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Council Meeting 3-2009Meeting 3/2009 of the Monash University Council was held on Monday, 25 May 2009 in the Advancement Meeting Room, Level 9, Building H, at Caulfield Campus.
MINUTES1 Procedural Matters 1.1 Apologies Dr Leanne Rowe, Mr Ian Nethercote and Mr Yehudi Blacher were apologies. 1.2 Special Leave Ms Lesley Boston had been granted special leave for this meeting. 1.3 Starring of Items Items 1.1 Apologies; 1.2 Special Leave; 1.3 Starring of Items; 1.4 Approval of Non-Starred Items; 2.1 Transition Report on the commencement of Professor Ed. Byrne, 2.2 Report of the Selection and Remuneration Committee; 2.3 Special Professorial Appointments Committee (SPAC) - Translation from a Committee of Council to a Committee operating under delegation from Council to the Vice-Chancellor (Management Committee), 3.1 Minutes of Meeting No. 2/2009, 4.1 Monash/WorkSafe/TAC Research Institute, 5.0 Report to Council by the Pro Vice-Chancellor Gippsland, 6.1 Chancellor's Report, 6.2 Proposal to establish a "Campus Master Planning Committee, 6.3 proposal to establish International Council Associates, 7.1 Vice-Chancellor's Report to Council, 7.2 Update on University 2009 Financials (April), 7.3 Report on Implications of the Victorian and Federal Budgets, 7.4 Monash University Ethics Statement, 8.1 Receipt of the Report of Resources and Finance Committee, 9.0 Report of the Academic Board, 10.0 Report of the Gippsland Advisory Council (Meeting 2/2009), 11.0 Report of the Equal Opportunity Committee, 12.1 Advancement Portfolio Report and 12.3 Use of the University Seal were starred for discussion. 1.4 Approval of Non-Starred Items Council resolved on the motion of the Chancellor that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted. 2 Business in Camera 2.1 Transition Report on the commencement of Professor Ed. Byrne RESOLUTION CL3/2009/45 2.2 Report of the Selection and Remuneration Committee During discussion the following amendments were approved:
RESOLUTION CL3/2009/46 Council:
Council noted that nothing in the framework precluded the Council from making direct appointments of senior staff (either external or from within the university), in exceptional circumstances, such as attracting or retaining outstanding staff member(s). 2.3 Special Professorial Appointments Committee (SPAC) - Translation from a Committee of Council to a Committee operating under delegation from Council to the Vice-Chancellor (Management Committee) During discussion of paragraph 7 (page 9 of the agenda papers), Council noted advice that a potential conflict of interest may arise in circumstances where the Vice-Chancellor, Dean and President of the Academic Board were all from the same discipline. Council resolved to amend paragraph 7 by addition of the following: "in circumstances where the Vice-Chancellor, Dean and President of the Academic Board are all from the same discipline the President of Academic Board is to nominate a Deputy President of the Academic Board to consider the matter for endorsement." RESOLUTION CL3/2009/47 Council approved:
3. Confirmation of Minutes of Previous Meeting 3.1 Minutes of Meeting No. 2/2009 RESOLUTION CL3/2009/48 Council confirmed the Minutes of Meeting No. 2/2009 held on Monday 23 March 2009. 4 Matters Arising from the Minutes 4.1 Monash/WorkSafe/TAC Research Institute RESOLUTION CL3/2009/49 Council noted the further detail relating to the governance arrangements of the Research Institute. 5 Report to Council by the Pro Vice-Chancellor Gippsland Professor Helen Bartlett, Pro Vice-Chancellor Gippsland Campus provided Council with a presentation on key aspects of the Gippsland Campus including:
During discussion members noted the challenge of increasing enrolments and attracting international students from diversified markets, the importance of retaining and enhancing discipline linkages across campuses, initiatives to enhance research activity and the target of upgrading the campuses infrastructure. Concluding the presentation, Professor Bartlett thanked the campus staff for the support and dedication to the campus, students and the community - particularly commending the staff's contribution to the recent bushfire effort. The Chancellor, on behalf of Council, thanked Professor Bartlett for her insightful presentation and commended the staff and local community for their exemplary community spirit during the recent bushfire tragedy. RESOLUTION CL3/2009/50 Council received the advice of Professor Helen Bartlett, Pro Vice-Chancellor Gippsland Campus. 6 Chancellor's Business 6.1 Chancellor's Report to Council Professor Richard Larkins, Vice-Chancellor, Monash University The Chancellor sought the approval of Council to make a short statement, on behalf of Council, as this was the Professor Larkin's final meeting as a member the Council, The Chancellor thanked Professor Larkins for his outstanding contribution to Monash noting that Professor Larkins was leaving the University well placed to meet the challenges ahead. Under Professor Larkins guidance and leadership, Monash has evolved into a distinctive centre of innovative thinking and teaching and a research leader. Research at Monash has flourished as evidenced by the establishment of the Australian Regenerative Medicine institute, the Centre for Electron Microscopy and the Monash Antibody Technologies Facility. Innovative learning and teaching has advanced as evidenced by Monash Passport program, modernisation of lecture and tutorial rooms and the establishment of Ancora Imparo student leadership program. Monash's international footprint has continued to grow under Professor Larkins with the completion of a new campus in Malaysia, continued and sustained growth in South Africa and the opening of a joint research training institute with the Indian Institute of Technology Bombay. On a personal note, the Chancellor outlined some of the attributes that had made Professor Larkins a leader among Vice-Chancellors. Richard's capacity to recall and debate fine detail, his commitment to Monash,, Richard's ability to recruit ‘stars' at both the management and academic level resulting in Monash being one of the best people resourced Universities in Australia and Richard's support of his staff and the University sector as a whole leaves behind a unique individual contribution. Richard's contribution had positively impacted the lives of all who know him and, as importantly, many thousands of people who have never met Richard but have been the recipients of initiatives and outcomes guided by Richard Larkin's leadership at Monash. Council supported the statement of the Chancellor, with acclamation, and wished Professor Larkins success with all his future endeavours. Council visit to Gippsland Campus A draft program was tabled at the meeting Following discussion Council approved that meeting 7/2009 (16 November) be held at the Gippsland Campus. Further, the draft program for the days activities was endorsed subject to investigation into the possibility of including an indigenous welcome during the lunch break and ensuring appropriate student involvement. South Africa Council noted the advice of the Chancellor that the dates had been confirmed and that further information on the proposed itinerary would be provided at meeting 4/2009. Review of Equal Opportunity Committee The Chancellor advised Council that he had discussed the matter with Professor Bourke, Chair - Equal Opportunity Committee, and the Deputy Chancellors and all had agreed that the proposed review should not proceed as the Committee was achieving appropriate outcomes and a costly external review would be unlikely to achieve any significant return. RESOLUTION CL3/2009/51 Council:
6.2 Proposal to establish a "Campus Master Planning Committee" RESOLUTION CL3/2009/52 Council approved:
6.3 Proposal to establish International Council Associates RESOLUTION CL3/2009/53 Council approved the establishment of a Working Group consisting of Dr Alan Finkel, Mr Paul Ramler, Dr. Charles Curwen, Professor Colin Bourke, Professor Jayne Godfrey and Professor Stephanie Fahey to further develop option 2 as detailed in the agenda papers. 7 Vice-Chancellor's Business 7.1 Vice-Chancellor's Report to Council The Vice-Chancellor elaborated on his distributed report as follows: Commonwealth Budget Highlights included a commitment by the government to improved indexation of funding for both teaching and research block infrastructure funding commencing in 2012 with interim measures to be phased in the areas of ‘performance funding' and ‘equity funding'. On the other hand, there will be very little increase to operational funding this year and next. International Student Recruitment Applications had plateaued with no evidence of a substantial increase in the acceptance of offers. Other matters The Vice-Chancellor had recently attended Board meetings in both South Africa and Malaysia. A pleasing feature of the visit to South Africa was that the campus had met its projected enrolment numbers without further reliance on students from Botswana. EIF - Submissions for the third round of funding are likely to be called for in July / August with outcome announced in December. Concluding his report, The Vice-Chancellor thanked Council for its support and guidance during his term as Vice-Chancellor and recorded his appreciation for the enjoyable and productive interactions between himself and the Council and individual Councillors. RESOLUTION CL3/2009/54 Council received the report of the Vice-Chancellor and recorded the Vice-Chancellor's note of appreciation to Council for Council's support and assistance during his tenure as Vice-Chancellor of Monash University. 7.2 Update on University 2009 Financials (May) Mr David Pitt, Vice-President (Finance) provided Council with an update on the University's finances. Key aspects of the presentation included:
During discussion, Council was advised that the capacity of lecture theatres was being carefully monitored as was the size of tutorials. RESOLUTION CL3/2009/55 Council received the Financial Report for the period ending May 2009. 7.3 Report on implications of the 2009 Victorian and Federal Budgets Mr Pitt provided Council with an update on the major financial outcomes of the Federal budget. Copies of the slides are attached for information. RESOLUTION CL3/2009/56 Council received the advice of the Mr. David Pitt, Vice-President (Finance). 7.4 Monash University Ethics Statement During discussion, Council was advised that the Ethics Statement would be promulgated to existing staff and students and incorporated into the staff induction process and that on completion the Research Ethics Policy would be presented to Council for consideration. RESOLUTION CL3/2009/57 Council approved the Monash University Ethics Statement. 8 Resources and Finance Committee 8.1 Receipt of Report of Resources and Finance Committee RESOLUTION CL3/2009/58 Council received the Report of Meeting No. 2/2009 of the Resources and Finance Committee held on Thursday 30 April 2009. 8.2 Monash University Financial Reports: March 2009 RESOLUTION CL3/2009/59 Council noted:
8.3 Annual Course Fee Review Process: Proposed Changes RESOLUTION CL3/2009/60 Council approved:
8.4 Proceedings of Resource and Finance Committee RESOLUTION CL3/2009/61 Council noted the proceedings of meeting 2/2009 of the Resources and Finance Committee. 9 Academic Board 9.1 Receipt of Report of Academic Board RESOLUTION CL3/2009/62 Council received and note the Report of Meeting No. 2/2009 of the Academic Board held on Wednesday 22 April 2009. 9.2 Monash University Ethics Statement RESOLUTION CL3/2009/63 Council noted that Academic Board endorsed the Monash University Ethics Statement. 10 Report of the Gippsland Advisory Council Meeting 2/2009 RESOLUTION CL3/2009/64 Council received and noted the Report of Meeting No. 2/2009 of the Gippsland Advisory Council held on Tuesday 21 April 2009. 11 Report of the Equal Opportunity Committee RESOLUTION CL3/2009/65 Council received the report of the Equal Opportunity Committee held on 27 April 2009. 12 General Business 12.1 Advancement Portfolio Report Council noted advice that campaign activity was continuing however all charities were experiencing a slowdown due to the economic climate. Recent initiatives include a staff philanthropic campaign run in April which achieved very pleasing results while an alumni email appeal campaign would take place in June. A Councillor requested additional information on the recruitment of indigenous students and Council was informed that further information would be provide at the next meeting of Council. RESOLUTION CL3/2009/66 Council received the report titled Advancement Portfolio Report for University Council May 2009. 12.2 Senior Appointments RESOLUTION CL3/2009/67 Council noted:
12.3 Use of University Seal In response to a query relating to the affixing of the University Seal to lease documents, Council was advised that future reports would be revised to enhance transparency of matters reported to Council. RESOLUTION CL3/2009/68 Council noted the report of the Vice-Chancellor dated 14 May 2009 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5. 12.4 University Entrance and Admission to Courses Regulations (Amendment No. 1 2009) RESOLUTION CL3/2009/69 Council made the University Entrance and Admission to Courses Regulations (Amendment No. 1 2009). 12.5 Monash University Prato - Change of Legal Representative RESOLUTION CL3/2009/70 Council:
13 Report of the Executive Committee of Council The Executive Committee of Council, acting under its delegation from Council approved by circulation on the 8th May 2009 the proposal to appoint Associate Professor Marnie Hughes-Warrington as Professor and Pro Vice-Chancellor (Learning and Teaching ). RESOLUTION CL3/2009/71 Council noted the approval granted by the Executive Committee of Council on 8th May 2009. 14 Next meeting The next meeting of Council is scheduled to be held on Monday, 6 July 2009 in the Advancement Meeting Room, Level 9, Building H, Caulfield Campus. Further Information Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Executive Services, Room G06, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via email to: tony.calder@adm.monash.edu.au |