Meeting No. 3/2003 of the Education Committee will be held on Wednesday, 21 May 2003 in the Sir George Lush Room, Administration Building 3A, Clayton Campus, commencing at 2:15pm.

Apologies: Please telephone: 9905 9003, or e-mail to: Kerri.Wilson-Reid@adm.monash.edu.au

Ms K Wilson-Reid

Executive Officer

New member Dr Peter Maddock, Deputy Associate Dean (Teaching), Art and Design. Dr Maddock replaces Mr Karen Bensley on the Committee, as Mr Bensley has recently retired from the University.

Professor M Evans

Ms Amanda Lazar, Deputy University Solicitor, Solicitor’s Office

The Committee should note that certain items have been starred as requiring discussion. Additional items may be starred at the discretion of the Committee.

RECOMMENDATION:

The unconfirmed minutes of Education Committee Meeting 2/2003, held 19 March 2003, will be circulated separately.

RECOMMENDATION:

The Academic Board noted all matters that were reported for information from Meeting 2/2003 of the Education Committee and endorsed, for submission to Council, the proposed amendment to Statute 4.1 – Discipline, as recommended by the Committee.

p 1 - 14

Documentation is attached.

The new structure for subcommittees and working parties of the Education Committee, to support implementation of the ‘Learning and Teaching Plan’ and other policy initiatives, was discussed and direction provided at Education Committee Meetings 1/2003 and 2/2003.

A full proposal for the establishment of those subcommittees and working parties of the Education Committee, including terms of reference and membership, is attached for consideration.

Professor C Browne, Associate Chair of Academic Board, will speak to this item.

RECOMMENDATION:

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Revised terms of reference for the Education Committee were approved at Education Committee and Academic Board Meetings 6/2002. The review of the Committee’s terms of reference was timely in light of its continuing role in academic policy development and approval of procedures, its engagement in developing, reviewing and monitoring the Learning and Teaching Plan, and the devolution of the course and unit approval process to faculties. It was foreshadowed at that time that further amendment would be made to the Committee’s terms of reference following the establishment of a new structure for Education Committee sub-committees and working parties to support the implementation of the ‘Learning and Teaching Plan (LTP) 2003-2005’ and other policy responsibilities.

Further to the establishment of the new structure under item 6 above, a proposal for amendment of the Education Committee’s terms of reference, showing changes in strikeout, is attached.

For general reference, a list of the Education Committee’s membership is also attached.

The Chair, Professor A Lindsay, will speak to this item.

RECOMMENDATION:

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This matter, regarding provision of support for ‘Learning and Teaching Plan (LTP)’ initiatives within faculties, was put to Meeting 1/2003 of the Committee for information.

Submissions regarding the Learning and Teaching Pool have been received by the Office of the Deputy Vice-Chancellor (Academic and Planning). The funds for these are currently being released.

The current proposals from the Faculties of Art and Design, Arts, Business and Economics, Education, Information Technology, Pharmacy, and Science, have been attached for the information of members and the identification of opportunities for collaboration.

It is anticipated that further faculty proposals that are received will be circulated prior to the meeting.

RECOMMENDATION:

p 101 - 104

At Meeting 1/2003, the Committee was advised about the Unit Innovation Grant Scheme, that would complement the learning and teaching development projects supported via the Strategic Innovation Fund. (The relevant minute is attached.) The Deputy Vice-Chancellor (Academic and Planning) is pleased to award funding for the redevelopment of the five units that have been nominated from each faculty as set out in the attached document.

Faculties are requested to provide to CeLTS updated information on progress towards the redevelopment of these units, as well as evaluation processes and outcomes, for inclusion on a website to be designed for information about the Scheme. Each faculty will make a presentation on the outcome of one unit following its first offering and evaluation.

RECOMMENDATION:

At its Meeting 5/2002, the Education Committee approved procedures for exclusion for unsatisfactory progress that, in conjunction with ‘Statute 6.2 - Exclusion for Unsatisfactory Progress’, and the ‘Exclusion for Unsatisfactory Progress Regulations’, would guide implementation of the review of exclusion that was commenced in 1999, approved between 2000 and 2002 and implemented in 2002. The procedures, titled ‘Faculty Academic Progress Committee Functions and Procedures’ and ‘Exclusion Appeals Committee Functions and Procedures’, are located (linked to legislation) at:

http://www.adm.monash.edu.au/unisec/academicpolicies/menus/topic-academicprogress.html

During approval, the Committee agreed that the procedures should be reviewed following completion of their first cycle of implementation. That first cycle is drawing to a close.

A proposal will be circulated prior to the meeting regarding a working party to review the procedures.

RECOMMENDATION:

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Documentation is attached that involves an interim proposal for amendment to the Exclusion for Unsatisfactory Progress Regulations in relation to the timing for notice of hearings. (This change is proposed prior to the conduct of the review (refer item 10.1 above) to ensure that the amendment to Regulations can be considered and approved by Academic Board and Council in time for implementation at the end of the year.)

Ms A Lazar, Deputy University Solicitor, will be in attendance for this item.

RECOMMENDATION:

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At its Meeting 4/2002, the Academic Board approved a working party report on special examination conditions for NESB (Non-English Speaking Background) students. Relevant details including definitions, a policy containing options for the special conditions available, and implementation requirements, are located in the Academic Policy Bank at:

http://www.adm.monash.edu.au/unisec/academicpolicies/policy/extratime.html

Each faculty was asked to determine which of the types of special examination conditions would be available to eligible students in units offered for courses of that faculty, and advise that determination to the Education Committee and students. Faculties could specify a single type of special examination conditions for all units or determine different types of conditions for some disciplines. It was recognised that different faculties and disciplines may have different expectations of, and facilities available to, their students but that there should be consistency in the types of conditions available across the University.

Reports from all faculties regarding their determination about special examination conditions for NESB students are attached for information.

RECOMMENDATION:

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In accordance with Statute 6.1.1 – University entrance and admission to courses, and a resolution at Academic Board Meeting 4/99, the Education Committee is responsible for approving quotas on units proposed by faculties.

A proposal is attached from the Board of the Faculty of Business and Economics for the approval of quotas for Master of Business Administration (MBA) units.

RECOMMENDATION:

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All faculty biannual reports were noted in the last agenda.

In response to queries at Meeting 2/2003, the Associate Dean Teaching of the Faculty of Pharmacy informed members about the unusual credit point structure of the Bachelor of Formulation Science (Honours), that allowed for a break down of 80% research (38 points) and 20% coursework (10 points). Discussion occurred regarding the university’s standard practice involving a six point (or multiples) credit point structure, and the ‘Honours Year Programs Policy’, that states that distinct components should receive a separate assessment and should normally be identified as separate units of six credit points (or multiples). In response to those queries further information, provided by Associate Professor L Roller, ADT Pharmacy, is attached for information about the rationale for the existing credit point structure.

Due to the requirement for amendments to the original report submitted to the last meeting by the Faculty of Medicine, Nursing and Health Sciences, a replacement of that Faculty’s biannual report is also attached for noting at this meeting.

RECOMMENDATION:

The next scheduled meeting of the Education Committee (Meeting 4/2003) will be held at 2:15 pm on Wednesday, 16 July 2003.

Professor Alan Lindsay (Chair)

Dr Peter Maddock

Dr Heinz Kreutz

Associate Professor Denise Cuthbert

Professor Alan Farley

Professor Sally Joy

Dr Debbie Corrigan & Dr Paul Richardson

Associate Professor Ian Prince

Professor William Young

Associate Professor John Hurst

Mr Chris Avram

Mr Leighton Morris

Associate Professor Tony Luff

Dr Glenice Ives

Associate Professor Michael Page

Dr Tony Patti

Associate Professor Louis Roller

Dr David Taylor

Professor Max King

Professor Chris Browne

Professor Merran Evans

Professor John Harris

Professor Graham Webb

Ms Mary Aldred (MONSU – Caulfield)

Mr Anthony Hillen (MONSU – Peninsula)

Mr Chris Hurley (MSA – Clayton)

Ms Brooke Anderson (MUBS – Berwick)

Mr Terry Pritchard (MUGSU - Gippsland)

(Pharmacy Students Association) – position vacant

Mr Lim Jian An (MPA – masters by coursework)

Mr Earle Keegel (MPA – graduate/postgraduate diploma)

Mr Clive Vernon

Mr David Secomb

Mr Peter Marshall (alternate - Mr Peter Yates)

Ms Cathrine Harboe-Ree

Associate Professor Valerie Clifford

Associate Professor Marg Lindorff

Ms Kerri Wilson-Reid (Executive Officer)

Faculty Managers/Registrars (*9)

Mr T Calder

Mr D Mernagh

Ms P Williams

Ms P Herman

Ms S Stafford

Ms B Le Grand