Meeting No. 5/2002 of the Education Committee will be held on 18 September 2002 in the Sir George Lush Room, Administration Building 3A, Clayton Campus, commencing at 2:15pm.

Apologies: Please telephone: 9905 9003; or e-mail to: Kerri.Wilson-Reid@adm.monash.edu.au

Ms K Wilson-Reid

Executive Officer

Apologies have been received from Professor A Lindsay and Dr P Richardson.

Ms A Lazar, Deputy University Solicitor, Ms I DiTrocchio, Committee Services Officer, University Secretariat, and Ms J Vero, Student Systems, have been invited to attend this meeting.

The Committee should note that certain items have been starred as requiring discussion. Additional items may be starred at the discretion of the Committee.

RECOMMENDATION:

That the Committee nominate any additional items to be starred, and endorse the recommendations for all items other than those starred.

The unconfirmed minutes of Education Committee Meeting 4/2002, held 1 August 2002, were previously circulated.

RECOMMENDATION:

That the Committee approve the Minutes of Meeting 4/2002.

p 1 - 2

An extract from the unconfirmed minutes of Academic Board Meeting 4/2002 is attached for reference.

The Chair has noted that under minute 7.3 - ‘Characterising Graduate Courses and Students’, further consideration was required prior to this matter being returned to the Academic Board. A progress report on this matter will be provided at the meeting.

RECOMMENDATION:

That the Committee note the extract of minutes of the Academic Board in relation to items that were reported from Meeting 4/2002 of the Education Committee.

p 3 - 8

A proposal is attached from Ms J Vero, Student Systems, for minor administrative amendments to be made to the University’s Special Consideration Application Form. These changes are recommended to assist data entry into the special consideration module in student system, Callista, and to obviate the need for general staff to read, assess and interpret applications for special consideration, as is currently required. (The Special Consideration procedures and application form were originally introduced in 1999 and were most recently revised and approved in 2001.)

RECOMMENDATION:

That the Education Committee approve the procedural amendments that are proposed to the University’s Special Consideration Application Form

p 9 - 24

At the last meeting, the Committee noted that the new legislative framework for exclusion for unsatisfactory progress (and appeals) was effective from (and including) the 2002 academic year. Detail was considered and approved in relation to procedural matters involving specific transition arrangements for particular cohorts of students for 2002, and general legislative and procedural clarification relevant to the new system.

The draft "Functions and Procedures for Faculty Academic Progress Committees", and the draft "Functions and Procedures for the Exclusion Appeals Committee", are now attached for consideration and approval. These procedures have been drafted by the University Secretariat, in accordance with the original exclusion review working party report (approved at Academic Board Meeting 2/2000) and the new legislative framework. (It is anticipated that further administrative detail eg. proformas, will be prepared in the near future.)

Consultation in relation to these draft procedures has occurred with the University Solicitor’s Office, and feedback/responses were invited from Associate Deans Teaching, Faculty Managers, Faculty Academic Progress Committee chairs and secretaries, Student Rights Officers and University Counselling. A number of responses with requests for clarification and suggestions for amendment were received. Wherever practicable and in accordance with the legislation and the original working party report, suggestions have been taken into account in this version of the procedures. (It is also anticipated that further detail will be discussed at briefing meetings for those involved with this process that will be held in the coming months.)

For reference, the original working party report, and the new legislation that governs this process, are located at:

http://www.adm.monash.edu.au/unisec/com/ec/ecx/exclrep.htm

http://www.monash.edu.au/pubs/calendar/statutes/statutes06.html#Heading150

http://www.monash.edu.au/pubs/calendar/regulations/regulations19.html

RECOMMENDATION:

That the Committee approve the draft "Functions and Procedures for Faculty Academic Progress Committees", and the draft "Functions and Procedures for the Exclusion Appeals Committee".

p 25 - 28

A memorandum from Associate Professor M Lindorff, Deputy Associate Dean of the Faculty of Business and Economics, and a response from Ms A Lazar, Deputy University Solicitor, are attached.

Ms Lazar has been invited to attend the meeting.

RECOMMENDATION:

That the Committee note the advice and clarification of particular procedural matters in relation to the authority of Faculty Academic Progress Committees as detailed in the documentation presented.

p 29 - 178

Biannual reports of approved course and unit developments are attached as submitted from each of the ten faculties.

RECOMMENDATION:

p 179 – 182

Proposals for the setting of quotas on particular units are attached from the Faculties of Law and Science.

RECOMMENDATION:

That Education Committee approve the unit quotas for 2003 that are set out in the documentation presented from the Faculties of Law and Science.

The next scheduled meeting of the Education Committee (Meeting 6/2002) will be held at 2:15 pm on Wednesday, 23 October 2002.

Professor Alan Lindsay (Chair)

Mr Karen Bensley

Dr Heinz Kreutz

Dr Denise Cuthbert

Professor Alan Farley

Professor Sally Joy

Dr Debbie Corrigan & Dr Paul Richardson

Associate Professor Ian Prince

Professor William Young

Associate Professor John Hurst

Mr Chris Avram

Professor Susan Campbell

Associate Professor Tony Luff

Ms Glenice Ives

Associate Professor Michael Page

Dr Tony Patti

Associate Professor Louis Roller

Professor Peter Stewart

Professor Max King

Professor Chris Browne

Professor Merran Evans

Professor John Harris

Professor Graham Webb

Mr Michael Josem (MONSU-Caulfield)

Mr Chad Brooks (MONSU – Peninsula)

Ms Shen Narayanasamy (MSA - Clayton)

Ms Natalie Lo’Ngok (MUBS - Berwick)

Mr Terry Pritchard (MUGSU - Gippsland)

(Pharmacy Students Association) – position vacant

Mr Richard Morgan (MPA – masters by coursework)

(MPA – Masters) – position vacant

Mr Clive Vernon

Mr Peter Lawford

Mr Peter Marshall (alternate - Mr Peter Yates)

Associate Professor Valerie Clifford

Associate Professor M Lindorff

Ms Kerri Wilson-Reid (Executive Officer)

Faculty Managers/Registrars (*9)

Mr T Calder

Mr D Mernagh

Ms P Williams

Ms P Herman

Ms S Stafford

Ms B Le Grand