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Council Meeting 2-1991
Meeting No. 2/91 of the Monash University Council was held on Monday, 8
April 1991, in the Council Room, University Offices, at the Clayton campus,
between 5.00 and 7.45 pm.
There were present:
The Hon. Sir George Lush, Chancellor, in the Chair
Mr J.A. Hancock, Deputy Chancellor
Dr G.A. Knights, Deputy Chancellor
Professor M.I. Logan, Vice-Chancellor and President
Ms D.R. Anstee
Professor B. Barry
Mr J.C. Blyth
Ms J.A. Chandler
Ms K.G. Clark
Dr C.K. Coogan
Mr R.P. Cresp
Professor J.N. Crossley
Dr S.A. Crossley
Mr P.F. Cutter
Professor P.LeP. Darvall
Mr D.R. Ellis
Mr H.A. Grayson
Dr J.M. Hearn
Ms M.G. Keys
Mr R.J.N. Kinsman
Dr J.E. Kolm
Mr W.A. Kricker
Mrs W. McDonell
Mrs J.M. McPhee
Mr A.H. May
Professor W.H. Melbourne
Ms N.R. Natoka
Mrs B.D. Murray
Dr H.M. Nugent
Senator K.C.L. Patterson
Mr D.H. Peebles
Miss D.R. Pizzey
Mr P.H. Ramler
Mr R.G. Ritchie
Dr P.K. Rodan
Emeritus Professor A.G.L. Shaw
Mr D.J. Shore
Mrs J. Strauss
The Hon. Mr Justice R.C. Tadgell
Dr G.M. Vaughan
Mr T.W. Wallace
Dr L.E. Ward
Mr J. Wingate
Professor C.R. Williams
Mr N. Wood
Mr B.C. Yau
In attendance were:
Professor J.A. Hay, Deputy Vice-Chancellor (Academic)
Professor T. Kennedy, Pro-Vice-Chancellor
Mr A.L. Pritchard, Registrar
Mr P.B. Wade, Comptroller
Mr M.D. Watson, Secretary
Mr J.C. Julian, Acting Executive Assistant to the Vice-Chancellor
Mr G.F. Neat, Director of Communications
Miss J.M. Beck, Director of Protocol and Alumni Affairs
Apologies were received from:
Mr C.L. Hatsell, Professor C.T. Probyn, Mr R.G. Rutter and Mr R.L. Whyte,
each of whom had special leave, and from Ms J. Arndt, Mr A.E. Crook, The
Hon. J.V.C. Guest, Associate Professor W.A. Howard, Ms L.J. Lawrie, Miss R.A.
Lewitan, and Professor R.J. Snedden.
M I N U T E S
1. INTRODUCTORY AND FORMAL BUSINESS
1.1 Special Leave
| Ms Arndt, Mr Guest, and Miss Lewitan were granted special leave for
the meeting at hand, and Professor Crossley, Miss Pizzey, and Mr Ramler
for the 20 May meeting of Council. |
MDW |
1.2 Membership
The Chancellor welcomed Professor Bernard Barry, who was attending
his first meeting of Council since being coopted on 25 February to fill the
vacancy created by the resignation of Professor B.O. West.
1.3 Minutes
| The minutes of Meeting No. 1/91 held on 25 February, copies of which
had been circulated, were confirmed and signed, subject to the
substitution of `honour' for `memory' in the penultimate
line of item 1.4.2 - Teaching Practice Naming Proposal. |
MDW |
1.4 Matters Arising from the Minutes
No matters were raised from the minutes.
1.5 Gifts and Grants
Council noted with appreciation the attached listing of gifts and
grants received by the University in February.
1.6 Donations to the Library
Council noted with appreciation the attached listing of books
presented to the University Library since reported to the previous meeting.
1.7 Use of the University Seal
Council noted and approved the attached listing of documents to
which the University Seal had been affixed since reported to the previous
meeting.
2. REPORT OF THE VICE-CHANCELLOR
| 2.1Professor I.J. Polmear On the recommendation of the
Vice-Chancellor, Council adopted the attached draft minute of
appreciation of Professor I.J. Polmear's contribution to the University
during the four-year term of his Deputy Vice-Chancellorship. |
MDW |
2.2 Victorian Institute of Earth and Planetary Sciences
| On the recommendation of the Vice-Chancellor, Council appointed
Professor B.R. Morton and Professor M.A.J. Williams to the Management
Committee of the Victorian Institute of Earth and Planetary Sciences. |
MDW |
2.3 Personal Chairs Committee
| Council approved a recommendation from the Vice-Chancellor that
alternates be appointed for members of the Personal Chairs Committee to
substitute for them in the event of unavoidable absences. The meeting
then appointed as alternate members those persons listed in the
attached paper tabled by the Vice-Chancellor. Professor Logan
undertook to bring to a later meeting of Council a paper touching on
points raised during discussion, with information on the number of
successful and unsuccessful candidates for promotion processed by the
Personal Chairs Committee since its inception, and comment on any of its
procedures that may constitute a cause for embarrassment for
unsuccessful applicants. |
BRM MIL |
2.4 Academic Promotions
| Council received and generally endorsed the attached paper
recommending substantially revised promotion procedures for academic
staff, with all promotions up to the level of senior lecturer being
dealt with entirely within faculties. After a brief introduction from
the Vice-Chancellor and detailed comment by Professor Hay, Council
approved the paper, subject to the substitution of `has a right to'
for `may seek' in the second line of the penultimate paragraph on
page 4, it being noted that the revised procedures would be incorporated
in the University's Staff Handbook for immediate implementation. |
AHGA |
Council also noted that full information on the outcomes of the new
promotion procedures would be reported to it each year through the Academic
Board.
2.5 Union Board Referendum
The Vice-Chancellor informed Council of a recent decision of the Union
Board to conduct a referendum of student and staff members of the
Clayton-based Union on whether or not to proceed with a proposal for a
licensed bistro and bar in the Arts and Crafts Building on the Clayton
campus.
3. REPORTS OF BOARDS AND COMMITTEES
3.1 Monash University College Gippsland Advisory Council
| Council received the attached minutes of meetings of the
Monash University College Gippsland Advisory Council held on 12 February
and 19 March, and approved the recommendation at item 7.1 of the minutes
of the 12 February meeting - 1991 Council Membership. |
JAH |
3.2 Academic Board
| Council received the attached report of a meeting of the
Academic Board held on 13 March, together with the following appendices:
A - Diploma of Family Medicine; B - Faculty of Arts/Faculty of Science -
Course Approval Request; C - Proposal for the Establishment of a Centre
for the Study of Mothers' and Children's Health; D - Approval for Second
Chair in Politics; and E - Annual Reports to Council. 3.2.1Recommendations
Council approved the recommendations arising from matters dealt with in
the following items of the report: 2.1 Diploma of Family Medicine; 2.2
Combined Bachelor of Arts/Bachelor of Science Degree Course; 3.
Establishment of Centre for the Study of Mothers' and Children's Health;
4.1 Chair of Politics; 5. Establishment of Position of Associate Dean in
the Faculty of Economics Commerce and Management; 6. Membership of the
Board of the Faculty of Economics Commerce and Management; 7. Proposal
for the Graduate School of Management to Become a Formal Department of
the Faculty of Economics Commerce and Management; and 8. Annual Reports
to Council. The recommendation at item 7 of the Board's report to confer
departmental status on the Graduate School of Management was discussed
in relation to the impending review of the two management-based
faculties in the merged institution to be undertaken by Professor Bill
Walker, with a brief to report to Council within two months through the
Vice-Chancellor. Council accepted the Vice- Chancellor's assurance that
the granting of departmental status to the Graduate School of Management
related entirely to giving the School responsibility for its own budget
and graduate students and would in no way affect the outcome of
Professor Walker's review. Professor Logan agreed to circulate with the
minutes the terms of reference for the Walker review. |
ICG KAIH KAIH MDW |
3.2.2 Legislation
| Council deferred making the following legislation arising from the
recommendation at item 1.1 of the Board's report: .Courses and
Degrees (Faculty of Science) (Degree of Master of Science) Regulations,
pending clarification from the Board of the Faculty of Science as to
whether it was its intention in clause 12.2 to provide for the
possibility of a thesis being on restricted access in perpetuity. The
draft legislation was also referred to the Registrar for comment on the
consistency of such thesis access limiting clauses in other course
legislation. The Registrar was asked to comment also on whether the
provisions of clause 13 breached any supposed right for students to
complete a course under the regulations that pertained at the time of
their initial enrolment in that course. |
EA ALP |
3.3 Reports of Standing Committees
3.3.1 Affiliation Committee
| Council received and noted the attached minutes of a meeting
of the Affiliation Committee held on 25 February. Arising from
recommendations in the minutes and subsequent action, Council approved
the attached agreements for the affiliation of Monash University
with the: .Institute of Plant Sciences (through the Victorian
Minister of Agriculture); and .The Macfarlane Burnet Centre for
Medical Research Limited, subject, in the latter document, to the
substitution of `Centre' for `Institute' in all cases
where it erroneously occured. Commenting on item 2.3 of the minutes, the
Vice-Chancellor and the Comptroller said that the Pharmacy College and
the Pharmaceutical Society of Victoria still firmly supported a link
with Monash despite a renewed claim from the University of Melbourne and
a statement from the Minister that the future affiliation of the College
was subject to further consideration. In the meantime, Professor Logan
said, Commonwealth funding had been released to the College, and he
remained personally optimistic of a successful outcome from the
University's point of view. |
AVM REW |
3.3.2 Biosafety Committee
| Council received and noted the attached minutes of a meeting
of the Biosafety Committee held on 20 February. In regard to item 1 of
the minutes, Council affirmed its prerogative to make or extend
appointments to its standing committees, and suggested that the
Committee might care to submit a recommendation concerning Associate
Professor McGrath's continuing membership to the Vice-Chancellor in due
course. |
LMG |
3.3.3 Buildings Committee
| Council received and noted the attached minutes of meetings
of the Buildings Committee held on 7 February and 21 March. Referring to
comments made about the proposed new building on the Caulfield campus
mentioned briefly in the minutes of both meetings, the Chairman of the
Buildings Committee, Dr Knights, said that planning was not yet
sufficiently advanced in relation to the site, dimensions, or occupants
of the new building for detailed consultation to occur, or a users
committee to be appointed. Once it was though, he confirmed that
consultation would be initiated with any groups likely to be affected as
a result of construction, and the building's proposed occupants. |
JRT |
3.3.4 Finance Committee
| Council received the attached minutes of a meeting of the
Finance Committee held on 26 March, together with the following
appendices: A - Audited Financial Statements, Year Ended 31 December
1989; B - Audited 1989 Financial Statements - Monash University `M'
Superannuation Scheme; C - Frankston Campus - 1991 Budget and Charges
for Student Residences; D - Frankston Campus - 1991 Budget and Charges,
George Jenkins Theatre; E - Parking Permit Fees for 1991, Frankston
Campus; F - Schedule of Hire Charges for General Facilities, Caulfield
and Frankston Campuses; G - Investments - Common Fund, Report to Council
on Portfolio; H - Cheque Signatory Procedures and Signatory Changes; and
I - Review of Financial Delegations. Council approved the
recommendations arising from matters dealt with in the following items
of the minutes: 4. Audited 1989 Financial Statements, `M' Superannuation
Scheme, subject to it being noted that the trustees of the `M' Scheme
were not trustees of other University superannuation schemes as
erroneously implied in Notes 1(E) and 10; 12. Frankston Campus, 1991
Budget and Charges for Student Residences; 13. Frankston Campus, 1991
Budget and Charges, George Jenkins Theatre; 14. Parking Permit Fees for
1991, Frankston Campus; 15. Schedule of Hire Charges for General
Facilities, Caulfield and Frankston Campuses; and 19(iv) The Victorian
Government's Bond Security Offer in Respect of Depositors with the
Farrar Group of Building Societies - Monash University College
Gippsland. In respect of the recommendation at item 3 of the Committee's
minutes - Audited 1989 Financial Statements, Consolidated University
and Related Entities, the Comptroller reported that the signed Audit
Certificate had still not been received from the Auditor General's
office, despite the fact that the unaudited accounts had been submitted
to Council in April 1990. The meeting noted the possibility in item 2(c)
of the minutes that the Finance Committee might be recommending the
establishment of a Council audit committee. In response to a question
related to item 19(ii) of the minutes -Chemistry Department Budget,
the Comptroller confirmed that he had prepared a background paper on the
matter, as requested, for the Vice-Chancellor and, drawing from it, gave
a detailed account to the meeting of the University's budgetary
procedure and the central role of Deans in allocating faculty budgets to
constituent departments. Mr Wade gave figures that showed the Faculty of
Science to have been favourably treated in the 1991 budget in comparison
to other faculties although, he pointed out, the Faculty started the
year with a negative balance of $357,000 in view of a 1990 overrun of
expenditure. Council noted that the Comptroller would be taking up the
matters in question with the Dean of the Faculty of Science in the near
future. |
RJC |
3.3.5 Nominations Committee
Council ratified the action of the Nominations Committee in inviting
Mr Yau, the longest serving undergraduate student on Council, to fill
the vacancy created by the lapsing of Ms Moxham's membership consequent upon
her resignation from Council on 14 February.
3.3.6 Patents Committee
Council received and noted the attached minutes of a meeting of
the Patents Committee held on 25 February.
3.4 Reports of Ad Hoc Committees
3.4.1 Selection Committee for the Sir John Monash Chair of Electrical
Power Engineering
| Council received the attached report from the selection
committee appointed at Meeting No. 8/89 to consider applications for the
Sir John Monash Chair of Electrical Power Engineering and approved the
recommendation therein that an offer of appointment be made. |
BRM |
4. GENERAL BUSINESS
4.1 Recent Appointments
Council noted the attached details of recent academic appointments
made by the University.
4.2 Appointments Made by the Vice-Chancellor
| Council ratified the action of the Vice-Chancellor in making the
following appointments: 4.2.1Chair of Education Selection Committee
Honorary Professor B. McGaw as an external member; and 4.2.2Chair
of Sociology Selection Committee Professor M.L. Wahlqvist as
an additional member. |
BRM |
4.3 Personnel Services Report
| Council received and noted the attached report on the recent
activities of the three branches of the Personnel Services Division of
the Registrar's Department. |
SEH |
4.4 Long Service Leave Provisions
| Council ratified the attached long-service leave provisions
for designated general staff at the University's three metropolitan
campuses. |
SEH |
4.5 Appointment of an Authorised Officer
| Council resolved: That Stephen John Potter be appointed as an
authorised officer of the University - a) pursuant to section 77(4) of
the Road Safety Act 1986 and Regulation 902(f) of the Road Safety
(Procedures) Regulation 1988 for the purpose of taking proceedings
generally for any breach of Regulations made under Part VIII of that
Act; b) pursuant to the Monash University Parking Permit Rules 1986 for
the purpose of enforcing those rules; and c) generally to enforce
discipline within the University. |
BWC |
4.6 Legislation
| Council made the following Statutes, copies of which are attached
under cover of an explanatory memorandum from the Assistant Solicitor,
authorised the affixing thereon of the University Seal, and their
submission to the Governor in Council for approval: 4.6.1Statute 2.2
- The Academic Board; and 4.6.2Statute 9.2 - Election of Members
of the Academic Board, it being noted by the Registrar that certain
provisions in Parts 2 and 3 of the Statute might present difficulties in
the event of the number of elected representatives in sections 5 and 11
being other than even numbers, and the quotients of the calculations in
sections 9 and 10 being other than whole numbers. |
REW ALP |
4.7 Committee Appointments
4.7.1 Patents Committee
| Council endorsed a recommendation from the Patents Committee,
conveyed to it by the Vice-Chancellor, that Mr Kricker be invited
to fill the vacancy on the Committee created by the resignation of
Professor Boura. |
RB |
4.8 Reports on Outside Studies Programmes and Overseas Leave
Council received and noted the attached reports on outside studies
programmes and overseas leave from the following members of the University
staff:
4.8.1 Professor N.E. Carson, Department of Community Medicine;
4.8.2 Mr P.S. Latimer, Department of Accounting and Finance;
4.8.3 Professor G.C. Smith, Department of Psychological Medicine;
4.8.4 Mr J.N. Turner, Faculty of Law; and
4.8.5 Dr E.J. Vaughan, Department of Administrative Studies.
5. ITEMS FOR REPORT
5.1 Next Meeting
It was noted that the next ordinary meeting of Council was scheduled to
be held on Monday, 20 May, commencing at 5.00 pm.
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