Exclusion Procedures Advisory Committee

A Sub-committee of Education Policy and Programs Committee

Meeting 1/08 of the Exclusion Procedures Advisory Committee (EPAC) will be held on Friday 25 July 2008 at 10.00am to 12 noon in the Peter Wade Room, First Floor, Building 3B, Clayton Campus.

Members having a personal interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

AGENDA

* 1. Membership, Attendance and Apologies

Dr Kate Brown will act as Chair for this meeting.

Apologies: Professor Tony Luff, Miss Kelly Tsagournos.

In Attendance: Mr Rob Barrett - ESOS Compliance Manager; Ms Andrea Waller - Enrolments Manager; Ms Sally Trembath-Hastings - Manager University Community Services; Mr Sean Murphy – Student Representative, Gippsland Student Union.

Secretary: Mr Kendall Williamson – Executive Services.

* 2. Formal Items

Certain items appearing in the agenda have been marked with an asterisk. These are items that appear to need discussion by the Committee. Items that do not are unstarred.

The Chair will move that the items remaining unstarred be adopted without discussion, and the action recommended be taken or the information therein noted by the Committee as appropriate.

* 3. Minutes of Meeting 1/2008 EPPC08/01 p1

The minutes of meeting 2/2007 are attached.

Recommendation:

That EPAC confirm the minutes of meeting 2/2007 to be a true and accurate record.

* 4. Matters arising from the Minutes

* 4.1 APC Working Party

Ms Andrea Waller will present an update of the APC Working Party.

* 4.2 ESOS Code Implementation

Mr Rob Barrett will present an update of the implementation of the new National Code.

5 General Business

* 5.1 APC Training EPPC08/02 p4

Mr Kendall Williamson will present a report summarising the feedback on the APC Training conducted on 12th December 2007.

* 5.2 5 Minute Hearings EPPC08/03 p6

Following feedback from the several faculties, Executive Services and the University Solicitors Office have developed a strategy to decommission 5 Minute Hearings from the Faculty APC Process for students who do not respond to their Notice of Referral letter.

Ms Glenda Beecher and Mr Kendall Williamson will provide a report to the committee on the necessary changes to Regulations to achieve this.

* 5.3 Revision of APC Proforma Letters

Following feedback provided by DEWR in relation to Student Visa appeals, the new National Code for ESOS students and faculties, it was determined that the APC Proforma Letters should be re-drafted to fully meet the university’s obligations.

* 5.4 APC Timeframes

Members are requested to provide feedback on any issues related to timeframes during the APC process.

* 5.5 Deans Appeal Process

Members are requested to provide feedback on any issues related to Deans Appeals Process during the APC process. In particular, information on how to streamline reporting to the ESOS team is managed.

* 5.6 APC Forum

Members are requested to provide feedback and suggestions on the holding of the APC Forum.

* 5.7 Provision of documentation to Student Rights Officers

Members are requested to provide feedback on any issues related to the provision of student documentation during the APC process.

* 5.8 Record Keeping

Members are requested to provide feedback on any issues related to record keeping of documentation, return of documentation from Student Rights Officers and the destruction of documents.

* 5.9 Mind-Year Intervention

Members are requested to provide feedback on any issues related to the implementation of the Mid-Year Intervention Policy and Procedures.