University Council Meeting 8/94

Meeting No 8/94 of the Monash University Council will be held at 5.00 pm on Monday 12 December 1994, in the Council Room, University Offices, Clayton Campus.

OC:df Olwen Cornelius

2 December 1994 Academic Registrar

A G E N D A

* 1. Apologies

No apologies have been received.

* 2. Special Leave

No requests for special leave have been received.

* 3. Minutes

The minutes of Meeting No 7/94 held on 31 October 1994 have been circulated.

RECOMMENDATION

That the minutes of the meeting of 31 October 1994 be confirmed.

* 4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

4.2 Approval of Non-Starred Items

The Chancellor will move `that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Identification of confidential items in the agenda and resolution of starred confidential items is required.

4.4 Admission of Observers

Authorised observers will be admitted to the meeting following confirmation of the minutes and consideration of any items deemed confidential.

5. Matters Arising from the Minutes

(not dealt with elsewhere in the Agenda)

* 5.1 Reviews of Research Centres

At its meeting of 31 October 1994, Council approved University policy on Research Centres. In response to a query from a member of Council, the Vice- Chancellor advised that the Deputy Vice-Chancellor (Research and Development) would be invited to address Council on processes involved in reviews of Centres and to advise on reviews of Centres that had been conducted in the past.

RECOMMENDATION

That Council receive and note the oral report of the Deputy Vice-Chancellor (Research and Development) on procedures for the review of Research Centres.

* 6. Report of the Vice-Chancellor

6.1 Receipt of Report

RECOMMENDATION

That the report of the Vice-Chancellor be received.

6.2 Reappointment of a Pro Vice-Chancellor

RECOMMENDATION

That Council approve the Vice-Chancellor's recommendation for the reappointment of a Pro Vice-Chancellor.

6.3 Directions for the Future

A document will be tabled.

RECOMMENDATION

That Council receive and note the Vice-Chancellor's report on directions for the future.

C 6.4 Vocational Education and Training

RECOMMENDATION

That Council receive and note the attached report, and endorse the recommendations therein.

6.5 1995 Budget

The University's 1995 budget document is enclosed separately with the agenda papers. A summary document is attached.

RECOMMENDATION

That Council receive and adopt the University's 1995 Budget.

6.6 Car Parking Arrangements - Clayton

RECOMMENDATION

That Council receive and note the Vice-Chancellor's report on car parking arrangements for Clayton Campus in 1995.

6.7 Asia-Pacific Economic Cooperation (APEC) Study Centre

RECOMMENDATION

That Council receive and note the Vice-Chancellor's oral report on the APEC Study Centre.

6.8 Commission for the Future

RECOMMENDATION

That Council receive and note the Vice-Chancellor's oral report on the University's future relationship with the Commission for the Future.

6.9 Menzies Centre for Australian Studies, London

RECOMMENDATION

That Council receive and note the Vice-Chancellor's oral report on the Menzies Centre for Australian Studies, London.

6.10 Chancellor's Visit to Overseas Alumni Groups

RECOMMENDATION

That Council receive and note the Chancellor's oral report on his recent visit to overseas alumni groups.

6.11 Employment Conditions of Academic Staff

RECOMMENDATION

That Council receive and note the Vice-Chancellor's oral report on progress in resolving issues relating to employment conditions of academic staff.

6.12 Nomination of Visiting Professor, Faculty of Computing and Information Technology

RECOMMENDATION

That Council approve the appointment of Professor Charles Ernest Love as a Visiting Professor in the Faculty of Computing and Information Technology under Staff Handbook Section 1.3.4, for a period beginning December 1994.

7. Report of the Executive Committee

7.1 Conferral of award in absentia

RECOMMENDATION

That Council note that, on 10 November 1994, the Executive Committee, by way of a postal ballot of its members conducted in accordance with the provisions of its constitution, approved a recommendation of the Faculty of Science, as detailed in the document presented, that the degree of MSc be conferred in absentia on Mr Yanghua Wang.

C 7.2 Offer of Appointment

RECOMMENDATION

That Council note that, on 10 October 1995, the Executive Committee, by way of a postal ballot of its members conducted in accordance with the provisions of its constitution, approved a recommendation of the Council selection committee that an offer of appointment to the position of Professor and Head of School, School of Early Childhood and Primary Education, be made as detailed in the document presented.

8. Report of the Academic Board

(Meeting No 8/94)

8.1 Receipt of Report

RECOMMENDATION

That Council receive the report of the Academic Board meeting 8/94 held on 23 November 1994.

8.2 Faculty of Medicine, Subfaculty of Nursing (Graduate Diplomas) Regulations

RECOMMENDATION

That Council make Faculty of Medicine, Subfaculty of Nursing (Graduate Diplomas) Regulations.

8.3 Courses and Degrees (Faculty of Science) (Degree of Master of Applied Psychology) Regulations

RECOMMENDATION

That Council make Courses and Degrees (Faculty of Science) (Degree of Master of Applied Psychology) Regulations.

8.4 Amendment to the Membership of the Board of the Faculty of Law

RECOMMENDATION

That Council make Faculties (Amendment No 126) (Faculty of Law) Regulations and Statute 1.1 - Interpretation (Amendment No 11) Statute, to provide for the membership of an international student representative on the Board of the Faculty of Law.

8.5 Statute 9.2 - Election of Members to the Academic Board (Amendment No 5) Statute

RECOMMENDATION

That Council make Statute 9.2 - Election of Members to the Academic Board (Amendment No 5) Statute, reducing the number of professorial representatives from faculties on the Board as proposed by the Committee to Review Gender Representation on the Academic Board.

8.6 Doctor of Philosophy and Professional Doctorate Programs (All Faculties) (Amendment No 6) Regulations

RECOMMENDATION

That Council make Doctor of Philosophy and Professional Doctorate Programs (All Faculties) (Amendment No 6) Regulations, clarifying the definition of "months" and "years".

8.7 Doctor of Philosophy and Professional Doctorate Programs (All Faculties) (Amendment No 7) Regulations

RECOMMENDATION

That Council make Doctor of Philosophy and Professional Doctorate Programs (All Faculties) (Amendment No 7) Regulations, to enable the EdD course to meet the new DEET definition of research degrees.

8.8 Disestablishment of Graduate Programs in the Faculty of Law

8.8.2 Faculty of Law (Amendment No 40) Regulations

RECOMMENDATION

That Council make Statute 6.1.2 - Courses and Degrees (Amendment No 9) Statute and Faculty of Law (Amendment No 40) Regulations, relating to the disestablishment of graduate programs in the Faculty of Law.

8.9 University Entrance and Admission to Courses (Amendment No 1) Regulations

RECOMMENDATION

That Council make University Entrance and Admission to Courses (Amendment No 1) Regulations, updating the entrance requirements for 1995.

8.10 Faculty of Science (Amendment No 13) (Bachelor of Science) Regulations

RECOMMENDATION

That Council make Faculty of Science (Amendment No 13) (Bachelor of Science) Regulations, concerning the award of two degrees on the same day.

8.11 Chair in Civil Engineering

RECOMMENDATION

That Council approve the establishment and filling of a Chair in Civil Engineering at the Caulfield School of Engineering.

8.12 Chair in Electrical and Computer Systems Engineering

RECOMMENDATION

That Council approve the establishment and filling of a Chair in Electrical and Computer Systems Engineering at the Caulfield School of Engineering.

8.13 Professor / Director of Infectious Diseases

RECOMMENDATION

That Council approve the establishment and filling of the position of Professor / Director of Infectious Diseases at Fairfield Hospital.

8.14 Developments at the Berwick Campus

RECOMMENDATION

That Council receive and note the Progress Report from the Deputy Vice- Chancellor (Academic Projects) on developments at the Berwick Campus.

8.15 Parking at the Clayton Campus

RECOMMENDATION

That Council note the affirmation of the Academic Board of the parking policy for the Clayton Campus for 1995 which had been proposed by the Vice-Chancellor at Meeting 8/94 of the Board.

8.16 Asia Pacific Health Development Centre

RECOMMENDATION

That Council approve the establishment of the Asia Pacific Health Development Centre, to report through the Board of the Faculty of Arts.

8.17 Visiting Professor in the Faculty of Arts

RECOMMENDATION

That Council approve the appointment of Professor David Halperin as a Visiting Professor in the Faculty of Arts under Staff Handbook Section 1.3.4, for a period in 1995.

8.18 Visiting Professor in the Faculty of Business and Economics

RECOMMENDATION

That Council approve the appointment of Professor Robert Andrew Millen as a Visiting Professor in the Faculty of Business and Economics under Staff Handbook 1.3.4, deferring until 1995 the Faculty's entitlement to a Visiting Professor in 1994.

8.19 Fellow of the Faculty of Law

RECOMMENDATION

That on the nomination of the Board of the Faculty of Law, Council confer the title of Fellow of the Faculty on Mr H B Connell.

8.20 Appointments of a Sub-Dean, Associate Deans and a Deputy Head of Department

RECOMMENDATION

That Council make the appointments of Sub-Dean, Associate Deans and Deputy Head of Department as proposed by the Academic Board.

8.21 Change of Name of the School of Early Childhood and Primary Education

RECOMMENDATION

That Council approve the change of name of the School of Early Childhood and Primary Education to the Peninsula School of Education.

8.22 Monash Vice-Chancellor's Undergraduate Research Scholarship

RECOMMENDATION

That Council approve the establishment of the Monash Vice-Chancellor's Undergraduate Research Scholarship.

8.23 1995 Scholarships / Grants-in-Aid Budgets

RECOMMENDATION

That Council note the 1995 budget proposals for scholarships and grants-in-aid and the detailed documentation provided as an input to the overall University Budget document.

8.24 Prizes in the Faculties of Business and Economics, Engineering and Law

RECOMMENDATION

That Council note the new prizes and the alteration to the terms of the award of prizes as presented by the Academic Board.

8.25 Membership of the Personal Chairs Committee

RECOMMENDATION

That Professor J W Warren be appointed as an alternate to Professor R. Porter on the Personal Chairs Committee.

8.26 Guidelines for Deans' Annual Reports to Council

RECOMMENDATION

That Council note the guidelines for items to be included in the Deans' annual reports to the Academic Board and Council.

8.27 Receipt of Proceedings

RECOMMENDATION

That Council note the items of Proceedings of the Academic Board as detailed in the document presented.

* 9. Report of the Finance Committee

9.1 Receipt of Report

RECOMMENDATION

That Council receive the report of the Finance Committee meeting held on 29 November 1994.

9.2 Financial Delegations

RECOMMENDATION

That Council note that the Finance Committee has approved increases in financial delegations to the Vice-Chancellor, Deputy Vice-Chancellor and General Manager.

9.3 Transfer of Funds to the Monash University Foundation

RECOMMENDATION

That Council note that the Finance Committee approved the transfer of funds to the Monash University Foundation, as detailed in the document presented.

9.4 1995 Budget

See also item 6.5 in this agenda.

RECOMMENDATION

That Council receive and adopt the University's 1995 Budget.

9.5 Re-financing of existing borrowings by Pelletray Pty Ltd

RECOMMENDATION

That Council note that the Finance Committee has empowered the Director of Financial Services and the Treasury Manager to organise an appropriate re- financing facility of existing borrowings with regard to Pelletray Pty Ltd, subject to conditions as specified in the document presented.

9.6 Proceedings

RECOMMENDATION

That Council note the proceedings of the Finance Committee, as detailed in the document presented.

* 10. Report of the Emeritus Professorships Committee

RECOMMENDATION

That Council approve, by an absolute majority of its members, the recommendation of the Emeritus Professorships Committee to confer the title of Emeritus Professor upon the following professors of the University as of their retirement in 1994:

Asbjorn Baklien
Peter Derrick Finch
William Angus Sinclair
Edwin Carlyle Wood

11. Report of the Union Board

11.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Union Board Meeting No 12/94 held on 24 November 1994.

11.2 Union Master Plan

RECOMMENDATION

That Council resolve that any significant alterations to the forum area between the Menzies and Union buildings be subject to wide student consultation.

11.3 Proceedings

RECOMMENDATION

That Council note the proceedings of the Union Board, as detailed in the document presented.

12. Chair Appointments

12.1 Acceptance of Offers

RECOMMENDATION

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

• Mr J L Sher QC - Adjunct Professor in the Faculty of Law
• Mr B A Grant - Adjunct Professor in the Graduate School of Government, Faculty of Business and Economics

C 12.2 Report of the Personal Chairs Committee

A paper will be tabled.

12.3 Report of the Adjunct and Honorary Professors Selection Committee

12.3.1 Receipt of Report

RECOMMENDATION

That Council receive the report of the Adjunct and Honorary Professors Selection Committee which has given consideration to the relevant documentation pertaining to one proposal recommending the appointment of an Honorary Professor and two proposals recommending the appointment of Honorary Professorial Fellowships, all in the Faculty of Medicine.

12.3.2 Offers of Appointment

RECOMMENDATION

That Council approve offers of appointment be made to the following:

• Dr W A Anderson to an Honorary Chair in the Department of Physiology;
• Professor R C Bayly to an Honorary Professorial Fellowship in the Department of Microbiology; and
• Associate Professor E F Glasgow to an Honorary Professorial Fellowship in the Department of Anatomy.

C 12.4 Report of the Selection Committee for appointment to the position of Head, Sub-Faculty of Nursing

A paper will be tabled.

13. Delegation of Power to Confer Degrees

RECOMMENDATION

That pursuant to Section 24 of the Monash University Act 1958, at each graduation ceremony to be held in 1995, the power given to Council to confer any degree or award any diploma in any faculty shall hereby be delegated to, and may be exercised by, the Chancellor or, in his absence, either of the Deputy Chancellors or, in the absence of both of them, the Vice-Chancellor.

14. Membership of the Executive Committee of Council

RECOMMENDATION

That Council approve membership of the Executive Committee, to serve until the ordinary meeting of Council in December 1995, as follows:

The Chancellor, Chairman

A Deputy Vice-Chancellor
Professor J M Hearn
Senator K C L Patterson
Ms M G Keys
Miss D R Pizzey
Mr H Grayson
Dr M James
Professor M Quartly
Professor C B Chapman
Mr P H Ramler
Dr L E Ward

15. Membership of the Standing Committee on Ethics in Animal Experimentation

RECOMMENDATION

That Council appoint Ms M G Keys to membership of the Standing Committee on Ethics in Animal Experimentation.

C 16. Use of the University Seal

RECOMMENDATION

That Council, in accordance with Section 4(1) Division 1 of the Monash University Act, approve the use of the Common Seal for the purposes specified in the document dated 1 December 1994.

17. Legislation

17.1 Statute 9.2 - Election of Members to the Academic Board (Amendment No 5) Statute

RECOMMENDATION

That Council make Statute 9.2 - Election of Members to the Academic Board (Amendment No 5) Statute.

17.2 Monash Mt Eliza Graduate School of Business and Government Ltd Statute

RECOMMENDATION

That Council make the Monash Mt Eliza Graduate School of Business and Government Ltd Statute.

17.3 Faculty of Business and Economics (General Amendment) Regulations

RECOMMENDATION

That Council make the Faculty of Business and Economics (General Amendment) Regulations.

18. Amendments to Monash University Superannuation Scheme (`M' Scheme) Trust Deed

RECOMMENDATION

That Council approve proposed amendments to the Monash University Superannuation Scheme (`M' Scheme) Trust Deed, as detailed in the Supplementary Deed presented, noting that members have 28 days in which to lodge an objection to the proposed Supplementary Deed.

19. Amendment to the Articles of Association of the Centre for International Research on Communication and Information Technology (CIRCIT)

RECOMMENDATION

That Council approve that the words of Article 30, as stated in the document presented, be deleted from the Articles of Association of CIRCIT Ltd.

* 20. Monash University Foundation - Substitution of a Corporate Trustee

RECOMMENDATION

That Council adopt the necessary procedural steps, as detailed in the document presented, and approve the proposal that the Monash University Foundation be administered by a corporate trustee.

21. Conferral of award in absentia

RECOMMENDATION

That, on the recommendation of the Faculty of Law, Council confer in absentia the degree of Bachelor of Laws (Honours) on Mr Christopher Kingsley Woods.

22. Appointment of Authorised Officers

RECOMMENDATION

That Council appoint Gordon Colin Hay, Steven John Earl, David Patrick Newberry and Darrell Thomas Barnie as authorised officers of the University:

(a) pursuant to section 77(4) of the Road Safety Act 1986 and Regulation 902(f) of the Road Safety (Procedures) Regulation 1988 for the purpose of taking proceedings generally for any breach of Regulations made under Part VIII of that Act; and

(b) pursuant to the Monash University Parking Permit Rules 1986 for the purpose of enforcing those rules; and

(c) generally to enforce discipline within the University.

23. Report of the Affiliation Committee

23.1 Proceedings

That Council note the proceedings of the Affiliation Committee Meeting No 5/94 held on Thursday 24 November 1994, as detailed in the document presented.

24. Report of the Bookshop Board

24.1 Proceedings

RECOMMENDATION

That Council note the proceedings of the Bookshop Board Meeting No 4/94 held on 14 November 1994, as detailed in the document presented.

25. Report of the Buildings Committee

25.1 Proceedings

RECOMMENDATION

That Council note the proceedings of the Buildings Committee meeting held on 24 November 1994, as detailed in the document presented.

26. Report of the Gippsland Campus Advisory Council

26.1 Proceedings

RECOMMENDATION

That Council note the proceedings of the Gippsland Campus Advisory Council Meeting No AC94/7 held on 4 October, as detailed in the document presented.

27. Report of the Occupational Health and Safety Policy Committee

27.1 Proceedings

RECOMMENDATION

That Council note the proceedings of the Occupational Health and Safety Policy Committee Meeting No 3/94 held on 6 October 1994, as detailed in the document presented.

28. Annual Report of the Religious Centre Advisory Committee

RECOMMENDATION

That Council receive the annual report of the Religious Centre Advisory Committee 1994.

29. Report on Promotions

29.1 Faculty Lectureship/Senior Lectureship Committees

RECOMMENDATION

That Council note promotions approved by Deans, on the recommendation of Faculty Lectureship/Senior Lectureship Committees, in accordance with delegated authority, and effective from 1 January 1995, as detailed in the document presented.

29.2 University Readership/Associate Professorship Committee

RECOMMENDATION

That Council note promotions determined by the University Readership/ Associate Professorship Committee, in accordance with delegated authority, as detailed in the document presented.

30. Academic Headships 1995

RECOMMENDATION

That Council approve heads and deputy heads of academic units for 1995, as detailed in the document presented.

31. Attendance at Council Meetings 8/93 - 7/94

RECOMMENDATION

That Council note the attendance of members at Council Meetings 8/93 - 7/94, as detailed in the document presented.

32. Reports on Outside Studies Programs and Overseas Leave

RECOMMENDATION

That Council receive reports from the following staff:

Dr D K Bourden, Department of Anatomy
Professor S Cordner, Department of Forensic Medicine
Mr J Duns, Faculty of Law
Dr B J Evans, Psychology Department

33. Next Meeting

Members are reminded that the next meeting of Council is scheduled to be held at 5.00 pm on Monday 20 February 1995 in the Clayfield Room, Caulfield Campus. Further details concerning arrangements for this meeting will be forwarded in due course.

Further Information

Inquiries about any of the business listed above, or on Council matters in general, may be directed to the Academic Registrar, Ms Olwen Cornelius, in Room G06, University Offices, Clayton, on telephone 905 2010, or via facsimile 905 5342

. Refreshments and Dinner

Following the meeting, drinks and light refreshments will be available in the ground floor lobby of the University Offices, after which dinner will be served in the Private Dining Room of the Union for those members who have notified the Secretary by midday on Monday 12 December.