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University Council Meeting 2/95

Meeting No 2/95 of the Monash University Council will be held at 5.00 pm on Monday 3 April 1995, in the Council Room, University Offices, Clayton Campus.

OC:df Olwen Cornelius

24 March 1995 Academic Registrar

A G E N D A

*1. Apologies

No apologies have been received.

*2. Special Leave

At Meeting No 1/95, Council approved a request from Associate Professor J Strauss for special leave for meeting 2/95.

*3. Minutes

The minutes of Meeting No 1/95 held on 20 February 1995 have been circulated.

RECOMMENDATION

That Council confirm the minutes of Meeting 1/95 held on 20 February 1995.

*4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

4.2 Approval of Non-Starred Items

The Chancellor will move 'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Identification of confidential items in the agenda and resolution of starred confidential items is required.

4.4 Admission of Observers

Authorised observers will be admitted to the meeting following confirmation of the minutes and consideration of any items deemed confidential.

5. Matters Arising from the Minutes

(not dealt with elsewhere in the Agenda)

*6. Report of the Vice-Chancellor

6.1 Receipt of Report

RECOMMENDATION

That the report of the Vice-Chancellor be received.

6.2 Annual Report of the Council 1994

A document is attached.

RECOMMENDATION

That Council approve the Annual Report of the Council of Monash University 1994, for forwarding to the Minister for Education.

6.3 Directions for the Future

RECOMMENDATION

That Council receive the oral report of the Vice-Chancellor on directions for the future.

C 6.4 Sir John Monash Distinguished Professor

A document is attached.

RECOMMENDATION

That Council approve an offer of appointment to a Sir John Monash Distinguished Professorship be made to Professor W R Jackson, Professor of Organic Chemistry in this University.

6.5 Vocational Education and Training

RECOMMENDATION

That Council receive the oral report of the Vice-Chancellor on vocational education and training.

6.6 Developing Melbourne's Hospital Network

Copies of the University's submission to the Metropolitan Hospital Planning Board and other relevant documents have been circulated separately to Council members.

RECOMMENDATION

That Council receive the oral report of the Vice-Chancellor on the University's submission to the Metropolitan Hospital Planning Board.

6.7 Staff Selection and Associated Policies and Procedures

RECOMMENDATION

That Council receive the oral report of the Vice-Chancellor on staff selection and associated policies and procedures.

6.8 Venues for Council Meetings

A document is attached.

RECOMMENDATION

(i) That Council meet at 5.00 pm on 18 September 1995 at the Victorian College of Pharmacy.

(ii) That all other meetings of Council normally be held at Clayton Campus, with the proviso that Council may determine, in exceptional circumstances and no later than the meeting before, that a meeting shall be held at a campus other than Clayton.

(iii) That the practice of normally holding Council meetings at Clayton campus be reviewed by Council in 12 months (at meeting 2/96).

(iv) That Council members continue to be invited to attend various functions held at the campuses of the University, including official openings, launches, etc.

6.9 Security on Campus

RECOMMENDATION

That Council receive the oral report of the Vice-Chancellor on security on campus.

6.10 Deanship, Faculty of Science

RECOMMENDATION

That Council approve the continuing appointment of Professor J W Warren as Dean, Faculty of Science until 31 December 1995, or until a new Dean is appointed to the position, whichever is the soonest.

6.11 Cooperative Multimedia Centres (CMC) Programme

A document is attached.

RECOMMENDATION

That Council receive the Vice-Chancellor's report on the University's involvement in the development of a submission to the federal government to establish a Victorian Cooperative Multimedia Centre.

7. Report of the Academic Board

7.1 Receipt of Report

RECOMMENDATION

That Council receive and note the Report of Meeting 2/95 of the Academic Board.

7.2 Examinations (Amendment No 1 1995) Regulations

RECOMMENDATION

That Council make Examinations (Amendment No 1 1995) Regulations.

7.3 Savings of Rights Provision in Course Regulations

RECOMMENDATION

That Council make the following wording standard for the savings of rights provision in course legislation:

Where the faculty board considers that a candidate has, since first enrolling for the degree, been unreasonably adversely affected by any change in the regulations, the faculty board may permit the candidate to qualify for the degree under the regulations in force at some time during candidature, provided the board is satisfied that the work so required to be completed is equivalent in standard to that currently required to complete the course of study.

7.4Implementation of Affirmative Action Strategies

RECOMMENDATION

That Council note the report on Implementation of Affirmative Action Strategies.

7.5 Report on 1994 Academic Promotions

RECOMMENDATION

That Council note the Report on 1994 Academic Promotions.

7.6 Amendment to Research Centres Policy

RECOMMENDATION

That Council approve the amendment to the Research Centres Policy.

7.7 Admissions

RECOMMENDATION

That Council note the preliminary information concerning admissions and enrolments detailed in the document presented.

7.8 A Monash Campus in Malaysia

RECOMMENDATION

That Council approve the proposal to establish a Monash campus in Malaysia, as detailed in the document presented.

7.9 Report on Language and Learning Activities

RECOMMENDATION

That Council receive the Report of the Review of Language and Learning Activities and approve the recommendations as amended.

7.10 Procedures for the Accelerated Appointment of Professors

RECOMMENDATION

That Council approve the procedures for the accelerated appointment of professors detailed in the document presented.

7.11 Report on International Activities (Proceedings No 1)

RECOMMENDATION

That Council note the Report on International Activities at Monash University.

7.12 Review of the Department of Physiology

RECOMMENDATION

That Council note the recommendations of the Review of the Department of Physiology.

7.13 Award of Degree

7.13.1 Doctor of Medicine

RECOMMENDATION

That Council award the degree of Doctor of Medicine to Dr. Graeme David Jackson for his thesis entitled: "Magnetic Resonance and Intractable Epilepsy".

7.13.2 Bachelor of Science (Posthumous)

RECOMMENDATION

That Council award the degree of Bachelor of Science to Miss Kim Savage posthumously.

7.14 Specialised Degree Titles

RECOMMENDATION

That Council approve the policy concerning specialised degree titles as outlined in the document attached.

7.15 Report of the Monash Orientation Scheme for Aborigines (MOSA) Committee

RECOMMENDATION

That Council note the Director's Report dated November 1994 of the Monash Orientation Scheme for Aborigines (MOSA).

7.16 Management Strategy for the Performing Arts Precinct

RECOMMENDATION

That Council approve the Management Strategy for the Performing Arts Precinct as detailed in the document presented.

7.17 Monash Silver Jubilee Postgraduate Scholarship

RECOMMENDATION

That Council approve the proposal of the PhD and Scholarships Committee that in future the Monash Silver Jubilee Postgraduate Scholarship be awarded annually to a student from a cluster of faculties.

7.18 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of Academic Board as detailed in the document presented.

8. Report of the Audit Committee

A report of the Audit Committee meeting held on 31 March 1995 will be tabled.

9. Report of the Finance Committee

A report of the Finance Committee meeting held on 27 March 1995 will be tabled.

10. Report of the Affiliation Committee

10.1 Receipt of Report

RECOMMENDATION

That Council receive the report of Meeting No 2/95 of the Affiliation Committee held on 2 March 1995

10.2 Affiliation Agreement Between Monash University and Latrobe Regional Hospital

RECOMMENDATION

That Council approve the affixing of the University Seal to the Affiliation Agreement between Monash University and the Latrobe Regional Hospital

10.3 Report of Review of Affiliations

RECOMMENDATION

That Council receive the Affiliation Committee's Report of Review of Affiliations and approve the draft pro formas which the Committee recommends should form the basis of future affiliations between Monash University and:

(i) a hospital

(ii) a non hospital medical institution, and

(iii) a non medical institution.

11. Report of the Bookshop Board

11.1 Receipt of Report

RECOMMENDATION

That Council receive the report of Meeting No 1/95 of the Bookshop Board held on 27 February 1995.

11.2 Report to Council to 31 October 1994

RECOMMENDATION

That Council receive the report of the Bookshop Board for the 12 months to 31 October 1995.

11.3 Proceedings

RECOMMENDATION

That Council note the proceedings of the Bookshop Board, as detailed in the document presented.

12. Report of the Equal Opportunity Committee

12.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of meeting 1/95 of the Equal Opportunity Committee held on 15 February 1995.

12.2 Voting Rights for Research-only Staff

RECOMMENDATION

That Council amend Statute 9.1.6 to refer to 'teaching staff (other than professors) and research-only staff of the University' and Statute 9.1.7 to refer to 'staff of the University (other than teaching and research-only staff)'.

12.3 Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee, as detailed in the document presented.

13. Report of the Gippsland Advisory Council

13.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Gippsland Advisory Council meeting AC94/8 held on 15 November 1994.

C 13.2 Recruitment of new members/sub- regional and gender balance

RECOMMENDATION

(i) That Council approve and amend section 1.2.8 of Statute 2.13 - Special Provisions for the Governance of Monash University (Gippsland Campus) Statute to indicate the number of members appointed to the Gippsland Advisory Council by the University Council shall be determined from time to time by the University Council.

(ii) Subject to Council's approval of the above recommendation, that membership of Advisory Council be expanded to include the following people appointed under section 1.2.8 of Statute 2.13:

Mr Paul Burns, representing industry
Ms Wendy Armitage, representing the Arts
Mrs Fairlie Kermode, representing the East Gippsland community

13.3 Proceedings

RECOMMENDATION

That Council note the proceedings of the Gippsland Advisory Council as detailed in the document presented.

C14. Report of the Intellectual Property Committee

14.1 Receipt of Report

RECOMMENDATION

That Council receive and note the Report of the Intellectual Property Committee Meeting No 1/95 held on 27 February 1995.

14.2 Annual Report to Council for 1994

RECOMMENDATION

That Council receive and note the Annual Report for 1994 from the Intellectual Property Committee as detailed in the document attached.

14.3 Proceedings

RECOMMENDATION

That Council note the Proceedings of the Intellectual Property Committee as detailed in the document presented.

C15. Report of the Personal Chairs Committee

15.1 Receipt of Report

RECOMMENDATION

That Council receive the report of the Personal Chairs Committee held on 1 March 1995. 15.2 Membership

RECOMMENDATION

That Council note the resignation of Dr C K Coogan from the membership of the Personal Chairs Committee and, on the Vice-Chancellor's recommendation, nominate Professor J M Hearn to the membership of the Committee.

15.3 Sir John Monash Distinguished Professorship

RECOMMENDATION

That Council invite professors appointed with the title Sir John Monash Distinguished Professor to make a brief presentation on their research to members of Council at a meeting subsequent to their appointment.

16. Senior Appointments

16.1 Acceptance of Offers

RECOMMENDATION

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

Professor J E Bowers - Professor of Nursing and Head, Subfaculty of Nursing
Dr W A Anderson - Honorary Chair of Physiology, Department of Physiology
Associate Professor J R Northfield - Professor and Head, Peninsula School of Education
Professor C L Raston - Professor of Chemistry.

17. Membership of Council - Elected Members

17.1 Member Elected by the Graduate Students

RECOMMENDATION

That Council note that, at the close of nominations, Mr Adrian Fox was declared elected unopposed as a member of Council elected by the graduate students of the University, to fill a casual vacancy on Council for a term of office from 21 March 1995 to 30 June 1995.

18. Membership of Council Standing Committees

18.1 Replacement of Professor I W Chubb

RECOMMENDATION

That Council approve the appointment of members to Standing Committees of Council, as recommended by the Vice-Chancellor and as detailed in the document presented.

18.2 Chairman of Biosafety Committee

RECOMMENDATION

That Council approve the appointment of Associate Professor Krishnapillai as Chairman of the Biosafety Committee for the period 1 July 1995 to 30 June 1998.

18.3 Chairman of the Occupational Health and Safety Policy Committee

RECOMMENDATION

That Council approve the appointment of Professor R Porter as Chairman of the Occupational Health and Safety Policy Committee on an interim basis during 1995.

19. Decanal Presentation to Council

A document is attached.

RECOMMENDATION

That Council receive the presentation by Professor J A Rickard, Pro Vice-Chancellor and Dean, Faculty of Business and Economics.

C20. Use of the University Seal

RECOMMENDATION

That Council, in accordance with section 4(1) Division 1 of the Monash University Act, approve the use of the Common Seal for the purposes specified in the document dated 23 March 1995.

21. Legislation

21.1 Vallejo Gantner Memorial Travel Fund (Amendment No. 1) Regulations

RECOMMENDATION

That Council make the Vallejo Gantner Memorial Travel Fund (Amendment No. 1) Regulations.

22. Parking Permit Rules

RECOMMENDATION

That Council approve Parking Permit Rules, as detailed in the document presented.

23. Appointment of Authorised Officers

RECOMMENDATION

That Council appoint Donna Anne Perkins, Paul Hodson, Sam Ioane and Ray Smith as authorised officers of the University:

(a) pursuant to section 77(4) of the Road Safety Act 1986 and Regulation 902(f) of the Road Safety (Procedures) Regulation 1988 for the purpose of taking proceedings generally for any breach of Regulations made under Part VIII of that Act; and

(b) pursuant to the Monash University Parking Permit Rules 1986 for the purpose of enforcing those rules; and

24. Report of the Union Board

24.1 Proceedings

RECOMMENDATION

That Council note the proceedings of Meeting No 1/95 of the Union Board meeting held on 23 February 1995, as detailed in the document presented.

25. Reports on Outside Studies Programs and Overseas Leave

RECOMMENDATION

That Council receive reports from the following staff:

Professor D N Aspin, Faculty of Education

Associate Professor H Lausch, Department of Mathematics

Associate Professor K R McLaren, Department of Econometrics

Professor G C Smith, Department of Psychological Medicine

Associate Professor R A Westerman, Department of Physiology

26. Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday 15 May 1995 at Clayton Campus.

Further Information

Inquiries about any of the business listed above, or on Council matters in general, may be directed to the Academic Registrar, Ms Olwen Cornelius, in Room G06, University Offices, Clayton, on telephone 905 2010, or via facsimile 905 5342.

Refreshments and Dinner

Following the meeting, drinks and light refreshments will be available in the ground floor lobby of the University Offices, after which dinner will be served in the Private Dining Room of the Union for those members who have notified the Secretary by midday on Monday 3 April.