Council Meeting 5-1990

Meeting No. 5/90 of the Monash University Council was held on Monday, 2 July 1990, in the Council Room, University Offices, between 3.00 pm and 6.25 pm.

There were present:

The Hon. Sir George Lush, Chancellor, in the Chair

Mr J.A. Hancock, Deputy Chancellor

Professor M.I. Logan, Vice-Chancellor and President

In attendance were:

Professor J.A. Hay, Deputy Vice-Chancellor (Academic)

Professor I.J. Polmear, Deputy Vice-Chancellor (Research)

Professor G.N. Vaughan, Deputy Vice-Chancellor

Dr T. Kennedy, Pro-Vice-Chancellor designate

Mr A.L. Pritchard, Registrar

Mr P. B. Wade, Comptroller

Mr M.D. Watson, Secretary

Associate Professor L.H.T. West, Executive Assistant to the Vice-Chancellor

Dr G.A. Trevaskis, Associate Dean

Miss J.M. Beck, Director of External Relations and Alumni Affairs

Mr T.P. Thwaites, Information Officer

Apologies were received from:

M I N U T E S

1. INTRODUCTORY AND FORMAL BUSINESS

1 1 Opening of Proceedings

The Chancellor welcomed members to the first meeting of the transitional Council of the enlarged Monash University following the coming into effect on the previous day of its merger with Chisholm Institute of Technology and Gippsland Institute of Advanced Education. He then invited the Presidents of the former Chisholm Institute Council, Mr Ramler, and the former Gippsland Institute Council, Mr Hatsell, to address the meeting, each of whom spoke enthusiastically about the mergers and optimistically about the prospects of greater Monash.

1.2 Special Leave

Special leave was requested by and granted to Mr Justice Tadgell for the 2 July meeting of Council.

1.3 Membership

The attached membership listing of the transitional Council was received, it being noted that Dr Rodan was an elected member of the general staff and Professor Snedden an elected member of the Academic Board of the former Chisholm Institute

1.4 Minutes

The minutes of Meeting No. 4/90 of the Monash University Council held on 21 May, copies of which had been circulated, were confirmed as an accurate record.

1 5 Matters Arising from the Minutes

1.5.1 Links with Universities Outside Australia

The Vice-Chancellor confirmed that the general form of agreement for establishing links with overseas Universities endorsed by Council at its previous meeting would be sufficiently broad to encompass, where desirable, exchanges at undergraduate and postgraduate levels as well as for staff.

1.6 Gifts and Grants

Council noted with appreciation the attached listing of gifts and grants received by the University during May.

1.7 Donations to the Library

Council noted with appreciation the attached (l listing of books presented to the University Library since last reported.

1.8 Use of the University Seal

Council noted and approved the attached (l listing of documents to which the University Seal had been affixed since reported at its previous meeting.

2. REPORT OF THE CHANCELLOR

2.1 Election of a Second Deputy Chancellor

Pursuant to section 19 of the Monash University (Chisholm and Gippsland:) Act 1990, Council approved a recommendation from the Chancellor that the Registrar be directed to take steps under Statute 3.1 - The Chancellor and Deputy Chancellor, to conduct a casual election for an additional Deputy Chancellor of the University.

2.2 Nominations Committee

The Chancellor tabled the attached (l proposal for the membership and terms of reference of a standing Nominations Committee of Council for consideration by members and attention at the next meeting. He asked members to forward any comments they may have on the proposal to the Secretary.

2.3 Emeritus Professorships Committee

Pursuant to the provisions of Statute 3.4.3 - Emeritus Professors, Council approved a recommendation from the Emeritus Professorships Committee, conveyed to the meeting by the Chancellor, that the title Emeritus Professor be conferred upon Professor Douglas Geoffrey Lampard as of his retirement from the University on 31 July after occupying the foundation Chair of Electrical Engineering since 1962.

3 REPORT OF THE VICE-CHANCELLOR

3 1 Monash University College Gippsland

On the recommendation of the Vice-Chancellor, Council made the following Statutes, copies of which are attached, establishing Monash University College Gippsland pursuant to section 22 of the Monash University (Chisholm and Gippsland) Act 1990, authorised the affixing thereon of the University Seal, and their submission to the Governor in Council for approval;

3.1.1 Statute 2.13 - Monash University College Gippsland; and

3.1.2 Statute 1.1 - Interpretation (Amendment No. 7) Statute.

Pursuant to clause 1.3.3 of Statute 2 13, Council approved the Vice- Chancellor's recommendation that Professor C.R. Williams be the nominee of the University Council on the University College's Advisory Council.

Pursuant to clause 1.3.9 of Statute 2.13, Council, on the Vice-Chancellor's recommendation and with the concurrence of Mr Hatsell and Dr Kennedy, appointed the following members of the University College's Advisory Council as persons with strong links with Gippsland and as persons who will help to maintain and strengthen the College's identity as an integral part of Monash University located in Gippsland:

Mr J.C. Hutchinson Mr J.A. Vines

Mr G.A. McLeod Mr C.L. Hatsell

Mr D.J. Shore Mrs S.M. Ferguson

Mrs S. Marshall Mrs M. Meiers

Mr P.K. Shanahan Mrs P. McGoldrick

3.2 Academic Board

On the recommendation of the Vice-Chancellor, Council, subject to the amendments indicated, made the following Statutes, copies of which are attached, establishing the Academic Board and providing for election of its non-ex officio members, authorised the affixing of the University Seal thereon, and their submission to the Governor in Council for approval:

3.2.1 Statute 2.2 - The Academic Board,

subject to the substitution of 'six' for 'four' in the second line of clause 1.7; and

3.2.2 Statute 9.2 - Election of Members of the Academic Board,

subject to the substitution of 'Four' for 'Tovo' in the first line of clause 4.

The effect of the amendments recommended by the Vice-Chancellor was to increase the representation of undergraduate and diploma students in the interim membership of the Academic Board from two to four, in view of the representations made by Ms Moxham in her attached statement to Council.

3.3 Decanal Appointments

Further to action foreshadowed at Meeting No 3/90. Council approved recommendations from the Vice-Chancellor that the following decanal appointments be made for the three new faculties arising from the merger with Chisholm Institute:

David Syme Faculty of Business

Mr P.C. Chandler. for a term of three years;

Faculty of Computing and Information Technology

Dr C.J. Bellamy, for a term of one year, with the Deanship to be advertised before the end of 1990; and

Faculty of Professional Studies

Mr R.J. Snedden, for a term of three years.

3.4 Associate Dean - Faculty of Professional Studies

Council noted that the Vice-Chancellor had appointed Dr G.A. Trevaskis as Associate Dean of the Faculty of Professional Studies and his immediate secondment to the Vice-Chancelloriate.

3.5 University of Canberra

Professor Logan drew attention to the vacancy that had arisen for the Vice- Chancellorship of the University of Canberra and informed Council that, under the terms of its sponsorship agreement with Monash University, he would be a member of the selection committee appointed to recommend a successor for Professor .Scott.

3.6 Clinical Academic Salaries

The Vice-Chancellor informed Council of negotiations in train with the University's teaching hospitals and the Victorian Health Department that, once finalised, were likely to result in Monash being able to match the 20 per cent rise in clinical salary loadings offered by the University of Melbourne to appropriate clinical academic staff in the Faculty of Medicine with no additional call on recurrent funds.

3 7 Computations Chair of Management

After being informed of the premature withdrawal from an external funding commitment for the Computations Chair of Management by the Computations group of companies, Council approved a recommendation from the Vice-Chancellor that naming rights for the Chair should lapse as a consequence.

3 8 Halls of Residence

The Vice-Chancellor confirmed that, contrary to certain claims, no decision had been made to relocate the Australian Council of Educational Research Building from the site approved by the Buildings Committee and its Campus Planning Committee; Council was also informed that the Buildings Committee had noted the concerns of students in the nearby Halls of Residence that construction noise during the examination period could be unacceptably disruptive, and had directed that the building schedule be looked at in that light Professor Logan also informed the meeting that an evaluation of fire risk management in the Halls of Residence was being undertaken, and gave notice that he would be bringing recommendations in this regard to Council in due course.

3 9 Victoria State Opera

The Vice-Chancellor tabled and commended to Council the attached paper setting out the terms under which it was proposed for the Victoria State Opera Company Limited to become a Centre of Monash University.

After discussion, Council approved the recommendation in clause 12 of Professor Logan's paper that in principle support be given to the proposal, and the four parts of the recommendation in clause 13, subject to the following amendments:

part (a) being amended to read

'That the Council appoint a small committee to develop arrangements with the Victoria State Opera Company Limited for the establishment of the Victoria State Opera Centre of Monash University'; and

part (d) being amended to read

'That the Committee make a recommendation to the next meeting of Council or to the Executive Committee of Council if urgency demands'.

3.10 Committee Appointments

On the recommendation of the Vice-Chancellor, Council made the following appointments to existing vacancies or additional positions on its standing committees as an interim measure pending the outcome of a detailed review of the role and constitution of Council committees to be undertaken during the transitional period aimed at arrangements that can best serve the needs of the enlarged University.

Executive Committee

Mr Ramler, Ms Keys;

Finance Committee

Mr Ramler, Mr Rutter;

Buildings Committee

Mr Cutter;

Affiliation Committee

Mr Jenkins;

Gallery Committee

Mrs. Jenny Zimmer;

Naming Committee

Mr Peebles;

Occupational Health and Safety Policy Committee

Mrs Ann Boyle, as the Registrar's nominee;

Patents Committee

Dr Coogan, Dr Ward;

Religious Centre Advisory Committee

Dr Roy Williams; and

Students' Grants and Loans Committee

Ms Moxham

Professor Logan said these nominations were not exhaustive, and gave notice that he would be bringing further recommendations to later meetings of Council. He acknowledged that representation would need to be accorded on some committees to Monash University College Gippsland, and foreshadowed in particular action in regard to the continuing relevance of the Halls of Residence and Housing Committees and a review of the role and membership of the Planning Committee.

3 11 Residual Business of the Former Chisholm Council

The Vice-Chancellor informed Council that he had received a series of resolutions made at the last meeting of the former Chisholm Institute Council held on 12 June, and had referred these as appropriate to designated committees or officers of the University for attention. In addition, he asked Council to note resolution 90/5/13 and the attached Student Regulations (Merger Provisions) 1990, and recommended that they be referred to the University Solicitor for consideration with a view to the preparation of any necessary legislation for subsequent submission to Council in the proper form for making under the Monash University Act.

3.12 Graduation Ceremony for Final Chisholm Graduands

Council extended the terms of the delegation it made at Meeting No 2/90 authorising the Chancellor, or in his absence the Deputy Chancellor, or in the absence of both of them the Vice-Chancellor, to confer degrees and award diplomas at graduation ceremonies in 1990, to enable, at ceremonies to be held in October, the conferring of degrees and the awarding of diplomas in the name of the former Chisholm Institute of Technology to graduands of that institution who

had completed their courses before the merger with Monash University became effective on 1 July.

3.13 Admission to Courses Regulations

On the recommendation of the Vice-Chancellor, Council approved the following amendments to section 7.3.3 of the Admission to Courses Regulations to give the University more flexibility in the selection of students in line with that enjoyed by its principal competitors:

substitution of 'selection' for 'selecting' in the second line; and

deletion of 'the final one-tenth of the number of applicants to be selected for admission, or as close to that fraction as may be practicable' in the third, fourth, and fifth lines.

4. REPORTS OF BOARDS AND COMMITTEES.

4.1 Professorial Board

Council received the attached report of the meeting of the Professorial

Board held on 20 June.

4.1.1 Recommendations

The meeting approved the recommendations arising from matters dealt with in the following items of the report:

2. Appointment of Associate Deans;

3. Appointment of Fellows of the Faculty of Education;

4. Award of Doctor of Letters;

5. Joint Appointments, Alfred Hospital and Monash University;

6. University of Canberra - Course Proposals; and

7. Change of Name of Department,

it being noted that, in regard to item 6, qualified support had been given, as requested, by the Acting Dean of the Faculty of Science for the proposed doctoral degree course in Applied Science.

In more general terms, Council authorised the Vice-Chancellor, acting on such advice as he may seek, to approve on its behalf future higher degree course proposals from the University of Canberra submitted under the terms of its sponsorship agreement with Monash University.

4.1.2 Legislation

Council made the attached legislation arising from recommendations in the following items of the report and, in the case of the Statutes, authorised the affixing thereon of the University Seal, and their submission to the Governor in Council for approval:

4.1.2.1 Courses and Degrees (Faculty of Economics Commerce and Management)

(Degree of Master of Business Administration (International Business)) Regulations;

4.1.2.2 Courses and Degrees (Faculty of Economics Commerce and Management)  (Graduate Diploma in Business Administration) Regulations;

4.1.2.3 Courses and Degrees (Faculty of Engineering) (Degree of Bachelor of Engineering) (Amendment No. 6) Regulations;

4.1.2.4 Courses and Degrees (Faculty of Science) (Degree of Bachelor of Science)  (Amendment No. 4) Regulations;

4.1.2.5 Courses and Degrees (Higher Doctorate) (Amendment No. 2) Regulations;

4.1.2.6 Faculties (Amendment No. 103) Regulations;

4.1.2.7 Statute 2.6 - The Discipline Committee (Amendment No. 1) Statute; and

4.1.2.8 Statute 4.1- Discipline (Amendment No. 3) Statute,

subject to the correction or clarification of several insubstantive matters brought to the attention of the meeting.

4.2 Reports of Standing Committees

4.2.1 Finance Committee

Council received the attached report of the meeting of the Finance Committee held on 22 June, together with the following appendices:

A - Robert Blackwood Hail - Financial Statement for the Year Ended 31 December 1989;

B - Centre for Continuing Education- Financial Statement for the Year Ended 31 December 1989;

C - Monash University Bookshop - Financial Statement for the Year Ended 31 December 1989;

D - Review of Financial Delegations - Caulfield and Frankston Campuses; and

E - Review of Financial Delegations - Gippsland Campus.

The meeting approved the recommendations arising from matters dealt with in the following items of the report:

7. Financial Statements for the Year Ended 31 December 1989; and

10. Review of Financial Delegations from 1 July 1990.

4 2.2 Staff Committee

Council received the attached minutes of the meeting of the Staff Committee held on 6 June.

Following discussion of the Committee's recommendations at item 2 of the minutes concerning its continuing relevance, Council agreed to defer until its meeting on either 13 August or 24 September resolution of the two courses of action proposed pending further consultation by the Staff Committee with those persons or bodies in the enlarged University with an interest in the matter under review.

4 2.3 Buildings Committee

Council received the attached minutes of the meetings of the Buildings Committee held on 3 May and 14 June, and approved the action recommended therein.

4.2.4 Affiliation Committee

On the recommendation of the Affiliation Committee, Council approved the attached agreement for the affiliation between Monash University and the Hampton Rehabilitation Hospital.

4 2.5 Biosafety Committee

Council received and noted the attached report on the proceedings of the Biosafety Committee during 1989.

4.2.6 Equal Opportunity Advisory Committee

Council received the attached minutes of the meetings of the Equal Opportunity Advisory Committee held on 13 June and, concurrently, jointly with its counterpart at the Chisholm Institute, together with the following appendices, and approved the action recommended therein:

A - Proposed Composition of Transitional Equal Opportunity Committee;

B - Proposed Terms of Reference of Transitional Equal Opportunity Committee;

C - Proposed Equal Opportunity Policy;

D - Monash University Equal Opportunity Policy;

E - Chisholm Institute Equal Opportunity Policy; and

F - Gippsland Institute of Advanced Education Equal Opportunity Policy

The meeting approved the proposed Equal Opportunity Policy subject to the insertion of 'justifiable' following 'practices' in the second line of the third paragraph.

4 2 7 Gallery Committee

Council received the attached minutes of the meeting of the Gallery Committee held on 23 April, and approved the action recommended therein.

Speaking to the Committee's proposal at item 7 of the minutes, the Vice-Chancellor lent his strong support to the notion that the University's building programme should provide limited additional capacity, through accumulating interest earnings, for the acquisition of art works for the Monash collection He gave notice that he would bring to a later meeting a recommended percentage of capital funds to be so applied, citing 0.5 to 0.8 per cent as the preliminary range he had in mind

4.2 8 Halls of Residence Committee

Council received the attached minutes of the meeting of the Halls of Residence Committee held on 21 May.

The meeting noted the Committee's concern about the road safety aspects of the proposed Normanby Road access to the ACER Building at item 3.5 of the minutes, and suggested that it be drawn to the attention of the appropriate University safety committee.

4.2.9 Parking Committee

Council received and noted the attached minutes of the Parking Committee held on 7 June.

The meeting approved the Committee's recommendation about its future role at item 9 of the minutes subject to the substitution of 'appropriate body' for 'Standing Committee of Council' in the third line.

4.2.10 Patents Committee

Council received the attached minutes of the meeting of the Patents Committee held on 21 May, and noted the appended report on the Committee's proceedings during 1989.

4 2 11 Religious Centre Advisory Committee

Council received and noted the attached minutes of the Religious Centre Advisory Committee held on 28 May, together with the following appendix:

A - Religious Centre Advisory Committee: Terms of Reference and Membership after 1 July 1990.

4.2.12 Students' Grants and Loans Committee

Council received and noted the attached notes of an informal meeting of the Students' Grants and Loans Committee held on 3 May, together with the following appendices:

The Operation of Chisholm and Monash Student Loan Funds After 1 July 1990; and

Students' Grants and Loans Arrangements: Greater Monash.

4 3 Reports of Ad Hoc Committees

4 3.1 Chair of Microbiology Selection Committee

Council received the attached report from the selection committee established at Meeting No. 8/89 to consider a nomination for appointment to a Chair in Microbiology and approved the recommendation therein that an offer of appointment be made.

4 3 2 Personal Chair in Biochemistry Validation Committee

Council received the attached report from the validation committee appointed at Meeting No. 2/90 to consider a nomination for appointment to a Personal Chair in Biochemistry and approved the recommendation therein that an offer of appointment be made.

4 4 Reports of Other Committees

4.4.1 Board of Management of the Accident Research Centre

Council received and noted the attached 1989 annual report of the Accident Research Centre.

4.4 2 Union Board

Council received the attached minutes of the meetings of the Union Board held on 3 May and 31 May.

In regard to the recommendation and appended memorandum from the Warden of the Union at item 9 2.3 of the minutes of the 31 May meeting, Council agreed to refer the matter to the Vice-Chancellor for consideration and subsequent submission to the Buildings Committee for attention.

The Secretary undertook to have forwarded to Mr May copies of the documents referred to in item 14 of the minutes of the same meeting.

5 GENERAL BUSINESS

5.1 Conferring, of Degree in Absentia

Council conferred the degrees and awarded the diplomas set out in the attached listing, subject to the inclusion under Bachelor of Laws of Catherine Sian Sumner.

5 2 Staff Appointments and Resignations

Council noted the attached details of recently appointed members of staff and listing of resignations of University personnel.

5 3 Extension of Appointment Beyond the Age of Sixty Five

Council approved the recommendation contained in the attached paper to extend the appointment of a member of staff beyond the age of sixty five.

5.4 Commissioning, of Portraits

Council approved the request in the attached memorandum from the Dean of the

Faculty of Engineering that externally funded portraits be commissioned of his two predecessors.

5 5 Legislation

Council made the following legislation, a copy of which is attached, specifying the form of academic dress for designated degrees:

5.5.1 Academic Dress (Amendment No. 6) Regulations.

5.6 Reports on Outside Studies Programmes and Overseas Leave

Council received and noted the attached reports on outside studies programmes and overseas leave from the following members of the University staff:

5.6 1 Professor J.D.C. Crisp, Department of Mechanical Engineering;

5.6 2 Associate Professor R.G. Mein, Department of Civil Engineering; and

5 6 3 Dr W. Young, Department of Civil Engineering.

6 ITEMS REPORTED

6.1 Next Meeting

Members were reminded that the next ordinary meeting of Council was scheduled to be held on Monday, 13 August, commencing at 3 00 pm.