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Monash University > Execserv > Committees > Other-committees > Education > Meetings > 2009

Education Committee Meeting 2-2009

Meeting No. 2/2009 of the Education Committee will be held on 29 April 2009 commencing at 3.15pm. Please note the venue for this meeting only is the Council Room, Building 3a, Clayton campus. Members are advised that the first hour of the meeting will be chaired by Professor Merran Evans and the latter part of the meeting will be chaired by Professor Adam Shoemaker.

Apologies: To Ms Helen Pavlovski on 9905 9005 or helen.pavlovski@adm.monash.edu.au

Mr Michael Fenaughty
Acting Secretary

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

AGENDA

Part A Procedural Matters

*1. Attendance and Apologies

1.1 Apologies: Professors Jayne Godfrey and Bernard Hoffert, Mr Corey Jacobsen.

1.2 In Attendance: Dr David Squire, Senior Lecturer, Faculty of Information Technology (for item 6); Mr Jeff McLean, Senior Lecturer, Department of Management, Faculty of Business and Economics (for item 7).

1.3 Welcome to new observer: Ms Sue Bell has resigned from her position as Executive Principal of Monash College. Ms Jodie Burgess, Deputy Principal, Quality and Innovation will attend and observe Education Committee meetings on behalf of Monash College.

1.4 Welcome to members attending via teleconference: Dr Helen Nesadurai, Senior Lecturer, School of Arts and Social Sciences, Sunway campus, Malaysia, and Professor Peter Schelluch, Deputy Pro Vice-Chancellor, Monash South Africa.

1.5 Nomination to the Learning, Teaching and Quality Committee of a student member of Education Committee

Members are advised that Education Committee student representatives have nominated Mr Corey Jacobsen, Education Vice-President, Monash University Gippsland Student Union, as the student member of the Learning, Teaching and Quality Committee.

Recommendation:

That Education Committee approve the nomination to the Learning, Teaching and Quality Committee of Mr Corey Jacobsen.

*2. Arrangement of Agenda and Starring of Items

Certain items appearing in the agenda have been marked with an asterisk. These are items that appear to need discussion by the Committee. Items that do not appear to need discussion are unstarred.

Items may be starred prior to the meeting by contacting the Secretary, or at this point in the meeting. Items of other business will be called for at this point.

Recommendation:

That the unstarred items on the agenda be adopted without discussion and that the actions recommended be taken or the information therein noted.

*3. Minutes P1-8

The unconfirmed minutes of meeting 1/2009, held on Wednesday 18 February are attached.

Recommendation:

That the minutes of Education Committee Meeting 1/2009, held on 18 February, be confirmed.

Part B Policy and Committee Matters

4. Education Policy and Programs Committee (EPPC)

4.1 Receipt of Report P9-12

Attached is the report of EPPC meeting 2/2009 held on 7 April 2009.

Recommendation:

That Education Committee receive and note the report of the Education Policy and Programs Committee meeting 2/2009 held on 7 April 2009.

4.2 Matters referred by EPPC to Education Committee

4.2.1 Special Consideration Procedures P13-28

Recommendation:

That Education Committee approve the:

changes to subsections 5.6, 6.2.1.1 and 6.2.5.3 and 6.2.6.2 of the revised Special Consideration Procedures; and
inclusion of subsection 6.2.2 of the revised Special Consideration Procedures.

4.2.2 Student Evaluation Policy and Procedures P29-38

Recommendation:

That Education Committee:

endorse the Student Evaluation Policy for transmission to Academic Board; and
approve the Monash Experience Questionnaire and Monash Support Experience Questionnaire Survey Procedures and Unit Evaluation Procedures.

5. Matters Arising from the Minutes

5.1 Freedom of Information and Surveying the Use of Assessment Question Banks throughout the University

Members are advised that a consolidated report will be considered at meeting 3/2009.

5.2 Academic Review Procedures P39-44

Education Committee approved procedures accompanying the Academic Review Policy at Meeting 1/2009. The Research Committee requested amendments to the procedures at its Meeting 2/2009. The revisions requested by the Research Committee are presented here in track mode.

Recommendation:

That Education Committee approve the revised Academic Review Procedures.

5.3 Non-Award Study Policy and Procedures P45-56

Education Policy and Programs Committee Meeting 6/2008 considered the management of audit units and single unit enrolments and established a working party to draft an integrated set of policy and procedures for non-award study at Monash. The working policy prepared a draft policy and procedures that was endorsed by EPPC 7/2008.

Subsequently Education Committee Meeting 7/2008 considered the draft and following feedback from members, the draft was revised.

Recommendations:

That Education Committee:

endorse the proposed Non-Award Study Policy for transmission to Academic Board; and
approve the proposed Non-Award Study Procedures.

*6. Plagiarism at Monash: detection, prevention, and future directions

PowerPoint to follow

LTQC members discussed the issue of plagiarism and the use of plagiarism detection software at Monash at meetings 3/4/5/6/2008 (items 8.4, 3.2, 3.2, and 3.1/4.1 respectively). At meeting 1/2009, Dr David Squire gave a presentation on plagiarism detection and prevention at Monash. Dr Squire will present on plagiarism at Monash and its detection, prevention, and future directions.

Recommendation:

That Education Committee receive and provide feedback on the presentation by Dr Squire.

*7. Mapping Sustainability in the Curriculum Report P57-74

In 2008, a proposal to map sustainability issues at Monash and develop a Talloires Implementation Plan was funded as an Education Portfolio Strategic Initiative. The project was sponsored by the Faculty of Business and Economics, in collaboration with the Monash Sustainability Institute, and undertook a wide range of activities and consultations across the majority of the ten Talloires Declaration action points, throughout the University community. Mr McLean will speak to the item.
Executive Services Note: Members are invited to note that the appendices to the Report can be obtained by contacting the Secretary.

8. Report of the Review of Education Committee P75-84

Recommendations:

That recommendations 1 – 3e be approved for transmission to Academic Board; and
That the revised terms of reference and membership of Education Committee and its subcommittees be approved for transmission to Academic Board.

9. Academic Board Matters – Meeting 1/2009

Items referred by Academic Board Meeting 1/2009.

No items referred.

10. Sunway Campus Education Committee P85-86

Attached is the report of the Sunway Campus Education Committee meeting 1/2009 held on 27 February 2009.

Recommendation:

That Education Committee receive and note the report of the Sunway Campus Education Committee meeting 1/2009 held on 27 February 2009.

11. Board of Studies, Monash South Africa

No report.

12. Learning, Teaching and Quality Committee (LTQC)

12.1 Receipt of Report P87-88

Attached is the report of LTQC meeting 1/2009 held on 19 February 2009.

Recommendation:

That Education Committee receive and note the report of the Learning, Teaching and Quality Committee meeting 1/2009 held on 19 February 2009.

12.2 Matters referred by LTQC to Education Committee

12.2.1 Proposal for the revision of the Unit Evaluation survey P89-92

At its Meeting 7-2008 on 3 December 2008, Education Committee endorsed the Review of the Survey Framework at Monash, subject to rationalisation and review of the university’s survey instruments. The proposal before members was endorsed by LTQC members at meeting 2/2009 and concerns the Unit Evaluation survey which will be next administered at the end of Semester 1 2009.

Recommendation:

That Education Committee approve the proposed revision to the number and wording of items in the Unit Evaluation survey as detailed in the accompanying document.

12.2.2 Academic Programs offered from Multiple Campuses Policy: Faculty Implementation Guidelines and Checklist P93-100

Attached for noting are the guidelines and checklist to assist faculties in the implementation of the Academic Programs offered from Multiple Campuses Policy.

Recommendation:

That Education Committee receive and note the Faculty Implementation Guidelines and Checklist for the Academic Programs offered from Multiple Campuses Policy.

13. Coursework Admissions and Scholarships Committee (CASC)

Receipt of Report P101-102

Attached is the report of CASC meeting 1/2009 held on 19 March 2009.

Recommendation:

That Education Committee receive and note the report of the Coursework Admissions and Scholarships Committee meeting 1/2009 held on 19 March 2009.

14. Educational Technology Committee (ETC)

No meeting held.

Part C Other Items

*15. Chair’s Report P103-104

Professor Shoemaker will brief members on the following:

Learning and Teaching Showcase Series: the draft program for the Learning and Teaching Showcase Series is attached. A poster advertising the first Showcase event will be tabled at the meeting;
Likely outcomes of the Bradley and Cutler Reviews;
Developments in the area of eEducation; and
Update on the selection process for the position of Pro Vice-Chancellor (Learning and Teaching).

*16. Proposal to restructure the Graduate Certificate of Higher Education
P105-108

Members are invited to provide feedback on the proposal to restructure the Graduate Certificate of Higher Education. Dr Bennett will speak to the item.

Recommendation:

That Education Committee receive and provide feedback on the draft proposal to restructure the Graduate Certificate of Higher Education.

17. Revision of the Monash Experience Questionnaire P109-112

Recommendation:

That Education Committee approve the proposed revision to the number and choice of items in the Monash Experience Questionnaire as detailed in the accompanying document.

18. Update on Sessional Academic Support and Development Project
P113-130

Recommendations:

That Education Committee:

Receive and note the progress report on the Sessional Academic Support and Development Project; and
Endorse for Academic Board’s approval the use of the Monash Sessional Training Framework as the reference framework for supporting the development of:
- sessional academic support in faculties across the university, and
- content and materials for the university website on Sessional Academic Support and Development: http://www.odvce.monash.edu.au/projects/sessional/index.html

19. Revision of the Collaborative Coursework Arrangements Procedures
P131-136

Recommendation:

That Education Committee approve the revised Collaborative Coursework Arrangements Procedures.

20. Grade Distributions and Average Marks, 2003-2007 P137-154

Grade distributions and average marks are reported annually to Education Committee to ensure consistency in grading across the University, and to identify and monitor any grading trends. Grading between 2003 and 2007 has been highly consistent for the University as a whole, although there have been differences in grade distributions and average marks between some faculties and campuses.

Recommendation:

That Education Committee receive and note the report on grade distributions and average marks at Monash University, 2003-2007.

21. Summary report on the establishment and amendment/disestablishment of courses and units P155-156

Faculties are required to report on the establishment, amendment and/or disestablishment of all courses and units to Education Committee on a biannual basis for information and central record keeping.

Recommendation:

That Education Committee receive and note the summary report on the establishment and amendment/ disestablishment of courses and units.

Executive Services Note: Members are invited to note that copies of the faculty reports can be obtained by contacting the Secretary.

22. Good Practice Principles for English Language Proficiency for International Students in Australian Universities P157-172

Recommendation:

That Education Committee receive and note the Good Practice Principles for English Language Proficiency for International Students in Australian Universities.

23. Proposal for a Vice-Chancellor’s Award for Honours Supervision
P173-178

Recommendation:

That Education Committee receive and note the proposal by the Honours Project Task Force to establish the Vice-Chancellor’s Award for Honours Supervision.

Part D

Next Meeting

Meeting 3/2009 will be held on Wednesday 27 May commencing at 3.15pm in the Sir George Lush Room, Building 3a, Clayton Campus. Final submissions for the agenda for this meeting are due by close of business on Wednesday, 13 May 2009 to mailto:michael.fenaughty@adm.monash.edu.au