Council Meeting 5-1994

Meeting No. 5/94 of the Monash University Council was held on Monday, 8 August 1994, in the Council Room, Clayton Campus between 5.00 and 6.45 pm.

There were present:

Mr D.W. Rogers, Chancellor, in the Chair

Dr G.A. Knights, Deputy Chancellor

Mr P.H. Ramler, Deputy Chancellor

Professor M.I. Logan, Vice-Chancellor and President

Mr J Beggs

Dr F.R. Burden

Ms J.A. Chandler

Professor C.B.Chapman

Professor B.W. Cherry

Professor C.K. Coogan

Associate Professor B.J. Costar

Professor A.R. Edwards

Mr H.A. Grayson

The Hon.J.V.C. Guest

Mr J.C. Hutchinson

Dr M.E. James

Ms M.G. Keys

Dr J.E. Kolm

Mr W.A. Kricker

Ms R.A. McManamny

Mrs J.M. McPhee

Mr A.H. May

Professor W.H. Melbourne

Senator K.C.L. Patterson

Miss D.R. Pizzey

Professor I.D. Rae

Mr J.K. Rogers

Mr K.J. Russell

Associate Professor J. Strauss

The Hon. Mr Justice R.C. Tadgell

Dr G.M. Vaughan

Dr L.E. Ward

Mr R.L. Whyte

In attendance were:

Professor I.W. Chubb, Deputy Vice-Chancellor

Professor R.J. Pargetter, Deputy Vice-Chancellor (Academic Projects)

Professor P.LeP. Darvall, Deputy Vice-Chancellor (Research and Development)

Professor L.H.T. West, Pro-Vice-Chancellor (International Programs and Development)

Professor J.L.C. Chipman, Pro-Vice-Chancellor (Gippsland Campus)

Mr J. White, Acting General Manager

Ms O. Cornelius, Academic Registrar

Dr S. Matchett, Executive Director, University Development

Ms C.E. Anderson, Advisor to the Vice-Chancellor

Ms H. Dunne, Minute Secretary

M I N U T E S

1. Apologies

Apologies were received from Mr J.C. Blyth, The Hon. P.R. Hall and Professor J.M. Hearn.

(File 88/1415)

2. Special Leave

Mr G.J. Spring was granted Special Leave for the meeting in hand. Dr P K Rodan's request for Special Leave from this meeting was granted at Meeting No. 4/94 on 27 June 1994.

(File 88/1415)

3. Minutes

The minutes of Meeting No. 4/94 held on 27 June 1994 were confirmed and signed.

4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Items 1, 2, 3, 4, 5.1, 6, 7.1, 7.14, 7.19, 7.20, 7.21, 8.3, 8.4, 11, 14 and 18 were discussed at the meeting. The agenda was rearranged to include separately circulated and tabled papers for consideration at items 6 and 10 respectively.

4.2 Approval of Non-Starred Items

Council resolved on the motion of the Chancellor `that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Council discussed and resolved starred and confidential items in these minutes, viz. 6, 10.3, 10.4, 10.5, 10.6 and 10.7.

RESOLUTION CL5/94/218

That Council approve the Chancellor's proposal to form a small committee, with the power to co-opt, comprising the Chancellor and the Deputy Chancellors, to consider and recommend to Council procedures to appoint a Vice- Chancellor.

(File 89/0581)

4.4 Admission of Observers

No observers attended.

5. Matters Arising from the Minutes

(not dealt with elsewhere in the agenda)

Council noted a suggestion that any paper on this issue was to be included in a future agenda; if any paper on the matter was tabled, then the matter was to be held over for consideration at a future meeting.

RESOLUTION CL5/94/219

That Council note that the Vice-Chancellor will report to a future meeting of Council on the effects of voluntary student unionism legislation and the future structure of Monash student associations.

(File 94/0696, 94/1120)

5.2 Faculty Review Process

This item was considered at item 6.9 of the Report of the Vice-Chancellor as recorded in these minutes.

(File 94/0205)

5.3 Commission for the future

This item was considered at item 6.5 of the Report of the Vice-Chancellor as recorded in these minutes.

(File 94/0933)

6. Report of the Vice-Chancellor

6.1 Report

That the report of the Vice-Chancellor be received.

(File 94/0503)

A paper was circulated separately to members prior to the meeting which detailed proposals to offer graduate courses in Foreign Affairs and Trade.

Council noted that Monash had successfully tendered to provide these courses for Department of Foreign Affairs and Trade employees, and that, as the contract with the Department needed to be finalised very shortly, the proposals had been referred first to Council, for 'in principle' approval prior to being considered by the Education Committee and the Academic Board.

Council's queries concerning the proposals were clarified, and Council resolved:

RESOLUTION CL5/94/222

That Council approve in principle the introduction in 1995 of the Master of Foreign Affairs and Trade and the Graduate Diploma in Foreign Affairs and Trade, subject to approval of the Education Committee and Academic Board and subject to Council receiving advice of the deliberations of those bodies on the proposals.

(File 94/0984)

6.4 Quality Portfolio 1994

Copies of the University's Quality Portfolio had been circulated separately to members.

The Vice-Chancellor reported that the Quality Committee would be visiting the University in September.

RESOLUTION CL5/94/223

That Council note the University's 1994 Quality Portfolio.

(File 94/1013)

RESOLUTION CL5/94/224

That Council note the oral report of the Vice-Chancellor and that, subject to receipt by the Vice-Chancellor of an appropriate proposal, Council receive a proposal on an affiliation agreement with Pacific Horizons at the September meeting of Council.

(File 94/0933)

The Vice-Chancellor recommended to Council that Professor P C Chandler be appointed as a Pro Vice-Chancellor for a term of three

years in the first instance, with responsibility for fostering educational opportunities in Malaysia, for developing closer links with alumni in South-East Asia and for major tasks at Caulfield and Peninsula Campuses in his role as Campus Director of both campuses. The Vice-Chancellor reported that it was anticipated that Professor Chandler may relocate to Kuala Lumpur in due course.

RESOLUTION CL5/94/225

That Professor P C Chandler be appointed Pro Vice-Chancellor for a term of three years in the first instance.

(File 88/1699, 93/1625)

6.7 Opening of Berwick Campus

The Vice-Chancellor advised Council that the opening of Berwick campus had been very successful.

RESOLUTION CL5/94/226

That Council note the oral report of the Vice-Chancellor on the opening of Berwick campus.

(File 92/0934)

6.8 Off-shore Graduation Ceremonies

The Vice-Chancellor reported on successful and well-attended offshore graduation ceremonies in Hong Kong, Kuala Lumpur and Singapore.

RESOLUTION CL5/94/227

That Council note the oral report of the Vice-Chancellor on 1994 off-shore graduation ceremonies.

(File 93/1164)

The Vice-Chancellor informed Council that the terms of reference for the Review of the Faculty of Science had been outlined and that the Review would consider the management structure of the Faculty and its relationships with other faculties. Council was advised that the Vice- Chancellor had circulated a letter to all members of the Faculty of Science calling for expressions of interest in the Deanship of the Faculty for a period expiring at the end of June 1995, by which time it was anticipated a new Dean would have been appointed. The Vice-Chancellor reported that the Faculty of Medicine would be reviewed after the Faculty of Science.

RESOLUTION CL5/94/228

That Council note the oral report of the Vice-Chancellor on the faculty review process.

(File 94/0205, 94/1109)

7.1 Report

RESOLUTION CL5/94/229

That Council receive and note the Report of the Academic Board Meeting 5/94 held on 20 July 1994 and that the papers received by the Board on Credit Transfer and Recognition of Prior Learning, University Academic Structure and Specialised Degree Titles be distributed to Council members with these minutes.

(File 90/1726)

7.2 Courses and Degrees (Faculty of Science) (Degree of Bachelor of Applied Science) Regulations

RESOLUTION CL5/94/230

That Council make Courses and Degrees (Faculty of Science) (Degree of Bachelor of Applied Science) Regulations.

(File 92/1290)

7.3 Graduate Diplomas in the Faculty of Science

RESOLUTION CL5/94/231

7.3.1

That Council make Courses and Degrees (Faculty of Professional Studies) (Graduate Diploma) (Amendment No 2) Regulations.

(File 91/1226)

7.3.2

That Council make Courses and Degrees (Faculty of Science) (Graduate Diplomas in the Faculty of Science) Regulations.

(File 94/1128)

7.4 Academic Staff Career Development and Supervision

RESOLUTION CL5/94/232

That Council receive and note the document titled `Academic Staff Career Development and Supervision'.

(File 94/0509)

7.5 Co-Opted Dean on Council

RESOLUTION CL5/94/233

That Council co-opt Professor M Quartly as a member of Council for the period from 1 September 1994 to 30 June 1996.

(File 87/0836)

7.6 Research and Research Training Guidelines

RESOLUTION CL5/94/234

That Council receive and note the Research and Research Training Guidelines.

(File 93/1694)

7.7 Proposal to rename the Advanced Manufacturing Technology Centre

RESOLUTION CL5/94/235

That Council approve the change of name of the Advanced Manufacturing Technology Centre to the Monash Manufacturing and Industrial Engineering Centre.

(File 93/0731)

7.8 Proposal to establish The Monash University Centre for Biomedical Engineering

RESOLUTION CL5/94/236

That Council approve the establishment of The Monash University Centre for Biomedical Engineering.

(File 94/0003)

7.9 Appointment of Associate Deans and Sub-Dean (Caulfield School) in the Faculty of Engineering

RESOLUTION CL5/94/237

That Council appoint the Associate Deans and Sub-Dean as proposed by the Board of the Faculty of Engineering.

(File 90/0413)

7.10 Award of Doctor of Medicine

RESOLUTION CL5/94/238

That Council award the Degree of Doctor of Medicine to Dr J M Hutson, Dr R Bellomo and Dr M L Grayson.

(File 92/0244)

7.11 Award of Master of Surgery

RESOLUTION CL5/94/239

That Council award the Degree of Master of Surgery to Dr P J Ewington.

(File 88/0709)

7.12 Appointment of Associate Dean (Teaching) in the Faculty of Science

RESOLUTION CL5/94/240

That Council appoint Professor N Hallam to the position of Associate Dean (Teaching) in the Faculty of Science.

(File 92/0401)

7.13 Membership of the Board of the Faculty of Science

RESOLUTION CL5/94/241

That Council appoint Dr D Irvine to the Board of the Faculty of Science.

(File 90/1156)

7.14 Rental Charges for the Alexander Theatre

Council's attention was drawn to the 1994 schedule of theatre hire charges for the Alexander Theatre and the fact that they were not significantly different to those charged in previous years despite there being a deficit for the season 1992 and 1993.

The Vice-Chancellor reported that the Alexander Theatre provided a valuable service to the community and that there was a strong reluctance to increase charges markedly in case attendance fell. Professor Pargetter advised that the subsidy provided by the University to the Alexander Theatre had decreased over the years.

Attention was drawn to the Report of the Director of University Theatres (item 7.15 below) and the issues cited therein of ageing equipment and insufficient backstage space in the Theatres.

The Vice-Chancellor confirmed the need for these and other areas in the University to be refurbished but at this stage sources of funding for refurbishment had not been identified.

RESOLUTION CL5/94/242

That Council approve the schedule of theatre hire charges for the Alexander Theatre.

(File 88/1237)

7.15 Annual Report of the Monash University Theatres 1992

RESOLUTION CL5/94/243

That Council receive and note the 1992 Annual Report of the Monash University Theatres

(File 91/0444)

7.16 Annual Report of the Monash University Theatres 1993

RESOLUTION CL5/94/244

That Council receive and note the 1993 Annual Report of the Monash University Theatres.

(File 91/0444)

7.17 Appointment of Associate Deans in the Victorian College of Pharmacy

RESOLUTION CL5/94/245

That Council re-appoint Professor P J Stewart, Professor C Raper and Dr L Roller as Associate Deans in the Victorian College of Pharmacy.

(File 94/0430)

7.18 Annual Report of the Orientation Committee

RESOLUTION CL5/94/246

That Council receive and note the Annual Report of the Orientation Committee for 1994.

(File 92/0699)

7.19 Annual Report of the Dean of Engineering

In reference to the section on Campuses in the Dean's report, Council was advised that the Division of Civil Engineering would be maintained at Caulfield Campus and it was noted that Council would be advised of resolution of related issues in due course.

RESOLUTION CL5/94/247

That Council receive and note the Annual Report of the Dean of Engineering for 1993.

(File 91/1500)

7.20 Revised Procedures for Academic Promotions - Delegation of Authority

RESOLUTION CL5/94/248

That Council delegate authority to the University Readership/Associate Professorship Committee to determine successful applicants for promotion, and authority to Deans to approve recommendations for promotion from faculty based Lectureship/Senior Lectureship Committees, and that Council be advised of decisions made.

(File 88/0692)

7.21 Receipt of Proceedings

RESOLUTION CL5/94/249

That Council note the Proceedings of Academic Board as detailed in the document presented.

(File 90/1726)

8.1 Receipt of Report

RESOLUTION CL5/94/250

That Council receive the report of the Finance Committee meeting held on 28 July 1994.

(File 89/1490)

8.2 Annual Leave

This item was withdrawn from the Agenda by the Vice-Chancellor.

(File 93/0514)

8.3 Corporate Fund Raising

The Vice-Chancellor advised that a number of the significant donors to the University were approached, at times, by members of University staff and that this had proved wearing to the major donors. As a result, procedures were now in train to address and monitor major fundraising on a University-wide basis. It was suggested that the University Alumni Association needed to be approached and consulted about the new procedures and their impact on the Association's activities. Council requested further advice on the framework and performance criteria of the position of Campaign Director.

RESOLUTION CL5/94/251

That Council endorse in principle the new procedures relating to Corporate Fund Raising, subject to clarification of the issues raised and receipt of a report thereon at the September meeting of Council.

(File 88/0707)

8.4 Proceedings

In response to queries about items in the proceedings section of the Finance Committee Report, Council was advised of the following:

.a presentation by the Open Learning Agency of Australia Pty Ltd would be made to Council later in the year

. approval was given by the Finance Committee for investment of half a million dollars of University funds in Monash International Pty Ltd.

RESOLUTION CL5/94/252

That Council note the proceedings of the Finance Committee, as detailed in the document presented.

(File 89/1490)

9.1 Receipt of Report

RESOLUTION CL5/94/253

That Council receive the report of the Biosafety Committee meeting held on 23 June 1994.

9.2 Membership

RESOLUTION CL5/94/254

That Council approve proposals to fill vacancies on the Biosafety Committee, as detailed in the document presented.

(File 93/1338)

9.3 Proceedings

RESOLUTION CL5/94/255

That Council note the proceedings of the Biosafety Committee, as detailed in the document presented.

(File 93/1338)

10.1 Acceptance of Offer

RESOLUTION CL5/94/256

That Council note that the following person had accepted his offer of appointment and wishes to pass on his thanks to Council:

Professor J A Rickard - Pro Vice-Chancellor and Dean, Faculty of Business and Economics.

10.2 Appointment of Chair Selection Committees

RESOLUTION CL5/94/257

That Council approve the establishment of selection committees for a Chair of Chemistry and the position of Director and Professor, National Key Centre for Industrial Relations, as detailed in the document presented.

(File 94/0433, 89/1032)

10.3 Report of the Personal Chairs Committee

Council considered a paper tabled at the meeting.

10.3.1 Receipt of Report

RESOLUTION CL5/94/258

That Council receive the report of the Personal Chairs Committee meeting held on 2 August 1994.

10.3.2 Recommendation of Offer of Appointment

RESOLUTION CL5/94/259

That Council approve offers of appointment to personal chairs to five members of the Faculty of Science, as detailed in the document presented.

(File 91/1043)

10.4 Report of the Selection Committee for an appointment to a Chair of Organisational Behaviour

Council considered a paper tabled at the meeting.

10.4.1 Receipt of Report

RESOLUTION CL5/94/260

That Council receive the report of the Selection Committee for an appointment to a Chair of Organisational Behaviour.

10.4.2 Offers of Appointment

RESOLUTION CL5/94/261

That Council approve an offer of appointment to a Chair of Organisational Behaviour, and an offer of appointment to a Chair (title to be determined), as detailed in the document presented.

(File 93/0886)

10.5 Report of the Selection Committee for an appointment to a Chair of Electrical and Computer Systems Engineering

Council considered a paper tabled at the meeting.

10.5.1 Receipt of Report

RESOLUTION CL5/94/262

That Council receive the report of the Selection Committee for an appointment to a Chair of Electrical and Computer Systems Engineering.

10.5.2 Offer of Appointment

RESOLUTION CL5/94/263

That Council approve an offer of appointment to a Chair of Electrical and Computer Systems Engineering, as detailed in the document presented.

(File 93/1315)

10.6 Report of the Selection Committee for an appointment to a Chair of Public Sector Management.

Council considered a paper tabled at the meeting.

10.6.1 Receipt of Report

RESOLUTION CL5/94/264

That Council receive the report of the Selection Committee for an appointment to a Chair of Public Sector Management.

10.6.2 Offer of Appointment

RESOLUTION CL5/94/265

That Council approve an offer of appointment to a Chair of Public Sector Management, as detailed in the document presented.

(File 93/0808)

10.7 Report of the Selection Committee for an appointment to a Chair of History

Council considered a paper tabled at the meeting.

10.7.1 Receipt of Report

RESOLUTION CL5/94/266

That Council receive the report of the Selection Committee for an appointment to a Chair of History.

10.7.2 Offer of Appointment

RESOLUTION CL5/94/267

That Council approve an offer of appointment to a Chair of History, as detailed in the document presented.

(File 93/1832)

Council was advised that the Chancellor and two Deputy Chancellors were each willing and available to serve another term.

RESOLUTION CL5/94/268

That Council note the notice of term elections of a Chancellor and two Deputy Chancellors, for three year terms of office, commencing on 20 February 1995, and procedures for nominations and elections if required, as detailed in the document presented.

(File94/0419)

Committees

RESOLUTION CL5/94/269

That Council nominate members and other persons on Council and other Committees as recommended by the Vice-Chancellor and detailed in the document presented.

(File87/0523, 88/0987)

RESOLUTION CL5/94/270

That Council note that, at the close of nominations, Dr J R Arkinstall was declared elected unopposed as a member of Council elected by the teaching staff other than the professors of the University, to fill a casual vacancy created by the resignation from Council of Associate Professor B J Costar, for a term of office from 17 September 1994 to 30 June 1995.

(File94/0551)

RESOLUTION CL5/94/271

That Council defer consideration of proposed meeting dates in 1995 to its September meeting, pending consultation between the Chancellor and the Secretary to Council concerning appropriate dates and venues.

(File90/0184)

15. Use of the University Seal

RESOLUTION CL5/94/272

That Council, in accordance with section 4(1) Division 1 of the Monash University Act, approve the use of the Common Seal for the purposes specified above.

(File 89/2074)

16. Report of the Gippsland Campus Advisory Council

16.1 Proceedings

RESOLUTION CL5/94/273

That Council note the proceedings of the Gippsland Campus Advisory Council meeting held on 31 May 1994, as detailed in the document presented.

(File 92/1095)

17. Report of the Buildings Committee

17.1 Proceedings

RESOLUTION CL5/94/274

That Council note the proceedings of the Buildings Committee meeting held on 21 July 1994, as detailed in the document presented.

(File 88/2206)

18. Report of the Occupational Health and Safety Policy Committee

18.1 Proceedings

In response to a query, Council was advised that an accident at Peninsula Campus involving unguarded machinery had prompted legal action and an ensuing good behaviour bond for the University.

RESOLUTION CL5/94/275

That Council note the proceedings of the Occupational Health and Safety Policy Committee meeting held on 9 May 1994, as detailed in the document presented.

(File 91/1264)

19. Report of the Union Board

19.1 Proceedings

RESOLUTION CL5/94/276

That Council note the proceedings of the Union Board meetings held on 17 June and 21 July 1994, as detailed in the document presented.

(File 88/1244)

20. Reports on Outside Studies Programs and Overseas Leave

RESOLUTION CL5/94/277

That Council receive reports from the following staff:

Mr P Andronikos, Department of Greek, Roman & Egyptian Studies

Mr L Astbury, Department of Visual Arts

Dr D J Goldsworthy, Department of Politics

Dr E Hancock, Department of History

Associate Professor K Hart, Department of Philosophy

Ms B Hughes, Peninsula School of Art

Ms C Lewis, Department of Anthropology and Sociology, Peninsula Campus

Associate Professor R Mouer, Department of Japanese Studies

Ms L Naughton, Department of Visual Arts

Dr P Nestor, Department of English

`

Dr B Niall, Department of English

Dr A Pauwels, Department of Linguistics and Language and Society Centre

Dr M Pavlyshyn, Department of Slavic Studies

Professor D Roberts, Department of German Studies

Dr S M Vladiv-Glover, Department of Slavic Studies

(File 93/1924)

21. Next Meeting

Members noted that the next meeting of Council was scheduled to be held at 5.00 pm on Monday, 19 September 1994, in the Council Room, University offices at Clayton Campus.