Council Meeting 3-2009

Meeting 3/2009 of the Monash University Council will be held on Monday, 25 May 2009 in the Advancement Meeting Room, Level 9, Building H, at Caulfield Campus.

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

AGENDA

1     Procedural Matters

*1.1    Apologies

Dr Leanne Rowe is an apology.

Professor Stephanie Fahey, Deputy Vice-Chancellor (International) is unable to attend the meeting.

*1.2    Special Leave

Ms Lesley Boston was granted special leave for this meeting.
Mr Shane Buggle has been granted special leave for meeting 5/2009 (17 August).

*1.3    Starring of Items

The following items have been starred: 1.1 Apologies; 1.2 Special Leave; 1.3 Starring of Items; 1.4 Approval of Non-Starred Items; 2.1 Transition Report on the commencement of Professor Ed. Byrne, 2.2 Report of the Selection and Remuneration Committee; 2.3 Special Professorial Appointments Committee (SPAC) – Translation from a Committee of Council to a Committee operating under delegation from Council to the Vice-Chancellor (Management Committee), 3.1 Minutes of Meeting No. 2/2009, 4.1 Monash/WorkSafe/TAC Research Institute, 5.0 Report to Council by the Pro Vice-Chancellor Gippsland, 6.1 Chancellor’s Report, 6.2 Proposal to establish a “Campus Master Planning Committee, 6.3 proposal to establish International Council Associates, 7.1 Vice-Chancellor’s Report to Council, 7.2 Update on University 2009 Financials (April), 7.3 Report on Implications of the Victorian and Federal Budgets, 7.4 Monash University Ethics Statement, 8.1 Receipt of the Report of Resources and Finance Committee, 10.0 Report of the Gippsland Advisory Council (Meeting 2/2009), 11.0 Report of the Equal Opportunity Committee, and 12.1 Advancement Portfolio Report.

Members who wish a non-starred item to be discussed may request at this point.

*1.4    Approval of Non-Starred Items

The Chancellor will move that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

2     Business in Camera    (Members Only)

*2.1    Transition Report on the commencement of Professor Ed. Byrne

RECOMMENDATION

That Council receive the advice of the Chancellor and Vice-Chancellor on matters relating to the commencement of Professor Ed. Byrne.

*2.2    Report of the Selection and Remuneration Committee                Page 1 - 6

RECOMMENDATION

That Council:

i. Note the report of Meeting 1/2009 of the Selection and Remuneration Committee; and

ii. That Council approve the table at Attachment A as the framework of policy, process and practice for the recruitment and appointment of senior staff of the university. Nothing in the framework precludes the Council from making direct appointments of senior staff (either external or from within the university), in exceptional circumstances, such as attracting or retaining outstanding staff member(s).

*2.3    Special Professorial Appointments Committee (SPAC) – Translation from a Committee of Council to a Committee operating under delegation from Council to the Vice-Chancellor (Management Committee)                Page 7 - 16

RECOMMENDATION

That Council approve:

• that from 1 June 2009 SPAC ceases to operate as a Committee of Council;
• that from 1 June 2009 the Vice-Chancellor should form a management committee in accordance with the approved framework at Attachment A to assume the work of SPAC;
• that from 1 June 2009 the Vice-Chancellor is delegated authority by Council to make special professorial appointments as per the operating arrangements at Attachment B.

Authorised Observers will be admitted to the meeting at this point.

3     Confirmation of Minutes of Previous Meeting

*3.1   Minutes of Meeting No. 2/2009                Page 17 - 28

The Minutes of Meeting No. 2/2009 held on Monday 23 March 2009 have been circulated and are attached.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 2/2009 held on Monday 23 March 2009.

4     Matters Arising from the Minutes

4.1    Monash/WorkSafe/TAC Research Institute                Page 29 - 36

Councillors are invited to refer to item 5.1.1 of the Minutes of meeting 2/2009.

RECOMMENDATION

That Council receive further detail relating to the governance arrangements of the Research Institute.

*5    Report to Council by the Pro Vice-Chancellor Gippsland                Page 37 - 42

The Chancellor will introduce Professor Helen Bartlett, Pro Vice-Chancellor Gippsland Campus.

RECOMMENDATION

That Council receive the advice of Professor Helen Bartlett, Pro Vice-Chancellor Gippsland Campus.

6     Chancellor’s Business

*6.1    Chancellor’s Report to Council

RECOMMENDATION

That Council receive the oral report of the Chancellor.

*6.2    Proposal to establish a “Campus Master Planning Committee”     Page 43 - 46

RECOMMENDATION

That Council:

i. establish a working party to develop terms of reference for a proposed committee to oversee the built environment planning; and

ii. that the working party consist of the Chancellor, the Vice-Chancellor, one Council member with appropriate experience (Mr Yehudi Blacher), the Vice-President (Administration) and the Dean of the Faculty of Art & Design.

*6.3    Proposal to establish International Council Associates                Page 47 - 52

RECOMMENDATION

That Council establish a Working Group of members of Council, including a co-opted international representative, to establish the most appropriate way forward to engage leading international figures.

7     Vice-Chancellor’s Business

*7.1    Vice-Chancellor’s Report to Council

The Vice-Chancellor’s report will be emailed to Councillors.

RECOMMENDATION

That Council receive the oral report of the Vice-Chancellor.

*7.2    Update on University 2009 Financials (April)                Page 53 - 64

RECOMMENDATION

That Council receive the Financial Report for the period ending April 2009.

*7.3    Report on implications of the 2009 Victorian and Federal Budgets

A document will be emailed.

RECOMMENDATION

That Council receive the advice of the Vice-Chancellor and Mr. David Pitt.

*7.4    Monash University Ethics Statement      Page 65 - 68

RECOMMENDATION

That Council approve the Monash University Ethics Statement.

8     Resources and Finance Committee (Members Only)                Page 69 - 98

*8.1    Receipt of Report of Resources and Finance Committee                Page 71 - 78

RECOMMENDATION

That Council receive the Report of Meeting No. 2/2009 of the Resources and Finance Committee held on Thursday 30 April 2009.

8.2    Monash University Financial Reports: March 2009                Page 79 - 92

RECOMMENDATION

That Council note:

• the University’s position and performance as presented in the March 2009 paper; and
• the Committee’s comments on management’s current course of action as a result of the review.

8.3    Annual Course Fee Review Process: Proposed Changes                Page 93 - 98

RECOMMENDATION

That Council approve:

i. The proposal to streamline the course fee review process; and

ii. The amendment of the Monash University Regulations as detailed in the attached documentation.

8.4    Proceedings of Resource and Finance Committee

RECOMMENDATION

In accordance with its terms of reference, Resources and Finance Committee discusses a range of matters that are then reported to Council for information.

While Council is not requested to take specific action, ie. Approve, endorse etc these matters, the supporting documents are provided to Councillors for their information.

These documents are listed in the Resources and Finance Report under the heading “Items discussed and noted by the Committee and presented for the information of Council”. Further, the documentation supporting these items is made available to Councillors via the Council Portal – these documents are not provided in printed form.

9     Academic Board

9.1    Receipt of Report of Academic Board                Page 99 - 104

RECOMMENDATION

That Council receive and note the Report of Meeting No. 2/2009 of the Academic Board held on Wednesday 22 April 2009.

9.2    Monash University Ethics Statement

Councillors are invited to refer to item 7.4.

RECOMMENDATION

That Council note that Academic Board endorsed the Monash University Ethics Statement.

10     Report of the Gippsland Advisory Council Meeting 2/2009            Page 105 - 110

RECOMMENDATION

That Council receive and note the Report of Meeting No. 2/2009 of the Gippsland Advisory Council held on Tuesday 21 April 2009.

*11     Report of the Equal Opportunity Committee                Page 111 - 116

RECOMMENDATION

The Council receive the report of the Equal Opportunity Committee held on 27 April 2009.

12     General Business

*12.1 Advancement Portfolio Report  (Members Only)                Page 117- 122

12.2    Senior Appointments (Members Only)                Page 123 - 126

12.3    Use of University Seal (Members Only)                Page 127 - 132

12.4    University Entrance and Admission to Courses Regulations (Amendment No. 1 2009)                Page 133 - 140

RECOMMENDATION

That Council make the University Entrance and Admission to Courses Regulations (Amendment No. 1 2009).

12.5    Monash University Prato – Change of Legal Representative
Page 141 - 148

RECOMMENDATION

That Council:

i. Revoke the authority of Dr. Pagliaro as Monash University legal representative in Italy. Such revocation is contained in the attached Appointment and Power of Attorney instrument; and

ii. Appoint Professor Loretta Baldassar as Monash University’s legal representative in Italy, with powers as described in the attached Appointment and Power of Attorney instrument, and that the said instrument be executed under the Common Seal of Monash University.

13     Report of the Executive Committee of Council                 Page 149 - 156

The Executive Committee of Council, acting under its delegation from Council approved by circulation on the 8th May 2009 the proposal to appoint Associate Professor Marnie Hughes-Warrington as Professor and Pro Vice-Chancellor (Learing and Teaching ).

RECOMMENDATION

That Council note the approval granted by the Executive Committee of Council on 8th May 2009.

14     Next meeting

The next meeting of Council is scheduled to be held on Monday, 6 July 2009 in the Advancement Meeting Room, Level 9, Building H, Caulfield Campus.

Further Information Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Executive Services, Room G06, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via email to: tony.calder@adm.monash.edu.au