Meeting No. 1/2002 of the Education Committee will be held on Wednesday, 30 January 2002 in the Sir George Lush Room, Administration Building 3A, Clayton Campus, commencing at 2:15pm.

Apologies: Please telephone: 9905 9001; or e-mail to: Kelly.Drayton@adm.monash.edu.au.

Ms K Wilson-Reid

Executive Officer

No apologies have been received to date.

The Committee should note that certain items have been starred as requiring discussion.

Additional items may be starred at the discretion of the Committee.

RECOMMENDATION:

RECOMMENDATION:

That the Committee approve the Minutes of Meeting 6/2001, held 21 November 2001, that were circulated separately.

Items that were considered by the Committee at Meeting 6/2001 will be forwarded, together with matters from this meeting, to Academic Board Meeting 1/2002.

At its Meeting 2/2000, the Academic Board approved the Report of the Education Committee Working Party to Review Exclusion for Unsatisfactory Academic Progress. The amended Statute 6.2 and Regulations that would enable the implementation of the new system for exclusion and appeals was endorsed at Academic Board Meeting 2/2001.

Prior to its consideration of the revised legislation for approval, the University Council formed a small working group to consider matters that had been raised as concerns by members in relation to the devolution of the exclusion for unsatisfactory progress process to the faculties and the preservation of student equity in the exclusion process.

The Education Committee is invited to note that subsequent to consideration of these matters, the Council approved, at its Meeting 8/2001, the amended Statute 6.2 – Exclusion for Unsatisfactory Progress and the Exclusion for Unsatisfactory Progress Regulations. The new statute (and the new exclusion system) will be effective once it has been appropriately signed off by the Minister. When this occurs, members of the university community will be advised about implementation of the new exclusion and appeals processes that will be effective for the 2002 academic year.

6.1 Plagiarism p 1 - 2

At Education Committee Meeting 6/2001 (refer minute 5.3), the Committee approved a procedure that a simple and confidential register to record counselling to students about plagiarism (eg. warnings) would be created and maintained in each faculty. The register would be accessible to Associate Deans Teaching (or nominees), and, where requested, students concerned would have access to their own details in the register. It was noted that the Deputy University Solicitor would prepare a standard letter to be sent to students for such instances. Students would be advised (in the letters) that copies of the letters would be kept on the faculty register.

Two draft letters to students are attached as prepared by the Deputy University Solicitor, Ms A Lazar. One letter is for students enrolled in single faculty courses and the other is for double degree students (or students enrolled in single multi-faculty awards).

RECOMMENDATION:

That Education Committee approve the draft letters to students as a record of counselling about plagiarism for use in faculties.

Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning), will speak to this item.

RECOMMENDATION:

That the Committee note the advice of the Deputy Vice-Chancellor (Academic and Planning), Professor A Lindsay, regarding the year ahead.

Mr D Secomb, Faculty Academic Manager, Faculty of Engineering, Ms B Shields, Faculty Manager, Faculty of Arts and Mr N Adolphson, Consultant, ITS Development, have been invited to attend this meeting.

Mr Secomb, Chair of the Course and Unit Publication and Information Database (CUPID) Steering Committee, will introduce this item.

For further information about the CUPID project, please refer to the website below:

http://www.its.monash.edu.au/projects/cupid/

RECOMMENDATION:

That the Committee note the information provided regarding CUPID and discuss reporting needs associated with this system that is currently under development.

The Victorian Information Privacy Act 2000 commenced in September 2001. The enforcement provisions come into effect in September 2002. A university-wide committee, Chaired by Ms S Wales, Director of Policy and Consultancy, Student and Staff Services, has been set up to develop a Privacy Management Plan and Privacy Guidelines for particular areas including faculties and central administration.

Advice has been received from the Deputy University Solicitor, Ms A Lazar, that the current university ‘Policy on Confidentiality of Student Records’ accords with most of the information privacy provisions in the Information Privacy Act. Members are asked to note that the university should continue to observe the ‘Policy on Confidentiality of Student Records’, which is located at the following site:

http://www.adm.monash.edu.au/unisec/pol/acad32.html

10. LIBRARY IMPACT STATEMENT 2001 p 3 - 4

The Library Impact Statement for 2001 is attached.

RECOMMENDATION:

That Education Committee receive and note the ‘Summary of Library Impact Statements – 1 January 2001 to 31 December 2001’ presented.

11. SUBJECT QUOTAS – FACULTY OF SCIENCE p 5 - 6

A document is attached regarding subject quotas for 2002 in the Faculty of Science.

In accordance with Statute 6.1.1 – University Entrance and Admission to Courses and a resolution of the Academic Board made at Meeting 4/99, the Education Committee is responsible for the approval of subject quotas proposed by faculties.

RECOMMENDATION:

That Education Committee approve the subject quotas for 2002 in the Faculty of Science as detailed in the attached proposal forwarded by the Board of that Faculty.

The next scheduled meeting of the Education Committee (Meeting 2/2002) will be held at 2:15pm on Wednesday, 13 March 2002. All final submissions for the agenda for that meeting are due by Wednesday, 27 February 2002.

Other information about the Committee can be located on the Secretariat web site at:

http://www.adm.monash.edu.au/unisec/com/ec/index.html

Professor Alan Lindsay (Chair)

Associate Professor David Garrioch

Dr Denise Cuthbert

Mr Karen Bensley

Professor Alan Farley

Professor Sally Joy

Dr Debbie Corrigan & Dr Paul Richardson

Associate Professor Ian Prince

Professor William Young

Associate Professor John Hurst

Mr Chris Avram

Professor Susan Campbell

Associate Professor Tony Luff

Ms Glenice Ives

Associate Professor Michael Page

Dr Tony Patti

Associate Professor Louis Roller

Professor Peter Stewart

Professor Max King

Professor Merran Evans

Professor John Harris

Professor Graham Webb

Mr Simon Szewach (MONSU – Caulfield)

Mr Colin Wolfe (MONSU – Peninsula)

Ms Deb Brown (MSA) (until Meeting 1/02)

Ms Natalie Lo’Ngok (MUBS)

Mr Terry Pritchard (MUGSU)

Ms Marian Mahat (MPA – Masters)

Mr Clive Vernon

Mr Peter Lawford

Mr Peter Marshall (alternate - Mr Peter Yates)

Ms Kerri Wilson-Reid (Executive Officer)

Faculty Managers/Registrars (*9)

Dr M Lindorff

Mr T Calder

Mr D Mernagh

Ms P Williams

Ms P Herman

Ms S Stafford

Ms S Wickramasinghe