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Council Meeting 8-1994

Meeting No 8/94 of the Monash University Council was held at 5.00 pm on Monday 12 December 1994, in the Council Room, University Offices, Clayton Campus.

There were present:

Mr D W Rogers, Chancellor, in the Chair

Dr G A Knights, Deputy Chancellor

Mr P H Ramler, Deputy Chancellor

Professor M I Logan, Vice-Chancellor and President

Dr J R Arkinstall Ms M G Keys

Mr J Beggs Ms R A McManamny

Mr J C Blyth Mrs J M McPhee

Associate Professor F R Burden Mr A H May

Ms J A Chandler Senator K C L Patterson

Professor B W Cherry Ms D R Pizzey

Dr C K Coogan Professor M Quartly

Professor A R Edwards Dr P K Rodan

Mr H A Grayson Mr K J Russell

The Hon P R Hall Associate Professor J Strauss

Professor J M Hearn The Hon Mr Justice R C Tadgell

Mr J C Hutchinson Dr G M Vaughan

Dr M E James Mr R L Whyte

In attendance were:

Professor I W Chubb, Deputy Vice-Chancellor

Professor R J Pargetter, Deputy Vice-Chancellor (Academic Projects)

Professor P Le P Darvall, Deputy Vice-Chancellor (Research and Development)

Professor L H T West, Pro Vice-Chancellor (International Programs and Development)

Professor J L C Chipman, Pro Vice-Chancellor (Gippsland Campus)

Professor P C Chandler, Pro Vice-Chancellor

Professor J A Rickard, Pro Vice-Chancellor & Dean, Faculty of Business and Economics

Mr P B Wade, General Manager

Ms O Cornelius, Academic Registrar

Dr S Matchett, Executive Director, University Development

Ms C E Anderson, Adviser to the Vice-Chancellor

Ms M Clarke, Acting Minute Secretary

M I N U T E S

1. Apologies

Apologies were received from:

Professor C B Chapman, The Hon J V C Guest, Dr H E Kolm, Mr W A Kricker, Professor P E Mullen, Mr G J Spring, Dr L E Ward.

(File 88/1415)

2. Special Leave

No requests for special leave were received.

(File 88/1415)

3. Minutes

The minutes of Meeting No 7/94 held on 31 October 1994 were confirmed and signed.

4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Agenda items 1, 2, 3, 4, 5, 6, 8.2, 8.3, 8.5, 8.8, 8.14, 8.26, 8.27, 9, 10, 11.2 and 20 were starred and discussed at the meeting.

4.2 Approval of Non-Starred Items

The Council resolved on the motion of the Chancellor `that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Council resolved all confidential items in these minutes viz. items 6.4, 7.2, 12.2, 12.4 and 16.

4.4 Admission of Observers

Authorised observers were admitted to the meeting.

5. Matters Arising from the Minutes (not dealt with elsewhere in the Agenda)

5.1 Reviews of Research Centres

At its meeting of 31 October 1994, Council approved University policy on Research Centres. At that time, the Vice-Chancellor advised that the Deputy Vice-Chancellor (Research and Development) would be invited to address Council on processes involved in reviews of Centres and to advise on reviews of Centres that had been conducted in the past.

The Deputy Vice-Chancellor (Research and Development) advised Council that there was an urgent need to review the University's Research Centres. The process for these reviews would consist of setting terms of reference, receiving submissions, conducting interviews and the completion of a written report. The focus of the reviews would be to consider the reasons for the establishment of each centre, the missions of the centres and whether they were achieved, the collaborations they had established, their budgets and staffing levels etc.

RESOLUTION CL8/94/396

That Council receive and note the oral report of the Deputy Vice-Chancellor (Research and Development) on procedures for the review of Research Centres.

(File 94/1194)

5.2 Gippsland Regional Hospital Development

In response to a query concerning the proposed new regional hospital in the Gippsland area, the Pro Vice-Chancellor (Gippsland Campus) advised Council that the focus of recent discussions had been to clarify Monash's position with regard to this development and the level of State Government commitment to the project. He further advised Council that the University had made it clear that it was willing to participate in the development of the new hospital regardless of the location chosen for it.

RESOLUTION CL8/94/397

That Council continue to receive regular reports on the Gippsland Regional Hospital development.

(File 94/1486)

6. Report of the Vice-Chancellor

6.1 Receipt of Report

RESOLUTION 8/94/398

That the report of the Vice-Chancellor be received.

6.2 Reappointment of a Pro Vice-Chancellor

The Vice-Chancellor recommended to Council that Professor L H T West be reappointed to the office of Pro Vice-Chancellor (International Programs and Development) for a term of three years.

RESOLUTION 8/94/399

That Council approve the Vice-Chancellor's recommendation for the reappointment of Professor L H T West as Pro Vice-Chancellor for a term of three years.

(File 88/1699)

6.3 Directions for the Future

Council received a paper tabled by the Vice-Chancellor and, noting his request for suggestions from members, resolved:

RESOLUTION 8/94/400

That Council receive and note the Vice-Chancellor's report on directions for the future and that consideration of the report be deferred to a future date.

(File 91/1788)

6.4 Vocational Education and Training

Council considered a stage 1 report on the future involvement of the University in vocational education and training and noted that a more specific report would be presented to its next meeting.

RESOLUTION CL8/94/401

That Council receive and note the report presented, and endorse the following summary of recommendations:

the establishment of a University entity as the operational vehicle for vocational programs
the entity to serve the wholesale end of the market concentrating on directly providing higher education courses to industry and providing a brokerage service for VET programs to industry: a `one-stop-shop' for the total staff development needs of enterprises and industries
the primary emphasis of VET activity to be workplace-based delivery in industry, with more traditional distance education, open learning and on- campus modes of study for higher education courses
the entity should seek to broker VET programs by forming partnerships with VET institutions
where possible VET programs should articulate into Monash higher education courses
the key success factors appear to be a client focus (customised education and training programs) and the provision of courses which offer tangible employment outcomes.

(File 94/1243)

6.5 1995 Budget

The University's 1995 budget document was circulated to members with the agenda.

RESOLUTION CL8/94/402

That Council receive and adopt the University's 1995 Budget.

(File 94/0752)

6.6 Car Parking Arrangements - Clayton

Council was advised that the parking arrangements on the Clayton Campus for 1995 would be as follows:

Red Permits - 1000 @ $250.00 - (prime access parking)

Blue Permits - 9500 @ $55.00 - (general access parking)

Yellow Permits - 221 @ $100.00 - (departmental permits)

Timed Ticket Areas - 352 @ $1.00/hour - (general visitor parking)

RESOLUTION CL8/94/403

(i) That Council receive and note the Vice-Chancellor's report on car parking arrangements for Clayton Campus in 1995.

(ii) That Council support the University's decision in relation to car parking arrangements for 1995 as outlined in the document presented.

(iii) That Council adopt the recommendations of the Vice-Chancellor's Advisory Committee on Parking on the Clayton Campus, as amended and as detailed below:

1. The University Council should authorise the University Administration to establish a Car Parking Policy Committee to examine all relevant car parking issues, including equity, costs, availability and location of car parking areas.

2. The University should establish systems to promote activities designed to reduce the long term use of cars, in particular:

(a) To promote the provision of additional inter-campus bus services between Caulfield and Clayton

(b) To encourage the expansion of public bus services servicing the Clayton Campus

(d) To encourage the use of car pooling

3. The Car Parking Policy Committee should examine the parking requirements of the following special interest groups:

(a) The disabled

(b) People requiring access to child-minding and kindergarten facilities

(d) Visitors to graduations or public functions

4. Inter-campus movements by staff should receive special attention to assist with integration of the University's campuses.

5. Access to the free car parking area at Blackburn Road should be controlled to prevent the unauthorised use by employees of other organisations.

(File 93/0905)

6.7 Asia-Pacific Economic Cooperation (APEC) Study Centre

The Vice-Chancellor informed Council of the successful bid for the APEC Study Centre which had been tendered by a consortium consisting of Monash University and the University of NSW.

RESOLUTION CL8/94/404

That Council receive and note the Vice-Chancellor's oral report on the APEC Study Centre.

(File 94/1547)

6.8 Commission for the Future

The Vice-Chancellor advised Council that the Board of the Commission had decided not to appoint a Director for the Commission and that the funding for such a position would be invested in research and other appropriate activities. The Vice-Chancellor advised that he was to monitor the performance of the Commission and would inform Council of progress.

RESOLUTION CL8/94/405

That Council receive and note the Vice-Chancellor's oral report on the University's future relationship with the Commission for the Future.

(File 94/1553)

6.9 Menzies Centre for Australian Studies, London

Council noted the Vice-Chancellor's advice that a committee was to be established comprising himself, Associate Professor J Strauss, Associate Professor F R Burden and Professor P Spearritt to consider how the University may best benefit from its financial contribution to the Centre.

RESOLUTION CL8/94/406

That Council receive and note the Vice-Chancellor's oral report on the Menzies Centre for Australian Studies, London.

(File 93/1811)

6.10 Chancellor's Visit to Overseas Alumni Groups

RESOLUTION CL8/94/407

That Council receive and note the Chancellor's oral report on his recent visit to overseas alumni groups.

(File 92/1305)

6.11 Employment Conditions of Academic Staff

The Vice-Chancellor advised Council that final arbitration with regard to employment conditions of academic staff had occurred and that proposals were currently before Commissioner Bryant. No decision had yet been made; Council was to be advised of the decision when it was available.

RESOLUTION CL8/94/408

That Council receive and note the Vice-Chancellor's oral report on progress in resolving issues relating to employment conditions of academic staff.

(File 93/1416)

6.12 Nomination of Visiting Professor, Faculty of Computing and Information Technology

RESOLUTION CL8/94/409

That Council approve the appointment of Professor Charles Ernest Love as a Visiting Professor in the Faculty of Computing and Information Technology under Staff Handbook Section 1.3.4, for a period beginning December 1994.

(File 93/0567)

6.13 Distinguished Alumni Awards 1994

Council received a tabled paper and resolved:

RESOLUTION CL8/94/410

That Council note that the 1994 Monash University Distinguished Alumni Awards have been made to:

Leslie Howard, BA Hons 1970, MA 1973

London-based international concert pianist

Datuk Dr Kamal Salih, BA Hons 1970, PhD 1973 (U Penn)

Academic policy-maker, businessman and politician.

(File 94/0470)

6.14 Report of the Biosafety Committee

6.14.1 Receipt of Report

RESOLUTION CL8/94/411

That Council receive and note the report of the Biosafety Committee meeting held on 8 December 1994.

6.14.2 Appointment of a Layperson to the Committee

RESOLUTION CL8/94/412

That Council approve the nomination of the Biosafety Committee of Ms Rosalie Gutman as a layperson on the Committee, for a term of office to 30 June 1997.

(File 93/1338)

6.15 Delegation of the Vice-Chancellor's Authority and Responsibility

RESOLUTION CL8/94/413

That, pursuant to section 24 of the Monash University Act, Council approve the delegation of the Vice-Chancellor's authority for the period 1 January 1995 to 31 December 1995, as set out in the document presented.

(File 88/1674)

7. Report of the Executive Committee

7.1 Conferral of award in absentia

RESOLUTION CL8/94/414

That Council note that, on 10 November 1994, the Executive Committee, by way of a postal ballot of its members conducted in accordance with the provisions of its constitution, approved a recommendation of the Faculty of Science, as detailed in the document presented, that the degree of MSc be conferred in absentia on Mr Yanghua Wang.

(File 94/1018)

7.2 Offer of Appointment

RESOLUTION CL8/94/415

That Council note that, on 10 October 1995, the Executive Committee, by way of a postal ballot of its members conducted in accordance with the provisions of its constitution, approved a recommendation of the Council selection committee that an offer of appointment to the position of Professor and Head of School, School of Early Childhood and Primary Education, be made as detailed in the document presented.

(File 94/0727)

8. Report of the Academic Board (Meeting No 8/94)

8.1 Receipt of Report

RESOLUTION CL8/94/416

That Council receive the report of the Academic Board meeting 8/94 held on 23 November 1994.

(File 94/1367)

8.2 Faculty of Medicine, Sub-Faculty of Nursing (Graduate Diplomas) Regulations

In the light of a query concerning a new style of wording relating to the savings of students rights where course regulations change during their studies, as detailed at section 8.2 in the document presented and the suggestion that the proposed new regulation as presented was unworkable, Council resolved:

RESOLUTION CL8/94/417

That Council make Faculty of Medicine, Sub-Faculty of Nursing (Graduate Diplomas) Regulations subject to clarification by the University Solicitor's Office of the proposed Regulation 8.2, relating to savings of students' rights where course regulations change during their studies.

(File 94/0143)

8.3 Courses and Degrees (Faculty of Science) (Degree of Master of Applied Psychology) Regulations

In the light of a query concerning a new style of wording relating to the savings of students rights where course regulations change during their studies, as detailed at section 13.2 in the document presented and the suggestion that the proposed new regulation as presented was unworkable, Council resolved:

RESOLUTION CL8/94/418

That Council make Courses and Degrees (Faculty of Science) (Degree of Master of Applied Psychology) Regulations subject to clarification by the University Solicitor's Office of the proposed Regulation 13.2, to savings of students' rights where course regulations change during their studies.

(File 92/1269)

8.4 Amendment to the Membership of the Board of the Faculty of Law

RESOLUTION CL8/94/419

That Council make Faculties (Amendment No 126) (Faculty of Law) Regulations and Statute 1.1 - Interpretation (Amendment No 11) Statute, to provide for the membership of an international student representative on the Board of the Faculty of Law.

(File 91/0904)

8.5 Statute 9.2 - Election of Members to the Academic Board (Amendment No 5) Statute

RESOLUTION CL8/94/420

That Council make Statute 9.2 - Election of Members to the Academic Board (Amendment No 5) Statute, reducing the number of professorial representatives from faculties on the Board as proposed by the Committee to Review Gender Representation on the Academic Board.

(File 90/1202)

8.6 Doctor of Philosophy and Professional Doctorate Programs (All Faculties) (Amendment No 6) Regulations

RESOLUTION CL8/94/421

That Council make Doctor of Philosophy and Professional Doctorate Programs (All Faculties) (Amendment No 6) Regulations, clarifying the definition of "months" and "years".

(File 93/1160)

8.7 Doctor of Philosophy and Professional Doctorate Programs (All Faculties) (Amendment No 7) Regulations

RESOLUTION CL8/94/422

That Council make Doctor of Philosophy and Professional Doctorate Programs (All Faculties) (Amendment No 7) Regulations, to enable the EdD course to meet the new DEET definition of research degrees.

(File 93/1160)

8.8 Disestablishment of Graduate Programs in the Faculty of Law

8.8.1 Statute 6.1.2 - Courses and Degrees (Amendment No 9) Statute

8.8.2 Faculty of Law (Amendment No 40) Regulations

RESOLUTION CL8/94/423

That Council make Statute 6.1.2 - Courses and Degrees (Amendment No 9) Statute and Faculty of Law (Amendment No 40) Regulations, relating to the disestablishment of graduate programs in the Faculty of Law.

(File 94/1484 and 94/1298)

8.9 University Entrance and Admission to Courses (Amendment No 1) Regulations

RESOLUTION CL8/94/424

That Council make University Entrance and Admission to Courses (Amendment No 1) Regulations, updating the entrance requirements for 1995.

(File 93/1939)

8.10 Faculty of Science (Amendment No 13) (Bachelor of Science) Regulations

RESOLUTION CL8/94/425

That Council make Faculty of Science (Amendment No 13) (Bachelor of Science) Regulations, concerning the award of two degrees on the same day.

(File 92/0623)

8.11 Chair in Civil Engineering

RESOLUTION CL8/94/426

That Council approve the establishment and filling of a Chair in Civil Engineering at the Caulfield School of Engineering.

(File 94/1532)

8.12 Chair in Electrical and Computer Systems Engineering

RESOLUTION CL8/94/427

That Council approve the establishment and filling of a Chair in Electrical and Computer Systems Engineering at the Caulfield School of Engineering.

(File 94/1529)

8.13 Professor / Director of Infectious Diseases

RESOLUTION CL8/94/428

That Council approve the establishment and filling of the position of Professor / Director of Infectious Diseases at Fairfield Hospital.

(File 94/1473)

8.14 Developments at the Berwick Campus

Council discussed the issue of staff/student contact at the Berwick Campus given the fact that the initial courses on this campus would be taught primarily by means of electronic communication.

The Deputy Vice-Chancellor (Academic Projects) advised Council that although the funding provided for the Berwick Campus courses was provided to develop courses using new teaching technology, normal staff/student associations would be emphasised and balanced. He advised further that staff would be available on the Campus at least two days per week and that contact with staff via electronic mail would always be available to students.

The Deputy Vice-Chancellor (Academic Projects) informed Council that contingency plans were being developed to cope with breakdowns in communications systems and that in the initial stages, hard copies of all teaching materials would be available.

RESOLUTION CL8/94/429

That Council receive and note the Progress Report from the Deputy Vice- Chancellor (Academic Projects) on developments at the Berwick Campus.

(File 94/1629)

8.15 Parking at the Clayton Campus

RESOLUTION CL8/94/430

That Council note the affirmation of the Academic Board of the parking policy for the Clayton Campus for 1995 which had been proposed by the Vice-Chancellor at Meeting 8/94 of the Board.

(File 93/0905)

8.16 Asia Pacific Health Development Centre

RESOLUTION 8/94/431

That Council approve the establishment of the Asia Pacific Health Development Centre, to report through the Board of the Faculty of Arts.

(File 94/1236)

8.17 Visiting Professor in the Faculty of Arts

RESOLUTION CL8/94/432

That Council approve the appointment of Professor David Halperin as a Visiting Professor in the Faculty of Arts under Staff Handbook Section 1.3.4, for a period in 1995.

(File 93/0546)

8.18 Visiting Professor in the Faculty of Business and Economics

RESOLUTION CL8/94/433

That Council approve the appointment of Professor Robert Andrew Millen as a Visiting Professor in the Faculty of Business and Economics under Staff Handbook 1.3.4, deferring until 1995 the Faculty's entitlement to a Visiting Professor in 1994.

(File 94/1216)

8.19 Fellow of the Faculty of Law

RESOLUTION CL8/94/434

That on the nomination of the Board of the Faculty of Law, Council confer the title of Fellow of the Faculty on Mr H B Connell.

(File 93/0547)

8.20 Appointments of a Sub-Dean, Associate Deans and a Deputy Head of Department

RESOLUTION CL8/94/435

That Council make the appointments of Sub-Dean, Associate Deans and Deputy Head of Department as proposed by the Academic Board.

(File 94/1538)

8.21 Change of Name of the School of Early Childhood and Primary Education

RESOLUTION CL8/94/436

That Council approve the change of name of the School of Early Childhood and Primary Education to the Peninsula School of Education.

(File 91/1685)

8.22 Monash Vice-Chancellor's Undergraduate Research Scholarship

RESOLUTION CL8/94/437

That Council approve the establishment of the Monash Vice-Chancellor's Undergraduate Research Scholarship.

(File 92/0670)

8.23 1995 Scholarships / Grants-in-Aid Budgets

RESOLUTION CL8/94/438

That Council note the 1995 budget proposals for scholarships and grants-in-aid and the detailed documentation provided as an input to the overall University Budget document.

(File 93/0735)

8.24 Prizes in the Faculties of Business and Economics, Engineering and Law

RESOLUTION CL8/94/439

That Council note the new prizes and the alteration to the terms of the award of prizes as presented by the Academic Board.

8.25 Membership of the Personal Chairs Committee

RESOLUTION CL8/94/440

That Professor J W Warren be appointed as an alternate to Professor R Porter on the Personal Chairs Committee.

(File 91/1042)

8.26 Guidelines for Deans' Annual Reports to Council

The Vice-Chancellor agreed to consider a proposal that interaction of the faculties with alumni be included in the Deans' Annual Reports to Council.

RESOLUTION CL8/94/441

That Council note the guidelines for items to be included in the Deans' annual reports to the Academic Board and Council.

(File 94/1467)

8.27 Receipt of Proceedings

In response to a query concerning item 8.36, regarding disestablishment of the Centre for the Study of Mothers' and Childrens' Health, the Vice-Chancellor advised Council that the matter had been raised in the current review of the Faculty of Medicine.

RESOLUTION CL8/94/442

That Council note the items of Proceedings of the Academic Board, as detailed in the document presented.

9. Report of the Finance Committee

9.1 Receipt of Report

RESOLUTION CL8/94/443

That Council receive the report of the Finance Committee meeting held on 29 November 1994.

9.2 Financial Delegations

RESOLUTION CL8/94/444

That Council note that the Finance Committee has approved increases in financial delegations to the Vice-Chancellor, Deputy Vice-Chancellor and General Manager.

9.3 Transfer of Funds to the Monash University Foundation

RESOLUTION CL8/94/445

That Council note that the Finance Committee approved the transfer of funds to the Monash University Foundation, as detailed in the document presented.

9.4 1995 Budget