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Council Meeting 2-1993

Meeting No. 2/93 of the Monash University Council was held on Monday, 5 April 1993, in the Council Room, University Offices, at the Clayton campus, between 5.00 pm and 6.55 pm.

There were present:

Mr D.W. Rogers, Chancellor, in the Chair

Dr G.A. Knights, Deputy Chancellor

Professor M.I. Logan, Vice-Chancellor and President

Professor C.J. Bellamy

Mr J.C. Blyth

Dr F.R. Burden

Ms J.A. Chandler

Professor P.C. Chandler

Dr C.K. Coogan

Associate Professor B.J. Costar

Professor A.R. Edwards

Mr H.A. Grayson

The Hon. J.V.C. Guest

The Hon. P.R. Hall

Mr C.L. Hatsell

Professor J.M. Hearn

Dr M.E. James

Ms M.G. Keys

Dr J.E. Kolm

Mr W.A. Kricker

Ms R.A. McManamny

Mrs J.M. McPhee

Professor W.H. Melbourne

Dr P.K. Rodan

Professor R.H. Snape

Mr T.M. Stiles

Associate Professor J. Strauss

Dr G.M. Vaughan

Dr L.E. Ward

Mr B.J. Weatherson

Mr R.L. Whyte

In attendance were:

Professor I.W. Chubb, Deputy Vice-Chancellor

Professor R. Porter, Deputy Vice-Chancellor (Research)

Professor R.J. Pargetter, Deputy Vice-Chancellor

Professor L.H.T. West, Pro-Vice-Chancellor (International Programs)

Mr P.B. Wade, General Manager - Comptroller

Mr M.D. Watson, Acting Registrar

Mr G.F. Neat, Executive Director, University Development

Ms C.E. Anderson, Advisor to the Vice-Chancellor

Ms L.M. Gash, Acting Secretary

M I N U T E S

1.Apologies

were received from Mr Baker and Miss Pizzey, each of whom had special leave, and from Mr May, Senator Patterson, Mr Ramler and Mr Justice Tadgell.

2.Special Leave

was granted to Senator Patterson, Mr Justice Tadgell and Dr Ward for the 17 May meeting. Mr Whyte for the 17 May and 28 June meetings.

3. Membership

Council noted several changes to membership arising from the making of the Monash University College Gippsland (Revocation) Statute and a decision taken at the last meeting. The Chairperson, Gippsland Campus Advisory Council, Mr Crofton Hatsell, would serve as an ex officio co-opted member of the University Council. Mr Shore's position on Council would lapse. Mr Shore had served on the Transitional Council in 1990/91 and had been a member of Council since then. The Chancellor informed Council that the Minister for Tertiary Education and Training had advised the appointment of Mr Geoff Spring as the Minister's nominee to replace Ms Meredith Sussex. Ms Sussex had served on Council since June 1992.

The Chancellor advised that letters of appreciation had been forwarded to Mr Shore and Ms Sussex.
It was noted that Professor I.W. Chubb was attending his first meeting of Council since taking up the appointment as Deputy Vice-Chancellor on 1 March 1993.
4.Conduct of Business

Items 1, 2, 3, 4, 5, 6.1, 8.1, 8.2, 8.3, 8.4, 8.5, 8.6, 8.7, 9, 12, 14, 15, 17.2, 18, 20, 21 and 25 were discussed at the meeting, the remaining items were dealt with en bloc.

5.Minutes
The minutes of Meeting No. 1/93, held on 22 February, copies of which had been circulated, were confirmed and signed.

6. Matters Arising from the Minutes

6.1 Communication with Council Members

Further to the action agreed to at the last meeting, Council received and approved the appended paper Proposed Procedure to Govern the Circulation of Papers to Members of Council submitted by the Acting Registrar, subject to the amendment of clause 2 to read, "Members of Council may notify the Secretary at any time of their wish to have their address recorded as `care of the University Secretariat' for the purposes of circulation of unsolicited papers." MDW
6.2Victorian College of Pharmacy Legislation

Council received and noted the appended report from the Deputy Director, Victorian College of Pharmacy, which outlined the rationale governing the nomination of student representatives on the College Board.

7.Use of the University Seal
Council approved the affixing of the University Seal to the appended list of documents.

8. Report of the Vice-Chancellor

8.1 Administrative Arrangements

Council received and noted the appended document, Review of Administration. The Vice-Chancellor advised on the review process and the objectives of the organisational arrangements as proposed. The administrative structure was designed to perform two functions: the implementation of policy and the delivery of a service to staff, students and the community. Council sought and received clarification on specific aspects of the review, including its implementation, its budgetary implications and the role of the user groups. The Vice-Chancellor said he would welcome comment from members within the following week or ten days. IWC
Council, after noting the Vice-Chancellor's request for comment, endorsed the Review of Administration in principle.
8.2Appointment of a Part-Time Pro-Vice-Chancellor
Council approved the Vice-Chancellor's recommendation that Professor P.LeP. Darvall be appointed Pro-Vice-Chancellor on a 0.3 basis for a five-year period. SEH
8.3Deanship of the Faculty of Law
Council approved the Vice-Chancellor's recommendation that Professor C.R. Williams be invited to accept a further five-year term as Dean of the Faculty of Law commencing 1 January 1994. BRM
8.4Nominees on the Gippsland Campus Advisory Council
The meeting approved the Vice-Chancellor's recommendations that Dr Knights be appointed Council's nominee on the Gippsland Campus Advisory Council, and that the Vice-Chancellor's nominee on the GCAC be held vacant pending the appointment of a Pro-Vice-Chancellor (Gippsland). MDW
8.5Appointment of a Professorial Fellow

Council approved the Vice-Chancellor's recommendation that Senator J.N. Button be appointed a Professorial Fellow following his retirement from Parliament in the near future.

SEH
8.6The Sub-Faculties Statute
Council received and noted the appended memorandum from the University Solicitor advising the protocol covering the creation of sub-faculties. As recommended, Council resolved: SB
"Pursuant to section 1.1 of Statute 2.3.1 - The Sub-Faculties, the Council of Monash University hereby creates the following sub-faculties -
. Sub-Faculty of Art and Design in the Faculty of Arts
. Sub-Faculty of Nursing in the Faculty of Medicine"

8.7 City Premises

The Vice-Chancellor gave notice that the University was exploring other options for its city premises when the lease on the building at the corner of Exhibition Street and Flinders Lane expired in a few months' time. He said there was strong interest in a building in a good location at the top end of Collins Street that Monash had an option of purchasing for little initial capital outlay.

9.Report of the Acting Dean of the Faculty of Economics Commerce and Management

Professor John Freebairn addressed Council on the teaching and research programs of the Faculty of Economics Commerce and Management and its imminent merger with the David Syme Faculty of Business.

10. Report of the Gippsland Campus Advisory Council

Council received and noted the appended report.

11.Report of the Academic Board
Council received and noted the appended report and approved the following recommendations therein: JAD
11.1New Schedule of Course Units - Bachelor of Nursing, Gippsland Campus (1);
11.2Proposed New Arrangements for Diploma/Degree Conversion in the Sub-Faculty of Nursing (2);
11.3Proposed Conversion Arrangements for Current Third Year Diploma of Applied Science (Nursing) Students Wishing to Qualify for a Bachelor of Nursing (3);
11.4Proposed Conversion Arrangements for Students who Completed the Diploma of Applied Science (Nursing) in 1992 to Enable Them to Qualify for the Degree of Bachelor of Nursing (4);
11.5Proposal to Offer a New Unit in the Master of Health Sciences Degree (Gippsland Campus) (5);

11.6 Proposal to Delete a Unit from the Associate Diploma of Business (Productivity Management) - Gippsland Campus (6);

11.7 Cessation of Intake into the Bachelor of Business (Agribusiness) (7);

11.8Chair in Structural Engineering (8);

11.9 Election of Representatives from the Syme Schools of Business at Frankston and Gippsland (9.1);

11.10 Student Representation on the Board of the David Syme Faculty of Business (9.2); and

11.11Annual Reports to Council (10)
12.Report of the Adjunct and Honorary Professors Selection Committee
Council approved the recommendations contained in the appended report of the Adjunct and Honorary Professors Selection Committee. BRM
13.Report of the Affiliation Committee
Council noted that a report from the Affiliation Committee would be available at the next meeting. MDW
14.Report of the Biosafety Committee

Council received and noted the appended report of the proceedings of the Biosafety Committee held on 17 February 1993. The Acting Registrar undertook to ensure that future such reports would be presented in clear non-technical language.

MDW
15.Report of the Buildings Committee

Council received and noted the appended reports of the Buildings Committee held on 4 February and 18 March 1993.

The Vice-Chancellor confirmed advice contained in the report that, due to the lack of firm commitments of capital funding from either the State or Commonwealth Governments, the development of the Berwick Campus seemed unlikely to proceed at this stage.

16. Report of the Equal Opportunity Committee

Council received and noted the appended report of the Equal Opportunity Committee held on 3 March 1993.

17.Report of the Finance Committee

Council received the appended reports from Finance Committee. The General Manager - Comptroller advised that the Financial Statements for the University for the year ended 31 December 1992 would be re-submitted to Council upon approval of the Auditor General. Mr Wade also informed Council of his concerns about the integrity of superannuation benefits of some 300 of the University staff attached to the State Superannuation Scheme, and of action he had set in train as a consequence.

PBW
Council noted the Financial Statements and approved the following recommendations: RJC
17.1Consolidated Financial Statements of the University for the Year Ended 31 December 1992;
17.2Audited Financial Statements of
.Montech Pty Ltd
.Monash ANZ Centre for International Briefing Pty Ltd
.Playbox Theatre Centre of Monash University; and
17.3Sharing of Fee Income, 1993 Budgets for the Union, Sports and Recreation Association, and Monash Association of Students.
18.Report of the Naming Committee

Council received and approved the proposals contained in the appended report of the Naming Committee:

MDW
- to name the main lecture theatre in the Caulfield building project the `Halstead Theatre' in acknowledgement of Mr Halstead's significant contribution to the University's Caulfield Campus; and - to name Block B of the Medical School on the Clayton Campus the `Centre for Molecular Biology - H & L Hecht Wing'.
19.Report of the Occupational Health and Safety Policy Committee

Council received and noted the appended report of the Occupational Health and Safety Policy Committee held on 18 February 1993.

20. Report of the Patents Committee

Council received and noted the appended report of the Patents Committee held on 8 March 1993.

21.Report of the Chair of Mechanical Engineering Selection Committee

Council received and approved the recommendation contained in the appended report of the Chair of Mechanical Engineering Selection Committee.

BRM
22.Report of the Union Board

Council received and noted the appended report of the Union Board held on 4 March 1993.

23. Report of the Joint Finance Committee for Student Amenities

Council received and noted the appended report of the Joint Finance Committee for Student Amenities held on 15 March 1993.

24.Report of the Working Group on University Union and Student Associations

Council received the appended report of the Working Group on University Union and Student Associations and approved the proposed recommendation therein.

ICG
25.Report of Chair Appointments
Council received the appended paper and appointed the selection committees as recommended therein together with Council representatives as follows: BRM
25.1Professor/Director, Centre of Graduate Studies in Clinical Nursing

Mr Grayson and Ms McManamny;

25.2 Chair of General Practice

Senator Patterson and Mr Kricker;

25.3 Professor and Head of School, School of Engineering, Gippsland

Ms Chandler and Mr Hall; and

25.4 Chair of Business Systems

Professor Hearn and Dr Ward.

In addition, Professor R.L. Brown and Mr G. McGregor were appointed to membership of the Chair of Business Accounting Selection Committee, and

Professor R. Porter, Professor R. Bayly, Professor J.W. Goding, Professor J.J. McNeil and Professor E.H. Waters were appointed to membership of the Professor/Director of Infectious Diseases Selection Committee.

Council noted that implementation of the Review of Administration would involve changes in the constitution of selection committees which would, in due course, need to be incorporated into the Staff Handbook. In the interim, Council agreed to grant the Vice-Chancellor discretion to make specific appointments to chair selection committees in order to ensure appropriate membership of such committees.
26.Appointment of an Acting Dean of the Faculty of Law

Council approved the Vice-Chancellor's recommendation that Professor Anthony James Duggan be invited to serve as Acting Dean of the Faculty of Law from 1 July to 31 December 1993.

BRM
27.Appointment of a Staff Member Over the Age of Sixty-Five

Council approved the Vice-Chancellor's recommendation that the 0.3 fractional appointment of Emeritus Professor Donald Richmond as a Professor Fellow in the National Centre for Australian Studies be extended until 31 December 1993.

AHGA
28.Legislation

Council made the appended

SB
Statute 2.5 - Committees, Board of Studies and Institute (Amendment No. 21) Statute 29.Committee Appointment
Council appointed Professor Bellamy to a vacancy on the Patents Committee. RB
30.Reports on Outside Studies Programs and Overseas Leave
Council received and noted the appended reports from:

30.1 Mr D.L. Astbury, Department of Visual Arts;

30.2 Dr P.M. Beart, Department of Pharmacology;

30.3 Dr A. Bodi, Graduate School of Management;
30.4 Professor M.G. Clyne, Department of Linguistics;
30.5 Professor H.V. Emy, Department of Politics;
30.6 Dr J. Finkelstein, Department of Anthropology and Sociology;

30.7 Dr T.R.L. Fry, Department of Econometrics;

30.8 Dr O. Hughes, Graduate School of Management;

30.9 Professor F.W. Kent, Department of History;

30.10 Associate Professor W. Kirsop, Department of French;

30.11 Mr A.S. McDevitt, Department of Classical Studies;

30.12 Associate Professor B. McFarlane, Department of English;

30.13 Associate Professor L.J. Nethercott, Department of Accounting and Finance;

30.14 Dr J.M. Powell, Department of Geography and Environmental Science;

30.15 Dr J.D. Rickard, Department of History;

30.16 Associate Professor R.D. Snyder, Department of Econometrics; and

30.17 Mr J.N. Turner, Faculty of Law.

31.Next Meeting

It was noted that the next ordinary meeting of Council was scheduled to be held at 5.00 pm on Monday, 17 May, in the Council Room at the Clayton campus.