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Council Meeting 7-2008

Meeting 7/2008 of the Monash University Council will be held between 4.00 pm and 7.00 pm on Monday, 27 October 2008, in the Advancement Meeting Room, Level 9, Building H, Caulfield Campus.

Following the meeting Professor Redmond and Professor Murray will host a tour of the new Architecture area in the Faculty of Art and Design.  Dinner will be held at MamaDukes, Building H Basement.

AGENDA

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

1 Procedural Matters

*1.1 Apologies

Dr Charles Curwen is an apology.

Professor Stephanie Fahey, Deputy Vice-Chancellor (International) is unable to attend the meeting.

*1.2 Special Leave

Mr Paul Ramler has been granted special leave for meeting 7/2008.

*1.3 Starring of Items

Members who wish a non-starred item to be discussed may request at this point.

*1.4 Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

2 Business in-camera  Members Only

*2.1 Vice-Chancellor Search Progress 

Mr David Pumphrey and the Chancellor will provide an update on progress of the Vice-Chancellor search.

RECOMMENDATION

That Council note the advice of the Chancellor and Mr Pumphrey.
Authorised observers will be admitted to the meeting at this point.

3 Confirmation of Minutes of Previous Meeting

*3.1 Minutes of Meeting No 6/2008

The Minutes of Meeting No 6/2008 held on 15 September 2008 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 6/2008 held on Monday, 15 September 2008.

*4 Report to Council by the Dean of Pharmacy and Pharmaceutical Sciences Item 4pp 1-6

The Chancellor will introduce Professor Bill Charman, Dean, Faculty of Pharmacy and Pharmaceutical Sciences.

RECOMMENDATION

That Council receive the advice of Professor Bill Charman, Dean, Faculty of Pharmacy and Pharmaceutical Sciences.

5 Chancellor's Business

*5.1 Chancellor's Report to Council

RECOMMENDATION

That Council receive the oral report of the Chancellor.

6 Vice-Chancellor's Business

*6.1 Vice-Chancellor's Report to Council Item 6pp 1-4

RECOMMENDATION

That Council receive the Vice-Chancellor's Report to Council.

*6.2 Update on University 2008 Financials (September) Item 6pp 5-20

RECOMMENDATION

That Council receive the financial report for the period ending September 2008.

*6.2.1 Monash University Financial Outlook: Update

RECOMMENDATION

That Council note the advice of Mr David Pitt, Vice-President (Finance).

*6.3 Load and Admissions (2008) Report Item 6pp 21-36

RECOMMENDATION

That Council receive the 2008 Load and Admissions Report and note the advice of Professor Merran Evans, Pro Vice-Chancellor (Planning and Quality).

*6.4 University Wide Key Performance Indicators Item 6pp 37-62

RECOMMENDATION

That Council endorse the 2008 University-wide Key Performance Indicators report.

*6.5 University Rankings  Item 6pp 63-70

RECOMMENDATION

That Council receive the report on "University Rankings - 2008 Results".

*6.6 Update on Caulfield Campus Development

RECOMMENDATION

That Council note the advice of Mr David Pitt, Vice-President (Finance).

*6.7 Monash South Africa Campus - Strategy paper Members Only  Item 6pp 71-88

RECOMMENDATION

That Council approve the recommendation as detailed in the document.

7 Resources and Finance Committee Members Only Item 7pp 1-14

*7.1 Receipt of Report of Resources and Finance Committee Item 7pp 3-8

RECOMMENDATION

That Council receive the Report of meeting No. 5/08 of the Resources and Finance Committee held at 8.00 am on Friday 10 October 2008.

7.2 Monash South Africa Long Term Projections: Strategy Paper

Refer Item 6.7.

7.3 AINSE Ltd (formerly an incorporated association, Australian Institute of Nuclear Science and Engineering Incorporated)  Item 7pp 9-14

That Council approve the University becoming a member of AINSE Limited, subject to approval of the constitution by the University Solicitor's Office.

7.4 Proceedings of Resources and Finance Committee

In accordance with its Terms of Reference, Resources and Finance Committee discuss a range of matters that are then reported to Council for information.

While Council is not requested to take specific action i.e. approve, endorse etc on these matters, the supporting documents are provided to Councillors for their information.

These documents, the appendices listed in the "Items discussed and noted by the Committee and presented for the information of Council" section of the Resources and Finance Committee Report to Council, have been removed from the papers and are provided to Councillors as a separate set of documents.

8   Academic Board  Item 8pp 1-6

8.1 Receipt of Report of Academic Board Item 8pp 3-6

RECOMMENDATION

That Council receive and note the Report of Meeting 6 of 2008 of the Academic Board held on Wednesday 8 October 2008.

*9  Report of the Equal Opportunity Committee  Item 9pp 1-4

9.1  Receipt of Report

RECOMMENDATION

That Council receive and note the Report of the Equal Opportunity Committee Meeting 03/08 held on Monday 25 August 2008.

9.2  Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee meeting 03/08 held on Monday 25 August 2008.

10  Report of the Gippsland Advisory Council  Item 10pp 1-16

10.1  Gippsland Advisory Council Meeting 5/2008  Item 10 3-4

RECOMMENDATION

That Council receive and note the Report of Meeting 5/2008 of the Gippsland Advisory Council held on 19 August 2008.

*10.2   Gippsland Advisory Council Meeting 6/2008  Item 10 5-16

RECOMMENDATION

That Council:

  • receive the Report of meeting 6/08 of the Gippsland Advisory Council held at 5:00 pm on Tuesday 7 October 2008; and
  • approve changes to the terms of reference, membership and operations of the Gippsland Advisory Council as detailed in the document titled “Gippsland Campus Advisory Council – Terms of Reference.

11  General Business

*11.1   Advancement Portfolio Report  Members Only   Item 11pp 1-8

RECOMMENDATION

That Council receive the report titled Advancement Portfolio Report for University Council.

11.2 Senior Appointments Members Only  Item 11pp 9-12

RECOMMENDATION

That Council note that:

  • that Council note that the persons named in the document have accepted the indicated offers of appointment, approved by the Vice-Chancellor and President.
  • that Council note that the persons named in the document have accepted the indicated offers of appointment, approved by the Special Professorial Appointments Committee of Council.

11.3  Use of the University Seal  Members Only  Item 11pp 13-16

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 15 October 2008 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

11.4  Amendment to Constitution of AARNet Pty Ltd (AARNet)  Item 11pp 17-22

RECOMMENDATION

That Council approve the amendments to the constitution of NSV as set out in Attachment A.

11.5  Amendment to Constitution of Neurosciences Victoria Ltd (NSV)  Item 11pp 23-26

RECOMMENDATION

That Council approve the amendment to clause 9 of the constitution of NSV as follows:

“9. Variation of Constitution

9.1 While a university is a Corporate Member of the Company, any change to this Constitution must first be authorised by a resolution of the university.”

11.6  Adoption of a new Constitution of Victorian Metropolitan Alliance Ltd (VMA)  Item 11pp 27-64

RECOMMENDATION

That Council approve the amendments to the constitution of VMA as set out in Attachment A.

11.7 Report of the Returning Officer – Student Elections to Council  Item 11pp 65-68

RECOMMENDATION

That Council note the Report of the Returning Officer on student elections to Council.

11.8     Further Appointment of Interim University Student Ombudsman (USO)  Members Only Item 11pp 69-72

RECOMMENDATION

That Council:

(i)  approve the appointment of Ms Ann Corcoran as Interim University Student Ombudsman until 31 December 2008; and

(ii)   approve the longer term appointment based on a 0.5 fraction of full time for 44 weeks each year for a fixed term period of three years.

12   Next Meeting

The next meeting of Council is scheduled to be held on 8 December 2008 in the Sir George Lush Room, Building 3a, Clayton Campus.

Further Information:  Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905 2010 or via facsimile on 9905 5342.