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University Council Meeting 3/91

Meeting No. 3/91 of the Monash University Council will be held on Monday, 20 May 1991, in the Council Room, University Offices, at the Clayton campus, commencing at 5.00 pm.

A post-meeting dinner will be held at 7.30 for 8.00 pm in the Banquet Room of the Union. Members wishing to attend are asked to notify the Secretary before 12 noon on the day of the meeting.

Enquiries about any of the business listed below, or on Council matters in general, may be directed to the Secretary in Room G05, University Offices, or on telephone no. 565 4000, extension 2010.

ICG:dfa I.C. Gregory

13 May 1991 Secretary

A G E N D A

1. INTRODUCTORY AND FORMAL BUSINESS

* 1.1 Apologies

Apologies have been received from Professor Crossley, Miss Pizzey, Professor Probyn, Mr Ramler, and Mr Whyte, each of whom has special leave.

1.2 Special Leave

No requests for special leave have been received to date.

* 1.3 Membership

In accordance with the provisions of the Monash University (Chisholm and Gippsland) Act 1990, the terms of all currently serving non-ex officio members of Council will expire on 30 June to allow for the reconstituted Council, provided for in the Act, to take over the University's governance on 1 July. Action is in hand for the appointment and election of members of the new Council. Recommendations of the Nominations Committee will be put to the meeting at item 3.4.7 below.

* 1.4 Order of Business and Approval of Non-Starred Items

The Chancellor will move `that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.'

Members who wish a non-starred item to be discussed or any item to be given priority, may so request at this point.

Authorised observers will be admitted to the meeting following confirmation of the minutes and consideration of items classified as confidential.

* 1.5 Minutes

The minutes of Meeting No. 2/91, held on 8 April, have been circulated.

1.6 Matters Arising from the Minutes

1.7 Gifts and Grants

PRIVATE A listing of gifts and grants received by the University in March and April is attached.

1.8 Donations to the Library

PRIVATE A listing of books presented to the University Library since last reported is attached.

1.9 Use of the University Seal

PRIVATE A list of documents to which the University Seal has been affixed since last reported is attached.

48 Members Only

2. REPORT OF THE VICE-CHANCELLOR

* 2.1 Capital Programme

The Vice-Chancellor will brief Council on the capital development programme for the University recently released by the relevant Commonwealth and State Ministers.

* 2.2 Petition to Council

The Vice-Chancellor will report to Council on the following petition received from some 200 members of the University's teaching staff:

"We the undersigned members of the University wish to express our grave concerns about the way the University administration is managing research and its lack of support for departmental and research funding. The policy is damaging both teaching and research, and has resulted in an unprecedented drop in morale. This situation has come about because of the lack of consultation across the University and the taking of decisions centrally without the advice and involvement of the academic community. Moreover, despite a proclaimed increase in overall University funding, resources at the departmental level are now more constrained than ever before, and are inadequate to maintain even essential research and teaching programmes."

* 2.3 Decanal Membership of Council

The Vice-Chancellor will bring to the meeting nominations for two Deans to be coopted as members of the re-constituted Council, for initial terms of 1 July to 30 June 1992 and 1993 respectively.

3. REPORTS OF BOARDS AND COMMITTEES

3.1 Monash University College Gippsland Advisory Council

PRIVATE The minutes of a meeting of the Monash University College Gippsland Advisory Council held on 30 April are attached.

3.2 Academic Board - Meeting No. 3/91

PRIVATE A report of a meeting of the Academic Board held on 17 April is attached, together with the following appendices:

PRIVATE A - Graduate Certificate of Engineering - Monash University College Gippsland;	57
B - Combined Bachelor of Engineering/Bachelor of Business Degree - MUCG;	61
C - Master of Health Science (Nursing) - MUCG;	69
D - Approval for Chair in Anatomy; and	78
E - Centre for Studies in Religion and Theology.	81

3.2.1 Recommendations

Council is asked to approve the recommendations arising from matters dealt with in the following items of the report:

2.1 Graduate Certificate of Engineering - MUCG;

2.2 Combined Bachelor of Engineering/Bachelor of Business Degree - MUCG;

2.3 Master of Health Science (Nursing);

3.1 Chair in Anatomy;

4. Membership of the Board of the Faculty of Arts;

5. Establishment of Positions of Associate Dean (Research) in the Faculties of Arts and Education;

6. Centre for Studies in Religion and Theology; and

7. Membership of the Academic Board, MUCG.

3.2.2 Legislation

PRIVATE Council is asked to make the attached legislation arising from the recommendation in the following item of the Board's report:


PRIVATE 1.1Courses and Degrees (David Syme Faculty of Business) Regulations;		90

1.2 Courses and Degrees (Faculty of Education) (Degree of Master of Educational Studies) (Amendment No. 10) Regulations. 141

PRIVATE 3.3 Academic Board - Meeting No. 4/91 A report of a meeting of the Academic Board held on 8 May is attached, together with the following appendices:

142

PRIVATE A - Graduate Certificate/Graduate Diploma in Business Banking - Monash University College Gippsland;	145
B - Chair in Pharmacology;	150
C - Annual Report, Comptroller.	152
3.3.1 Recommendations Council is asked to approve the recommendations arising from matters dealt with in the following items of the report: 2.1 Graduate Certificate/Graduate Diploma in Business (Banking); 3. Chair of Pharmacology; 4. Establishment of Position of Associate Dean (Research) in the David S y m e F a c u l t y o f B u s i n e s s ; 5. Annual Report, Comptroller. 3.3.2 Legislation Council is asked to approve the recommendations arising from matters dealt with in the following items of the report:
1.1Courses and Degrees (Doctor of Philosophy) (Amendment No. 1) Regulations;	160
1.2Statute 2.5 - Committees, Boards of Studies and Institute (Amendment No. 20) Statute.	183

3.4 Reports of Standing Committees

3.4.1 Affiliation Committee

PRIVATE Council is asked to approve the attached revised agreement for the affiliation of the Baker Medical Research Institute with Monash University as agreed to by the Affiliation Committee at its meeting on 25 February.

187

3.4.2 Biosafety Committee

PRIVATE The minutes of a meeting of the Biosafety Committee held on 24 April are attached.

193

3.4.3 Buildings Committee

PRIVATE The minutes of a meeting of the Buildings Committee held on 2 May are attached.

198

PRIVATE 3.4.4 Equal Opportunity Committee The minutes of a meeting of the Equal Opportunity Committee held on 28 March are attached, together with the appendices indicated in the covering memorandum from its Secretary.

202

3.4.5 Finance Committee

PRIVATE The minutes of a meeting of the Finance Committee held on 7 May are attached, together with the following appendices:

218

PRIVATE A - Audited Financial Statements, Year Ended 31.12.89, Consolidated University Statements, Statements of Related Entities B - Preliminary 1990 Financial Statements, Consolidated University and Related Entities.

Council is asked to approve the recommendations arising in the following items of the minutes:

2(b) Audited 1989 Financial Statements, Consolidated University and Related Entities; and

3. Preliminary 1990 Financial Statements, Consolidated University and Related Entities.

PRIVATE 3.4.6 Halls of Residence Committee The minutes of a meeting of the Halls of Residence Committee held on 8 April are attached.

315

PRIVATE * 3.4.7 Nominations Committee The recommendations of the Nominations Committee for appointment to the new Council by the Governor in Council and for cooption to the new Council will be put to the meeting by the Chancellor, for noting in the case of Governor in Council nominees already conveyed to the Minister, and for approval in the case of nominees for cooption.

3.4.8 Occupational Health and Safety Policy Committee

PRIVATE Council is asked to approve the attached policy on the Prevention of Q-Fever Infection agreed to by the Occupational Health and Safety Policy Committee at its meeting on 18 April.

319

3.4.9 Personal Chairs Committee

PRIVATE Council is asked to approve the three appointments to personal chairs included in the attached report of the Personal Chairs Committee.

323 Members Only

3.4.10 Students' Grants and Loans Committee

PRIVATE The minutes of meetings of the Students' Grants and Loans Committee held on 10 April and 6 May are attached. Council's attention is drawn to the attached report of a joint working party established in July 1990 to consider coordinating the student loan procedures on all campuses of the merged institution.

327 332

3.5 Reports of Ad Hoc Committees

3.5.1 Discipline Appeals Committee

PRIVATE A report is attached from the committee appointed at Meeting 1/91 to hear and determine an appeal from a student against a penalty imposed by the Discipline Committee.

338 Members Only

3.6 Reports of Other Committees

PRIVATE 3.6.1 Union Board The minutes of meetings of the Union Board held on 7 March, 21 March, and 18 April are attached.

340

3.6.2 Joint Finance Committee for Student Amenities

PRIVATE The minutes of a meeting of the Joint Finance Committee for Student Amenities, held on 22 April, are attached.

365

4. GENERAL BUSINESS

* 4.1 Chair Appointments

PRIVATE Council is asked to appoint the selection committee for a Chair of Politics as set down in the attached memorandum from the Chair Appointment Officer. The Vice-Chancellor will bring a nomination to the meeting for the second Council representative on the committee.

371

4.2 Recent Appointments

PRIVATE Details of recent academic appointments made by the University are attached.

373

4.3 Appointments Made by the Vice-Chancellor

Council is asked to ratify the action of the Vice-Chancellor in making the following appointments:

4.3.1 Department of Politics

Associate Professor A.J. O'Grady

as Head of Department from 27 February to 31 December 1991; and

4.3.2 School of Accounting

Associate Professor V. Wan

as Deputy Head of School to 31 December 1991.

4.4 Promotions to the Grade of Associate Professor

PRIVATE Council is asked to approve the appointments of six members of the academic staff at Monash University College Gippsland to the grade of Associate Professor as recommended in the attached report of the augmented Readership/Associate Professorship Committee submitted by the Deputy Vice-Chancellor (Academic).

374 Members Only

4.5 Promotions to the Grade of Senior Lecturer

PRIVATE Council is asked to approve the recommendations for promotion to the grade of Senior Lecturer contained in the attached paper from the Deputy Vice- Chancellor (Academic).

376 Members Only

4.6 Academic Leave

PRIVATE Council is asked to ratify the uniform leave provisions for all academic staff of the University contained in the attached report of the Academic Staff Consultative Committee submitted by the Deputy Vice-Chancellor (Academic).

377

4.7 Legislation - General

PRIVATE Council is asked to action the following legislation and, in the case of the Statute, approve the affixing of the University Seal thereon and its submission to the Governor in Council for approval:

4.7.1 Statute 2.12 - Monash Postgraduate Association (Amendment No. 2) Statute;

4.7.2 The Constitution of the Monash Association of Graduate Students (Amendment No. 1) Regulations;

4.7.3 Faculties (Amendment No. 107) Regulations;

4.7.4 Courses and Degrees (Faculty of Science) (Degree of Master of Applied Science) Regulations.

395
396
398
399

4.8 Legislation - Elections

PRIVATE The following documents are attached: 1. Paper from the Registrar relating to the legislation and proposing interim action pending the approval of the legislation by the Governor in Council; 2. Summary paper of the legislation prepared by the University Solicitor; 3. Amendments to Chapter 9 of the University Statutes concerning the membership of Council to implement the provisions of the Monash University (Chisholm and Gippsland) Act 1990 and a number of amendments to the University's election procedures.

406 407

Council is asked to make the following Statutes, copies of which are attached under cover of an explanatory memorandum from the Assistant Solicitor, authorise the affixing thereon of the University seal, and their submission to the Governor in Council for approval:

PRIVATE 4.8.1Statute 9.1.1 - Election of Members of the Council - Procedure (Amendment No. 8) Statute;

4.8.2 Statute 9.1.2 - Election of Members of the Council by the Students in the University (Amendment No. 8) Statute;

4.8.3 Statute 9.1.3 - Election of Members of the Council by the Graduates of the University (Amendment No. 4) Statute;

4.8.4 Statute 9.1.4 - Election of Members of the Council by the Faculties (Revocation) Statute;

4.8.5 Statute 9.1.4 - 1991 Elections for Certain Members of the Council - Periods of Office;

4.8.6 Statute 9.1.5 - Election of Members of the Council by the Professors (Amendment No. 1) Statute;

4.8.7 Statute 9.1.6 - Election of Members of the Council by Members of the Teaching Staff Other than the Professors (Amendment No. 2) Statute;

4.8.8 Statute 9.1.7 - Election of Members of the Council by the Full-Time Members of the Staff Other than the Teaching Staff (Amendment No. 1) Statute.

410 420 423 427 428 432 433 435

In the event that the amendments to the statutes have not received the assent of the Governor in Council prior to finalisation of the election process which is currently underway and to honour the undertaking given during the merger, Council is asked to empower the Registrar to conduct the elections in the manner proposed by the amendments.

4.9 Appointment of an Authorised Officer

Council is asked to resolve:

That Jeremy Richard Arlington and Ibrahim Soussou be appointed as authorised officers of the University -

a) pursuant to section 77(4) of the Road Safety Act 1986 and Regulation 902(f) of the Road Safety (Procedures) Regulation 1988 for the purpose of taking proceedings generally for any breach of Regulations made under Part VIII of that Act;

b) pursuant to the Monash University Parking Permit Rules 1986 for the purpose of enforcing those rules; and

c) generally to enforce discipline within the University.

4.10 Reports on Outside Studies Programmes and Overseas Leave

Reports are attached from the following members of the University staff:

PRIVATE 4.10.1Dr D.B. Keogh, Department of Electrical and Computer Systems Engineering;

4.10.2 Ms E.A. Carvalho, Department of Classical Studies;

4.10.3 Dr K.P. Dabke, Department of Electrical and Computer Systems Engineering;

4.10.4 Dr J.K. Davies, Department of Microbiology;

4.10.5 Associate Professor F. Lawson, Department of Chemical Engineering;

4.10.6 Professor H.R. Milner, Department of Civil Engineering;

4.10.7 Dr P.A. Nestor, Department of English and General and Comparative Literature;

4.10.8 Dr K. O'Connor, Department of Geography and Environmental Science;

4.10.9 Associate Professor K.W. Ogden, Department of Civil Engineering;

4.10.10 Associate Professor B.A. Parker, Department of Materials Engineering;

4.10.11 Professor R. Porter, Dean, Faculty of Medicine;

4.10.12 Mr K. Sietsma, Department of Mechanical Engineering;

4.10.13 Dr C. Tiu, Department of Chemical Engineering;

4.10.14 Mr J. Waincymer, Faculty of Law;

4.10.15 Mr J. Goldsworthy, Faculty of Law;

4.10.16 Professor L. Waller, Faculty of Law;

4.10.17 Professor M.A.J. Williams, Department of Geography and Environmental Science.

437
440
441
447
449
451
465
466
468
472
473
477
483
490
491
492
494

5. ITEMS FOR REPORT

5.1 Legislation

Council is informed that Statute 3.3 - Deans, Associate Deans and Subdeans of Faculties (Amendment No. 4) Statute, was approved by the Governor in Council on 19 March.

* 5.2 Next Meeting

The first meeting of the reconstituted Council is scheduled to be held on Monday, 1 July.

A time for the commencement of this and subsequent meetings of the new Council has yet to be determined.