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University Council Meeting 5/91

Meeting No. 5/91 of the Monash University Council will be held on Monday, 12 August 1991, in the Council Room, University Offices, at the Clayton campus, commencing at 5.00 pm.

A post-meeting dinner will be held at 7.30 for 8.00 pm in the Private Dining Room of the Union. Members wishing to attend are asked to notify the Secretary before 12 noon on the day of the meeting.

Enquiries about any of the business listed below, or on Council matters in general, may be directed to the Secretary in Room G05, University Offices, or on telephone no. 565 4000, extension 2010.

MDW:dfa I.C. Gregory

2 August 1991 Secretary

A G E N D A

1. INTRODUCTORY AND FORMAL BUSINESS

* 1.1 Apologies

Apologies have been received from Mr Grayson and Mr Justice Tadgell, each of whom has special leave.

1.2 Special Leave

No requests for special leave have been received to date.

* 1.3 Membership

The Returning Officer reports the following results of recently held elections for membership of the reconstituted Council:

Professors

Professor W.H. Melbourne to 30 June 1995

Professor A.R. Edwards to 30 June 1994

Professor R.H. Snape to 30 June 1993

Teaching Staff Other than Professors

Associate Professor B.J. Costar to 30 June 1995

Mrs J. Strauss to 30 June 1994

Dr F.R. Burden to 30 June 1993

Mr R.L. Whyte to 30 June 1992

Non-Teaching Staff

Dr P.K. Rodan to 30 June 1995

Mr J.C. Blyth to 30 June 1994

Dr M.E. James to 30 June 1993

Graduates of the University

Senator K.C.L. Patterson to 30 June 1995

Mr A.H. May to 30 June 1993

Graduate Student

Mr P.L. Baker to 30 June 1993

Undergraduate and Diploma Students

Election declared void as the number of votes cast was less than five per cent of persons on the roll of electors.

(An up-dated membership listing is enclosed with the agenda papers for the convenience of members).

* 1.4 Order of Business and Approval of Non-Starred Items

The Chancellor will move `that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.'

Members who wish a non-starred item to be discussed or any item to be given priority, may so request at this point.

Authorised observers will be admitted to the meeting following confirmation of the minutes and consideration of items classified as confidential.

* 1.5 Minutes

The minutes of Meeting No. 4/91, held on 1 July, have been circulated.

PRIVATE Mr Baker has submitted the attached proposed amendment to item 4.5 of the unconfirmed minutes. 12

1.6 Matters Arising from the Minutes

* 1.6.1 MPA - Promulgation of Amending Regulation

PRIVATE The Executive Officer of the Monash Postgraduate Association has submitted the attached statement in regard to Council's deferral at its past two meetings of the proposed clause 3.9 of the new MPA Constitution. 13

1.7 Gifts and Grants

PRIVATE A listing of gifts and grants received by the University in June and July is attached. 14

1.8 Donations to the Library

PRIVATE A listing of books presented to the University Library since last reported is attached. 68

1.9 Use of the University Seal

PRIVATE A list of documents to which the University Seal has been affixed since last reported is attached. 71 MEMBERS ONLY

1.10 Election of Chancellor and Deputy Chancellors

Pursuant to sections 16 and 17 of the Monash University Act and Statute 3.1 - The Chancellor and Deputy Chancellors, notice is given of term elections of a Chancellor and two Deputy Chancellors for three-year periods, commencing 24 February 1992 (being the proposed date for the first meeting of Council in 1992).

Nominations, which must be signed by a proposer and seconder, both being members of Council, and include the written consent of the nominee, will close on 29 October 1991 at 5.00 pm.

If one nomination only is received for the office of Chancellor and two nominations only are received for the offices of Deputy Chancellor, the nominees will be declared elected by the Registrar as Returning Officer at the meeting of Council on 29 October 1991.

If more than one nomination is received for the office of Chancellor or more than two nominations are received for the offices of Deputy Chancellor, elections will be held at 12 noon on Monday, 2 December 1991. Voting will be by post, by means of a voting paper issued to each member, and the result of the election will be announced by the Returning Officer at the meeting of Council on 16 December.

2. REPORT OF THE VICE-CHANCELLOR

* 2.1 Australian Computing and Communications Institute

PRIVATE The Vice-Chancellor has submitted the attached recommendation for Council's endorsement. 72

* 2.2 Plebiscite on a Draft Monash Union Constitution

PRIVATE At its meeting on 6 June, the Union Board endorsed a proposal from the Monash Association of Students for a new Union at Monash University, Clayton. The proposal incorporated a request that the Registrar act as Returning Officer for a referendum on the matter. A plebiscite to explore student opinion on the proposed new Union Constitution, a copy of which is attached together with the `Yes' and `No' cases, is being held between 5 and 9 August. The Vice-Chancellor will report on the result of this plebiscite and its implications for Council. 73

* 2.3 Standing Committees of Council

PRIVATE As foreshadowed at the previous meeting, a listing of the terms of reference, constitution, and current membership of all standing committees of Council is attached, with the exception of the eight committees indicated whose continuing role is presently under review. 91

3. REPORTS OF BOARDS AND COMMITTEES

3.1 Academic Board

PRIVATE A report of a meeting of the Academic Board held on 17 July is attached, together with the following appendices: 115
PRIVATE A - Proposal for the establishment of a Bachelor of Teaching (Primary) and (Early Childhood), and Bachelor of Educational Studies - Faculty of Education; 128
B - Proposal for the establishment of a Master of Applied Psychology (Occupational) and (Sport) - Faculty of Professional Studies; 140
C - Proposal for a Combined Degree Program of Bachelor of Arts/Bachelor of Theology - Faculty of Arts; 146
D - Proposal for the establishment of a Major in Mass Communications in the Bachelor of Arts (Social Sciences) - Monash University College Gippsland; 149
E - Approval to advertise and fill the Sir Hayden Starke Chair of Law; F - Approval to advertise and fill a Chair in Education; 156 158
G - Approval to advertise and fill a Chair in Applied Mathematics; 160
H - Approval of two nominations to the position of Fellows of the Faculty of Arts, curriculum vitae for Mr E.C. Anzarit; 163
I - Approval of two nominations to the position of Fellows of the Faculty of Arts, curriculum vitae for Professor M. Takabatake; 165
J - Membership of the newly constituted Academic Board; and 167
K - Proposal for nomenclature of degrees. 170

3.1.1 Recommendations

Council is asked to approve the recommendations arising from matters dealt with in the following items of the report:

2.1 Bachelor of Teaching (Primary) and (Early Childhood), and Bachelor of Educational Studies;

2.2 Master of Applied Psychology (Occupational) and (Sport);

2.3 Combined Degree Program of Bachelor of Arts/Bachelor of Theology;

2.4 Proposal for a Major in Mass Communications in the Bachelor of Arts (Social Sciences);

3.1 Sir Hayden Starke Chair of Law;

3.2 Chair in Education;

3.3 Chair in Applied Mathematics;

4. Position of Deputy Vice-Chancellor (Research);

5. Appointment of Fellows of the Faculty of Arts; and

6. Appointment of Associate Dean in the Faculty of Education.

3.1.2 Legislation

Council is asked to make the attached legislation arising from the recommendations in the following items of the Board's report:

PRIVATE 1.1Courses and Degrees (Faculty of Arts)(Degree of Master of Arts)(Amendment No. 10) Regulations; 173
1.2Courses and Degrees (Faculty of Computing and Information Technology)(Graduate Certificate in Computing) Regulations;

1.3 Courses and Degrees (Faculty of Computing and Information Technology)(Graduate Certificate in Information Technology) Regulations;

 175 180
1.4Courses and Degrees (Faculty of Computing and Information Technology)(Graduate Diploma in the Faculty of Computing and Information Technology)(Amendment No. 1) Regulations; 185
1.5Courses and Degrees (Faculty of Education)(Degree of Bachelor of Educational Studies)(Amendment No. 26) Regulations; 186
1.6Courses and Degrees (Faculty of Professional Studies) (Degree of Bachelor of Arts) (Amendment No. 1) Regulations; 187
1.7Courses and Degrees (Faculty of Professional Studies) (Degree of Bachelor of Arts)(Social Sciences) (Amendment No. 1) Regulations; 192
1.8Courses and Degrees (Faculty of Professional Studies) (Degree of Bachelor of Arts)(Police Studies)(Amendment No. 1) Regulations; 193
1.9Courses and Degrees (Faculty of Professional Studies) (Degree of Bachelor of Arts in the School of Art and Design) (Amendment No. 1) Regulations; 194
1.10Courses and Degrees (Faculty of Professional Studies) (Degree of Bachelor of Social Work) (Amendment No. 1) Regulations; 195
1.11Courses and Degrees (Faculty of Professional Studies) (Degree of Bachelor of Technology)(Design)(Amendment No. 1) Regulations; 197
1.12Courses and Degrees (Faculty of Professional Studies) (Diploma of Applied Science)(Nursing)(Amendment No. 1) Regulations; 199
1.13Courses and Degrees (Faculty of Professional Studies) (Diplomas in the Faculty of Professional Studies) Regulations; 200
1.14Courses and Degrees (Faculty of Professional Studies) (Graduate Diploma) (Amendment No. 1) Regulations; 202
1.15Courses and Degrees (Faculty of Professional Studies) (Degree of Master of Arts)(Amendment No. 1) Regulations; 203
1.16Courses and Degrees (Faculty of Professional Studies) (Degree of Master of Librarianship) (Amendment No. 1) Regulations; 208
1.17Courses and Degrees (Faculty of Professional Studies) (Degree of Master of Social Work) (Amendment No. 1) Regulations; and 209
1.18Amendments to Faculties Regulations - Faculties (Amendment No. 108) Regulations. 211

3.2 Reports of Standing Committees

3.2.1 Biosafety Committee

PRIVATE The minutes of a meeting of the Biosafety Committee held on 13 June are attached. 215
PRIVATE Council is asked to approve the changes in membership recommended by the Committee as set down in the attached memorandum from its Secretary. 218

3.2.2 Buildings Committee

PRIVATE The minutes of a meeting of the Buildings Committee held on 25 July are attached. 221

3.2.3 Equal Opportunity Committee

PRIVATE The minutes of a meeting of the Equal Opportunity Committee held on 29 May are attached. 225

3.2.4 Finance Committee - Meeting No. 3/91

PRIVATE The minutes of a meeting of the Finance Committee held on 21 June are attached. 231

Council is asked to approve the recommendations arising from matters dealt with in the following items of the minutes:

6. Faculty of Medicine, Loan Request, Department of Community Medicine; and

7. Status Report - Sir John Monash Business Centre.

3.2.5 Finance Committee - Meeting No.4/91

PRIVATE The minutes of a meeting of the Finance Committee held on 29 July are attached, together with the following appendices: 237
A - 1990 Financial Statement - Playbox Theatre Centre;

B - 1990 Financial Statement - Alexander Theatre;

C - 1990 Financial Statement - Monash University Bookshop;

D - 1990 Financial Statement - Halls of Residence;

E - 1990 Financial Statement - Robert Blackwood Hall;

F - 1990 Financial Statement - University Owned Transit

Accommodation; and

G - 1990 Financial Statement - South East Flats.

 245
263
268
278
284
287
291

Council is asked to approve the recommendations arising from matters dealt with in the following items of the minutes:

5. Frank Tate House, Financing of Purchase;

6. Proposed Cooperative Research Centre (CRC) for Aerospace Structures Limited; and

7. Minutes of Building Committee Meeting 365.

3.2.6 Halls of Residence Committee

PRIVATE The minutes of a meeting of the Halls of Residence Committee held on 21 June are attached. 294

3.2.7 Occupational Health and Safety Policy Committee

PRIVATE Council is asked to approve the Policy with Respect to Smoking as submitted in the attached statement from the Secretary of the Occupational Health and Safety Policy Committee. 298

3.2.8 Patents Committee

PRIVATE The Patents Committee has submitted the attached report on its activities during 1990. 302 MEMBERS ONLY

3.2.9 Personal Chairs Committee

PRIVATE The Personal Chairs Committee draws Council's attention to attached guidelines it has developed to govern the submission of nominations for personal chairs. 304

3.2.10 Students' Grants and Loans Committee

PRIVATE The minutes of a meeting of the Students' Grants and Loans Committee held on 3 June are attached. 306

3.3 Reports of Ad Hoc Committees

* 3.3.1 Chair of Education Selection Committee

PRIVATE The Vice-Chancellor will ask Council to approve the recommendation for appointment contained in the attached report from the Committee for an Appointment to a Chair of Education appointed at Meeting No. 1/91. 308 MEMBERS ONLY

* 3.3.2 Director/Professor of Radiation Oncology Selection Committee

PRIVATE The Vice-Chancellor will ask Council to approve the recommendation for appointment contained in the attached report from the joint Committee for Appointment of a Director/Professor of Radiation Oncology appointed at Meeting No. 1/91. 309 MEMBERS ONLY

3.4 Reports of Other Committees

3.4.1 Superannuation Administrators and Trustees

PRIVATE Council's attention is drawn to the attached financial statements for the year ended 31 December 1990 submitted by the Superannuation Administrators and Trustees. 310 MEMBERS ONLY

3.4.2 Joint Finance Committee for Student Amenities

PRIVATE The minutes of a meeting of the Joint Finance Committee for Student Amenities held on 26 June are attached. 332

3.4.3 Union Board - Meeting No. 5/91

PRIVATE The minutes of a meeting of the Union Board held on 6 June are attached. 339

3.4.4 Union Board - Meeting No. 6/91

PRIVATE The minutes of a meeting of the Union Board held on 25 July are attached. 354

Council's attention is drawn to the Board's recommendation at item 4.6 of the minutes.

4. GENERAL BUSINESS

4.1 Conferral of Degrees

PRIVATE Council is asked to confer the degrees and award the diplomas as set down in the attached listing submitted by the Registrar. 367

* 4.2 Appointment of Chair Selection Committees

PRIVATE Council is asked to appoint selection committees for the following chairs, as set down in the attached paper from the Personnel Officer (Chair Appointments):

4.2.1 Chair of Anaesthesia;

4.2.2 Chair of Anatomy;

4.2.3 Chair of Chemical Engineering;

4.2.4 Chair of Pharmacology; and

4.2.5 Chair of Respiratory Medicine.

The Vice-Chancellor will bring to the meeting recommendations for the Council nominees on each of these committees.

 369

4.3 Recent Appointments

PRIVATE Brief details of recent academic staff appointees are attached. 372

4.4 Appointments made by the Vice-Chancellor

Council is asked to ratify the action of the Vice-Chancellor in making the following appointments:

4.4.1 Department of Econometrics

Associate Professor K.R. McLaren as Acting Head from 5 June to 31 December;

4.4.2 Department of Business Systems

Associate Professor R.J. Willis as Head from 1 July to 31 December; and

4.4.3 Department of Earth Sciences

Dr R.A.F. Cas as Head and Dr P.V. Rich as Deputy Head from 1 July to 31 December.

4.5 Appointment of an Authorised Officer

Council is asked to resolve as follows:

`That Susan Juliette Butler (nee Sierat) be appointed as an officer of the University -

a) pursuant to Section 77(4) of the Road Safety Act 1986 and Regulation 902(f) of the Road Safety (Procedures) Regulations 1988 for the purpose of taking proceedings generally for any breach of Regulations made under Part VIII of that Act;

b) pursuant to the Monash University Parking Permit Rules 1986 for the purpose of enforcing those rules; and

c) generally to enforce discipline within the University.'

4.6 Personnel Services Report

PRIVATE Council's attention is drawn to the attached report on the activities of the Human Resources Services, Career Planning and Development, and Industrial Relations branches over the past three months. 374

4.7 Committee Appointments

4.7.1 Executive of the Sports and Recreation Association

The Vice-Chancellor recommends that Council appoint Professor W.H. Melbourne as its representative on the Executive of the Sports and Recreation Association in succession to Professor C.R. Williams.

4.8 Reports on Outside Studies Programmes and Overseas Leave

Reports are attached from the following members of the University staff:

PRIVATE 4.8.1 Dr B.M. Bullivant, School of Graduate Studies, Faculty of Education;

4.8.2 Associate Professor J.R. Northfield, School of Graduate Studies, Faculty of Education;

4.8.3 Professor I.J. Polmear, Department of Materials Engineering;

4.8.4 Dr S.N. Sampson, School of Graduate Studies, Faculty of Education;

and 4.8.5 Professor R.H. Snape, Department of Economics.

 398
405
406
407
408

4.9 Meeting Dates for 1992

The following dates are proposed for meetings of Council in 1992, corresponding to the six- weekly meeting schedule adopted over the past four years:

Monday, 24 February

Monday, 6 April

Monday, 18 May

Monday, 29 June

Monday, 3 August

Monday, 21 September

Monday, 2 November

Monday, 14 December.

5. ITEMS FOR REPORT

5.1 Next Meeting

Members are reminded that the next ordinary meeting of Council is scheduled to be held on Monday, 23 September, commencing at 5.00 pm.