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Education Committee Meeting 3-2009

Meeting No. 3/2009 of the Education Committee will be held on Wednesday, 27 May 2009 commencing at 3.15pm in the Sir George Lush Room, Building 3a, Clayton campus. Members are advised that the meeting will be Chaired by Professor Merran Evans.

Apologies: To Ms Helen Pavlovski on 9905 9005 or helen.pavlovski@adm.monash.edu.au

Mr Michael Fenaughty
Acting Secretary

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

AGENDA

Part A   Procedural Matters

*1.    Attendance and Apologies

1.1    Apologies: Professors Jayne Godfrey, Bernard Hoffert and Adam Shoemaker.

1.2    In Attendance: Associate Professor Jonathan Clough, Director, International, Faculty of Law, and Chair, Discipline Statute Review Working Group (for item 4.2.3); Dr David Squire, Senior Lecturer, Clayton School of Information Technology (for item 9.2.1); Mr Greg Roughsedge, Senior Project Officer and Ms Melissa Dibben, Business Analyst, ITS Applications Services (for item 12).

1.3    Welcome to members attending via teleconference: Dr Helen Nesadurai, Senior Lecturer, School of Arts and Social Sciences, Sunway campus, Malaysia, and Professor Peter Schelluch, Deputy Pro Vice-Chancellor, Monash South Africa.

1.4    Membership:

Sunway Campus Representative

Members are advised that this is the last meeting that Dr Nesaduria will attend. Dr Glenda Crosling, Director of Education Quality and Innovation and Chair, Sunway Campus Education Committee has been nominated by Professor Robin Pollard, Pro Vice-Chancellor, Sunway Campus, as the Sunway Campus representative.

Recommendation:

That Education Committee receive and note the nomination of Dr Glenda Crosling to Education Committee.

*2.    Arrangement of Agenda and starring of items

Certain items appearing in the agenda have been marked with an asterisk. These are items that appear to need discussion by the Committee. Items that do not appear to need discussion are unstarred. Items may be starred at this point in the meeting. Items of other business will be called for at this point.

Recommendation:

That the unstarred items on the agenda be adopted without discussion and that the actions recommended be taken or the information therein noted.

*3.    Minutes    P1-10

The unconfirmed minutes of meeting 2/2009, held on Wednesday 29 April are attached.

Recommendation:

That the minutes of Education Committee Meeting 2/2009, held on 29 April, be confirmed.

Part B    Policy and Committee Matters

4.    Education Policy and Programs Committee (EPPC)

4.1    Receipt of Report    P11-14

Attached is the report of EPPC meeting 3/2009 held on 12 May 2009.

Recommendation:

That Education Committee receive and note the report of the Education Policy and Programs Committee meeting 3/2009, held on 12 May 2009.

4.2    Matters referred by EPPC to Education Committee

4.2.1   Amendment of Statute 6.2 - Exclusion for unsatisfactory progress or inability to progress    P15-28

Recommendations:

That Education Committee endorse for transmission to Academic Board:

  • the amendments to Statute 6.2 providing Academic Progress Committees with the ability to impose terms and conditions on a student’s enrolment without a formal hearing; and
  • the amendment to the Regulations pursuant to Statute 6.2 whereby for the purposes of imposing terms and conditions, the membership of the Academic Progress Committee is made up of teaching staff of the faculty only.

*4.2.2    Final Report of the Assessment Policy Working Party      P29-64

Associate Professor Varsavsky will speak to the item.

Recommendations:

1. That Education Committee:

A. Endorse the draft Statue (Appendix 3) and regulations (Appendix 4) for transmission to Academic Board.
B. Endorse the draft Assessment in Coursework Policy (see Appendix 5) for transmission to Academic Board.
C. Approve the draft Unit Assessment Procedures (see Appendix 6), effective 15 February 2010.
D. Endorse the amendment of the Grading Policy to remove the NP grade from the standard unit grading schema as of 15 February 2010.
E. Approve amendments to the Special Consideration Procedures to reflect terminology in the draft regulations, i.e. end-of-semester special consideration be referred to as “deferred final assessment” and that in-semester special consideration be referred to as “special consideration”.
F. Request the South African campus to draft external moderation procedures and provide these to Education Policy and Programs Committee for comment and endorsement.
G. Endorse a two-stage approval process of the examinations regulations, where the regulations in Appendix 4 be transmitted to University Council for approval and once the Statute is approved by the Minister, that the regulations be amended (as per Appendix 7) to ensure there is no overlap between the statute and regulations.
H. Endorse the proposed policy and procedures as replacements for the following policies and procedures currently in place:

  • Alternative Arrangements for Assessment Policy and Procedures.
  • Assessment of Coursework Policy and Procedures.
  • Blind Marking of Examinations Policy and Procedures.
  • Examinations Policy and Procedures.
  • Extra Exam Time For NESB Students Policy.
  • Graduate/Postgraduate Assessment Policy.
  • Result Upload & Amendment Policy and Procedures.

2. That Education Committee note that:

A. following the completion of the work of the Honours Taskforce that it will be necessary to ensure that recommendations relating to assessment of thesis units are linked to the Assessment Policy and Procedures and, if necessary, that any consequential changes are made to existing policy, procedures and regulations. In addition, this material will need to be reviewed to assess whether it should be adopted with regards to thesis units in postgraduate coursework programs.
B. further work will be undertaken on remarking of assessment tasks and the alternation of grades in exceptional circumstances. (This will be presented to the July EPPC meeting).
C. the policy on Units and Courses Offered from More than One Campus will require review to reflect changes made to assessment procedures.

*4.2.3    Progress Report of the Discipline Statute Review Working Party    P65-122

Attached for feedback is a progress report of the review of Statute 4.1 – Discipline from Associate Professor Jonathan Clough, Chair, Discipline Statute Review Working Group. Associate Professor Clough will speak to the item.

Recommendation:

That Education Committee provide feedback to Education Policy and Programs Committee on proposed reforms to Statute 4.1 Discipline prior to the re-drafting of the Statute and Regulations.

4.2.4    Unit Guide Policy and Procedures    P123-132

Recommendations:

That Education Committee:

  • endorse the Unit Guide Policy for transmission to Academic Board; and
  • approve the Unit Guide Procedures.

5.    Matters Arising from the Minutes

6.    Academic Board Matters – Meeting 2/2009

No items referred.

7.    Sunway Campus Education Committee    P133-134

Attached is the report of the Sunway Campus Education Committee meeting 2/2009, held on 10 April 2009.

Recommendation:

That Education Committee receive and note the report of the Sunway Campus Education Committee meeting 2/2009 held on 10 April 2009.

8.    Board of Studies, Monash South Africa

No report.

9.    Learning, Teaching and Quality Committee (LTQC)

9.1    Receipt of Reports    P135-138

Attached are the reports of LTQC Meetings 2/2009 and 3/2009 held on 2 April 2009 and 7 May 2009 respectively.

Recommendation:

That Education Committee receive and note the reports of the Learning, Teaching and Quality Committee Meetings 2/2009 and 3/2009.

9.2    Matters referred by LTQC to Education Committee

*9.2.1   Plagiarism at Monash: detection, prevention, and future directions

At LTQC Meeting 1/2009, Dr David Squire presented on the detection and prevention of plagiarism, in particular the Damocles plagiarism detection software. LTQC referred consideration of the topic to Education Committee and Dr Squire will present on plagiarism at Monash and its detection, prevention, and future directions.

Recommendations:

That Education Committee:

  • receive and provide feedback on the presentation by Dr Squire; and
  • refer consideration of plagiarism at Monash and its detection, prevention and future directions to Academic Board.

9.2.2    Course Experience Questionnaire optional scales   P139-146
Recommendation:

That Monash include the optional Graduate Qualities Scale in addition to the core scales in the administration of the next CEQ questionnaire.

10.    Coursework Admissions and Scholarships Committee (CASC)

No report.

11.    Educational Technology Committee (ETC)

No report.

Part C    Other Items

*12.    Demonstration of the Business Intelligence Education Module

The Business Intelligence Education Phase Working Group is developing an integrated set of applications and technologies for gathering, storing, accessing and analysing information to help Monash make timely and informed business decisions in relation to education activities. Mr Roughsedge will demonstrate the Business Intelligence Education Module.

Recommendation:

That Education Committee receive and comment on the Business Intelligence Education Module.

13.    Costing model for new courses offered at offshore campuses    P147-152

Recommendation:

That Education Committee receive and approve the costing model for new courses offered at offshore campuses, as detailed.

*14.    Education indicators for the Academic Performance Standards Framework    P153-162

The documents accompanying this item are confidential and not for circulation or distribution.

Recommendations:

That Education Committee members provide feedback on the draft Education Indicators and Metric Framework documents, and in regards to the particular issues outlined above, to Cecilia.Hewlett@adm.monash.edu.au by COB 3 June.

15.    Vice-Chancellor’s Awards for Teaching Excellence 2009     P163-164

Attached for the information of members is a flyer calling for nominations for the Vice-Chancellor’s Awards for Teaching Excellence 2009. Faculty members are invited to implement a faculty process for identifying high performing staff. Further information is available at http://calt.monash.edu.au/Quality/dt-award-2009.html

16.    Centre for the Advancement of Learning and Teaching 2009-2010 Operational Plan    P165

Members are invited to note the Centre for the Advancement of Learning and Teaching Operational Plan 2009-2010.

Part D    Next Meeting

Meeting 4/2009 will be held on Wednesday 12 August commencing at 3.15pm in the Sir George Lush Room, Building 3a, Clayton Campus. Final submissions for the agenda for this meeting are due by close of business on Wednesday, 29 July 2009 to mailto:michael.fenaughty@adm.monash.edu.au