Council Meeting 8-2008
Meeting 8/2008 of the Monash University Council will be held between 4.00 pm and 7.00 pm on Monday, 8 December 2008, in the Sir George Lush Room, Building 3a, Clayton Campus.
The end-of-year dinner will be held following the meeting and will be at the Monash University Club, Clayton Campus from 7.30pm.
AGENDA
Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chancellor via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.
1 Procedural Matters
1.1 Apologies
Mr Peter Redlich AO, Professor Stephanie Fahey, Deputy Vice-Chancellor (International) and Professor Tam Sridhar will be apologies.
1.2 Special Leave
No requests for Special Leave have been approved.
1.3 Starring of Items
Members who wish a non-starred item to be discussed may request at this point.
1.4 Approval of Non-Starred Items
The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.
2 Business in Camera
2.1 Chancellor's Report on the Vice-Chancellor's Performance Review
RECOMMENDATION
That Council receive the advice of the Chancellor in relation to the Vice-Chancellor's 2008 Performance Evaluation.
2.2 Minutes of Special Council Meeting 14 November 2008
The Minutes of the Special Council Meeting held on 14 November 2008 have been circulated.
RECOMMENDATION
That Council confirm the Minutes of the Special Council Meeting held on Friday,14 November 2008.
2.3 Senior Re-appointments requiring approval of Council (Members Only) Item 2 pp1-4
That Council:
- approve an offer of appointment as a professor and Pro Vice-Chancellor (Planning and Quality), for a fixed period of three and a half years commencing on 1 July 2009 and expiring on 31 December2012, be made to the person named in the attached document.
- approve an offer of appointment as a professor and Pro Vice-Chancellor (Campus Co-ordination), for a fixed period of two years commencing on 1January2010 and expiring on 31 December 2012, be made to the person named in the attached document.
- approve an extension to the current term of appointment be made to the person named in the attached document as Campus Director, Caulfield & Clayton, and Academic Director of Student Affairs until 31December 2010.
- approve an offer of appointment as Director, Executive Services and Secretary to Council, for a fixed period of five years commencing on 1 January 2010 and expiring on 31December 2014, be made to be made to the person named in the attached document.
Authorised observers will be admitted to the meeting at this point.
3 Confirmation of Minutes of Previous Meeting
3.1 Minutes of Meeting No 6/2008
The Minutes of Meeting No 7/2008 held on 27 October 2008 have been circulated.
RECOMMENDATION
That Council confirm the Minutes of Meeting No. 7/2008 held on Monday, 27 October 2008.
4 Chancellor's Business
4.1 Chancellor's Report to Council
RECOMMENDATION
That Council receive the oral report of the Chancellor.
4.2 Chancellor End-of-Year Report
RECOMMENDATION
That Council receive the Chancellor's End of Year Report
5 Vice-Chancellor's Business
5.1 Vice-Chancellor's Report to Council
RECOMMENDATION
That Council receive the Vice-Chancellor's Report to Council.
5.2 Update on University 2008 Financials (October) Item 5 pp 7-20
RECOMMENDATION
That Council receive the financial report for the period ending 31 October 2008.
5.3 2008 Research Report Item 5 pp 21-71
RECOMMENDATION
That Council receive the 2008 Research Report and note the advice of Professor Edwina Cornish, Deputy Vice-Chancellor (Research).
5.4 HEEF/EIF: Monash Proposal - New Horizons Centre Item 5 pp 72-79
Councillors are invited to refer to the Report of the Resources and Finance Committee for details of the Committee's discussion of this item.
RECOMMENDATION
That Council provide in principle approval for the $56.6m capital commitment required from Monash, should the HEEF bid be successful.
5.5 Annual Plan and Budget Item 5 pp 80-187
Councillors are invited to refer to the Report of the Resources and Finance Committee for details of the Committee's discussion of this item.
RECOMMENDATION
That Council:
-
approve the 2009 Annual Plan and Budget;
-
approve an application to the Government for Loan Council approval of $30 million in new borrowings in 2009, noting that (if required) a formal proposal to arrange the loan facility would be submitted at the appropriate time in 2009, with any drawdown subject to specific Council approval; and
-
note that in early 2009 the Resources and Finance Committee and Council will consider a report on options and drivers for action to achieve and sustain a positive cash position going forward.
6 Resources and Finance Committee (Members Only)
6.1 Receipt of Report of Resources and Finance Committee Item 6 pp 3-9
RECOMMENDATION
That Council receive the Report of meeting No. 6/08 of the Resources and Finance Committee held at 8.00 am on Thursday, 20 November 2008.
6.2 HEEF/EIF: Monash Proposal - New Horizons Centre Refer to Item 5.4 pp 72-79
6.3 Letters of Support to Monash Companies Item 6 pp 10-11
RECOMMENDATION
That Council approve the Vice-Chancellor and the Vice President (Finance) jointly authorise the issuing of letters of support for 2009 on behalf of the University to:
- Monash South Africa Ltd
- Monash Property South Africa Pty Ltd, and
- Monyx Pty Ltd (if required).
6.4 Open Universities Australia Pty Ltd: Change to For Profit Status Item 6 pp 12-29
RECOMMENDATION:
That Council approve the change to ‘For Profit' Status of Open Universities Australia Pty Ltd and the proposed change to the Constitution, subject to approval by the University Solicitor's Office.
6.5 Executive Arrangements - University Vacation Period 2008-2009 Item 6 p30
RECOMMENDATION:
That Council approve the Executive Sub-Committee Membership and Terms of Reference as outlined in the paper.
6.6 Proceedings of Resources and Finance Committee
In accordance with its Terms of Reference, Resources and Finance Committee discuss a range of matters that are then reported to Council for information.
While Council is not requested to take specific action i.e. approve, endorse etc on these matters, the supporting documents are provided to Councillors for their information.
These documents, the appendices listed in the "Items discussed and noted by the Committee and presented for the information of Council" section of the Resources and Finance Committee Report to Council, have been removed from the papers and are provided to Councillors as a separate set of documents.
7 Academic Board Item 7 pp 1-83
7.1 Receipt of Report of Academic Board Item 7 pp 3-9
RECOMMENDATION
That Council receive and note the Report of Meeting 6 of 2008 Academic Board held on Wednesday 8 October 2008.
7.2 Composition of Academic Board Item 7 pp 10-13
RECOMMENDATION:
That Council:
7.3 2009 Annual Plan
RECOMMENDATION
That Council note that Academic Board endorsed the 2009 Annual Plan.
7.4 2009 Budget
RECOMMENDATION
That Council note that Academic Board endorsed the 2009 Budget.
7.5 CTI-Monash Centre for Optimisation in Travel, Transportation and Logistics
RECOMMENDATION
That Council approve the establishment of the CTI-Monash Centre for Optimisation in Travel, Transportation and Logistics.
7.6 Collaboration with Lulea University of Technology (Sweden) Item 7 pp 16-24
RECOMMENDATION:
That Council approve the Monash University/Lulea University of Technology (Sweden) Collaboration Agreement.
7.7 Masters by Coursework Item 7 pp 25-29
RECOMMENDATION:
That Council:
7.8 Exclusion for Health Reasons Item 7 pp 30-39
RECOMMENDATION:
That Council make Statute 6.3 - Exclusion for Health Reasons (Substitution 2008).
7.9 Exclusion for unsatisfactory progress or inability to progress Item 7 pp 40-57
RECOMMENDATION:
That Council make:
7.10 Discipline Item 7 pp 58-63
RECOMMENDATION:
That Council make Statute 4.1 - Discipline (Amendment No 3 2008).
7.11 Staff of Offshore Campuses Item 7 pp 64-74
RECOMMENDATION:
That Council make:
- Statute 2.3 - The Faculties (Amendment No. 1 2008); and
- The Faculty Regulations (Amendment No. 3 2008).
Secretarial Note: Academic Board also considered and endorsed a recommendation which would allow implementation of the above proposal at the end of 2008 (pending Ministerial approval of the amendment to Statute 2.3), that is, for Council to appoint the offshore academic staff as a class under section 1.3.3, and generically appoint the staff to the relevant department or school as applicable.
- That Council resolve that pursuant to Statute 2.3 section 1.3.3, for the purposes of Statute 2.3 and the Faculties Regulations, each full time or part time member of the academic staff of each non- Australian campus of the university is hereby appointed by the Council:
(a) as a member of the appropriate faculty, or in the case of uncertainty or dispute, of the faculty designated by the Vice-Chancellor and President, or by his or her nominee;
(b) to the appropriate department or school, or in the case of uncertainty or dispute, the department or school designated by the dean of the faculty; and
(c) provided that nothing in this resolution has the effect of causing a member of the academic staff of a non-Australian campus of the university to be an employee of the university if they are not otherwise such an employee.
7.12 Associated Academic Appointments Item 7 pp 75-83
RECOMMENDATION:
That Council note the changes proposed to the University's associated academic structure.
8 Report of the Equal Opportunity Committee
8.1 Receipt of Report Item 8 pp 1-5
RECOMMENDATION
That Council receive and note the Report of the Equal Opportunity Committee Meeting 04/08 held on Monday 10 November 2008.
8.2 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Equal Opportunity Committee meeting
9 General Business
9.1 Declaration of Poll - election to Council of one academic staff (other than the Professors)
At the close of nominations at 12.00 noon on Monday, 29 September 2008, for the election to Council of one academic staff (other than the professors) member, three valid nominations were received.
A postal ballot was conducted on Monday, 20 October 2008
RECOMMENDATION
That Council note the re-election of Dr Carol Williams as the academic staff (other than the professors) member of Council to hold office from 1 January 2009 until 31 December 2010.
9.2 Advancement Portfolio Report Item 9 pp 1-7
RECOMMENDATION
That Council receive the report titled Advancement Portfolio Report for University Council.
9.3 Senior Appointments (Members Only) Item 9pp 8-10
RECOMMENDATION
That Council note that:
- the persons named in the document have accepted the indicated offers of appointment, approved by the Special Professorial Appointments Committee of Council.
9.4 Report of Professorial Promotions 2008 (Members Only)
RECOMMENDATION
That Council receive the report.
9.5 Monash University Engineering Faculty Foundation Item 9 pp 15-22
RECOMMENDATION
That Council make Engineering Faculty Foundation Regulations 2008 (Substitution).
9.6 Prato Centre - Legal Representative Item 9 pp 23-30
RECOMMENDATION
That Council approve that Dr Annamaria Pagliaro be empowered to delegate her powers as Monash University's legal representative in Italy to Professor Stephanie Fahey, Deputy Vice-Chancellor (International), effective immediately until formal transfer is arranged to the incoming Centre Director, as set out in the attached document headed "Variation to Appointment and Power of Attorney of the Legal Representative of Monash University in Prato", and further that this document shall be signed and executed under the Common Seal of Monash University.
9.7 Use of University Seal Item 9 pp 31-35
RECOMMENDATION
That Council note the report of the Vice-Chancellor dated 21 November 2008 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.
9.8 Proposal to schedule student elections for council from Sem2 to Sem1 Item 9 pp 36-39
RECOMMENDATION
That Council:
- note the change in election times for elected student members of Council from semester 2 to semester 1;
9.9 Proposal to Introduce a Student Representative Training Program at Monash University
Item 9 pp 40-45
RECOMMENDATION
That Council:
9.10 Conferring of Degree of Master of Letters by University Council Item 9 pp 46-48
RECOMMENDATION
That Council:
- approve that the students named in the document be conferred with the Degree of Master of Letters (MLitt) (course code 3777).
9.11 CRC Rail Constitution and Trust Deed Item 9 pp 49-52
RECOMMENDATION
That Council:
- Approve the signing of an amended constitution for Rail CRC Ltd; and
- Becoming a unit holder in the Unit Trust subject to approval of the final documentation by the University Solicitor's office.
9.12 Audit Committee Item 9 pp 53-56
RECOMMENDATION
That Council receive and note the report of the Audit Committee meeting held on 25 November 2008.
9.13 Proposal to amend Statute 2.2 - The Academic Board and Academic Board Regulations
RECOMMENDATION
That subject to consideration of Item 7.2 that Council:
10 Next Meeting
The next meeting of Council is scheduled to be held following the Senior Management Summit beginning 9 February 2008 and Council will meet from 10-11 February 2009 at Creswick.
Further Information
Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Director, Executive Services, Room GO6, Administration Building 3a, Clayton Campus, telephone 9905 2010 or via facsimile on 9905 5342.
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