Council Meeting 4-2008

Meeting 4/2008 of the Monash University Council will be held between 4.30 pm and 7.30pm on Monday, 14 July 2008, in the Advancement Meeting Room, Room 9.03, Level 9, Building H, Caulfield Campus.

Following the meeting dinner will be held at MamaDukes, Building H Basement and Dr Abid Khan, Interim Director for Monash Centre for Nanofabrication will address Council.

AGENDA

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

PART A

1 PROCEDURAL MATTERS

*1.1 Apologies

Mr Sumeet Katariya and Mr Peter Redlich are apologies.

Professor Edwina Cornish and Professor Adam Shoemaker are unable to attend.

*1.2 Special Leave

The following Councillor was granted special leave:

*1.3 Starring of Items

Members who wish a non-starred item to be discussed may request at this point.

*1.4 Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

2 Business in-camera Members Only

2.1 Update on Impending Supreme Court Hearing Item 2pp 1-4

RECOMMENDATION

That Council receive the advice of the University Special Counsel.

*2.2 Vice-Chancellor Search Progress

The Chancellor will introduce the item for discussion.

Mr David Pumphrey, Partner with Heidrick and Struggles, will be in attendance for this item.

RECOMMENDATION

That Council note the advice of the Chancellor and Mr David Pumphrey.

*2.3 Appointment of the Dean, Faculty of Business and Economics Item 2pp 5-22

RECOMMENDATION

That Council approve an offer of appointment for a period of five years as a Professor and Dean, Faculty of Business and Economics, as per the report of the selection committee, be made to the person named in the document.

*2.4 Dean, Faculty of Information Technology - Extension to Current Appointment Item 2pp 23-26

RECOMMENDATION

That Council approve the extension of the current term of appointment of Professor Ron Weber, as Professor and Dean of the Faculty of Information Technology until 31 January 2011.

*2.5 Dean, Faculty of Science - Extension to Current Appointment Item 2pp 27-30

RECOMMENDATION

That Council approve an extension to the current term of appointment of Professor Rob Norris as Professor and Dean, Faculty of Science until 31 December 2010.

Authorised observers will be admitted to the meeting at this point.

*3 Report to Council by the Dean of Faculty of Arts Item 3pp 1-6

The Chancellor will introduce Professor Rae Frances, Dean, Faculty of Arts.

RECOMMENDATION

That Council receive the advice of Professor Rae Frances, Dean, Faculty of Arts.

4 Confirmation of Minutes of Previous Meeting

*4.1 Minutes of Meeting No 3/2008

The Minutes of Meeting No 3/2008 held on 26 May 2008 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 3/2008 held on Monday, 26 May 2008.

PART B STARRED ITEMS

5 Chancellor's Business

*5.1 Chancellor's Report to Council

RECOMMENDATION

That Council receive the oral report of the Chancellor.

*5.2 Council Charter Item 5pp 1-6

RECOMMENDATION

That Council discuss the draft Council Charter.

*5.3 Annual Cycle of Reports to Council Item 5pp 7-10

RECOMMENDATION

That, subject to discussion at the meeting, Council approve the document "Planning for Future Meetings of Council".

*5.4 Terms of Reference of Standing Committees of Council Item 5pp 11-32

RECOMMENDATION

That Council:

• note the reformatted terms of reference document on Committees of Council;
• approve that Equal Opportunity Committee approve the terms of reference and membership of subcommittees reporting to Equal Opportunity Committee; and
• approve that the Chair of subcommittees of Resources and Finance, if and when established, be appointed from the membership of Resources and Finance Committee.

*5.5 Honorary Degrees Committee Report Item 5pp 33-36

RECOMMENDATION

That Council:

• receive and note the report of the Extraordinary Meeting No. 1 of 2008 of the Honorary Degrees Committee held on Wednesday 7 May 2008.
• note the award of an honorary degree made by the Committee as presented orally by the Chancellor, Dr Alan Finkel AM.

*5.6 Queen's Birthday Honours Item 5pp 37-42

RECOMMENDATION

That Council note with acclamation Queen's Birthday Honours awarded to people associated with Monash University as detailed in the paper provided.

5.7 Membership Committee Report to Council Item 5pp 43-48

5.7.1 Membership of the Selection Committee for the next Vice-Chancellor of Monash University

RECOMMENDATION

That Council note the membership of the Selection Committee for appointment of the next Vice-Chancellor of Monash University.

5.7.2 Review of the role of University staff on Committees of Council

RECOMMENDATION

That Council note that:

• the terms of reference for the review would be developed and distributed to members of Membership Committee for comment; and
• the Chancellor will approach a named consultant to ascertain his willingness to undertake the review.

5.7.3 Council Charter

RECOMMENDATION

That Council endorse the proposal to incorporate the approved Council Charter into the "Guidelines for Council Members".

6 Vice-Chancellor's Business

*6.1 Vice-Chancellor's Report to Council Item 6pp 1-4

RECOMMENDATION

That Council receive the Vice-Chancellor's Report to Council.

*6.1.1 Review of the Higher Education Sector

On March 13 2008, the Deputy Prime Minister and Minister for Education, the Hon. Julia Gillard MP, announced a major review of Australia's higher education system.

The Review Expert Panel is led by Emeritus Professor Denise Bradley AC.

The Review Expert Panel released a Discussion Paper in June 2008. A copy of the paper is available via the Council Portal. The Vice-Chancellor will provide Council with an update of the Review.

RECOMMENDATION

That Council receive the advice of the Vice-Chancellor.

*6.1.2 Review of the National Innovation System

In January 2008, the Minister for Innovation, Industry, Science and Research, the Hon. Senator Kim Carr announced a wide ranging review of Australia's national innovation system to be conducted by an expert panel chaired by Dr Terry Cutler.

Submissions are now closed and the Monash University submission is available via the Council Portal or directly at http://intranet.monash.edu.au/council/restricted/monash-submission-innovation.pdf

The Vice-Chancellor will provide Council with an update on the Review.

RECOMMENDATION

That Council receive the advice of the Vice-Chancellor.

*6.1.3 The Excellence in Research for Australia (ERA) Initiative

On the 26th February 2008, the Minister for Innovation, Industry, Science and Research, the Hon. Senator Kim Carr, announced plans for a new research quality and evaluation system.

The Excellence in Research for Australia Initiative will be developed by the Australian Research Council.

A Consultation Paper has been released and is available via the Council Portal.

The Vice-Chancellor will provide Council with an update on the Review.

RECOMMENDATION

That Council receive the advice of the Vice-Chancellor.

*6.2 Update on University 2008 Financials (May) Item 6pp 5-18

RECOMMENDATION

That Council receive the financial report for the period ending May 2008.

*6.3 Progress Report on the IITB - Monash Research Academy

RECOMMENDATION

That Council receive the oral report of the Vice-Chancellor on the IITB-Monash Research Academy.

*6.4 Consolidated Risk Management Profile Members Only Item 6pp 19-34

The Vice-Chancellor will report on the Consolidated Risk Management Profile.

RECOMMENDATION

That Council receive the Report titled "Consolidated Risk Summary June 2008" and note the advice of the Vice-Chancellor.

6.5 Sir John Monash Distinguished Professor Members Only Item 6pp 35-42

6.5.1 Appointment

RECOMMENDATION

That Council approve an offer of appointment as a Sir John Monash Distinguished Professor, for a fixed period of 5 years commencing with immediate effect, be made to the person named in the document.

6.5.2 Re-appointments

RECOMMENDATION

That Council approve an offer of appointment as a Sir John Monash Distinguished Professor, for a fixed period of up to 5 years commencing on 11 August 2008 be made to the persons named in the document.

*6.6 Higher Education Endowment Fund briefing Members Only Item 6pp 43-48

RECOMMENDATION

That Council note the university's proposed HEEF bids.

*6.7 Sir John Monash Science School Update

RECOMMENDATION

That Council receive the advice of Mr Peter Marshall, Vice-President (Administration)

PART C ITEMS FOR APPROVAL OR INFORMATION

7 Matters arising from the Minutes (not dealt with elsewhere in the agenda)

8 Resources and Finance Committee Members Only Item 8pp 1-50

*8.1 Receipt of Report of Resources and Finance Committee

RECOMMENDATION

That Council receive the Report of meeting No. 3/08 of the Resources and Finance Committee held at 8.00 am on Thursday 26 June 2008.

8.2 European Molecular Biology Laboratory (EMBL) Australia Item 8pp 9-28

RECOMMENDATION

That Council:

1. Approve Monash University’s participation in the unincorporated joint venture that will formally establish EMBL Australia under the terms outlined, subject to clearance of the Agreement by the University Solicitor’s Office.
2. Note progress to date in the establishment of EMBL Australia as the entity that will coordinate Australia’s interaction with EMBL and its EMBL-related activities.
3. Receive progress reports on this important initiative from Deputy Vice Chancellor (Research) as appropriate via the Resource and Finance Committee.

*8.3 Proposed 2008 Course Fees: Domestic and International Item 8pp 29-36

RECOMMENDATION

That Council:

1. Approve the ranges of proposed course fees as outlined.
2. Note the anticipated impact of suggested fees as outlined in Attachments 1 and 2.
3. Authorise the Vice-Chancellor to approve the detailed list of fees consistent with these ranges, as well as any adjustments to existing fees, plus or minus 10%.

8.4 Alternative Risk Financing: Unimutual Project Item 8pp 37-50

RECOMMENDATION

That Council approve Monash University becoming a member of Unimutual Limited (subject to clearance of final agreements by the University Solicitor’s Office).

8.5 Receipt of Proceedings of Resources and Finance Committee

In accordance with its Terms of Reference, Resources and Finance Committee discuss a range of matters that are then reported to Council for information.

While Council is not requested to take specific action i.e. approve, endorse etc on these matters, the supporting documents are provided to Councillors for their information.

These documents, the appendices listed in the “Proceedings” section of the Resources and Finance Committee Report to Council, have been removed from the papers and are provided to Councillors as a separate set of documents.

RECOMMENDATION

That Council note the Proceedings of meeting No. 3/08 of the Resources and Finance Committee held at 8.00 am on Thursday 26 June 2008.

9 Report of the Academic Board Item 9pp 1-90

9.1 Receipt of Report Item 9pp 1-4

RECOMMENDATION

That Council receive and note the Report of Meeting 3 of 2008 of the Academic Board held on Wednesday 4 June 2008.

9.2 Establishment of the Centre for Multimedia Computing, Communications and Applications Item 9pp 11-20

RECOMMENDATION

That Council establish the Centre for Multimedia Computing, Communications and Applications.

9.3 Establishment of the Department of Architecture

RECOMMENDATION

That Council establish the Department of Architecture.

9.4 Renaming of the Centre for Muslim Minorities and Islam Policy Studies Item 9pp 21-22

RECOMMENDATION

That Council rename the Centre for Muslim Minorities and Islam Policy Studies as the Centre for Islam and the Modern World.

9.5 Master of Psychology /Doctor of Philosophy (MPsych /PhD) –Testamur to be awarded Item 9pp 23-36

RECOMMENDATION

That Council approve use of the following names on the testamur for the MPsych /PhD practitioner/research degree:

• Master of Psychology (Counselling)/Doctor of Philosophy; or
• Master of Psychology (Educational and Developmental)/Doctor of Philosophy

9.6 Victorian College of Pharmacy Item 9pp 37-52

RECOMMENDATION

That Council make Statute 2.3 - The Faculties (Amendment no. 1 2008).
That Council repeal Statute 2.14 - Victorian College of Pharmacy.
That Council make the Faculties Regulations (Amendment no. 2 2008).
That Council repeal the Victorian College of Pharmacy Regulations.

9.7 Discipline Item 9pp 53-62

RECOMMENDATION

That Council make Statute 4.1 – Discipline.

9.8 Miscellaneous Statutes Review 2008 Item 9pp 63-90

RECOMMENDATION

That Council make the statute entitled Miscellaneous Statutes Review 2008:

• Repeal of Statute 2.3.1 - The Subfaculties.
• Repeal of Divisions II and IV of Statute 2.5 - Committees, Boards of Studies and Institutes.
• Further amendments to Statute 2.5.
• Statute 3.5 – Administrative Staff.
• Chapter 5 –The Library and Computer Centre.
• Statute 6.1.2 – Courses and Degrees.
• Repeal of Chapter 6B – Multi-faculty degrees.

9.9 Governance – Membership of the Board of the Faculty of Law

RECOMMENDATION

That Council appoint the following external members of the Board of the Faculty of Law, with a period of office from March 2008 – March 2011:

• The Hon Justice Shane Marshall
• Mr David Fanning
• Ms Kristine Hanscombe SC

*10 Equal Opportunity Committee Item 10pp 1-4

10.1 Receipt of Report of Equal Opportunity Committee

RECOMMENDATION

That Council receive and note the Report of the Equal Opportunity Committee Meeting 02/08 held on Monday 2 June 2008.

10.2 Receipt of Proceedings of Equal Opportunity Committee

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 02/08 held on Monday 2 June 2008.

*11 Gippsland Advisory Council Item 11pp 1-4

11.1 Receipt of Report of Gippsland Advisory Council

RECOMMENDATION

That Council receive and note the Report of Meeting 3 of 2008 of the Gippsland Advisory Council held on 20 May 2008.

12 General Business

12.1 Advancement Progress Report Members Only Item 12pp 1-6

RECOMMENDATION

That Council receive the report titled Advancement Portfolio Progress Report.

*12.2 Council Meeting Dates 2009

RECOMMENDATION

That Council approve the Council meeting schedule for 2009 as follows:

*Council visit to South Africa campus 11th October - 15th October (tbc).

12.3 Senior Appointments Members Only Item 12pp 7-10

RECOMMENDATION

That Council note that:

• the people named in the document have accepted the indicated offers of appointment, approved by the Vice-Chancellor and President.
• the people named in the document have accepted the indicated offers of appointment, approved by the Special Professorial Appointments Committee of Council.

12.4 Use of the University Seal Members Only Item 12pp 11-16

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 2 July 2008 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

12.5 Conferring of Degree of Juris Doctor Members Only Item 12pp 17-20

RECOMMENDATION

That Council approve that the student named in the document be conferred with the degree of Juris Doctor - course code 3387.

12.6 Posthumous Award Members Only Item 12pp 21-24

RECOMMENDATION

That Council approve the proposal of the Acting Dean, Faculty of Business and Economics to confer a posthumous award of Bachelor of Commerce (Accounting and Finance) to the student named in the document.

12.7 University Testamur Item 12pp 25-30

RECOMMENDATION

That Council:

1. Approve the appropriate representation of the Coat of Arms as in the document presented, and
2. Should Council approve either option 2 or 3, approve that the Coat of Arms on University testamurs be changed in accordance with (1) above.

12.8 Monash University Law School Foundation Regulations (Amendment No.1 2008) Item 12pp 31-36

RECOMMENDATION

That Council make Monash University Law School Foundation Regulations (Amendment No.1 2008).

13 Report of Audit Committee Members Only Item 13pp 1-6

13.1 Minutes

RECOMMENDATION

That Council note the unconfirmed Minutes of the Audit Committee Meeting 2/08 held on 26 June 2008.

13.2 Consolidated Risk Profile

RECOMMENDATION

Audit Committee resolved, subject to some minor amendments to approve the Consolidated Risk Profile and recommend the document to Council.

14 Next Meeting

The next meeting of Council is scheduled to be held on 25 August 2008 in the Sir George Lush Room, Ground level, Building 3a, Clayton Campus.

Further Information Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.