Strategy and Resources Committee Meeting 5-2009
Meeting 5/2009 of the Strategy and Resources Committee will commence at 4.00 pm on Thursday 11 June 2009 in the Sir George Lush Meeting Room, Building 3a, Clayton campus.
Rhonda Hinds
Secretary
AGENDA
Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.
Refreshments will be served after the meeting.
* 1. Attendance and apologies
Apologies:
Professor Rob Norris (to be represented by Professor Steven Langford), Professor Bill Charman (to be represented by Professor Peter Stewart), Professor Max King, Professor Sue Willis (to be represented by Professor Jane Kenway).
In attendance:
Ms Loren Miller, Director Business Strategy (for item 6.1) Ms Karen Haywood, Divisional Director, Human Resources and Mr Ian Kiddell, Workforce Information Systems (for item 6.4).
* 2. Formal Items
Certain items appearing in the agenda have been marked with an asterisk. These are items that appear to need discussion by the Committee. Items that do not are unstarred.
The Chair will move that the items remaining unstarred be adopted without discussion, and the action recommended be taken or the information therein noted by the Committee as appropriate.
* 3. Minutes of Meeting 4/2009 pp 1-6
The draft Minutes of SRC Meeting 4/2009, held on 6 May 2009, are attached for confirmation.
SRC 34/2009
Recommendation
That the Committee confirm the Minutes of SRC Meeting 4/2009.
4. Matters arising from minutes of Meeting 4/2009
4.1 ICT Shared Services (item 4.1)
Members are requested to note that the first quarterly update is scheduled for Thursday 6 August, at 3.45 pm in the Sir George Lush Room.
* 4.2 2010 Senior Management Summit (Meeting 3/2009, item 4.1) pp 7-8
Professor Evans will introduce the attached proposals for the 2010 Senior Management Summit.
SRC 35/2009
Recommendation
That the Committee receive and consider the attached proposals for the 2010 Senior Management Summit.
* 5. Vice-Chancellor’s Business
Professor Richard Larkins will report.
6. Planning and Monitoring
* 6.1 Financial Services Enhancement Project (FSEP)
Ms Loren Miller will present an FSEP ‘work in progress’ report.
Recommendation
That the Committee receive the report and note Ms Miller’s advice.
* 6.2 Workforce Movements Report (Confidential)
* 6.3 Education Investment Fund (EIF) pp 9-18
A memorandum inviting submission of project ideas for the forthcoming EIF round was emailed to members on 3 June. Mr Marshall will speak to this item. SRC 36/2009
Recommendation
That the Committee receive the memorandum and note Mr Marshall’s advice.
* 6.4 Performance Development Process: Academic Staff To follow
Mr Marshall will introduce the attached report on implementation of the Performance Development Process for Academic Staff. The PDO system will also be demonstrated.
Recommendation
That the Committee receive and note the report on implementation of the Performance Development Process for Academic Staff.
6.5 Indirect Costs of University Research pp 19-26
Attached for information is a letter from the Department of Innovation, Industry, Science and Research providing a progress report on the project to examine the indirect costs of university research and inviting participation in a related survey to be carried out on behalf of the Department by the Allen Consulting Group.
SRC 37/2009
Recommendation
That the Committee receive and note the attached letter.
7. Budget and Financial Performance
* 7.1 Budget Outlook To be tabled
Mr Pitt will table, for discussion on issues, opportunities and constraints, the high level outlook for 2010 – 2012.
Recommendation
That the Committee receive and consider the Monash high level outlook for 2010 – 2012.
* 7.2 Federal Budget pp 27-32
Mr Pitt will introduce the attached summary of the federal budget and its impact on Monash. SRC 38/2009
Recommendation
That the Committee receive the Financial Reports and note Mr Pitt’s advice.
* 7.3 Financial Reports pp 33-42
Mr Pitt will introduce the attached Financial Report for April 2009. Members are advised that a summary report for May will also be tabled. SRC 39/2009
Recommendation
That the Committee receive the Financial Reports and note Mr Pitt’s advice.
8. Policies and Procedures
Policies for approval by SRC will generally be unstarred. Prior notice by a member wishing to star a policy for discussion would be appreciated, as it may be necessary to invite a speaker with particular expertise in the relevant area to attend the meeting.
8.1 Outside Studies Program (OSP) Procedures pp 43-56
Attached are a covering memorandum and recommendations from the Review of the Outside Studies Program, for consideration by the Committee. Members are invited to note that these recommendations have also been transmitted to Academic Board for consideration. SRC 40/2009
Recommendation
That the Committee:
- approve the Review Recommendations 1- 9 and 12-16 (Attachment 1 is relevant);
- note the NTEU’s rejection of Recommendation 8 relating to the composition of the OSP committees (Attachment 2 is relevant);
- note the changes to travel grants outlined at paragraph 6 of the attached covering memorandum;
- approve the Staff Development Procedure - Outside Studies Program (Attachment 3 is relevant).
8.2 Pecuniary Interests Policy and Procedures pp 57-60
Attached are draft revised Pecuniary Interests Policy and accompanying Procedures. SRC 41/2009
Recommendation
That the Committee endorse the Pecuniary Interests Policy and accompanying Procedures for transmission to Council.
8.3 Freedom of Information Policy and Procedures pp 61-66
Attached are draft revised Freedom of Information Policy and accompanying Procedures.
SRC 42/2009
Recommendation
That the Committee approve the Freedom of Information Policy and accompanying Procedures, subject to their endorsement by the Vice-Chancellor’s Group.
8.4 Copyright Compliance Policy and Procedures pp 67-74
Attached are draft revised Copyright Compliance Policy and accompanying Procedures, previously endorsed by the Copyright Advisory Group. SRC 43/2009
Recommendation
That the Committee approve the Copyright Compliance Policy and accompanying Procedures.
9. Standing Committees
9.1 Publications Committee pp 75-78
Attached is the report of Meeting 2/2009 of the Publications Committee. SRC 44/2009
Recommendations
That the Committee receive and note the report of Meeting 2/2009 of the Publications Committee.
9.2 Copyright Advisory Group pp 79-80
Attached is the report of the meeting of the Copyright Advisory Group held on 27 March 2009.
SRC 45/2009
Recommendations
That the Committee receive and note the report of the meeting of the Copyright Advisory Group held on 27 March 2009.
10. Matters raised by members
11. Other Business
12. Next meeting
SRC Meeting 6/2009 is scheduled for Thursday 2 July 2009, commencing at 4.00 pm. Refreshments will be served after the meeting.
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