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Council Meeting 4/2011Meeting 4/2011 of the Monash University Council was held on Thursday, 14 July 2011, 4:00pm in the Clayfield Room, Level 1, Building A, Caulfield campus. MINUTES1 Procedural Matters 1.1 Apologies and in attendance Mr John WH Denton was an apology for the meeting. Professor Edwina Cornish, Professor Stephanie Fahey, Mr Ron Fairchild, Mr Peter Marshall, Mr David Pitt, Professor Robin Pollard and Professor Tyrone Pretorius were in attendance. Mr Robert McGauran, Professor David Copolov, Mr Stephen Davey and Mr Bradley Williamson were in attendance for Agenda Item 11.2.2. 1.2 Special Leave Mr Shane Buggle had been granted special leave for this meeting. Council approved Special Leave for Professor Patricia Vickers-Rich for the following meetings:
1.3 Starring of Items The following items were starred: 1.1 Apologies; 1.2 Special Leave; 1.3 Starring of Items; 1.4 Approval of Non-Starred Items; 2.1 Report of the Chairman of the Membership Committee; 2.2 Report of Membership Committee; 2.3 Senior Appointment; 3.1 Minutes of Meeting No. 3/2011; 3.2 Minutes of Meeting via Circular Resolution 2 June 2011; 3.3 Minutes of Meeting via Circular Resolution 24 June 2011; 6.1 Chancellor's Report to Council; 6.2 Queen's Birthday Honours 2011; 6.3 Financial Review Higher Education Conference 2011; 7.1 Vice-Chancellor's Report; 7.2 Report on Sunway campus, Malaysia; 7.3 Report on Monash South Africa campus and project update on Structural Options; 7.4 Update on University Financials (May and June); 8.1 Report of the Chairman of the Resources and Finance Committee; 9.1 Report of the President of the Academic Board; 10.1 Report of the Chairman of the Audit Committee; 11.1 Report of the Chairman of the Estates Committee; 11.2.2 Caulfield campus Master Plan and 13.3 Doctor of Philosophy Regulations (Amendment) (No. 7 of 2011). 1.4 Approval of Non-Starred Items Council resolved on the motion of the Chancellor that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted. 2 Business in Camera 2.1 Report of the Chairman of the Membership Committee RESOLUTION CL4/2011/81 Council received the oral report of the Chairman of the Membership Committee. For action or noting by: Secretary to Membership Committee 2.2 Report of Membership Committee 2.2.1 Receipt of the Report of the Membership Committee RESOLUTION CL4/2011/82 Council received and noted the report of Membership Committee Meeting 1/2011 held on Wednesday 6 July 2011. For action or noting by: Secretary to Membership Committee 2.2.2 Appointment of Councillors whose term expires under the transitional provisions of the Monash University Act 2009 RESOLUTION CL4/2011/83 Council: 1. Approved the proposal to recommend to the Minister the reappointment of Dr Leanne Rowe by the Governor-in-Council for a further term expiring 31 December 2013. 2. Approved the reappointment of Mr Ian Nethercote for a further term expiring 31 December 2013. 3. Approved, in accordance with Section (2), subclause (2) of Schedule 1, Monash University Act 2009 that Ms Louise Adler's period in office could exceed 12 years. 4. Following Council's approval of 3 above, Council approved the reappointment of Ms Louise Adler for a further term expiring 31 December 2013. For action or noting by: Secretary to Membership Committee 2.2.3 Deputy Chancellors RESOLUTION CL4/2011/84 Council approved: 1. The reappointment of Dr Leanne Rowe to the position of Deputy Chancellor for a term expiring 31 December 2013. 2. The extension of Ms Louise Adler's appointment as Deputy Chancellor to expire on 31 December 2013. For action or noting by: Secretary to Membership Committee 2.2.4 Matters considered by the Membership Committee Size of Council The Chancellor reported on Membership Committee's recent consideration of a draft Discussion Paper on the Size of Council. The Chancellor advised that the Committee agreed to recommend to Council that Council receive two background discussion papers being:
Both papers are to be distributed to Councillors two weeks prior to discussion of the matter. The Chancellor requested the views of Councillors on whether to call a Special Meeting of Council or start Council Meeting 5/2011 (25 August) one hour earlier. Councillors agreed to start the 25 August meeting at 3:00pm and dedicate approximately two hours for discussion of the matter. RESOLUTION CL4/2011/85 Council: 1. Noted the matters considered by the Membership Committee. 2. Resolved to start Council Meeting 5/2011 to be held on the 25 August at 3:00pm in order to consider the matter of the ‘Size of Council'. For action or noting by: Secretary to Council 2.3 Senior Appointment A document titled ‘Addendum to Pro Vice-Chancellor (Office of the Vice-Chancellor) - reappointment' was tabled at the meeting. During discussion, it was proposed and agreed by Council that the recommendation be amended to incorporate the revised reporting line detailed in the addendum. RESOLUTION CL4/2011/86 Council approved an offer of appointment as Professor and Pro Vice-Chancellor (Major Campuses and Student Engagement), reporting to the Deputy Vice-Chancellor (Education) be made to Professor David Copolov. The appointment to commence from the date of approval by Council and expiring on 31 December 2013. For action or noting by: Vice-President (Administration), Divisional Director - Human Resources, Professor and Pro Vice-Chancellor (Major Campuses and Student Engagement) 3 Confirmation of Minutes of Previous Meeting 3.1 Minutes of Meeting No. 3/2011 RESOLUTION CL4/2011/87 Council confirmed the Minutes of Meeting No. 3/2011 held on Thursday 19 May 2011, subject to the following alterations: Point 2 of Item 4.1 - Actions arising from previous Minutes be amended to read as follows:
Recommendation for Item 6.2 Further Report on Council Evaluation 2010 be amended to read as follows: Council noted with appreciation the further paper prepared by Ms Heather Carmody on the issues raised by the Council Evaluation but, owing to time contraints, did not proceed with a detailed discussion at this stage. For action or noting by: Secretary to Council 3.2 Minutes of Meeting via Circular Resolution 2 June 2011 RESOLUTION CL4/2011/88 Council confirmed the Minutes of the Meeting via Circular Resolution held on Thursday 2 June 2011. For action or noting by: Secretary to Council 3.3 Minutes of Meeting via Circular Resolution 24 June 2011 RESOLUTION CL4/2011/89 Council confirmed the Minutes of the Meeting via Circular Resolution held on Friday 24 June 2011. For action or noting by: Secretary to Council 4 Matters arising from the Minutes 4.1 Actions arising from previous Minutes RESOLUTION CL4/2011/90 Council noted the document detailing Actions arising as at 14 July 2011. For action or noting by: Secretary to Council 5 Report to Council by Dean of a Faculty Councillors noted that a Dean was not scheduled to present to this meeting of Council. 6 Chancellor's Business 6.1 Chancellor's Report to Council The Chancellor reported on the following matters:
RESOLUTION CL4/2011/91 Council received the oral report of the Chancellor. For action or noting by: Secretary to Council 6.2 Queen's Birthday Honours 2011 RESOLUTION CL4/2011/92 Council noted, with acclamation, the Queen's Birthday Honours awarded to people associated with Monash University as detailed in the paper provided. For action or noting by: Communications Consultant, Alumni Relations 6.3 Financial Review Higher Education Conference 2011 Dr Christine Nixon, Professor Patricia Vickers-Rich and Dr John Zillman attended the conference. All agreed the conference was a good professional development opportunity as attendance provided further insight to government policy, challenges facing the sector, Industry expectation of the sector and provided opportunities to meet a range of colleagues from the sector, government and other stakeholder groups. RESOLUTION CL4/2011/93 Council noted the advice of Dr Christine Nixon, Professor Patricia Vickers-Rich and Dr John Zillman. 7 Vice-Chancellor's Business 7.1 Vice-Chancellor's Report The Vice-Chancellor commended his written report to Council and provided Council with further information on the development of a three year rolling budget, the strategic alliances with South East University and Warwick, the progress of the reviews into the provision of tertiary education in South East Melbourne and Gippsland, the recent visit of Lord Broers and celebrations marking the 40th anniversary of the Robert Blackwood Hall. Councillors were invited to refer to the Report of the Senior Management Team (Social Inclusion). Monash Futures - Progress Report (July 2011) Council noted the advice of the Vice-Chancellor. International Plan 2011-2015 Professor Stephanie Fahey provided Council with an overview of the context of the Plan, how the plan differs from previous plans, key objectives and implementation processes. RESOLUTION CL4/2011/94 Council:
For action or noting by: Deputy Vice-Chancellor (Global Engagement), Chief of Staff & Director (Office of the Vice-Chancellor) 7.2 Report on Sunway campus, Malaysia Professor Robin Pollard, Pro Vice-Chancellor and President (Sunway campus, Malaysia) presented to Council on the current state of the campus, opportunities and strategies and academic strengthening initiatives. RESOLUTION CL4/2011/95 Council noted the advice of Professor Pollard and commended the staff of the campus and partner, the Sunway Group, for the success and achievements of the campus. For action or noting by: Pro Vice-Chancellor & President (Sunway campus, Malaysia) 7.3 Report on Monash South Africa campus and project update on Structural Options Mr David Pitt, Vice-President (Finance) & Chief Financial Officer introduced the item and provided Council with an overview of the status of the Monash South Africa Strategic Review project. Professor Tyrone Pretorius, Pro Vice-Chancellor and President (Monash South Africa) presented to Council on the current state of the campus, opportunities and challenges, campus strategy and alignment with the University's overarching strategic direction. RESOLUTION CL4/2011/96 Council noted the advice of Mr David Pitt and Professor Tyrone Pretorius and commended the staff for the ongoing achievements of the campus. For action or noting by: Vice-President (Finance) & Chief Financial Officer, Pro Vice-Chancellor & President (Monash South Africa) 7.4 Update on University Financials (May and June) A summary of the Monthly Financial Report - June 2011 was tabled at the meeting. RESOLUTION CL4/2011/97 Council received the Financial Report for the period ending May 2011 and the summary report for June 2011 and noted the advice of Mr David Pitt, Vice-President (Finance) & Chief Financial Officer. For action or noting by: Vice-President (Finance) & Chief Financial Officer, Divisional Director - Corporate Finance, Divisional Director - Financial Resources Management 8 Resources and Finance Committee 8.1 Report of the Chairman of Resources and Finance Committee RESOLUTION CL4/2011/98 Council noted the advice of the Vice-Chancellor, reporting on behalf of the Chairman, Resources and Finance Committee, Mr Shane Buggle. For action or noting by: Chairman - Resources & Finance Committee, Secretary to Resources & Finance Committee 8.2 Report of Resources and Finance Committee 8.2.1 Receipt of the Report of Resources and Finance Committee RESOLUTION CL4/2011/99 Council received the Report of Meeting 4/2011 of the Resources and Finance Committee held on Friday 1 July 2011. For action or noting by: Secretary to Resources & Finance Committee 8.2.2 Matters considered by Resources and Finance Committee RESOLUTION CL4/2011/100 Council noted the matters considered by the Resources and Finance Committee. For action or noting by: Secretary to Resources & Finance Committee 9 Academic Board 9.1 Report of the President of the Academic Board RESOLUTION CL4/2011/101 Council received the oral report of the President of the Academic Board. For action or noting by: President - Academic Board, Secretary to Academic Board 9.2 Report of the Academic Board 9.2.1 Receipt of the Report of the Academic Board RESOLUTION CL4/2011/102 Council received and noted the Report of Meeting 3 of 2011 of the Academic Board held on Wednesday 1 June 2011. For action or noting by: President - Academic Board, Secretary to Academic Board 9.2.2 Disestablishment of the Gippsland Medical School RESOLUTION CL4/2011/103 Council: 1. Noted that the Gippsland Medical School will amalgamate with the Faculty's existing School of Rural Health. 2. Approved disestablishment of the Gippsland Medical School. For action or noting by: Dean and Faculty Manager - Faculty of Medicine, Nursing & Health Sciences, Head - School of Rural Health, Head - Gippsland Medical School 9.2.3 Faculties Regulations RESOLUTION CL4/2011/104 Council made the Faculties Regulations (Amendment) (No. 6 of 2011). For action or noting by: Dean and Faculty Manager - Faculty of Law 9.2.4 Matters considered by the Academic Board RESOLUTION CL4/2011/105 Council noted the matters considered by the Academic Board. For action or noting by: Secretary to Academic Board 10 Audit Committee 10.1 Report of the Chairman of the Audit Committee RESOLUTION CL4/2011/106 Council received the oral report of the Chairman of the Audit Committee. For action or noting by: Chairman - Audit Committee, Secretary to Audit Committee 10.2 Report of the Audit Committee 10.2.1 Receipt of the Report of the Audit Committee RESOLUTION CL4/2011/107 Council received and noted the report of the Audit Committee Meeting 2/2011 held on Friday 24 June 2011. For action or noting by: Chairman - Audit Committee, Secretary to Audit Committee 10.2.2 Matters considered by the Audit Committee RESOLUTION CL4/2011/108 Council noted the matters considered by the Audit Committee. For action or noting by: Secretary to Audit Committee 11 Estates Committee 11.1 Report of the Chairman of the Estates Committee RESOLUTION CL4/2011/109 Council received the oral report of the Chairman of the Estates Committee. For action or noting by: Chairman - Estates Committee, Secretary to Estates Committee 11.2 Report of the Estates Committee 11.2.1 Receipt of the Report of the Estates Committee RESOLUTION CL4/2011/110 Council received and noted the report of the Estates Committee Meeting 2/2011 held on Friday 10 June 2011. For action or noting by: Chairman - Estates Committee, Secretary to Estates Committee 11.2.2 Caulfield campus Master Plan Mr Robert McGauran, Director, McGauran Giannini Soon Pty Ltd provided Council with a presentation on the Monash Caulfield Master Plan. Council resolved that further information be provided to Councillors prior to Council Meeting 5/2011 (25 August) and that the matter be included on the agenda for Council Meeting 5/2011 for further discussion. RESOLUTION CL4/2011/111 Council resolved that further detail be provided to Councillors prior to Council Meeting 5/2011 (25 August) and that the matter be included on the Council Meeting 5/2011 agenda for consideration by Council. For action or noting by: Chairman - Estates Committee, Secretary to Estates Committee, Director - Strategic Planning & Development 11.2.3 Matters considered by the Estates Committee RESOLUTION CL4/2011/112 Council noted the matters considered by the Estates Committee. For action or noting by: Secretary to Estates Committee 12 Report of Senior Management Team (Social Inclusion) Council noted that the Report of Senior Management Team (Social Inclusion) was included in the Background Papers. 13 General Business 13.1 Posthumous Conferral of PhD in Arts RESOLUTION CL4/2011/113 Council conferred the award of PhD in Arts (course code 0020) to the student named in the document. For action or noting by: Pro Vice-Chancellor (Research & Research Training) 13.2 Appointment to the Council of the Victorian Institute of Forensic Medicine (VIFM) RESOLUTION CL4/2011/114 Council approved for transmission to the Victorian Institute of Forensic Medicine the recommendation that Professor Christina Mitchell be appointed to the Council of the Victorian Institute of Forensic Medicine. For action or noting by: Dean and Dean-designate - Faculty of Medicine, Nursing & Health Sciences 13.3 Doctor of Philosophy Regulations (Amendment) (No. 7 of 2011) RESOLUTION CL4/2011/115 Council made Doctor of Philosophy Regulations (Amendment) (No. 7 of 2011). For action or noting by: University Solicitor, Pro Vice-Chancellor (Research & Research Training) 13.4 Statute 4.1 - Student Discipline (Amendment) (No. 5 of 20 11) RESOLUTION CL4/2011/116 Council made Statute 4.1 - Student Discipline (Amendment) (No. 5 of 2011). For action or noting by: University Solicitor 13.5 Use of University Seal RESOLUTION CL4/2011/117 Council noted the report on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5. For action or noting by: University Solicitor Next meeting The next meeting of Council is scheduled to be held on Thursday, 25 August 2011 at Caulfield campus. Further Information Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Tony Calder, Executive Services, Room G06, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via email to: anthony.calder@monash.edu
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