Meeting No. 2/2000 of the Education Committee was held on Wednesday, 22 March 2000 in the Sir George Lush Room, Administration Building 3A, Clayton Campus, between at 10:00am and 11:25am.

Ms K Wilson-Reid

Executive Officer

There were present: Professor M Evans (Acting Chair), Associate Professor D Garrioch, Dr D Cuthbert, Mr K Bensley, Associate Professors A Farley, L Nethercott, K Ng and J Hurst, Mr C Avram, Associate Professor S Campbell, Professor G Taylor, Associate Professor M Sim, Dr K Stewart (alternate for Associate Professor L Roller), Professors M King, J Harris, G Webb and L Johnson, Ms M Lamb, Ms J Nicholas, Mr D Feldman and Ms C Hortis.

In attendance were: Mr P Yates, Mr C Vernon, Mr P Lawford and Ms K Wilson-Reid.

Professor M Evans Chaired this meeting on behalf of Professor A Lindsay, who was an apology for the meeting.

The Chair welcomed Associate Professor M Sim, Ms J Nicholas, Mr D Feldman and Ms C Hortis, as new members of the Committee, and Mr G Nagtzaam, as an observer for Meeting 2/2000 – item 6.

In relation to item 15.2, members noted that replacement pages had been tabled for agenda pages 237 and 238. (Copies of the replacement pages are attached to these minutes for information at Attachment A).

Apologies for this meeting were received from Professor A Lindsay, Associate Professor P Gronn, Dr K Macrae, Associate Professors M Morgan and L Roller.

The Committee noted that certain items had been starred as requiring discussion. At the meeting, item 9 was nominated as an additional item to be starred.

The Committee endorsed the recommendations for all items other than those starred.

The Committee approved the Minutes of Meeting 1/2000 held Wednesday, 2 February 2000, which had been circulated separately.

The Committee noted that with the exception of the item detailed below, each recommendation in the Report of Education Committee Meetings 8/99 and 1/2000 had been approved by the Academic Board as recommended.

Major Amendment to the Bachelor of Music (refer item 9.2.1 of Education Committee agenda/minutes 8/99):

This major amendment recommended that the Bachelor of Music be brought into alignment with the Arts Faculty's requirement for a standard 6 credit point allocation for every undergraduate subject. The major amendment was approved by the Academic Board subject to resolution of some outstanding issues which were raised at that meeting. A memorandum from the Secretary to Academic Board, Mr T Calder, detailing the Academic Board’s resolution in relation to this matter, was circulated for information (agenda page 1).

Secretarial Note: Subsequent to the meeting, revised documentation for the major amendment to the Bachelor of Music was forwarded by the Dean of the Faculty of Arts and approved, on behalf of the Academic Board, by the Chair, Professor A Lindsay. A copy of the revised documentation is attached to these minutes for information. (Attachment B)

At its Meeting 4/99, the Education Committee requested that a small working group give consideration to the University’s current graduate attributes as an item to be included on a future agenda of the Education Committee. The graduate attributes appear in Leading the Way – Monash 2020, the Learning and Teaching Plan and the draft Supporting Document for the Course and Subject Proposal Proformas as prepared by the Education Committee Procedures Review Working Party. It was envisaged that the University’s graduate attributes would be re-considered with a view to incorporating the key elements of the University’s strategic directions, and then re-cast into a consistent format.

At its Meeting 7/99, Education Committee endorsed preliminary recommendations which were contained in an initial report on Graduate Attributes, with some further suggestions for incorporation, and requested that the working group progress to the next stage of re-casting of the University’s graduate attributes.

A Second Progress Report of the Working Group on Graduate Attributes was circulated for the Committee’s consideration (pp 3-14). (A background paper, which included extracts of Monash’s graduate attributes as defined in Leading the Way – Monash 2020 and the Learning and Teaching Plan, was also circulated for information.)

It was agreed that consideration of the second Progress Report of the Working Group on Graduate Attributes should be deferred until a future meeting. This would allow members more time to consider the report and provide any feedback they may have to the Executive Officer prior to the item being considered. It was also noted that comments would be forwarded by the Faculty of Business and Economics, as that faculty had investigated issues in relation to graduate attributes as a Lead Site activity.

At its Meeting 3/99, the Education Committee established a Working Party on Exclusion for Unsatisfactory Academic Progress to review the University's exclusion and exclusion appeals policies and procedures. The draft report of the working party was made available on the web for viewing prior to Meeting 8/99 of the Education Committee. Following receipt of a verbal interim report at that meeting from the Chair of the Working Party, Associate Professor J Hurst, members made the suggestions below relating to processes that could be followed to ensure that procedural irregularity did not occur:

participation of a member of the Exclusion Appeals Committee at a faculty hearing in the instance that a case had been referred back to the faculty due to procedural irregularity of the initial hearing; and

that faculties might have two Academic Progress Committees so that any re-hearing of cases could be undertaken by the second committee, to ensure total impartiality.

At Meeting 8/99, members were also invited to email any queries or comments regarding the report to Associate Professor Hurst.

The Report of the Education Committee Working Party on Exclusion for Unsatisfactory Academic Progress was circulated for consideration in the agenda for Meeting 2/2000 (p 15-46). For further reference, copies of the current Statute, regulations and faculty and central committee procedures were also circulated. The Working Party Report was also made available electronically at the web address below:

http://hawthorn.csse.monash.edu.au/~ajh/ADT/exclusions/report.html

Associate Professor J Hurst introduced this item, highlighting the perceived need throughout the University community for revised exclusion and appeals processes at faculty and central levels. Members noted in particular the recommended change to restrict the grounds for appeal to the Exclusion Appeals Committee of Academic Board, which would consequently allow for the academic decision about exclusion for unsatisfactory academic progress to remain at faculty level. Associate Professor Hurst also informed the Committee that suggestions that had been received at Meeting 8/99 had been incorporated in this final version.

Discussion about various recommendations in the report ensued. In particular, issues were considered in relation to the management of the exclusion process for double degree students, including the rationale for the recommended management of cases involving double degree students (especially those where student progress was unsatisfactory in both components of a double degree course). Concerns about the double degree process were raised by Associate Professor S Campbell, Associate Dean Teaching of the Faculty of Law and a student member, Mr D Feldman. The Committee noted that a double degree program was one formal course, rather than two separate courses, and that progress should be considered in the context of one hearing. (A single hearing also avoided subjecting the student to two separate processes.) The Committee noted that advice was to be sought from the other faculty concerned, whether a student had performed unsatisfactorily in one or both components of the degree, including whether the other faculty wished to allow the student to continue in their component of the double degree course (by admitting the student to that single degree course). The Committee also noted Associate Professor Hurst’s advice that faculties should provide "blanket" advice (in writing) wherever possible about situations where students would be accepted for admission into their single degree component course.

The Education Committee considered and endorsed, for submission to Academic Board, the final Report of the Education Committee Working Party on Exclusion for Unsatisfactory Academic Progress, subject to incorporation of the following amendments:

A copy of the Learning and Teaching Plan Performance Report 1999, which was forwarded by Professor M Evans, Director of Planning and Academic Affairs, was circulated for information (p 47-62).

The Committee noted the Learning and Teaching Plan Performance Report 1999 presented, noting that the document would also be forwarded to the Academic Board. Professor Evans thanked those who had provided information for the Performance Report.

The Education Committee noted the Monash University Library Impact Statement, from January to December 1999, which was circulated (p 63-64).

At its Meeting 8/99, Education Committee received and endorsed revised course and subject proposal proformas (forwarded by the Education Committee Procedures Review Working Party), together with a formal supporting document. The Committee agreed that the majority of comments/suggested amendments which had been received for and considered at that meeting should be incorporated, and the revised documentation should then be used from 2000. Since that meeting, further amendments to the proformas (and consequently the supporting document) were endorsed by the Committee of Associate Deans Teaching (CADeT) at its Meeting 1/2000, to take into account various Callista issues. Further changes may be made to the Support Document following resolution of the matter of the University’s graduate attributes.

Members noted that the revised proformas for course and subject proposals (together with the supporting document) were near completion, including amendments from Education Committee Meeting 8/99 and CADeT Meeting 1/2000, and would be loaded onto the University Secretariat’s website under the Education Committee section shortly.

The Committee agreed that to allow for a transition period following the release of the revised proformas, both the revised versions and the old versions of the proformas would be accepted for evaluation and transmission to the Education Committee for the meeting cycles for Meetings 3/2000 and 4/2000. Members noted advice from the Executive Officer that the new versions of the proformas included additional/amended fields that would have implications for data entry onto Callista. The Committee agreed that where an old version of a proforma was used during this transition period, Faculty Registrars/Managers (or their nominees) would be responsible for ensuring that the additional/amended information requirements were taken into account for the purpose of Callista data entry.

Members noted that Associate Deans Teaching, Faculty Registrars/Managers and other key faculty administrators would be advised via email as soon as the revised proformas were on the website, including details of the relevant URL.

A document was circulated (p 65-104).

The Committee received and noted the Report of Meeting 1/2000 of the Board of the Faculty of Business and Economics held 16 February 2000, noted the Proceedings and considered each item requiring action separately for submission to the Academic Board.

Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Business and Economics to amend the requirement that students commencing the Bachelor of Business and Commerce at the Malaysia campus in 2000 include the following as core subjects:

A document was circulated (p 71-72).

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Business and Economics that the subject ETX2121 Data Analysis in Business, replace ETX2111 Business Data Modelling, in the outer core of the Bachelor of Business (Banking and Finance) and the Bachelor of Business (Accounting)/Bachelor of Business (Banking and Finance), from 2000.

A document was circulated (p 73-74).

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Business and Economics to amend the structure of the Bachelor of Business (Human Resources), from 2000, to:

A document was circulated (p 75-76).

The Education Committee endorsed the proposal of the Board of the Faculty of Business and Economics to amend the course progression for the Bachelor of Business (Management), from 2000, as follows:

10.1.5 Bachelor of Business (Retail Management): New Distance Education Course Progression

A document was circulated (p 77-78).

The Education Committee endorsed for submission to Academic Board the course progression for the Bachelor of Business (Retail Management) offered by distance education from 2000, as proposed by the Board of the Faculty of Business and Economics and detailed in the document presented.

A document was circulated (p 79-86).

The new subjects MGG4XXX Management Field Project, MGG4XXX Perspectives and Paradigms in Management Theory, MGG4XXX Business Consulting and MGG3XXX Introductory Business Research Methods, which were proposed for establishment under item 10.2 of the agenda, related to this specialisation.

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Business and Economics to amend the Bachelor of Business (Honours), specialising in management, to be offered at the Gippsland campus from semester one, 2000.

A document was circulated (p 87-88).

The Education Committee endorsed for submission to Academic Board the proposal to change the titles of the double awards related to the Bachelor of Business and Commerce at the Gippsland and Berwick campuses as detailed below, so as to enable the courses to be entered in the VTAC Guide for 2001:

Handbook entries were circulated (p 89-98).

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Business and Economics to establish the ten subjects listed below:

Documentation was circulated for information (p 99-104).

The Education Committee noted the decision of the Board of the Faculty of Business and Economics to make major and minor amendments to subjects as detailed under items 4 and 6 of the Faculty Board Report and the documentation presented.

A document was circulated (p 105-106).

The Education Committee received the Report of Meeting 1/2000 of the Board of the Faculty of Engineering, held 8 March 2000, and considered the items requiring action separately for submission to the Academic Board.

Documentation was circulated (p 107-112).

(Members noted that a copy of the full subject amendment documentation involved with this proposal was available upon request to the Executive Officer.)

The Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Engineering to amend the Master of Engineering Science in Process Integration, involving an extension of the mode of enrolment to include on-campus to distance education, as detailed in the document presented.

The Education Committee noted the decision of the Board of the Faculty of Engineering to make the minor amendments to subjects as detailed under item 2 of the Faculty Board Report presented.

The Engineering Faculty Board had approved the disestablishment of forty-nine "old Bachelor of Engineering" first and second level Clayton subjects. Due to the introduction of the new Bachelor of Engineering degree structure, subjects previously offered at the Clayton campus were no longer required. Each Engineering Department, and the Departments of Mathematics & Statistics, Chemistry and Physics, had approved the disestablishment of their respective subjects. The Faculty Board also approved the disestablishment of another seventeen subjects formerly offered in the old Bachelor of Engineering program at the Caulfield campus.

The Education Committee endorsed the proposal of the Board of the Faculty of Engineering to disestablish the sixty-six subjects listed below:

A document was circulated (p 113-116).

The Education Committee received the Report of Meeting 1/2000 of the Board of the Faculty of Information Technology, held 8 March 2000, noted the Proceedings and considered each item requiring action separately for submission to Academic Board.

Documentation was circulated (p 117-124).

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Information Technology to establish the Bachelor of Multimedia Computing, to be offered at the Gippsland campus via distance education and on-campus at the Berwick campus, commencing semester one, 2001.

The Education Committee noted the decision of the Board of the Faculty of Information Technology to amend the Bachelor of Digital Systems, to allow students to choose either COT2001 or CSE3318 in satisfaction of the requirement for COT2001 within the communication sequence of the Bachelor of Digital Systems.

The Education Committee noted the decision of the Board of the Faculty of Information Technology to amend the Bachelor of Information Systems by altering the course structure to allow CSE3200X to be taken as a subject within that degree.

Handbook entries were circulated (p 125-132).

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Information Technology to establish the five subjects listed below:

Documentation for the major amendments under this item was circulated (p 133-148).

The Education Committee noted the decision of the Board of the Faculty of Information Technology to make the major and minor amendments to subjects as detailed under items 4 and 5 of the Faculty Board Report and the documentation presented.

A document was circulated (p 149-150).

The Education Committee received the Report of Meeting 2/2000 of the Executive Committee of the Faculty of Law, held 9 March 2000, and considered the item for submission to Academic Board.

A handbook entry was circulated (p 151-152).

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Law to establish the subject:

Documentation was circulated (p 153-220).

The Committee received the Reports of Meetings 1/2000 and 2/2000 of the Board of the Faculty of Medicine, held 2 February and 22 March 2000, and considered each item requiring action separately for submission to the Academic Board.

Documentation was circulated (p 157-172).

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Medicine to establish the Bachelor of Nutrition and Dietetics, to be offered on-campus at the Clayton campus, commencing semester one, 2001.

Documentation was circulated (p 173-188).

The Committee endorsed the proposal of the Board of the Faculty of Medicine to establish the Graduate Diploma in Medical Ultrasound, to be offered by the Department of Radiography via distance education through the Centre for Learning and Teaching Support (CeLTS), commencing semester one, 2001.

Documentation was circulated (p 189-192).

Members noted that documentation for this amendment would also be forwarded by the Faculty to the Offshore Quality Assurance Committee.

Subject to endorsement by the Offshore Quality Assurance Committee, Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Medicine to extend the offering of the Bachelor of Nursing (Post-Registration) to offer the course via distance education in Papua New Guinea, commencing semester one, 2000, as detailed in the documentation presented.

Handbook entries were circulated (p 193-220).

The subjects which were proposed under this item related to the establishment of the Bachelor of Nutrition and Dietetics and the Graduate Diploma in Medical Ultrasound (refer items 14.1.1 and 14.1.2).

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Medicine to establish the sixteen new subjects listed below:

The Education Committee noted the decision of the Board of the Faculty of Medicine to make a minor amendment to the subject BME1141 Social Nutrition, to change the code so that it becomes BND1011.

A document was circulated (p 221-238).

The Education Committee received the Report of Meeting 6/99 of the Board of the Faculty of Science, held 17 November 1999, and considered the items requiring action for submission to the Academic Board.

Handbook entries were circulated (p 223-236).

The Education Committee endorsed for submission to Academic Board the proposal of the Board of the Faculty of Science to approve the subjects listed below as new subjects:

An amendment which was approved by the Science Faculty Board Executive in December 1999 and reported to Meeting 8/99 of the Education Committee contained an error which required amendment. The error related to point III of the amendment to the Bachelor of Science (Environmental Management) and the Bachelor of Science (Biotechnology), which sought to replace the subject GEN2041 with the subject MOL2011. The correct replacement subject for GEN2041 was BIO2011. A document detailing the amendment under this item was circulated for information (p 237-238).

The corrected request for minor amendment to these courses offered in Malaysia was approved by Science Faculty Board at its meeting 1/2000, held 15 March 2000.

The Education Committee noted the minor amendments made by the Faculty of Science to the Bachelor of Science (Environmental Management) and the Bachelor of Science (Biotechnology).

This information was provided by the Faculty of Science in response to a request from Meeting 4/99 of the Education Committee for each faculty to provide details about their policy in relation to invigilated assessment.

The Science Faculty Education Committee agreed that flexibility should prevail and that departments would determine whether or not invigilated assessment was required for subjects. In the case where no such assessment was required, the Departments would ensure that alternate assessment was vigorous and appropriately monitored.

Education Committee noted the policy of the Faculty of Science on Invigilated Assessment as detailed above, noting that the matter of invigilated assessment would be put to the Education Committee as an item for consideration at a meeting in the near future, with responses from each of the ten faculties provided.

A document was circulated (p 239-248).

The Education Committee received the Report of Meeting 1/2000 of the Board of the Victorian College of Pharmacy, held 1 March 2000, and considered the item requiring action for submission to the Academic Board.

A document was circulated (p 241-248).

A query was received by the Associate Dean Teaching of the Faculty of Medicine, Professor G Taylor, about cross-faculty consultation in relation to the course under this item. Members noted the importance of cross-faculty consultation between Associate Deans Teaching wherever a new or amended course or subject involved another faculty.

Subject to consultation with and agreement from the Faculty of Medicine in relation to the proposal, the Education Committee endorsed for submission to Academic Board the proposal of the Board of the Victorian College of Pharmacy to establish the Graduate Certificate in Wound Management, to be offered via distance education, administered by the Centre for Continuing Education (Victorian College of Pharmacy), commencing 1 July 2000.

(Secretarial Note: Cross-faculty consultation in relation to this proposal was in progress at the time for submissions to be forwarded to the Academic Board. It was noted at that time that the proposal would be forwarded to a future meeting.)

The next scheduled meeting of the Education Committee (Meeting 3/2000) will be held at 10.00 am on Wednesday, 10 May 2000.

All final submissions for the agenda for that meeting are due by Wednesday, 26 April 2000. For other important dates, please refer to the 2000 Education Committee Submission Schedule and Evaluation Roster, which is located on the web at the following address:

Professor Alan Lindsay (Chair)

Associate Professor David Garrioch

Dr Denise Cuthbert

Mr Karen Bensley

Associate Professor Alan Farley

Associate Professor Les Nethercott

Associate Professor Peter Gronn

Associate Professor Kim Ng

Associate Professor John Hurst

Mr Chris Avram

Associate Professor Susan Campbell

Professor Grahame Taylor

Associate Professor Malcolm Sim

Dr Kristina Macrae

Associate Professor Michael Morgan

Associate Professor Louis Roller

Professor Peter Stewart

Professor Max King

Professor Merran Evans

Professor John Harris

Professor Graham Webb

Professor Les Johnson

Ms Megan Lamb (MUBS)

Ms Jessamy Nicholas (MONSU)

Mr Dan Feldman (MSA)

Ms Chris Hortis (MUGSU)

Mr Earle Keegel (MPA) – Graduate Diploma

Mr Noel Turner (MPA) - Masters by Coursework

Mr Robert Burnet

Mr Clive Vernon

Mr Peter Lawford

Faculty Registrars/Managers (*9)

Mr B Eddy

Ms M Fairbanks

Dr A Mitchell

Mr P Siggins

Ms C Holland

Ms P Herman