting 3/2008, held on 8 May 2008.  pp27

Recommendation:

That Education Committee receive and note the Report of Meeting 3/2008 of the Learning, Teaching and Quality Committee.

8 EDUCATION POLICY AND PROGRAMS COMMITTEE (EPPC)

8.1 Receipt of Report   pp29-30

Attached is the report of EPPC meeting 3/2008, held on 13 May 2008.

Recommendation:

That Education Committee receive and note the report of meeting 3/2008 of the Education Policy and Programs Committee.

8.2 Admission to Coursework Programs Policy and Procedures

Education Committee members are asked to note that following the recommendation of the EPPC, further advice on the progress of the proposed amendments to section 11 of the Admission to Coursework Programs Policy would be sought from the University Solicitor’s office. Advice received on another policy matter (see item 8.4 of this agenda) has revealed a need to review the policy and procedures vis-à-vis the governing Statute (6.1.1) and its associated regulations.

As a result, further amendments to the suite of affected documents (policy, procedures, statute and regulations) would be forwarded to the appropriate bodies for approval with the expectation that, in accordance with their respective terms of reference, amendments to the Admissions to Coursework Policy and Procedures be endorsed by the Coursework and Scholarships Admissions Committee (CASC) and proceed to Education Committee. Amendments to the Statute and Regulations would proceed to Academic Board for approval.

8.3 Student Travel Policy and Procedures pp 31-43

Documents attached.

Recommendation:

That Education Committee endorse the proposed Student Travel Policy and approve the proposed Student Travel Procedures.

8.4 Course and Unit Quota Policy and Procedures

Education Committee members are asked to note that subsequent to the EPPC meeting and further to the revisions required in relation to the Admission to Coursework Policy and Procedures (see item 8.2 above), aspects of the Course and Unit Quota Policy need to be incorporated into Statute 6.1.1 and its associated regulations. As a consequence, an amended Unit Quota Policy and Procedures would be returned to EPPC at a future meeting following advice from the University Solicitor’s office. Any amendments to the Statute (6.1.1) would be approved by Academic Board.

8.5 Review of Assessment Statute, Regulations, Policy and Procedures

Dr Cristina Varsavsky reported on the status of the draft assessment policy and it was agreed that a revised document and the draft procedures be returned to the EPPC committee at a future meeting.

8.6 Unit Coding Policy

Ms Glenda Key introduced the item on behalf of the Faculty Managers’ Group, noting that the aim of the policy was to encapsulate high level principles about unit coding and that the detail about how unit codes are to be selected will be contained in forthcoming procedures. It was agreed that the policy be further amended and returned to the committee with draft procedures at a future meeting.

9 EDUCATION TECHNOLOGY COMMITTEE

Receipt of Reports pp 45-48

Attached are the reports of Education Technology Committee meetings 3-2008 and 4-2008 held on 10 April and 15 May.

Recommendation:

That Education Committee note the report of the Education Technology Committee (ETC) meetings 3-08 and 4-08 held on 10 April and 15 May.

[Secretarial note: The recommendation from ETC in relation plagiarism software (meeting 4-08) has been withdrawn pending further discussion].

10 COURSEWORK ADMISSIONS AND SCHOLARSHIPS COMMITTEE

No report.

PART C OTHER ITEMS

*11 OTHER BUSINESS

PART D FACULTY REPORTS

No reports.

PART E NEXT MEETING

12 NEXT MEETING

Meeting 4/2008 will be held on Wednesday 30 July at 3.15pm in the Sir George Lush Room, Building 3a, Clayton Campus. Final submissions for the agenda for this meeting are due by Wednesday, 16 July 2008.