Council Meeting 5-2008

Meeting 5/2008 of the Monash University Council will be held between 4.00 pm and 7.00 pm on Monday, 25 August 2008, in the Monash University Club, Building 50, Clayton Campus.

Councillors are invited to note that the majority of this meeting is set aside for the Vice-Chancellor to provide Council with the State of the University address. All other business unless urgent is held over to meeting 6/2008 held on the 15 September.

Following the meeting dinner will be held at the Monash University Club.

AGENDA

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

1 Procedural Matters

*1.1 Apologies

Professor Edwina Cornish and Mr Peter Marshall are unable to attend the meeting.

*1.2 Special Leave

The following Councillor has requested special leave:

*1.3 Starring of Items

Members who wish a non-starred item to be discussed may request at this point.

*1.4 Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

2 Business in-camera Members Only

*2.1 Vice-Chancellor Search Progress

The Chancellor will provide an update on progress of the Vice-Chancellor search.

RECOMMENDATION

That Council note the advice of the Chancellor.

2.2 Membership Committee Report Item 2pp 1-40

*2.2.1 Appointed Councillors whose terms of office expire on 31 December 2008

RECOMMENDATION

That Council:

• receive the oral report of the Chancellor on discussions held with Councillors whose terms of office expire 31 December 2008; and
• note that a list of 10 candidates, supported by brief biographical information, be developed for further consideration by Membership Committee.

*2.2.2 Review of the role of University staff on Committees of Council Item 2pp 7-36

RECOMMENDATION

That Council:

• approve the proposal that staff, other than elected and ex-officio members of Council, not be appointed to membership of Council Committees; and
• that phasing in of revised Committee memberships, not including members of staff be completed by 2010.

2.2.3 Committees of Council – length of terms of office

RECOMMENDATION

That Council note that Membership Committee will consider the matter at its next meeting and provide a report to Council.

2.2.4 Draft Councillor Individual Performance Development instrument Item 2pp 37-40

RECOMMENDATION

That Council approve the draft Councillor Individual Performance Development instrument.

2.2.5 Membership of Equal Opportunity Committee Item 2pp 33-34

RECOMMENDATION

That Council approve the proposal that the membership category for Equal Opportunity Committee be revised from “Four external members of Council” to “Four members of Council including no fewer than two external members of Council”.

2.2.6 Membership of Special Professorial Appointments Committee Item 2pp 31-32

RECOMMENDATION

That Council approve the proposal that the President of Academic Board be added to the membership of Special Professorial Appointments Committee.

*2.3 Monash University Borrowings: 2008/09 Item 2pp 41-48

This item has been starred so that Council may be advised of the outcome of Resource and Finance Committees consideration of this matter.

RECOMMENDATION

That Council approve:

• that Monash University accepts the offer of a 20 year loan facility offered by the National Australia Bank Limited.
• that any two of the Vice-President (Finance), the Divisional Director – Corporate Finance and/or Director, Treasury be authorised to sign all documents relating to this facility on behalf of the University.

Authorised observers will be admitted to the meeting at this point.

3 Confirmation of Minutes of Previous Meeting

*3.1 Minutes of Meeting No 4/2008

The Minutes of Meeting No 4/2008 held on 14 July 2008 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 4/2008 held on Monday, 14 July 2008.

*4 State of the University

The Vice-Chancellor will speak to this item.

RECOMMENDATION

That Council note the advice of the Vice-Chancellor.

*5 Report on Monash’s International Strategies and Objectives

Professor Stephanie Fahey, Deputy Vice-Chancellor (International) will speak to this item.

RECOMMENDATION

That Council note the advice of Professor Stephanie Fahey.

6 Matters arising from the Minutes (not dealt with elsewhere in the agenda)

7 General Business

7.1 Use of the University Seal - Members Only Item 7pp 1-6

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 13 August 2008 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

8 Next Meeting

The next meeting of Council is scheduled to be held on 15 September 2008 in the Advancement Meeting Room, Level 9, Building H, Caulfield Campus.

Further Information Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905-5342.