Strategy and Resources Committee Meeting 7-2009
Meeting 7/2009 of the Strategy and Resources Committee will commence at 4.00 pm on Thursday 6 August 2009 in the Sir George Lush Meeting Room, Building 3a, Clayton campus.
Please note that the quarterly update on ICT Shared Services implementation will be provided at 3.40 pm.
Rhonda Hinds
Secretary
AGENDA
Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.
Refreshments will be served after the meeting.
* 1. Attendance and apologies
Apologies:
Professor Jayne Godfrey.
In attendance:
Mr Reynold Dias, Director FiRM, (for item 9)
Mr Peter Naujoks, Director Strategic Procurement Group (for item 9.1)
* 2. Formal Items
Certain items appearing in the agenda have been marked with an asterisk. These are items that appear to need discussion by the Committee. Items that do not are unstarred.
The Chair will move that the items remaining unstarred be adopted without discussion, and the action recommended be taken or the information therein noted by the Committee as appropriate.
* 3. Minutes of Meeting 5/2009 pp 1-6
The Minutes of SRC Meeting 5/2009, held on 11 June 2009, are attached for confirmation.
SRC 48/2009
Recommendation
That the Committee confirm the Minutes of SRC Meeting 5/2009.
4. Matters arising from the minutes of previous meetings
* 4.1 Education Investment Fund (EIF) (Meeting 5/2009 item 6.3) To be tabled
Mr Marshall will table a report on the outcome of the selection process for projects submitted for funding from the EIF. Members will recall that project ideas were included with the papers for SRC’s (cancelled) July meeting.
Recommendation
That the Committee receive the EIF Report and note Mr Marshall’s advice.
* 5. Vice-Chancellor’s Business
Professor Byrne will outline proposals for the direction and operation of the Committee.
6. Education Portfolio
6.1 Annual Plan Progress Report pp 7-16
Attached for noting is the 2009 Annual Plan Mid-year Progress Exceptions Report. SRC 49/2009
Recommendation
That the Committee receive and note the attached Report.
7. Research Portfolio
* 7.1 University Framework for Legal Structures pp 17-22
Professor Cornish and Mr Pitt will introduce the attached paper canvassing proposals for structure of the University’s research activities, commercial ventures, and other funding arrangements when negotiating with funding bodies and investors. SRC 50/2009
Recommendation
That the Committee approve the proposed Framework for Legal Structures.
7.2 Laureate Fellowships pp 23-28
Attached for noting is a report on the award of Australian Laureate Fellowships. SRC 51/2009
Recommendation
That the Committee receive and note the attached report.
8. International Portfolio
* 8.1 Monash Network pp 29-46
Professor Fahey will introduce the attached paper “Monash Network: Arrangements Between Australian And Non-Australian Campuses” for consideration by the Committee. Members’ attention is drawn to the Summary of Recommendations (pages 33-34 of the agenda papers). Members are also advised that the Appendices have been sent as a document separate to the agenda papers. SRC 52/2009
Recommendation
That the Committee receive the paper and endorse the recommendations contained therein.
9. Finance Portfolio
* 9.1 IT Leasing Project pp 47-48
Mr Peter Naujoks, Director Strategic Procurement Group will present to the Committee on the IT Leasing Project.
SRC 53/2009
Recommendation
That the Committee receive and note the presentation on the IT Leasing Project.
* 9.2 2010 Budget To be tabled
Mr Pitt and Mr Dias will introduce discussion on the release of targets for faculties/ divisions. The targets will be tabled at the meeting.
Recommendation
That the Committee receive and consider the targets for faculties/divisions.
9.3 Financial Reports To follow
Attached for noting is the Financial Report for June 2009, which includes the Research Revenue and Donations Reports.
Recommendation
That the Committee receive the Financial Reports and note Mr Pitt’s advice.
9.4 Update on Finance Policies pp 49-50
Attached for noting is an update from Mr McWaters on the applicability to the Sunway campus of the Finance Policies referred to therein. SRC 54/2009
Recommendation
That the Committee receive and note the update from Mr McWaters on the applicability of the finance policies to the Sunway campus.
10. Administration Portfolio
* 10.1 Enterprise Bargaining
Professor Shoemaker and Mr Marshall will update the Committee on Enterprise Bargaining negotiations.
Recommendation
That the Committee receive and note the Enterprise Bargaining update.
* 10.2 Annual Leave Management To follow
Mr Marshall will report.
Recommendation
That the Committee receive and note the report on Annual Leave Management.
* 10.3 Lotus Notes and Student Email To follow
Mr Marshall will provide an update on Lotus Notes and Student Email.
Recommendation
That the Committee receive and note the update on Lotus Notes and Student Email.
10.4 Workforce Movements Report (Confidential)
10.5 Privacy of Student Records pp 51-56
Attached for approval are the draft Privacy of Student Records Policy and Procedures, the outcome of the review of the current Confidentiality of Student Records Policy. SRC 55/2009
Recommendation
That the Committee approve the Privacy of Student Records Policy and Procedures.
11. Advancement Portfolio
12. Other Business
12.1 Proposal for DVC/Deans scheduled meetings pp 57-58
Attached for consideration is a proposal for the scheduling of regular Deans/DVC meetings. Members are requested to note that this iteration encapsulates feedback received from the consultation undertaken during May-June.
SRC 56/2009
Recommendation
That the Committee receive and note the attached proposal.
12.2 2010 Meeting Dates pp 59-60
Attached for noting is the Committee’s meeting schedule for 2010. SRC 57/2009
Recommendation
That the Committee receive and note the 2010 meeting schedule.
13. Next meeting
SRC Meeting 8/2009 is scheduled for Thursday 3 September 2009, commencing at 4.00 pm. Refreshments will be served after the meeting.
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