Apologies were received from Professor Cherry, Professor Hearn, Ms McManamny, Mrs McPhee, Ms Ralph, Mr Ramler, Mr Rogers, Mr Stiles, Associate Professor Strauss and Dr Vaughan.

(File 88/1415)

2. Special Leave

Senator Patterson was granted Special Leave for the May Council meeting.

(File 88/1415)

4.1 Starring of Items

Items 1, 2, 3, 4, 5.2, 5.3, 6, 8.7, 8.9, 9.1, 9.3, 9.4, 11, 13, 14, 17, 18.2 and 19 were discussed at the meeting. The agenda was re-arranged to include tabled papers for consideration at items 6 and 17.

4.2 Approval of Non-Starred Items

Council resolved on the motion of the Chancellor: that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

4.3 Confidential Items

Council discussed and resolved starred and confidential items as reported in these minutes, viz 6.6, 6.8, 7, 9.2, 16.3, 16.4 and 19.

That Council authorise the Chancellor to approve, where appropriate, University payment of travel expenses incurred by the Vice-Chancellor's wife when she was required to accompany the Vice-Chancellor on overseas trips, and that Council be advised by the Chancellor when such determinations were made.

(File 90/0819)

4.4 Admission of Observers

No observers attended.

(not dealt with elsewhere in the agenda)

(File 88/3050)

(i) That the report of institutions affiliated with Monash University be received;
(ii) That the relevant Deans, in consultation with the Affiliation Committee, consider:
(a) institutions with which Monash University should be affiliated; and
(b) the advantages/disadvantages of affiliations;
(iii) That the Affiliation Committee co-opt additional members as detailed below to conduct a review of the nature of agreements which should exist between the University and its associated teaching/research facilities:

• Dean, Faculty of Medicine or nominee
• Head, Sub-Faculty of Nursing or nominee
• A nominee of the Vice-Chancellor being a non-medical member of Council (Dr G A Knights)

(File 92/1046)

That the oral report of the Vice-Chancellor be received.

(File 93/1416)

6. Report of the Vice-Chancellor

RESOLUTION CL2/94/53

That the report of the Vice-Chancellor be received.

RESOLUTION

That Council note the information presented to the last meeting of Council on the establishment of the Monash Mount Eliza Graduate School of Business and Government Ltd.

(Files 93/0575 and 94/0158)

(Item 9.3 in these minutes also refers.)

RESOLUTION CL2/94/54

That Council approve the establishment of Monash International Pty Ltd, as detailed in the document presented in the report of the Finance Committee meeting of 25 March 1994.

(File 94/0509)

RESOLUTION CL2/94/55

That Council note the advice of the Vice-Chancellor that the position of Professor in the Department of Anatomy not be re-advertised at this stage in the light of past experience and of a developmental plan that has been presented to him by the Dean of Medicine and members of the Department.

(File 92/1451)

RESOLUTION CL2/94/56

That, noting that aspects of the document were currently being further developed, in consultation with the University community, Council endorse the University's Education Policy as a framework policy and statement of the University's principles in relation to teaching.

(File 93/1941)

RESOLUTION CL2/94/57

That Council approve the recommendation of an offer of appointment as detailed in the tabled document.

(File 90/1119)

That, subject to and upon the Finance Committee's approval and the affixing of the University's official seal to the agreement, Council approve that the appropriate letter of intent be issued to enable commencement of construction of a ceramic fuel cells facility at Gippsland Campus.

(Files 92/0812 and 94/0632)

That Council note the confidential oral report of the Vice-Chancellor concerning a licensing agreement.

(File 91/1405)

RESOLUTION CL2/94/60

That Council note that, on 14 March 1994, the Executive Committee, by way of a postal ballot of its members conducted in accordance with the provisions of its constitution, approved a recommendation of the Council selection committee that an offer of appointment to a Chair of Public Sector Management be made as detailed in the document presented.

(Files 89/1184 and 93/0808)

RESOLUTION CL2/94/61

That Council receive and note the report of the Academic Board meeting 2/94 held on 16 March 1994.

RESOLUTION CL2/94/62

That Council make Courses and Degrees (Faculty of Education) (Graduate Diplomas in the Faculty of Engineering) (Amendment No. 6) Regulations.

(File 90/1632)

8.3 Establishment and Filling of a Second Chair in Syme Accounting

RESOLUTION CL2/94/63

That Council approve the establishment and advertising of a second chair in the Syme Department of Accounting, Faculty of Business and Economics.

(File 94/0585)

8.4 Appointment to Board of the Faculty of Engineering

RESOLUTION CL2/94/64

That Council approve the appointment of Dr M Forsyth to the Board of the Faculty of Engineering, for the balance of a term expiring on 31 December 1994.

(File 88/1044)

8.5 Appointments to Clinical Associate Professor

RESOLUTION CL2/94/65

That Council make the recommended appointments to Clinical Associate Professor.

(File 93/1184)

8.6 Annual Report of the Dean of the Faculty of Science for 1993

RESOLUTION CL2/94/66

That Council receive and note the Annual Report of the Dean of the Faculty of Science for 1993.

(File 91/1500)

8.7 Report of the Committee to Review Gender Representation on Academic Board

Council noted that the proposal to achieve 40% membership of women on committees by the end of 1994 was a target, and resolved:

RESOLUTION CL2/94/67

That Council receive and note the recommendations of the Committee to Review Gender Representation on the Academic Board, as presented and amended by the Board, in advance of the drafting of appropriate legislation.

(File 93/1579)

8.8 Report of the Exclusion Appeals Review Committee

RESOLUTION CL2/94/68

That Council receive and note the recommendations of the Report of the Exclusion Appeals Review Committee, in advance of the drafting of appropriate legislation.

(File 93/1168)

8.9 Receipt of Proceedings

In relation to the reported issue of voluntary student unionism, the Vice- Chancellor advised that he would follow up AVCC policy on the issue and would bring a paper for consideration to the next meeting of Council.

RESOLUTION CL2/94/69

That Council note the Proceedings of the Academic Board as detailed in the document presented.

(File 93/1866)

That the Consolidated Financial Statements of the University for the year ended 31 December 1993, as detailed in the document presented, be adopted.

(File 89/0653)

That the Audited Financial Statements of:

• . Montech Pty Ltd (Consolidated)
• . Monash IVF Pty Ltd
• . Monash Ultrasound Trust
• . Monash IVF Pathology Services Trust
• . Monash University Foundation (Audit Certificate pending)
• . Pelletray Pty Ltd
• . Monash ANZ Centre for International Briefing Pty Ltd
• . Open Learning Agency of Australia Pty Ltd
• . Monash Merchandizing Unit Trust

(File 94/0567)

(i) That the University establish a wholly owned company to be known as Monash International Pty Ltd which will contract with the University to:

• recruit fee paying international students for all the University's programs and joint ventures and select and enrol these students in accordance with agreed requirements, specifications and procedures;
• collect all tuition fees and associated charges from these students whilst they remain enrolled and pass the appropriate portion to the relevant University budgetary units and outside bodies;
• provide reception and orientation services for these students;
• provide management services to the University for its international exchange and institutional linkage programs;
• co-ordinate and manage a range of existing offshore programs and activities;
• identify, negotiate and manage new offshore education programs from time to time with appropriate partners or singly; and
• pursue international consultancy and management projects through joint ventures with appropriate partners or singly.

(ii) That the company be structured as set out in Appendix 1 in the document presented.

(iii) That a proportion of the resources of the Pro Vice-Chancellor, International Programs and Development, together with the International Office and the English Language Teaching Centre, the Monash controlled part of MUFY Ltd and the Frankston English Language Centre, as set out in Appendix 2 in the document presented, form the nucleus of the new company.

(iv) That one-third of any annual surplus generated by the company be retained by the company as a fund to offset any annual deficits in future years and to be used at the discretion of the Board in investment in local and off-shore activities of an educational kind, with two-thirds of any annual surplus generated by the company to be expended on University activities on the advice of the University.

RESOLUTION CL2/94/74

That Council note the proceedings of the Finance Committee, as detailed in the document presented.

(File 89/1490)

RESOLUTION CL2/94/75

That the report of the Audit Committee meeting of 24 March 1994 be received.

10.2 1992 Accounts

RESOLUTION CL2/94/76

That Council note that matters raised by the Auditor General in relation to the University's 1992 accounts have received attention and that the Audit Committee has endorsed the University's response to the Auditor General.

10.3 1993 Accounts

RESOLUTION CL2/94/77

That Council adopt the 1993 Unaudited Consolidated Accounts and the 1993 Audited Accounts of Controlled Entities.

10.4 Proceedings

RESOLUTION CL2/94/78

That Council note the proceedings of the Audit Committee as detailed in the document presented.

(Files 93/1445 and 94/0567)

RESOLUTION CL2/94/79

That the Annual Report of the Council 1993 - Report on Operations be approved for forwarding to the Minister for Tertiary Education and Training, together with the 1993 financial statements.

(File 93/1849)

That the report of the Affiliation Committee meeting held on 1 March 1994 be received.

12.2 Affiliation Agreement between Institute for Cultural Studies in Psychiatric Nursing Care Inc. and Monash University

RESOLUTION CL2/94/81

That Council approve the affixing of the University Seal to the Affiliation Agreement between Institute for Cultural Studies in Psychiatric Nursing Care Incorporated and Monash University.

(File 94/0463)
(File 89/1383)

Council noted that Professor Darvall, Deputy Vice-Chancellor (Research) had been appointed as Chair of the Occupational Health and Safety Committee.

RESOLUTION CL2/94/82

That the report of the Biosafety Committee meeting held on 10 February 1994 be received.

12. At least one lay person, not associated with the institution, who is in a position to consider the wider community interests.

(ii) That the wording of membership position 7 be amended to read:

7. A member of Council nominated by Council

13.3 Proceedings

RESOLUTION CL2/94/84

That the proceedings of the Biosafety Committee, as detailed in the document presented, be noted.

(File 93/1338)

RESOLUTION CL2/94/85

That the oral report of the Chair on the Nominations Committee meeting held on 11 April 1994 be received.

14.2 Gender Balance

RESOLUTION CL2/94/86

(i) That the Nominations Committee endeavour to achieve equal representation of women and men members on Council by 1999.

(ii) That the proposal of the Nominations Committee to establish procedures to limit the number of terms of office that members appointed by the Governor or co-opted by Council may normally expect to serve as Council members lie on the table for consideration at the next meeting of Council.

14.3 Members nominated for Appointment by the Governor in Council

RESOLUTION CL2/94/87

That the recommendation of the Nominations Committee concerning appointment of members of Council by the Governor in Council lie on the table for consideration at the next meeting of Council.

14.4 Members nominated for Co-option by Council

RESOLUTION CL2/94/88

That recommendations of the Nominations Committee concerning appointment of co-opted members of Council lie on the table for consideration at the next meeting of Council.

(File 90/1093)

15. Membership of Council

• . Dr R L Axford - Professor/Director, Centre for Graduate Studies in Clinical Nursing
• . Dr M L Brisk - Adjunct Professorship in Department of Chemical Engineering
• . Mr J K Redmond - Head, Sub-Faculty of Art and Design
• . Professor G L Stephens - Chair of Meteorology and Director, Co-operative Research Centre for Southern Hemisphere Meterology.

(Files 92/0804, 93/1546, 92/1320 and 93/0598)

16.2 Establishment of Chair Selection Committees

RESOLUTION CL2/94/91

That Council approve the establishment of selection committees for a Chair of Electrical and Computer Systems Engineering and a Chair of Organisational Behaviour, as detailed in the document presented.

(Files 93/1315 and 93/0886)

16.3 Report of the Council Committee for an appointment to the Deanship of the Faculty of Arts

RESOLUTION CL2/94/92

That Council approve the recommendation of an offer of appointment as detailed in the document presented.

(File 90/1474)

16.4 Report of the Personal Chairs Committee

16.4.1 Recommendation of Offer of Appointment

RESOLUTION CL2/94/93

That Council approve the recommendation of the offer of appointment to a Personal Chair in Philosophy, as detailed in the document presented.

(Files 93/1672 and 91/1042)

Professor Chipman tabled a document giving details of the past, the present and the future of the Victorian College of Pharmacy, together with a current handbook.

RESOLUTION CL2/94/94

That the presentation by Professor C B Chapman, Dean and Director, Victorian College of Pharmacy, be received.

(File 92/0713)

RESOLUTION CL2/94/95

That the report of the Union Board meetings held on 3 and 24 March 1994 be received.

That Council note the Union Board's recommendation that the Union constitution be amended to ensure the annual grant to MAS would always be at least 19% of the total funds available to the Union.

(File 93/1425)

18.3 Policy on Amenities Fees, Union Membership and Student Organisations

RESOLUTION CL2/94/97

That Council note the Union Board's policy on amenities fees, union membership and student organisations.

(File 93/1855)

18.4 Proposed University Composting Scheme

RESOLUTION CL2/94/98

That Council note that the Union Board supports the proposal for a University composting scheme.

(File 92/1529)

18.5 Proceedings

RESOLUTION CL2/94/99

That Council note the proceedings of the Union Board, as detailed in the document presented.

(File 88/1244)

RESOLUTION CL2/94/100

(File 89/2074)

RESOLUTION CL2/94/101

That Council make the Faculty of Computing and Information Technology (Undergraduate Degree) Regulations.

(File 93/1158)

That Council appoint Lawrence Basil Smith as an authorised officer of the University:

(a) pursuant to section 77(4) of the Road Safety Act 1986 and Regulation 902(f) of the Road Safety (Procedures) Regulation 1988 for the purpose of taking proceedings generally for any breach of Regulations made under Part VIII of that Act; and

(b) pursuant to the Monash University Parking Permit Rules 1986 for the purpose of enforcing those rules; and

(c) generally to enforce discipline within the University.

(File 89/1473)

That Dr Neville McCarthy AO be appointed to the Board of Management for the Centre for Molecular Biology and Medicine.

(File 88/0863)

That Professor Robert Porter and Professor Vernon Marshall be nominated by Council for re-appointment to membership of the Medical Appointments Advisory Committee of Monash Medical Centre.

(File 88/0673)

RESOLUTION CL2/94/104

That Council note the proceedings of the Buildings Committee meeting held on 17 March 1994, as detailed in the document presented.

(File 88/2206)

RESOLUTION CL2/94/105

That Council note the proceedings of the Gippsland Campus Advisory Council meeting held on 8 March 1994, as detailed in the document presented.

(File 91/0649)

RESOLUTION CL2/94/106

That Council note the proceedings of the Patents Committee meeting of 28 February 1994, as detailed in the document presented.

(File 91/0461)

That the reports forwarded by staff listed below be received:

Dr M Ackland, Department of English
Mr S J Bastomsky, Department of Greek, Roman and Egyptian Studies
Mrs T L Bryant, Faculty of Law
Associate Professor M Davies, Faculty of Law
Dr P A Gleeson, Department of Pathology and Immunology
Professor R Grimshaw, Department of Mathematics
Professor B Nelson, Department of Roman Languages
Mrs J Tooher, Faculty of Law

(File 93/1924)

Members noted that the next meeting of Council was scheduled to be held at 5.00 pm on Monday, 16 May 1994, in the Council Room, Clayton Campus.