Council Meeting 2-1992
Meeting No. 2/92 of the Monash University Council was held on Monday, 6
April 1992, in the Council Room, University Offices, at the Clayton campus,
between 5.00 and 6.45 pm.
There were present:
Mr D.W. Rogers, Chancellor, in the Chair
Dr G.A. Knights, Deputy Chancellor
Professor M.I. Logan, Vice-Chancellor and President
Mr P.L. Baker
Professor C.J. Bellamy
Mr J.C. Blyth
Ms J.A. Chandler
Professor P.C. Chandler
Dr C.K. Coogan
Associate Professor B.J. Costar
Professor A.R. Edwards
Mr H.A. Grayson
The Hon. J.V.C. Guest
The Hon. P.R. Hall
Professor J.M. Hearn
Ms M.G. Keys
Dr J.E. Kolm
Ms S. McManamny
Mrs J.M. McPhee
Mr A.H. May
Professor W.H. Melbourne
Senator K.C.L. Patterson
Dr P.K. Rodan
Mr D.J. Shore
Professor R.H. Snape
Associate Professor J. Strauss
The Hon. Mr Justice R.C. Tadgell
Dr G.M. Vaughan
Dr L.E. Ward
Mr R.L. Whyte
In attendance were:
Professor R.J. Pargetter, Deputy Vice-Chancellor
Professor R. Porter, Deputy Vice-Chancellor
Professor T. Kennedy, Pro-Vice-Chancellor
Professor L.H.T. West, Pro-Vice-Chancellor (Internat'l Programs and
Development) Mr A.L. Pritchard, Registrar
Mr J.S. White, Acting Comptroller
Mr R.J. Cochrane, Finance Manager
Mr M.D. Watson, Secretary
Mr R.P. Cresp, Undergraduate and Diploma Student representative
Ms C.E. Anderson, Advisor to the Vice-Chancellor
Apologies were received from:
Mr C.L. Hatsell, who had special leave, and from Mr P.H. Ramler, Dr M.E.
James, Mr W.A. Kricker, Dr H.M. Nugent, and Miss D.R. Pizzey.
M I N U T E S
1. FORMAL BUSINESS
1.1 Special Leave
| Associate Professor Strauss was granted special leave for the 18 May
meeting of Council. |
MDW |
1.2 Minute of Appreciation
| Council adopted the attached minute of appreciation of Mr J.A.
Hancock's contribution to the University between 1985 and 1991. |
MDW |
1.3 Minutes
The minutes of Meeting No. 1/92 held on 24 February, copies of which had
been circulated, were confirmed and signed.
1.4 Matters Arising from the Minutes
1.4.1 Matriculation Regulations
| Council made the attached Matriculation Regulations
that had been amended as explained in the covering memorandum to take
account of the query raised at the previous meeting. |
REW |
1.4.2 CIRCIT
Further to his report to the previous meeting, the Vice-Chancellor
informed Council that two Board meetings of the Centre for International
Research in Communication Information Technology had since been held, and
the matters of concern he had alluded to had now been largely resolved.
1.4.3 Deputy Vice-Chancellorship Selection Committee
| After being advised of the unavailability of Associate Professor
Strauss, Council approved the Vice-Chancellor's recommendation that
Associate Professor Costar replace her on the Deputy Vice-Chancellorship
Selection Committee appointed at the previous meeting. |
BRM |
1.5 Use of the University Seal
Council approved the University Seal having been affixed on the documents
listed in the attached paper.
2. REPORT OF THE VICE-CHANCELLOR
2.1 Academic Developments in Malaysia
Council noted the Vice-Chancellor's comments in his attached
report on the possibility of an extended academic presence of Monash
University in Malaysia.
2.2 Monash University College Gippsland
Council endorsed the attached paper, Gippsland - The Next Step,
setting out the broad framework for the integration of Monash University
College Gippsland with the rest of the University. After being briefed by
Deputy Vice-Chancellor Pargetter on action currently in train, it was noted
that a detailed set of agreements would be submitted to Council in due
course in regard to the incorporation of Gippsland's seven Schools into the
University's faculty structure, and the coming together of the College's
administration, Library, Computer Centre etc with their University
counterparts.
2.3 Appointment of a Discipline Appeal Committee
| On the recommendation of the Vice-Chancellor, Council appointed the
following committee to hear and determine an appeal lodged by a student
against the severity of a penalty imposed upon him by the Discipline
Committee on 4 February: Dr Knights, Chairman; Professor Hearn;
and Mr Baker. |
ICG |
2.4 International Exhibition of `The Banksias' by Celia Rosser
Council noted the information in the Vice-Chancellor's attached
report about the exhibition of Celia Rosser's Banksia paintings at London's
Kew Gardens in 1993. Professor Logan said the cost of mounting this
important exhibition would be some $100,000, but it was hoped that this
would be largely underwritten by corporate sponsorship.
2.5 The Open Learning Project
Council noted the Vice-Chancellor's remarks in his attached report
about the encouraging initial response to the Monash University-managed
Television Open Learning Pilot Project.
2.6 University Gallery Committee
| Council approved the membership of the University Gallery Committee
as recommended by the Vice-Chancellor in his attached report. |
LMG |
2.7 International Students
As mentioned in his attached report, Council endorsed the
Vice-Chancellor's view that, from henceforth, full-fee paying overseas
students be referred to as `international students'.
3. FACULTY REPORT
3.1 Faculty of Medicine
The Dean of the Faculty of Medicine, Professor Robert Porter, referred
Council to the attached report on his faculty's mission and sphere of
activities. He confined his remarks, however, to his concerns about the
prospect of an arbitrary reduction in the intake of medical schools in the
wake of a recent inquiry into the number of doctors registered to practice
in Australia.
| In light of Professor Porter's concern, Council carried a motion
supporting retention of the current level of intake of students into the
Monash University Medical School. In so doing, Council determined that
it would not normally entertain motions without notice relating to
decanal reports. |
RP |
4. REPORTS OF BOARDS AND COMMITTEES
4.1 Monash University College Gippsland Advisory Council
| Council received and noted the attached minutes of a meeting
of the Monash University College Gippsland Advisory Council held on 17
March, together with the following appendix: A - Off-Shore Courses. |
JAH |
4.2 Academic Board
| Council received the attached report of a meeting of the
Academic Board held on 11 March, together with the following appendices: |
VMK |
A - Restructuring the Music Courses to Offer a BMus in Addition to a BA
with Music Majors;
B - Reports of the Comptroller and the Deans of the Faculties of
Education, Science, and Engineering;
C - Centre for Population and Urban Studies; and
D - Proposal for Establishment of William Flintoft Professorial
Fellowship.
4.2.1 Recommendations
Council approved the recommendations arising from matters dealt with in
the following items of the report:
2.1.1 Degree of Bachelor of Music;
3. Annual Reports to Council;
4. Proposal to Establish a Centre for Population and Urban Studies;
5. Proposal to Establish the William Flintoft Professorial Fellowship;
and
6. Membership of the Board of the David Syme Faculty of Business.
| Following a question related to item 16 of the Comptroller's 1991
annual report, the Chancellor informed the meeting that he and the
Vice-Chancellor had agreed on the need for a Council Audit Committee. Mr
Rogers said he was prepared to Chair such a committee initially, and
gave notice that a firm proposal would be submitted for Council's
consideration at its next meeting. |
DWR |
4.2.2 Legislation
| Council made the attached legislation arising from the
recommendations in the following items of the report and, in the case of
the Statute, authorised the affixing of the University Seal thereon and
its submission to the Governor in Council for approval: |
REW |
| 1.1Courses and Degrees (Faculty of Education)(Degree of Bachelor
of Teaching) Regulations, subject to deletion of `to complete'
in the penultimate line of section 5.2; |
1.2 Courses and Degrees (Faculty of Medicine)(Graduate Diploma in
Family Medicine) Regulations;
1.3 Courses and Degrees (Faculty of Medicine)(Degree of Child
Psychoanalytic Psychotherapy) Regulations; and
1.4 Statute 6.1.2 - Courses and Degrees (Amendment No. 2) Statute.
4.3 Reports of Standing Committees
4.3.1 Adjunct and Honorary Professors Selection Committee
| Council approved the recommendation for appointment to an adjunct
professorship contained in the attached report of the Adjunct and
Honorary Professors Selection Committee. |
BRM |
4.3.2 Biosafety Committee
Council received and noted the attached minutes of a meeting of
the Biosafety Committee held on 20 February.
| The Vice-Chancellor undertook to have conveyed to Mr May information
concerning the confidentiality agreement referred to at item 12.1 of the
minutes. |
HMD |
4.3.3 Bookshop Board
Council received and noted the attached minutes of a meeting of
the Bookshop Board held on 2 March.
The meeting noted that discussions were proceeding between the Bookshop
Manager and Finance Manager in an attempt to resolve the ongoing differences
between the Bookshop Board and the Finance Committee referred to at item 6
of the minutes.
4.3.4 Equal Opportunity Committee
| Council received the attached minutes of a meeting of the
Equal Opportunity Committee held on 18 March, together with the
following appendices: A - Sex-Based Harrassment Grievance Procedures;
and B - Affirmative Action Program - Higher Education Yearly Report,
1991. The meeting approved the recommendation arising at item 2.3 of the
minutes: .Sex-Based Harrassment Grievance Procedures. In so
doing, Ms Keys was assured by the Convenor, Mr Pritchard, that the
Committee would consider any submission she may care to make concerning
the extent to which the revised procedures took account of concerns she
raised about the earlier draft submitted to Council. |
RB |
4.3.5 Finance Committee
| Council received the attached minutes of a meeting of the
Finance Committee held on 24 March, together with the following
appendices: |
RJC |
A - Proposed Cooperative Research Centre for Polymer Blends Limited;
B - Monash Merchandising - Business Plan Implementation;
C - The Outlook for the Sir John Monash Business Centre Pty Limited;
D - Budget Performance Report - Year Ended 31 December 1991; and
1991 Audited Financial Statements as follows -
E - Montech Pty Limited Group;
F - Infertility Medical Centre Pty Limited Group;
G - Monash ANZ Centre For International Briefing Pty Limited;
H - Pelletray Pty Limited;
I - Playbox Theatre Centre of Monash University;
J - Monash University Bookshop;
K - Monash Association of Students; and
L - 1990 Audited Accounts of "M" Superannuation Scheme and Disability
Pensions Funds.
Council approved the recommendations arising from matters dealt with in
the following items of the minutes:
17. Proposed Cooperative Research Centre for Polymer Blends Limited; and
21a. Monash Merchandising - Business Plan Implementation.
| Approval of the Monash Merchandising proposal was contingent upon
Council receiving and being satisfied with at its next meeting a
statement from the Comptroller on the management structure and business
plan that would govern the operation of the company to be established. |
PBW |
| On a more general note, Council queried the usefulness of the way
that recommendations were referred to it by way of the minutes of its
standing committees. It was held that the action required of Council was
not always clear and that accompanying documentation was often not
sufficent for an informed decision to be made. By way of meeting these
concerns, the meeting approved a recommendation from the Vice-Chancellor
that, from henceforth, standing committees and other committees
reporting to Council should submit, instead of minutes, succinct reports
with appended documentation where appropriate containing items of
report on matters where action by Council was required and items
of proceedings for the information only of Council. Professor Logan
suggested that the full minutes of meetings from which such reports
arose should be available in the Council Room for perusal by members on
Council meeting days. |
MDW |
4.3.6 Naming Committee
| Council received the attached minutes of a meeting of the
Naming Committee held on 6 February. The meeting approved the
recommendation at item 2.1 of the minutes: .Re-naming the Union
Private Dining Room. |
BML |
4.3.7 Patents Committee
Council received and noted the attached minutes of a meeting of
the Patents Committee held on 24 February.
4.4 Reports of Ad Hoc Committees
4.4.1 Librarianship, Archives and Records Chair Selection Committee
| Council approved the recommendation in the attached report of
the Committee for Appointment to the Chair in the Graduate Department of
Librarianship, Archives and Records. |
BRM |
4.4.2 Chair of Chemical Engineering Selection Committee
| Council approved the recommendations in the attached report
of the Selection Committee for Appointment to a Chair of Chemical
Engineering. |
BRM |
4.5 Reports of Other Committees
4.5.1 Union Board
Council received and noted the attached minutes of a meeting of
the Union Board held on 5 March.
5. GENERAL BUSINESS
5.1 Recent Appointments
Council noted the attached information on recent academic and
general appointments to the University's staff.
5.2 Chair Appointments
| In response to the attached paper submitted by the Personnel
Officer (Chair Appointments), Council: .noted the acceptance of
offers as set down in items 1.1 to 1.4; .appointed the selection
committees for a Professor/Director of Cancer Services at Box Hill
Hospital and an Associate Dean (Research and Development) in the Faculty
of Engineering as set down in items 2.1 and 2.2; and .appointed
the following alternate members for the two Council representatives on
the Adjunct and Honorary Professors Selection Committee as requested in
item 3 - Mr May as an alternate for Dr Kolm, and - Ms Chandler as an
alternate for Mrs McPhee. |
BRM |
5.3 Personnel Services Report
Council received and noted the attached report on the activities
of the Human Resources Services, Career Planning and Development, and
Industrial Relations Sections during the first three months of the year.
5.4 Appointment Over the Age of Sixty-Five
| Council approved the appointment of Emeritus Professor Donald
Richmond Horne, who is over the age of sixty-five, as a Professorial
Fellow in the National Centre for Australian Studies on a 0.3 fractional
basis. |
AHGA |
5.5 Legislation
| On the advice of the University Solicitor and the Registrar, Council
made the following legislation, copies of which are attached and,
in the case of the Statute, authorised the affixing thereon of the
University Seal and its submission to the Governor in Council for
approval: 5.5.1Statute 2.8 - Student Loan Fund; 5.5.2Student
Loan (Administrative Committees) Regulations; 5.5.3Student Loan
Fund Regulations; 5.5.4DEET Loan Fund Regulations; 5.5.5Student
Assistance Fund Regulations; and 5.5.6Morgen Assistance Fund
Regulations. |
REW |
| In so doing, Council noted an undertaking from the Registrar that he
would submit to its next meeting a paper addressing concerns raised by
Mr May about the under- representation of students on the several
committees that would be established to oversee the University's new
student financial assistance procedures, particularly on the governing
Committee of Management. |
ALP |
5.6 Appointments to Committees and Other Bodies
5.6.1 Victorian Institute of Forensic Pathology Council
| Professor Robert Porter was reappointed as Council's nominee on the
Victorian Institute of Forensic Pathology Council from the expiration of
his current term on 3 May. |
MDW |
5.6.2 Anti-Cancer Council of Victoria
| Council endorsed the nominations of Professor P. Nagley and
Professor J.W. Goding of the Faculty of Medicine, and Associate
Professor V. Krishnapillai and Dr R.F.C. Brown of the Faculty of Science
as members of the Medical and Scientific Committee of the Anti-Cancer
Council of Victoria. |
MDW |
5.6.3 Hospital Advisory Committees
| Council endorsed the attached listing of University and
Faculty representatives on the Advisory Committees and Electoral College
of affiliated teaching hospitals. |
BJR |
5.6.4 Occupational Health and Safety Policy Committee
| Council approved a recommendation from the Vice-Chancellor that the
membership constitution of the Occupational Health and Safety Policy
Committee be amended to provide for the Chairman to be `a Deputy
Vice-Chancellor or his or her nominee' as opposed to `a Deputy
Vice-Chancellor'. |
CJT |
5.7 Reports on Outside Studies Programmes and Overseas Leave
Council received and noted the attached reports on outside studies
programmes and overseas leave from the following members of the University
staff:
5.7.1 Dr L.M. Aitkin, Department of Physiology;
5.7.2 Associate Professor A.E. Dingle, Department of Economic History;
5.7.3 Dr R.G. King, Department of Pharmacology;
5.7.4 Associate Professor H.P. Lee, Faculty of Law; and
5.7.5 Mr G. Tucker, School of Banking and Finance.
Next Meeting
Members were reminded that the next ordinary meeting of Council was
scheduled to be held on Monday, 18 May, commencing at 5.00 pm.
In closing the meeting, the Chancellor announced that, from henceforth,
dinners would be held after every second Council meeting only with drinks
served following the intervening meetings. This, he said, would enable
members to get home earlier on at least four Council meeting days each year.
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