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Education Committee Meeting 5/2005Meeting No. 5/2005 of the Education Committee will be held on Wednesday, 7 September 2005, in the Elizabeth Burchill Room, Building 68, Performing Arts Precinct, Clayton campus, commencing at 2.15pm. Apologies: Please telephone: 9905 5061, or e-mail to: Samantha.Rose@adm.monash.edu.au Crystal Chatterton, Acting Secretary Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it. AgendaPART A PROCEDURAL, POLICY & COMMITTEE MATTERS *1. MEMBERSHIP, ATTENDANCE AND APOLOGIES New members: Professor Rob Willis, Acting Director Learning and Teaching Invited to attend: Mr Vern Garth, Examinations, for item 4.1 Professor Brian Mackenzie, PVC, Gippsland for Item 4.2 Dr David Murphy, CeLTS, for item 8 Ms Jenny Reeder, MPA, for item 12 Associate Professor Val Clifford for item 13 Apologies: Associate Professor Tony Luff, Professor Chris Browne, Dr Heinz Kreutz. 2. STARRED ITEMS The Committee should note that certain items have been starred as requiring discussion. Additional items may be starred at the discretion of the Committee. RECOMMENDATION: That the Committee nominates any additional items to be starred, and endorses the recommendations for all items other than those starred. 3. MINUTES The unconfirmed minutes of Meeting 4/2005, held on 13 July 2005, were circulated on 29 July 2005. RECOMMENDATION: That the Committee approves the Minutes of Meeting 4/2005 held on 13 July 2005. 4. MATTERS ARISING FROM THE MINUTES *4.1 Exam Timetabling Working Party p 1 - 12 A report is attached. The Education Committee 4/2005 established a Working Party on Exam Timetabling to address the underlying issues regarding exam timetabling in order to reduce the number of students sitting four or more exams in the first week of an exam period and to propose options including projected student numbers affected by proposed changes to exam scheduling. The Working Party met on 21 July, 4 August, 16 August and 23 August and produced a report with seven recommendations. Professor T Dingle will speak to this item, on behalf of Associate Professor Tony Luff, convenor of the Working Party. RECOMMENDATION: That the Education Committee considers the report submitted by the Working Party on Examination Timetabling and endorses the recommendations as outlined in the report, for transmission to Academic Board for approval. *4.2 Entry Scheme Proposal – Gippsland Campus p 13 - 18 The Academic Board, at meeting 5/2005, approved the proposed new entry pathway to an altered Diploma of Foundation Studies with the proviso that the proposed amendments to the Diploma of Foundation Studies would be approved by the Education Committee. A proposal is attached. Professor B Mackenzie, Pro Vice-Chancellor (Gippsland), will speak to this item. RECOMMENDATION: That the Education Committee notes the advice of Professor Mackenzie, Pro Vice-Chancellor (Gippsland) and approves the amendments to the structure of the Diploma of Foundation Studies, as detailed in the attached proposal. 4.3 Status Report on the update of Faculty Awards Regulations p 19 - 20 A report is attached. Further to the Education Committee request at meeting 2/2005 for written action plans from faculties regarding the update of their Awards regulations, the Solicitors Office has provided a status report on the progress of the updating of Faculty Awards regulations. RECOMMENDATION: That the Committee notes the progress on the updating of Faculty Awards regulations and that a further status report will be provided to meeting 6/2005 of the Education Committee. 5. ITEMS OF INTEREST FROM ACADEMIC BOARD MEETINGS 3/2005 AND 4/2005 The Academic Board noted all matters that were reported for information from Meetings 3/2005 and 4/2005 of the Education Committee. *6. COURSE APPROVALS 6.1 Policy on Course Approvals and Amendments Professor S Parker, Senior Deputy Vice-Chancellor, will speak to this item. RECOMMENDATION: That Education Committee notes the advice of Professor Parker and adopts the Course Approvals and Amendments Policy. 6.2 Biannual Faculty reports on approved Course and Unit Developments Faculties have submitted their biannual reports for noting in this agenda. Included in this agenda are biannual reports from:
RECOMMENDATION: That Education Committee receives and notes the biannual reports of approved course and unit developments for 2004 and 2005 as presented by the Faculties of Art and Design, Arts, Business and Economics, Education, Engineering, Information Technology, Law, Pharmacy and Science. 6.3 South Africa and Malaysia campuses Professor S Parker, Senior Deputy Vice-Chancellor, will speak to this item. RECOMMENDATION: That Education Committee notes the advice and consider the issues raised by Professor Parker, Senior Deputy Vice-Chancellor. 6.4 Issues of different regulatory frameworks The Board of the Faculty of Business and Economics has highlighted the issue of differences between the Monash course framework and approval requirements and the different country requirements of our off-shore campuses. It was suggested that the issue of convergence of different frameworks at the university-level be considered by the Education Committee. The Faculty anticipates that university-level agreement will be reached about appropriate methods for dealing with variations to ensure that future proposals involving similar issues could be considered in the light of agreed University standards. RECOMMENDATION: That Education Committee consider the issues raised by the Faculty of Business and Economics. *7. LEARNING AND TEACHING PERFORMANCE FUND (LTPF) p 21 - 44 A summary of Monash’s LTPF ranking and indicator scores is attached for discussion. The attachment contains 15 tables which include a summary of the data published by DEST and 14 tables showing performance on the seven indicators by faculty and campus during the five-year period 2000-2004. There are small discrepancies between the tables and the 2004 data published by DEST, typically at the first decimal place. These are not rounding errors and further investigation will be required to replicate DEST's figures exactly. With one exception, the discrepancies are insignificant. However DEST are examining the quite large variation between the progression rates shown in Table 7 and those they published. RECOMMENDATION: That Education Committee consider Monash’s LTPF ranking and indicator scores. *8. DRAFT OUTLINE EDUCATION PLAN An exposure draft outline of the Education Plan will be tabled at the meeting. The chair will introduce the item. Dr David Murphy has been invited to speak to this item. RECOMMENDATION: That Education Committee receives and considers the draft outline of the Education Plan. 9. RESULTS UPLOAD AND AMENDMENT PROCEDURES AND FORM p 45 - 48 Documentation is attached. The Results Upload and Amendment policy was approved by Academic Board at meeting 2/2005 held on 23 March 2005. The Results Upload and Amendment Form and Procedures have been developed to provide guidance to faculties in order to ensure adherence to the Policy. The Results Upload and Amendment policy can be located at: http://www.adm.monash.edu/unisec/academicpolicies/policy/result-upload-and-amendment.html. RECOMMENDATION: That the Education Committee approves the Results Upload and Amendment Procedures and notes the accompanying Results Upload and Amendment Form. *10. REVIEW OF ACADEMIC POLICIES - 2005 p 49 - 54 A table of policies that the Academic Board is responsible for reviewing by the end of 2005 is attached for consideration by the Education Committee. The status of the Academic Policy Sub-committee of Education Committee will be discussed. Professor S Parker, Senior Deputy Vice-Chancellor, will speak to this item. RECOMMENDATION 1: That the Education Committee notes the advice of Professor Parker and considers the status of the Academic Policy Sub-committee. RECOMMENDATION 2: That the Education Committee notes the advice of Professor Parker and considers the table of policies and identifies strategies to review them. *11. ACADEMIC POLICY COMPLIANCE At meeting 4/2005 the Chair flagged this as an issue and foreshadowed a review of university level policies and procedures and their implementation as a high priority item, in preparation for the AUQA Audit in 2006, to identify:
At meeting 4/2005, members also noted the observations of one faculty regarding an audit exercise on its faculty and school policies. The Senior Deputy Vice-Chancellor has foreshadowed the need to obtain written certification from faculties of compliance with policies on the University’s Academic Policy Bank, stating that faculty policies are consistent with university policies and that the faculty is complying with the university’s academic policies. RECOMMENDATION: That the Education Committee notes that faculties will provide certification of compliance with policies on the University’s Academic Policy Bank, to meeting 6/2005 of the Education Committee. *12. MPA Report – Coursework Postgraduates and the second-class citizen syndrome p 55 - 68 A report is attached for preliminary consideration by the Education Committee. Ms J Reeder, Executive Officer, Monash Postgraduate Association, has been invited to speak to this item. RECOMMENDATION: That the Education Committee notes the advice of Ms Reeder and considers the MPA report. *13. Internationalisation of the Curriculum Project Report An executive summary of the report is attached. The report can be accessed at the following url: http://www.uaps.monash.edu/committees/education/2005-dates-agenda-minutes.html. Associate Professor V Clifford has been invited to speak to this item. p 69 - 74 RECOMMENDATION: That the Education Committee notes the advice of Associate Professor Clifford and receives the Internationalisation of the Curriculum Project report. 14. OTHER BUSINESS PART B: NEXT MEETING The next scheduled meeting of the Education Committee (Meeting 6/2005) will be held at 2:15 pm on Wednesday, 26 October 2005. The meeting will be held in the Sir George Lush Room, building 3a, Clayton campus. Final submissions for the agenda for that meeting are due by Wednesday, 12 October 2005. Membership: Professor Stephen Parker (Chair) Ms Jenny Allen Dr Heinz Kreutz Professor Tony Dingle Associate Professor Sally Joy Dr Debbie Corrigan Associate Professor Brenton Doecke Professor Robin Alfredson Professor William Young Professor David Arnott Professor Jeffrey Waincymer Associate Professor Tony Luff Dr Louise McCall Associate Professor Louis Roller Dr David Taylor Dr Cristina Varsavsky Dr Tony Patti Professor Max King Professor Chris Browne Professor Merran Evans Professor Graham Webb Associate Professor Alan Farley Professor Rob Willis Ms Glenda Key Mr Leo Ostroburski, MONSU - Caulfield Mr Arthur Wasiak, MONSU Peninsula Mr David Taft, MSA – Clayton Mr Max Ribitzky, MUBS – Berwick Mr Kirk Slywa, MUGSU - Gippsland Pharmacy Students Association – position vacant Mr Leslie Whiteley, MPA – masters by coursework MPA – graduate/postgraduate diploma – position vacant In Attendance: Mr Clive Vernon Mr Peter Yates (alternate for Mr P Marshall) Ms Cathrine Harboe-Ree Associate Professor Valerie Clifford Associate Professor Yoni Ryan Associate Professor Marg Lindorff Ms Crystal Chatterton (Acting Secretary) Further Distribution: Faculty Managers/Registrars (*9) Mr T Calder Ms P Williams Ms P Herman Ms B Le Grand
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