Apologies were received from Dr C K Coogan, Associate Professor B J Costar, Mr J V C Guest, Mr P R Hall, Mr J C Hutchinson, Mr W A Kricker and Miss D R Pizzey.

(File 88/1415)

2. Special Leave

Senator K C L Patterson, Mr G J Spring and Dr G M Vaughan and were granted Special Leave for the meeting in hand. Dr P K Rodan was granted Special Leave for the August Council meeting.

(File 88/1415)

3. Minutes

The minutes of Meeting No. 3/94 held on 16 May 1994 were confirmed and signed.

4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Items 1, 2, 3, 4, 5, 6, 7.3, 7.5, 7.6, 7.11, 7.15, 8.1, 9.1, 9.2, 12.1, 14, 16 and 22 were discussed at the meeting. The agenda was re-arranged to include tabled papers for consideration at items 6 and 14.

4.2 Approval of Non-Starred Items

Council resolved on the motion of the Chancellor: that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

4.3 Confidential Items

Council discussed and resolved starred and confidential items as reported in these minutes, viz 6.3 and 22.

4.4 Admission of Observers

Authorised observers were admitted and Dr S Matchett attended the meeting.

5. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

That Council note the report of the Equal Opportunity Committee on the Equal Opportunity Research Fellowship, as detailed in the report presented.

(File 89/0120)

RESOLUTION CL4/94/153

That Council decline to approve the proposal to limit the number of terms of office which members appointed to Council by the Governor or coopted by Council may normally expect to serve, and that the matter be considered further by the Nominations Committee.

(Files 87/0836 and 88/0255)

5.4 Voluntary Student Unionism Update

The issue of student newspapers was discussed, Council expressing the view that their continuation was to be supported.

The Deputy Vice-Chancellor informed Council that ongoing discussions with students, the Union and the Union Board were being undertaken on the future structure of student bodies at Monash, and that a group was presently identifying the implications of the Bill for the University.

That Council note the advice of the Vice-Chancellor on developments relating to Voluntary Student Unionism and note that a report is to be prepared for Council outlining the effects of the Bill and the future structure of Monash student associations.

(File 94/0696)

6. Report of the Vice-Chancellor

RESOLUTION CL4/94/156

That the report of the Vice-Chancellor be received.

In view of the concerns expressed by the Vice-Chancellor about the apparent operations of the Centre, Council agreed to receive a firm recommendation from him by the end of the year about any continuation of the University's financial contribution to the Centre, and resolved:

RESOLUTION CL4/94/157

That, subject to information received from the Director of the Menzies Centre for Australian Studies, London, regarding the Centre's activities and its budget, the Vice-Chancellor bring forward to Council by the end of the year a recommendation concerning the University's continuation of its financial contribution to the Centre.

(File 93/1811)

That Council receive the report of the Adjunct and Honorary Professors Selection Committee which has given consideration to the relevant documentation pertaining to two proposals recommending the appointment of Honorary Professorial Fellowships.

(File 92/1217)

6.3.2 Offers of Appointment

RESOLUTION CL4/94/159

That Council approve offers of appointment to an Honorary Professorial Fellowship in the Department of Management and an Honorary Professorial Fellowship in the National Centre for Health Program Evaluation, as detailed in the document presented.

(File 92/1217)

(File 87/0523)

That Council:

(i) undertake the borrowing of $6 million to assist the funding of the Capital Works Program; and

(ii) roll over on 15 July 1994 $1.85 million of a previously approved borrowing.

(File 92/0759)

That Council approve the advertisement of the deanship, Faculty of Science, following the resignation of Professor I D Rae.

(File 89/0671)

The Vice-Chancellor reported that the first faculty review should be a review of the Faculty of Medicine; this was because of its close affiliation with Science and with the teaching hospitals. It was noted that consultation with the Affiliation Committee would be conducted during the review of the Faculty of Medicine. Council agreed to resolve as follows:

RESOLUTION CL4/94/163

1. That Council be responsible for the review of faculties.
2. That Council reviews of faculties be chaired by the Vice-Chancellor or one of the Deputy Vice-Chancellors.
3. That a paper outlining faculty review processes be received at the August meeting of Council.

(File 94/0205)

RESOLUTION CL4/94/164

That Council note the oral report of the Vice-Chancellor and that Council receive a paper on future options relating to the Commission for the Future at the August meeting of Council.

(File 94/0933)

RESOLUTION CL4/94/165

That Council note the oral report of the Vice-Chancellor and that Council receive a paper on responsibilities and opportunities regarding vocational education and training at the August meeting of Council.

(File 94/0503)

7.2 Statute 6.1.2 - Courses and Degrees (Amendment No. 4)Statute and Faculty of Engineering (Undergraduate Degree)s(Amendment No.1) Regulations

RESOLUTION CL4/94/167

That Council make Statute 6.1.2 - Courses and Degrees (Amendment No. 4) Statute and Faculty of Engineering (Undergraduate Degree) (Amendment No. 1) Regulations to provide for the new degrees of Bachelor of Environmental Engineering and Bachelor of Engineering Studies.

(Files 93/0883 and 91/1404)

7.3 Doctor of Philosophy and Professional Doctorate Programs (All Faculties) (Amendment No. 4) Regulations

In response to a request for clarification, Council noted that only one component of coursework (not exceeding six months of full-time study) could be undertaken in the PhD program.

RESOLUTION CL4/94/168

That Council make Doctor of Philosophy and Professional Doctorate Programs ( All Faculties) (Amendment No. 4) Regulations to provide for a coursework component in the PhD.

(File 93/1160)

7.4 Faculties (Amendment No. 121) Regulations

RESOLUTION CL4/94/169

That Council make Faculties (Amendment No. 121) Regulations to provide for changes to the membership of the Board of the Faculty of Medicine.

(File 93/1631)

7.5 Statute 11.2 - Intellectual Property and Intellectual Property Regulations

The document was praised for being well-drafted, practical and flexible. In response to a query about its dissemination in the University community the Vice-Chancellor advised that it would be distributed in a policy package together with the Education Policy and possibly other policies.

(File 93/1617)

7.5.1 Statute

RESOLUTION CL4/94/170

That Council make Statute 11.2 - Intellectual Property, subject to clarification by the University Solicitor of the wording of section 6.3.

7.5.2 Regulations

RESOLUTION CL4/94/171

That Council approve the form of the draft Intellectual Property Regulations and delegate to the Vice-Chancellor pursuant to section 24(1) of the Monash University Act 1958 the power to make the Regulations in the form approved by Council after the Statute has received approval of the Governor-in-Council.

(File 93/1617)

7.6 Faculty of Education (Amendment No.1) Regulations 1994

RESOLUTION CL4/94/172

That Council make Faculty of Education (Amendment No. 1) Regulations 1994 effecting changes to the Bachelor of Special Education, the Master of Educational Policy and Administration, the Master of Special Education and the Master of Teaching English to Speakers of other Languages, subject to correction by the University Solicitor of the placement of apostrophes in sections 2 and 3 of the document presented.

(Files 92/0309, 89/1099, 87/0614 and 88/1906)

7.7 Courses and Degrees (Faculty of Law) (Amendment No. 38) Regulations

RESOLUTION CL4/94/173

That Council make Courses and Degrees (Faculty of Law) (Amendment No. 38) Regulations relating to credit for work done elsewhere.

(File 88/1955)

7.8 Courses and Degrees (Faculty of Law) (Amendment No. 39) Regulations

RESOLUTION CL4/94/174

That Council make courses and degrees (Faculty of Law) (Amendment No.39) Regulations to provide for a combined degree of MBBS/LLB.

(File 94/0378)

7.9 Courses and Degrees (Faculty of Science) (Degrees of Bachelor of Science) (Amendment No. 12) Regulations

RESOLUTION CL4/94/175

That Council make Courses and Degrees (Faculty of Science) (Degrees of Bachelor of Science) (Amendment No. 12) Regulations to provide for changes to the credit points, subject codes, time limits and subject prohibitions within the Bachelor of Science program.

(File 92/0623)

7.10 Faculty of Medicine (Degree of Bachelor of Medicine, Bachelor of Surgery and Bachelor of Medical Science) (Amendment No. 4) Regulations

RESOLUTION CL4/94/176

That Council make the Faculty of Medicine (Degree of Bachelor of Medicine, Bachelor of Surgery and Bachelor of Medical Science ) (Amendment No. 4) Regulations to provide for an Honours degree of Bachelor of Medical Science.

(File 94/0377)

7.11 Faculty of Medicine (Degree of Master of Rural Health) Regulations and Faculty of Medicine (Graduate Diploma in Rural Health) Regulations

In response to a query, Council noted that students had commenced in these courses in 1994.

RESOLUTION CL4/94/177

That Council make the Faculty of Medicine (Degree of Master of Rural Health) Regulations and Faculty of Medicine (Graduate Diploma in Rural Health) Regulations to provide for new courses.

(Files 93/1935 and 93/1934)

7.12 Appointment of Associate Deans in the Faculty of Computing and Information Technology

RESOLUTION CL4/94/178

That Council approve the appointment of the named Associate Deans in the Faculty of Computing and Information Technology.

(File 94/0951)

7.13 Appointment of Associate Dean and Sub-Dean (Clayton School) in the Faculty of Engineering

RESOLUTION CL4/94/179

That Council approve the appointment of Professor W A Brown as Associate Dean and Dr G K Cambrell as Sub-Dean (Clayton School) in the Faculty of Engineering in accordance with Statute 3.3.

(File 90/0413)

7.14 Membership of the Board of the Faculty of Computing and Information Technology

RESOLUTION CL4/94/180

That Council appoint Dr A Flitman and Professor J Hurst to casual vacancies in the Board of the Faculty of Computing and Information Technology.

(File 90/0220)

7.15 Receipt of Proceedings

The Deputy Vice-Chancellor, in response to a query about item 22 regarding Quality Guidelines, advised Council that from a pool of Deans, faculty representatives and students, teams would be appointed to meet with the Review Panel of the Quality Committee.

RESOLUTION CL4/94/181

That Council note the Proceedings of Academic Board as detailed in the document presented.

(File 93/1866)

the General Manager advised that the Memorandum and Articles of Monash International Pty Ltd followed closely those of other Monash companies and that the company was a corporate body and an adjunct to the University.

(Files 94/0158 and 94/0454)

RESOLUTION CL4/94/182

That Council receive the report of the Finance Committee meeting held on 30 May 1994.

RESOLUTION CL4/94/183 That Council adopt the financial statements of the Clayton Union and Sports and Recreation Association, as detailed in the document presented.

(File 88/2321)

That Council adopt the audited financial statements of the Monash Association of Students, as detailed in the document presented.

(File 93/0997)

That Council approve the budgets for the Monash University Union, Sports and Recreation Association and Monash Association of Students, as detailed in the document presented.

(Files 88/2321 and 93/1425)

That Council approve a revised Section 7.3 of fees policy, as detailed in the document presented.

(File 92/1358)

8.6 Proceedings

RESOLUTION CL4/94/187

That Council note the proceedings of the Finance Committee, as detailed in the document presented.

(File 89/1490)

That Council receive and note the Report of the Patents Committee Meeting No. 2/94 held on 16 May 1994.

9.2 Patent Revenue Distribution

Council considered a proposal for revised patent distribution policy, noting that inventors were to receive an increased proportion of net income and, following other distributions of net income as proposed, that it was the intention of the Patents Committee that the balance of net revenue would go wholly to the University Research Fund.

RESOLUTION CL4/94/189

That Council receive and note the document on Patent Revenue Distribution and approve the recommendations therein, subject to amendments by the University Solicitor to take account of Centres in the University and to include Deans as parties involved in revenue distribution in an inventor's department/faculty/centre.

(File 88/0805)

9.3 Annual Report to Council for 1993

Noting that income to 31 December 1993 had been omitted from the report, Council resolved:

RESOLUTION CL4/94/190

That Council receive and note the Annual Report for 1993 from the Patents Committee.

(File 91/1405)

9.4 Proceedings

RESOLUTION CL4/94/191

That Council note the Proceedings of the Patents Committee, as detailed in the document presented.

(File 91/1405)

That Council receive the Report of Meeting No. 2/94 of the affiliation Committee held on 26 May 1994.

10.2 Affiliation Agreement between the Keith Turnbull Research Institute and Monash University

RESOLUTION CL4/94/193

That Council approve the fixing of the University Seal to the Affiliation Agreement between Monash University and the Keith Turnbull Research Institute.

(File 93/0885)

10.3 Proceedings

RESOLUTION CL4/94/194

That Council note the proceedings of the Affiliation Committee as detailed in the document presented.

(File 89/1383)

RESOLUTION CL4/94/195

That Council receive the report of the Equal Opportunity Committee meeting held on 18 May 1994. 11.2 Proceedings

RESOLUTION CL4/94/196

That Council note the proceedings of the Equal Opportunity Committee, as detailed in the document presented.

(File 93/0338)

In reference to foreshadowed changes to the structure of the Union, as detailed in the report of Proceedings of the Union Board, the Deputy Vice-Chancellor advised that a federated structure was under consideration. It was noted that Council would be kept informed of proceedings.

RESOLUTION CL4/94/197

That Council receive the report of the Union Board meetings of 26 May and 6 June 1994.

12.2 Future Child Care Services

RESOLUTION CL4/94/198

That the compulsory non-academic student fee be used to fund at least the following child care services and facilities at Clayton:

- long day care subsidy scheme;
- occasional child care centre;
- school holiday program subsidy;
- SWAB-style child care scheme;
and that any child care services and facilities currently funded by the University should continue to be funded by the University, rather than by the compulsory non-academic student fee.

(File 92/0881)

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

- Associate Professor R.E. Mouer - Chair of Japanese Studies
- Mr A.J. Anderson - Professor and Head, School of Business, Gippsland.

(Files 93/1300 and 93/0928)

13.2 Appointment of Decanal Selection Committee

RESOLUTION CL4/94/200

That Council approve the establishment of a decanal selection committee for the position of Dean, Faculty of Engineering, as detailed in the document presented.

(File 90/0413)

13.3 Establishment of Chair Selection Committees

RESOLUTION CL4/94/201

That Council approve the establishment of selection committees for a Chair of Accounting and for the position of Professor and Head of School, School of Early Childhood and Primary Education, as detailed in the document presented.

(Files 94/0585 and 94/0727)

13.4 Report of the Selection Committee for an appointment to a Chair of Paediatrics

RESOLUTION CL4/94/202

That Council approve an offer of appointment to a Chair of Paediatrics as detailed in the document presented.

(File 93/1163)

RESOLUTION CL4/94/203

That Council note:

(i) that at the declaration of the poll for the election of a Council member elected by undergraduate and diploma (including graduate diploma) students of the university, Mr J Beggs was declared elected, to hold office for a two year term from 1 July 1994.

(ii) that, as a full-time member of teaching staff of the university, Ms A L Ralph was not eligible to be elected to Council as a member elected by the graduate students of the university and that, accordingly, a casual vacancy has been created.

(File 94/0548)

14.2 Member elected by the Graduate Students

Council considered tabled correspondence from Ms Amanda Ralph and the Monash Postgraduate Association.

RESOLUTION CL4/94/204

That Council note correspondence from Ms A Ralph and approve a request from the Monash Postgraduate Association that Ms Ralph attend Council meetings and be heard until the new representative of the graduate students is duly elected.

(File 93/1059)

14.3 Resignation of Associate Professor B J Costar

Council received and noted tabled correspondence from Associate Professor Brian Costar.

RESOLUTION CL4/94/205

That Council note the resignation of Associate Professor B J Costar, member of Council elected by the full-time academic staff, to take effect on Friday 16 September 1994, and that an election will be held to fill the casual vacancy so created.

(File 94/0551)

(File 90/1156)

RESOLUTION CL4/94/207

That Council receive the presentation by Professor R T White, Dean, Faculty of Education.

(File 91/1500)

That Council, in accordance with section 4(1) Division 1 of the Monash University Act, approve the use of the Common Seal for the purposes specified above.

(File 89/2074)

RESOLUTION CL4/94/209

That Council make Faculty of Science (Amendment No. 1) Regulations 1994.

(File 88/2962)

RESOLUTION CL4/94/210

That Council note the proceedings of the Gippsland Campus Advisory Council meeting held on 19 April 1994, as detailed in the document presented.

(File 91/0649)

RESOLUTION CL4/94/211

That Council note the proceedings of the Biosafety Committee meetings held on 28 April and 26 May 1994, as detailed in the documents presented.

(File 93/1338)

RESOLUTION CL4/94/212

That Council receive the report of meeting No. 1/94 and meeting No. 2/94 of the Bookshop Board held on 21 March and 31 May 1994 respectively.

21.2 Report of the Bookshop Board to Council for the 12 months to 31 October 1993

RESOLUTION CL4/94/213

That Council receive the Report of the Bookshop Board for the 12 months to 31 October 1993.

21.3 Proceedings

RESOLUTION CL4/94/214

That Council note the proceedings of the Bookshop Board, as detailed in the document presented.

(File 87/0822)

RESOLUTION CL4/94/215

That Council receive the Report of Meeting No. 2/94 of the Naming Committee held on 16 May, noting that the Deputy Vice-Chancellor, Professor I W Chubb, had made a verbal report of the Naming Committee's recommendations as detailed to Council Meeting No. 3/94 held on 16 May 1994.

(File 92/1516)

That Council receive the 1993 Annual Report of the Monash University Sports and Recreation Association.

(File 90/0235)

That Council receive reports from the following staff:

Dr P Ayres, Department of English
Associate Professor G G Betts, Department of Greek, Roman and Egyptian Studies
Associate Professor P Bishop, Department of Geography and Environmental Science
Mr B Clarke, Department of Accounting
Dr P Grossman, Department of Mathematics
Professor J G Head, Department of Economics
Associate Professor P Latimer, Department of Accounting and Finance
Dr M Macmillan, Department of Psychology
Dr S McKechnie, Department of Genetics and Developmental Biology
Dr A R Padmanabhan, Department of Mathematics
Dr P P Phakey, Department of Physics
Professor R V Short, Department of Physiology
Dr N Singh, Department of Mathematics
Dr M Smith, Department of Philosophy
Mrs L Spatz, Department of Management
Associate Professor B Steele, Department of English
Dr G Worrall, Department of History

(File 93/1924)

25. Next Meeting

Members noted that the next meeting of Council was scheduled to be held at 5.00 pm on Monday, 8 August 1994, in the Council Room, Clayton Campus