1. Introduction

1.1 Apologies

Apologies were received from Professor Cherry, Dr James, Dr Knights, Associate Professor Edwards, Dr Kolm, Associate Professor Strauss and Dr Ward, each of whom had special leave, and from Professor Bellamy, Mr Hall, Mr Kricker, Ms Pizzey, Dr Vaughan, and Mr Whyte.

1.2 Minute of Appreciation of Mr M.D. Watson

The Chancellor recommended and Council unanimously endorsed the following minute of appreciation of Mr Watson.

"Council notes that Mr Michael Watson is transferring to the Victorian College of Pharmacy, Parkville, where he will assume the position of Faculty Registrar. Mr Watson has been the Secretary to Council since 1978, and only two current members have terms in excess of this fifteen- year period. During this time Council members have learnt to rely on him to an extent he may possibly have regarded as unreasonable. If so, he never showed this. Mr Watson's service to the University, and specifically to Council, over these years, has been marked by fidelity and meticulousness. He has consistently maintained the highest possible standards, and Council papers have been distinguished by their professionalism and accuracy. Council members have learnt to expect from Mr Watson exemplary courtesy and discretion. They have profited from his profound knowledge both of this University and of registraral and secretariat matters generally, have appreciated his discernment, and have enjoyed his wit. He has served three Chancellors, three Vice-Chancellors, and several senior administrative officers, all of whom have benefited from his experience and wisdom.

Council wishes to place on record the debt owed to Mr Watson, and to express its gratitude to him for his loyal service through the years. It wishes him all the very best in his new position."

1.3 Secretary to Council

The Chancellor introduced and welcomed Ms Olwen Cornelius, the newly appointed Academic Registrar and Secretary to Council, to the meeting.

2. Special Leave

Special leave was granted to Mrs McPhee for the meeting on 1 November 1993.

The Chairman welcomed Mr J.C. Hutchinson, a coopted member of Council consequent upon his election as Chair of the Gippsland Campus Advisory Council, to his first meeting of Council.

4. Conduct of Business

Items 1, 2, 3, 4, 5, 6.1, 7, 8, 14.2, 16.1, 17, 20.2, 21.1, 21.2, 22, 23, 24, 25.3 and 25.7 were discussed at the meeting; the remaining items being dealt with on the motion of the Chancellor that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

The minutes of Meeting No. 5/93 held on 9 August, copies of which had been circulated, were confirmed and signed.

6.1 Meeting dates for 1994

Council noted and expressed support for Mr May's proposal that the meeting dates for 1994 include meetings scheduled on other campuses of the University. Council agreed to receive a submission on this item at the next meeting.

7. Use of the University Seal

8. Report of the Vice-Chancellor

8.1 ACU Meetings

The Vice-Chancellor reported on his attendance at three meetings of the Association of Commonwealth Universities (ACU), held at the University of Wales, Swansea, during August 1993. The ACU Conference of Executive Heads with its theme, `Coping with Change in Higher Education', had provided a forum in which many issues of relevance to the Australian university sector such as quality and formula funding for research were explored. This had been a valuable meeting. The main theme of the ACU Congress had provoked discussion indicating that some UK universities were moving more purposefully in the area of environmental management than were their Australian counterparts. Professor Logan advised that the General Meeting of the ACU had resolved that this would be the final meeting of member universities of this kind. Meetings of executive heads of universities would henceforth be held at two and a half yearly intervals.

The Vice-Chancellor informed members that the 1993 ACU meetings had been productive and useful.

8.2 Frankston Campus

Professor Logan then outlined a proposal that an Advisory Council be established for the Frankston Campus and, at the request of Council, advised that he would refer advice on the proposed role and terms of reference of the Advisory Council for consideration at a future meeting.

8.3 Deputy Vice-Chancellor

Council approved the Vice-Chancellor's recommendation that the full-time position of Deputy Vice-Chancellor (Research and Development) be advertised. Council affirmed Professor Logan's advice regarding the amended title which reflected the symbiosis between applied and pure research at Monash.

Council received and noted a tabled letter from the Vice-Chancellor concerning initiative taken by the AHEIA in the Australian Industrial Relations Commission to vary the procedures governing the employment of academic staff in Australian universities.

9. Report of the Gippsland Campus Advisory Council

Council received and noted the appended report of the Gippsland Campus Advisory Council.

Council received and noted the appended report of the Academic Board and approved the following recommendations therein:

10.3 Proposal to Fill Chair of Japanese Studies;

10.4 Proposal to Fill Chair of Geography and Environmental Science;

10.5 Proposal to Fill Chair of Paediatrics;

10.6 Award of Doctor of Medicine Degree;

10.9 Proposal to Establish a Centre for Electrical Power Engineering; and

10.10 Proposal to Fill a Chair of Electrical and Computer Systems Engineering.

With regard to the proceedings of the Board, as presented in the appended report, Council noted that the subject `The Psychology of Health and Wellness' was to be deleted from the list of new postgraduate subjects in the Faculty of Education approved by the Board.

11.1 Auditor General's Reports and Signed Accounts;

11.2 Auditor General's Management Letter;

11.3 University Policy on Gender Representation;

11.6 Executive Audit Committee.

In regard to item 11.2, Council noted that the Auditor General's management letter had not yet been issued and that it would be submitted to Council with management response following review by the Audit Committee.

12. Report of the Affiliation Committee

Council received and noted the appended report of the Affiliation Committee and approved the following recommendation therein:

12.1 Proposed Incorporation of Mannix College Council.

13. Report of the Biosafety Committee

Council received and noted the appended report of the Bookshop Committee and approved the following recommendations therein:

14.1 Chair;

14.2 Amendment to Terms of Reference; and

14.3 Policy on Gender Representation.

In regard to item 14.2 Council noted the advice of the General Manager who confirmed the policy guiding allocation of the dividend earned by the Monash Bookshop, viz that the annual dividend is paid to the University and, by agreement, a minimum of half of that dividend is allocated by the University to the Union for the capital development of facilities.

16. Report of the Finance Committee

16.1 1992 Consolidated Financial Statements of the University - Audited.

In regard to item 3 of the Proceedings of Finance Committee, Council agreed to receive and note the oral report from Mr Ramler who advised the Student Amenities Fee on three campuses of Monash for 1994, as follows:

Caulfield/Frankston $220 - F/T
Caulfield/Frankston $115 - P/T
Clayton $330 - F/T

17. Report of the Honorary Degrees Committee

The Rev. Dr Davis McCaughey AC

Council received and noted the appended report of the Occupational Health and Safety Policy Committee.

19. Report of the Patents Committee

Council received and noted the appended report of the Patents Committee.

20. Report of the Union Board

Council received and noted the appended report of the Union Board and approved the recommendation therein:

Council received the appended report and agreed to authorise the Vice-Chancellor to appoint members of Council to serve on the following selection committees:

21.1 Chair of Maternal-Fetal Medicine

21.2 Head, Sub-Faculty of Art and Design

Council noted that a replacement member was required to serve on this selection committee.

Council received the appended report and approved the following recommendation therein:

22.1 Offer of Appointment

23. Employment of a Staff Member Beyond the Age of Sixty-Five

24. Sir Alexander Stewart Memorial Fund

25. Legislation

Council made the following legislation, explanatory memoranda and copies of which are appended:

25.1 Statute 2.3 - The Faculties (Amendment No. 14) Statute;

25.2 Statute 6.1.2 - Courses and Degrees (Substitution) Statute;

25.3 Academic Dress (Substitution) Regulations;

25.4 Statute 2.7 - The Union (Amendment No. 7) Statute;

25.6 Courses and Degrees (Faculty of Law) (Amendment No. 37) Regulations;

and

In regard to item 25.3 Academic Dress (Substitution) Regulations, Council noted certain minor amendments as appropriate. Council agreed that these amendments could be implemented by the University Solicitor and that no delay to the passage of the legislation would occur.

In regard to item 25.7, The Constitution of the Monash Association of Students (Amendment No. 4) Regulations, Council noted that fundamental aspects of the Womens' Affairs Committee, as proposed, remained unclear: the electoral constituency of the proposed committee in terms of the gender and location of students eligible to elect members required definition; and the composition of the committee required clarification in respect of sections 10.2 and 10.4.2 in the legislation. In addition, the constitutionality of proceedings, as described, was queried.

Council agreed to approve the legislation in principle and to refer the item to Mr Stiles and the Assistant Solicitor for appropriate action. Council authorised the Vice-Chancellor and Professor Chubb to approve the amended legislation and to refer it back to Council for noting in due course.

26. Reports on Outside Studies Programs and Overseas Leave

Council received and noted the appended reports from:

26.2 Dr P.H. Cock, Graduate School of Environmental Science;

It was noted that the next ordinary meeting of Council was scheduled to be held at 5.00 pm on Monday, 1 November 1993, in the Council Room on the Clayton Campus.