Apologies were received from: Mr H Grayson, Professor J M Hearn, Mr G J Spring

Mrs J M McPhee, Associate Professor J Strauss and the Hon Mr Justice R C Tadgell were absent on special leave. Council approved requests from Professor A R Edwards, The Hon J V C Guest, Professor J M Hearn, Senator K C L Patterson and Dr L E Ward for special leave for meeting 4/95 (26 June 1995) and from Dr G M Vaughan for meeting 4/95 and 5/95.

(File 88/1415)

The minutes of Meeting No 2/95 held on 3 April 1995 were confirmed and signed.

4.1 Starring of Items

Agenda items 1, 2, 3, 4, 5.1, 5.2, 6, 8.2, 8.4, 8.8, 8.16, 8.17, 8.22, 9.1, 10.2, 11 and 15 were starred ad discussed at the meeting.

4.2 Approval of Non-Starred Items

Council resolved on the motion of the Chancellor: that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Council identified confidential items 6.7, 6.9, 7, 8.12, 12 and 16 and discussed and resolved starred and confidential items as reported in these minutes, viz items 6.7 and 6.9.

Authorised observers were admitted to the meeting. Mr Ian Overend, Manager of Parking and Security Office and Ms Lorien Devitt, President, MSA addressed Council on their concerns with regard to the tendering of night security services on the Clayton Campus (item 6.6 refers).

(not dealt with elsewhere in the Agenda)

5.1 Appointment of a new Vice-Chancellor

The Chancellor made a brief statement to Council with regard to the appointment of a selection committee for a new Vice-Chancellor and the committee's terms of reference.

RESOLUTION CL3/95/125

That Council approve terms of reference and membership of the Vice-Chancellorship Selection Committee, as recommended by the Chancellor and the Deputy Chancellors and as detailed in the tabled document presented.

(File 89/0581)

5.2 Voting Rights for Research-only Staff

At meeting 2/95, Council was advised that there was a paper missing from the Report of the Equal Opportunity Committee meeting 1/95 that explained the recommendation presented concerning voting rights of research-only staff in Council elections. In the light of that advice, Council had agreed to defer consideration of the recommendation until that paper was received at meeting 3/95. The paper was included in the agenda and the Secretary advised Council that a table of relevant information was included in the tabled papers.

RESOLUTION CL3/95/126

That Council amend Statute 9.1.6 to refer to 'teaching staff (other than professors) and research-only staff of the University' and to Statute 9.1.7 to refer to 'staff of the University (other than teaching and research-only staff)'.

(File 87/0051, 87/0052, 91/0703)

5.3.1 Replacement of Professor I W Chubb

At meeting 2/95, Council approved, on the recommendation of the Vice- Chancellor, the appointment of members to Standing Committees of Council in the place of Professor I W Chubb. The Vice-Chancellor recommended that Professor J L C Chipman be appointed to the Personal Chairs Committee in place of Professor Chubb. Council was asked to note that this recommendation superseded the Vice- Chancellor's previous recommendation in this regard, as approved by Council at meeting 2/95.

RESOLUTION CL3/95/127

That Council approve the appointment of Professor J L C Chipman to the Personal Chairs Committee, in the category of membership of 'a Deputy Vice- Chancellor'.

(File 91/1042, 95/0598)

6.1 Receipt of Report

RESOLUTION CL3/95/128

That Council receive the report of the Vice-Chancellor.

6.2 Vocational Education and Training

The Vice-Chancellor advised Council that the review of demand for vocational training and the capacity of the University to fulfil that demand was still continuing.

RESOLUTION CL3/95/129

That Council receive the oral report of the Vice-Chancellor on Vocational Education and Training.

(File 95/0542)

Council considered documentation circulated with the agenda, including extracts from the Interim report of the Metropolitan Hospitals Planning Board. A further document was tabled which included additional extracts from the interim report and a draft response to the report prepared by the Dean, Faculty of Medicine. The Vice-Chancellor advised Council that the University was in agreement with most aspects of the report. However, the Vice-Chancellor drew Council's attention to a suggestion being canvassed in the media that the Eastern aggregation of hospitals should be linked with the Inner North East aggregation of hospitals, a suggestion to which Monash University would be opposed. The Vice-Chancellor, therefore, requested Council's approval for the University to respond to the report in the manner outlined in the draft response.

The Vice-Chancellor also invited Council's attention to a statement made by the Commonwealth Department of Health regarding a proposed reduction in the annual intake of medical students. The Vice-Chancellor tabled a letter responding to this statement from the Dean of the Faculty of Medicine to Deans of other Medical Schools, together with documents outlining the numbers of medical course completions over the last twenty years and predictions of these numbers to the year 2000. The Vice- Chancellor advised Council that there was not a strong or compelling case for a reduction in the intake of medical students and that any negotiations on this issue should take place during the annual educational profile negotiations with DEET. The Vice-Chancellor advised Council that Monash University would need to take a strong position on this issue to protect its Faculty of Medicine and requested Council's support for the current negotiating procedures relating to the University's educational profile.

RESOLUTION CL3/95/130

1. That Council give general support to the draft response to the Interim Report of the Metropolitan Hospitals Planning Board, as detailed in the tabled document presented, to form the basis for a more detailed response to be developed by the University.
2. That Council note a statement by the Commonwealth Minister for Health suggesting that the intake of Medical Schools may need to be reduced from current levels of 1200 to around 1000 and authorise the Vice-Chancellor to continue with current procedures for negotiating medical student intake.
3. That Council receive the Advice of The Hon J V C Guest on the Infertility Treatment Bill, and request the Dean, Faculty of Medicine, to take up the matter with the State Government.

(File 95/0480)

The Vice-Chancellor advised Council that the information provided in the document circulated with the agenda was for noting, and noted that the document provided for discussions to be held with the NTEU on all issues including supervisor training.

RESOLUTION CL3/95/131

That Council note the Vice-Chancellor's advice concerning the decision of the Australian Industrial Relations Commission in relation to the 'second tier dispute'.

(File 93/1416)

A draft document was circulated separately. The Vice-Chancellor advised Council that this was the draft of the document which was to be finalised in time for the Quality Portfolio and the Review Visit on 11 August 1995. The Vice-Chancellor informed Council that he had sought initial comment from the Deans and was now seeking comments from Council and Academic Board. Council noted that the Vice-Chancellor had identified three main elements to a final document including:

• A presentation of a 'broad-brush' picture of the position and overall policies of the University
• Education and research policies
• Faculty plans concerning implementation of policy and detailed planning at faculty and department levels. The Vice-Chancellor advised Council that he would welcome any comments or suggestions with regard to the draft from members of Council either at the meeting or at a later time.

Members of Council made suggestions with regard to the inclusion in the paper of:

• information on specific issues which the University will need to address in the next five years,
• the inclusion of an academic strategic plan, and
• information on the University's collaborations with other major institutions and bodies.

RESOLUTION CL3/95/132

That Council receive the draft 'Directions for the Future'.

(File 95/0662)

A paper on this issue was tabled. The Vice-Chancellor invited the General Manager to speak to this item. The General Manager advised Council that the final tendering agreement for night security services on the Clayton Campus had been reached after a two year process that had included two rounds of tenders being called for, consultation with both staff and student groups and a ruling of the Industrial Relations Commission. The General Manager advised Council that the tender that had been decided upon had been approved by a sub-committee of the Finance Committee and would result in savings of approximately $120,000 per year while providing a more comprehensive service. In response to a query from a member of Council, the General Manager advised Council that the new security contract could not be officially reviewed until the initial twelve month period had ended but that security arrangements would be monitored constantly during its operation by the Director, Facilities Services.

RESOLUTION CL3/95/133

That Council receive the Vice-Chancellor's report on security on campus, and note that a report of new security arrangements was to be referred to Council after they had been in place for two months.

(File 92/0829)

The Vice-Chancellor advised Council that a bid to establish a Cooperative Multimedia Centre had been made by a consortium of Monash University, the University of Melbourne, RMIT and several business interests. The Vice-Chancellor sought Council's support for the authority which was outlined in the recommendations.

RESOLUTION CL3/95/134 That, to enable Monash University to participate in the CMC Program, and to satisfy the Commonwealth Government requirement for an incorporated structure through which to do so, and subject to the successful outcome of the cooperative CMC bid described in the document presented - (i) Council determine that, pursuant to the powers contained in Section 35B of the Monash University Act and in accordance with the requirements of sub paragraphs (4)(b)(i) and (ii) of S35B, the University participate in the formation of, and be a member of, the limited company, The Victorian Cooperative Multimedia Centre. (ii) Council empower the Vice-Chancellor to authorise and endorse the Memorandum and Articles of Association of the Victorian Cooperative Multimedia Centre, subject to his receipt of legal advice that the final documents meet the requirements of the Monash University Act for the University to participate in forming, and to be a member of, a limited company in Victoria.

(File 95/0711)

The Vice-Chancellor invited Professor Pargetter to speak to this item. Professor Pargetter advised Council that there were a large number of schools participating in the Enhancement Studies Program, which provided a great opportunity for gifted students. In response to a query from a member of Council, Professor Pargetter advised that enhancement courses were financed by fees paid by the students and by some initial grants. He further advised Council that it was a requirement of the project that it should become self-funding.

RESOLUTION CL3/95/135

That Council receive and note the report of the Enhancement Studies Project, as detailed in the document presented.

(File 95/0671)

The Vice-Chancellor recommended to Council that the appointment be made as outlined in the report tabled.

RESOLUTION CL3/95/136

That Council approve an offer of appointment to the position of Professor of Management in the Faculty of Business and Economics, in conjunction with appointment as Director of MBA Programs (Coursework) at the Monash Mt Eliza Graduate School of Business and Government, as detailed in the tabled document presented.

(File 95/0418)

6.10 Federal Budget - Implications for Higher Education

The Vice-Chancellor tabled an AVCC press release on this issue for Council to note.

RESOLUTION CL3/95/137

That Council note the AVCC press release on the implications of the 1995 Federal Budget for higher education, as detailed in the tabled document presented.

(File 93/0698)

6.11 Chancellor's Portrait

The Vice-Chancellor recommended to Council that Mr Wes Walters be commissioned to paint a portrait of the Chancellor.

RESOLUTION CL3/95/138

That Council commission Mr Wes Walters to paint an official portrait of the Chancellor.

(File 92/1504)

6.12 Statute on Monash Mt Eliza Graduate School of Business and Government

The Vice-Chancellor advised Council that he had been notified by the Minister for Tertiary Education that the statute on the Monash Mt Eliza Graduate School of Business and Government would be referred to the University for further consideration and review. The Vice-Chancellor advised Council that if it was a matter of urgency a revised statute would need to be referred to the Executive Committee of Council for approval prior to the next meeting of Council.

RESOLUTION CL3/95/139

That Council receive and note the oral report of the Vice-Chancellor on the proposed review of the statute on the Monash Mt Eliza Graduate School of Business and Government.

(File 95/0514)

RESOLUTION CL3/95/140

That Council note that, on 26 April 1995, the Executive Committee, by way of a postal ballot of its members, conducted in accordance with the provisions of its constitution, approved the recommendation of the Joint Appointments Committee that an offer of appointment to the position of Director/Professor Allergy and Clinical Immunology be made as detailed in the document presented.

(File 92/0251)

(Meeting No 3/95)

8.1 Receipt of Report

RESOLUTION CL3/95/141

That Council receive and note the Report of Meeting 3/95 of the Academic Board.

8.2 Faculty of Medicine (Amendment No 2 1995) (Master of Public Health) Regulations

A member of Council raised a query in relation to section 5.1 of the regulations presented, having noted that the wording of that provision was different to the corresponding provision in section 7.1 of the regulations presented at item 8.3 of the agenda. Council agreed that the wording of section 5.1 of these regulations was to be reviewed to ensure it was correct.

RESOLUTION CL3/95/142

That Council approve Faculty of Medicine (Amendment No 2 1995) (Master of Public Health) Regulations subject to a review of section 5.1 to ensure that the provision was correct.

(File 89/2185)

8.3 Faculty of Medicine (Amendment No 1 1995) (Master of Psychoanalytic Studies) Regulations

RESOLUTION CL3/95/143

That Council make Faculty of Medicine (Amendment No 1 1995) (Master of Psychoanalytic Studies) Regulations subject to a review of section 7.1 to ensure that the provision was correct.

(File 92/1263)

In response to a query from a member of Council, the Secretary advised Council that there had been some difficulties identified by the Registrar of the Faculty of Computing and Information Technology regarding procedures formerly in place to instruct the University Solicitor's Office to develop or revise regulations for new or amended courses. The Secretary advised Council that revised procedures were now in place.

RESOLUTION CL3/95/144

That Council make Faculty of Computing and Information Technology (Amendment No 1 1995) Regulations.

(File 90/0818)

8.5 Faculties (Amendment No 1 1995) Regulations

RESOLUTION CL3/95/145

That Council make Faculties (Amendment No 1 1995) Regulations.

(File 93/1631)

RESOLUTION CL3/95/146

That Council make Statute 6.1.2 Courses and Degrees (Amendment No 1 1995) Statute.

(File 94/1484)

8.7 Statute 6.1.2 Courses and Degrees (Amendment No. 2 1995) Statute

RESOLUTION CL3/95/147

That Council make Statute 6.1.2 Courses and Degrees (Amendment No 2 1995) Statute.

(File 94/1484)

8.8 Change of Department Name - Faculty of Business and Economics

Council was advised that there were some concerns amongst students and the Caulfield Campus community regarding the reduction in the use of the 'David Syme' name in association with departments and courses. It was proposed that the Dean of the Faculty of Business and Economics be asked to present to Council and overall strategy for the use of the 'David Syme' name within the Faculty. Council agreed to defer consideration of the name for the merged Departments of Management and Syme Management until this strategy was presented to Council.

RESOLUTION CL3/95/148

That Council defer consideration of the proposal of the Board of the Faculty of Business and Economics, that the department formed from the merger of the former Department of Management and the former Syme Department of Management be called the Department of Business Management, until a strategy for the use of the 'David Syme' name was presented to Council by the Dean of the Faculty of Business and Economics.

(File 95/0725)

8.9 Term of Office - Board of the Faculty of Business and Economics

RESOLUTION CL3/95/149

That Council approve the extension of the present term of office on the Board of the Faculty of Business and Economics from 30 June 1995 to 31 December 1995 to bring the term into line with those of other faculties and with the provisions of Statute 2.3.

(File 93/1071, 93/1631)

RESOLUTION CL3/95/150

That Council approve the appointment of Professor W H Melbourne as Associate Dean in the Faculty of Engineering to 30 June 1995 to fill the casual vacancy which arose when Professor W A Brown stepped down from the position.

(File 90/0413)

RESOLUTION CL3/95/151

That Council approve the appointment of Professor G K Egan as a member of the Board of the Faculty of Engineering to 31 December 1995 to fill a casual vacancy for a professor of the Department of Electrical and Computer Systems Engineering due to the resignation of Professor R A Jarvis.

(File 88/1044)

8.12 Reappointment of a Fellow of the Faculty of Engineering

RESOLUTION CL3/95/152

That Council approve the reappointment of a Fellow of the Faculty of Engineering for a further two year term of office to 31 December 1996, in accordance with the procedures outlined in section 1.4.2 of the Staff Handbook.

(File 88/2043)

8.13 The Sir John Latham Chair of Law

RESOLUTION CL3/95/153

That Council approve the proposal to advertise and fill the Sir John Latham Chair of Law.

(File 95/0415)

8.14 Heads of Department and Directors of Centres in the Faculty of Science for 1995

RESOLUTION CL3/95/154

That Council approve the appointment of Associate Professors M Hooper and P Rayment as Head and Deputy Head respectively of the School of Applied Science, Gippsland, and Dr M Jessell as Deputy Director of the Australian Crustal Research Centre.

(File 87/0517)

8.15 Chair of Medicinal Chemistry

RESOLUTION CL3/95/155

That Council approve the proposal of the Victorian College of Pharmacy to advertise and fill the Chair of Medicinal Chemistry vacated by Professor D J Craik on 28 February.

(File 95/0504)

In response to a query from a member of Council, the Vice-Chancellor advised Council that he would take up with Deans the issue of content of the Annual Reports of Deans to Council and Academic Board. Concern was expressed that the information provided in reports had not improved despite the consideration that this matter had been given by Council during late 1994 and the approved standard content for these documents.

RESOLUTION CL3/95/156

That Council receive and note the 1994 Annual Report of the Dean of the Faculty of Education.

(File 94/0129, 94/1467)

8.17 1994 Annual Report of the Dean of the Faculty of Medicine

In considering this report, Council noted the Faculty's high success rate in achieving NHMRC grants.

RESOLUTION CL3/95/157

That Council receive and note the 1994 Annual Report of the Dean of the Faculty of Medicine.

(File 94/1467)

8.18 1994 Annual Report of the General Manager

RESOLUTION CL3/95/158

That Council receive and note the 1994 Annual Report of the General Manager.

(File 94/0740)

8.19 1994 Annual Report of the University Librarian

RESOLUTION CL3/95/159

That Council receive and note the 1994 Annual Report of the University Librarian.

(File 95/0678)

RESOLUTION CL3/95/160

That Council note the document prepared by the Director, Research Services for inclusion in the Education and Research Policies handbook.

(File 94/0902, 94/0926)

8.21 Reports on Selection for 1995

RESOLUTION CL3/95/161

That Council receive and note the report from the Manager, Admissions and Records Branch on selection for 1995.

(File 95/0259)

8.22 Receipt of Proceedings

8.22.1 University Deferment Policy

In response to a query from a member with regard to item 32 in the Proceedings, Professor Pargetter advised Council that an initial deferment period of one year would be allowed for all students who wished to take it. Any further period of deferment for any student would be at the discretion of the Dean of the relevant faculty.

RESOLUTION CL3/95/162

That Council note the proceedings of Academic Board as detailed in the document presented.

(File 89/1540)

9.1 Receipt of Report

In response to a request from a member of Council, the Chair of the Finance Committee, Mr Ramler, advised Council that some more detailed information, for example faculty performance relative to budget, could be included in the reports of the Finance Committee.

RESOLUTION CL3/95/163

That Council receive the report of the Finance Committee meeting held on 1 May 1995.

(File 89/1490)

9.2 Payments Exceeding $100,000

RESOLUTION CL3/95/164

That Council approve payments exceeding $100,000, as detailed in the document presented.

(File 88/2540)

9.3 Proceedings

RESOLUTION CL3/95/165

That Council note the proceedings of the Finance Committee, as detailed in the document presented.

(File 89/1490)

10.1 Receipt of Report

RESOLUTION CL3/95/166

That Council receive the report of the Naming Committee.

(File 92/1516)

10.2 Sir George Lush Room

Council agreed to the proposal of the Chancellor that a suitable photograph of Sir George Lush be placed into the room that was to be named after him.

RESOLUTION CL3/95/167

That Council approve that the new meeting room on the ground floor of the Administration Offices (Building 3.1) be named The Sir George Lush Room and that a photograph of Sir George Lush be placed in that room.

(File 91/1554)

11.1 Receipt of Report

The Chair of the Nominations Committee advised Council that the Nominations Committee had met earlier that day and asked Council to note its recommendation to the Governor in Council that Mr Paul Ramler be reappointed to Council under Section 7(1)(a) of the Monash University Act.

RESOLUTION CL3/95/168

That Council receive the oral report of the Chair of the Nominations Committee.

(File 95/0597)

12.1 Receipt of Report

RESOLUTION CL3/95/169

That Council receive the report of the Selection Committee for an appointment to a Chair of Pure Mathematics.

(File 90/0890)

12.2 Offer of Appointment

RESOLUTION CL3/95/170

That Council approve an offer of appointment to a Chair of Pure Mathematics be made to Dr K Ecker of the University of Melbourne.

(File 90/0890)

13.1 Acceptance of Offers

RESOLUTION CL3/95/171

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

• Dr S Marzuki - Honorary Chair in Medicine, Department of Medicine
• Professor K T Ng - Professor and Head, Department of Psychology
• Professor V Valeri - Personal Chair in Anthropology, Centre for South East Asian Studies

13.2 Appointment of Chair Selection Committee

RESOLUTION CL3/95/172

That Council approve the establishment of a selection committee for a Chair of Physiology, as detailed in the document presented.

(File 95/0345)

RESOLUTION CL3/95/173

That Council ratify the Vice-Chancellor's nomination of Professor R Porter, Dean, Faculty of Medicine, as the University's nominee to the Victorian Institute of Forensic Pathology Council for a period of three years from 5 May 1995.

(File 89/0252)

At meeting 2/95, Council resolved to approve an offer of appointment to a Sir John Monash Distinguished Professorship to Professor W R Jackson, Professor of Organic Chemistry in this University (CL2/95/54), and further resolved to invite professors so appointed to make a brief presentation on their research to members of Council at a meeting subsequent to their appointment (CL2/95/112). Professor Jackson accepted appointment as a Sir John Monash Distinguished Professor, and accepted an invitation to address this meeting of Council. Professor Jackson made a brief address to Council during which he thanked Council for the opportunity to address it, and congratulated the University on the concept of making awards such as the Sir John Monash Distinguished Professor. Professor Jackson acknowledged the contribution of his academic and research colleagues to his achievements which had resulted in this award.

RESOLUTION CL3/95/174

That Council receive with acclamation the presentation by Professor W R Jackson, Professor of Organic Chemistry and Sir John Monash Distinguished Professor.

(File 94/1511)

RESOLUTION CL3/95/175

That Council, in accordance with section 4(1) Division 1 of the Monash University Act, approve the use of the Common Seal for the purposes specified in the document dated 4 May 1995.

(File 89/2074)

17.1 Paul Grange Visiting Fellowships Fund (Amendment No 1) Regulations

RESOLUTION CL3/95/176

That Council make Paul Grange Visiting Fellowships Fund (Amendment No 1) Regulations.

(File 95/0255)

17.2 Academic Dress (Amendment No 1 1995) Regulations

RESOLUTION CL3/95/177

That Council make the Academic Dress (Amendment No 1 1995) Regulations.

(File 87/0073)

RESOLUTION CL3/95/178

That Council appoint Leanne Joan Longmore as an authorised officer of the University: (a) pursuant to section 77(4) of the Road Safety Act 1986 and Regulation 902(f) of the Road Safety (Procedures) Regulation 1988 for the purpose of taking proceedings generally for any breach of Regulations made under Part VIII of that Act; and (b) pursuant to the Monash University Parking Permit Rules 1986 for the purpose of enforcing those rules; and (c) generally to enforce discipline within the University.

(File 94/0827)

19.1 Proceedings

RESOLUTION CL3/95/179

That Council note the proceedings of Meeting 1/95 of the Amenities Council held on 6 April 1995, as detailed in the document presented.

(File 90/1280)

20.1 Proceedings

That Council note the proceedings of meeting 2/95 of the Equal Opportunity Committee held on 19 April 1995, as detailed in the document presented.

(File 95/0519)

21.1 Proceedings

RESOLUTION CL3/95/180

That Council note the proceedings of Meeting No AC95/1 of the Gippsland Advisory Council held on 14 March 1995, as detailed in the document presented.

(File 91/0649)

22.1 Proceedings

RESOLUTION CL3/95/181

That Council note the proceedings of Meetings 2/95 and 3/95 of the Union Board held on 30 March and 27 April 1995, as detailed in the document presented.

(File 88/1244)

RESOLUTION CL3/95/182

That Council receive reports from the following staff:
Ms Margo Guest, Peninsula School of Education
Mr T H Hill, Science Education, Peninsula
Professor G Peirson, Accounting and Finance

(File 93/1924)

The next meeting of Council is scheduled to be held at 5.00 pm on Monday 26 June 1995 at Clayton Campus.

(File 90/0184)