University Council Meeting 7/95
Meeting No 7/95 of the Monash University Council will be held at 5.00 pm
on Monday 30 October 1995, in the Council Room, University Offices, Clayton
Campus.
OC:df Olwen Cornelius
20 October 1995 Academic Registrar
A G E N D A
*1. Apologies
No apologies have been received.
*2. Special Leave
At meeting 5/95, Council approved a request for special leave for meeting
7/95 from Mr P H Ramler. At meeting 6/95, Council approved requests for
special leave from Associate Professor J Strauss and Dr J R Arkinstall for
meeting 7/95.
*3. Minutes
The minutes of Meeting No 6/95 held on 18 September 1995 have been
circulated.
RECOMMENDATION
That Council confirm the minutes of Meeting 6/95 held on 18 September
1995.
*4. Arrangement of Agenda and Procedural Matters
4.1 Starring of Items
Members who wish a non-starred item to be discussed may so request at
this point.
4.2 Approval of Non-Starred Items
The Chancellor will move 'that all items on the agenda not starred be
adopted without discussion, and the action recommended be taken or the
information therein noted'.
4.3 Confidential Items
Identification of confidential items in the agenda and resolution of
starred confidential items is required.
4.4 Admission of Observers
Authorised observers will be admitted to the meeting following
confirmation of the minutes and consideration of any items deemed
confidential.
5. Matters Arising from the Minutes
(not dealt with elsewhere in the Agenda)
* 5.1 Council Agenda
RECOMMENDATION 1
That Council consider the following options with regard to receipt and
consideration of proposals for new or amended courses, and determine its
preferred option.
Option 1
That Council continue its current practice with regard to approval of
proposals for new or amended courses, the procedures providing for:
(a) full course proposal documentation to be referred to Council by the
Academic Board for consideration and approval;
(b) related legislation to be referred subsequently to Council by the
Academic Board for consideration and approval.
Option 2
That Council delegate to the Academic Board authority to approve
proposals for new courses/amendments to existing courses subject to the
following proviso:
That Academic Board refer to Council, in each report to Council of its
proceedings, a list of new or amended courses approved by the Board,
together with the following statement:
The Academic Board certifies to Council that it has received and approved
proposals for new courses/ amendments to existing courses as listed below,
in accordance with its delegated authority, and that the proposals approved
by the Board comply with Council's standards and guidelines concerning such
proposals; the Board recommends that Council note new or amended courses as
listed, and that related legislation will be referred subsequently by the
Board to Council for approval.
RECOMMENDATION 2
That the Amenities Council be advised of the relevant provisions of
legislation relating to student organisations and that it is not required to
refer regular reports of its deliberations to Council.
RECOMMENDATION 3
That the Union Board be advised of the relevant provisions of legislation
relating to the Union Board and that it is not required to refer regular
reports of its deliberations to Council.
RECOMMENDATION 4
That Council receive reports of Standing Committees which comprise only
recommendations for Council's consideration, together with such background
information arising from the Committee's deliberations or from other sources
as may assist Council, with the provisos that:
(i) the proceedings of a Standing Committee may be reported for Council to
note at the discretion of the Chair or at the request of Council;
(ii) full reports of Finance Committee recommendations and/or proceedings,
as appropriate, continue to be received by Council after each meeting of
that Committee.
5.2 Associate Deans (Teaching) Statute
RECOMMENDATION
(i) That Council approve redrafted subsections 2.2 and 2.3 of Statute
2.10 Associate Deans (Teaching), the subsections to read as follows:
2.2 Each meeting of the associate deans (teaching) must be attended and
chaired by the deputy vice-chancellor or, in his absence, by an alternate
appointed under subsection 2.3. 2.3 Where the deputy vice-chancellor is
unable to attend a meeting of the associate deans (teaching) the
vice-chancellor must appoint an alternate to the deputy vice-chancellor to
attend and chair that meeting.
(ii) That Council make Statute 2.10 Associate Deans (Teaching)
Statute, as amended.
5.3 Review of Legislation Governing Election of Members of Council and
Academic Board
RECOMMENDATION
(i) That Council note that the matter of classification of graduate
diploma students has been referred to an appropriate student forum for
consideration.
(ii) That Council determine that, for the purposes of the election of
professors of the University to Council, professors of the University be
defined to exclude non- teaching professors, associate professors, clinical
associate professors, emeritus professors, visiting professors, deans
(except acting deans), adjunct professors, a professor who is a member of
Council ex officio by virtue of the Act; and
(iii) That Council request the University Solicitor to draft legislation,
for referral to Council for approval, to give effect to the above
determination.
*6. Report of the Vice-Chancellor
6.1 Receipt of Report
RECOMMENDATION
That Council receive the report of the Vice-Chancellor.
6.2 Department and Unit Name Changes
A paper will be tabled.
6.3 Bond University
RECOMMENDATION
That Council note the advice of the Vice-Chancellor concerning the
outcome of the University's bid for Bond University.
6.4 Constitutions of the Governing Bodies of Australian Universities
A paper is attached.
RECOMMENDATION
That Council note information received from the Australian
Vice-Chancellors' Committee concerning the constitutions of governing bodies
of Australian Universities.
6.5 Monash Liberal Club
RECOMMENDATION
That Council note the oral report of the Vice-Chancellor.
7. Report of the Academic Board
7.1 Receipt of Report
RECOMMENDATION
That Council receive and note the Report of Meeting 7/95 of the Academic
Board.
7.2 Multi-Faculty Degrees Statute
RECOMMENDATION
That Council make the statute entitled Multi-Faculty Degrees Statute.
7.3 Multi-Faculty Degrees (Bachelor of Communication) Regulations
RECOMMENDATION
That Council delegate to the Vice-Chancellor the power to make the
regulations entitled Multi-Faculty Degrees (Bachelor of Communication)
Regulations after the Multi- Faculty Degrees Statute has been approved by
the Governor in Council.
7.4 Multi-Faculty Degrees (Bachelor of General Studies) Regulations
RECOMMENDATION
That Council delegate to the Vice-Chancellor the power to make the
regulations entitled Multi-Faculty Degrees (Bachelor of General Studies)
Regulations after the Multi- Faculty Degrees Statute has been approved by
the Governor in Council.
7.5 Multi-Faculty Degrees (Bachelor of Tourism) Regulations
RECOMMENDATION
That Council delegate to the Vice-Chancellor the power to make the
regulations entitled Multi-Faculty Degrees (Bachelor of Tourism) Regulations
after the Multi-Faculty Degrees Statute has been approved by the Governor in
Council.
7.6 Statute 6.1.2 - Courses and Degrees (Amendment No 6 1995) Statute
RECOMMENDATION
That Council make the Statute entitled Statute 6.1.2 - Courses and
Degrees (Amendment No 6 1995) Statute.
7.7 Statute 6A.2 - Bachelor of General Studies (Repeal) Statute
RECOMMENDATION
That Council make the statute entitled Statute 6A.2 - Bachelor of General
Studies (Repeal) Statute.
7.8 Bachelor of General Studies (Repeal) Regulations
RECOMMENDATION
That Council make the regulations entitled Bachelor of General Studies
(Repeal) Regulations.
7.9 Chair of Psychology - Caulfield/Peninsula
RECOMMENDATION
That Council approve the proposal of the Board of the Faculty of Science
to advertise and fill the Chair of Psychology at the Caulfield and Peninsula
campuses.
7.10 Monash University Logan Research Fellowships - 1996
RECOMMENDATION
That Council approve the proposal to establish a fellowship scheme to be
known as the Monash University Logan Research Fellowship Scheme to commence
in 1996, and note that up to five Fellowships would be offered to suitably
qualified applicants each year.
7.11 Community Service Policy
RECOMMENDATION
That Council approve the University's revised Community Service Policy as
detailed in the document presented.
7.12 Recognition of Academic Excellence
RECOMMENDATION
That Council approve each of the recommendations detailed in the paper
presented on recognition for academic excellence.
7.13 New Course Proposals
7.13.1 Graduate Certificate in Asian Business
RECOMMENDATION
That Council approve the proposal to establish a new award, to be titled
Graduate Certificate in Asian Business.
7.13.2 Graduate Certificate in Taxation
RECOMMENDATION
That Council approve the proposal to establish a new award, to be titled
Graduate Certificate in Taxation.
7.13.3 Bachelor of Business/Associate Diploma of Business (Hospitality
Supervision)
RECOMMENDATION
That Council approve the proposal to establish a new double award in
conjunction with the Casey College of TAFE, to be titled Bachelor of
Business/Associate Diploma of Business (Hospitality Supervision).
7.13.4 Bachelor of Business/Associate Diploma of Business (Travel and
Tourism)
RECOMMENDATION
That Council approve the proposal to establish a new double award in
conjunction with Casey College of TAFE, to be titled Bachelor of
Business/Associate Diploma of Business (Travel and Tourism).
7.13.5 Graduate Diploma of Nursing (Adult Clinical)
RECOMMENDATION
That Council approve the proposal to establish a new award, to be titled
Graduate Diploma of Nursing (Adult Clinical).
7.14 Amendments to Existing Courses
7.14.1 Bachelor of Business (Accounting)/Bachelor of Business (Banking
and Finance) and Bachelor of Business (Accounting)/Bachelor of Business
(Management) - Campus of Offer
RECOMMENDATION
That Council note that the Faculty of Business and Economics intends to
offer the Bachelor of Business (Accounting)/Bachelor of Business (Banking
and Finance) and Bachelor of Business (Accounting)/Bachelor of Business
(Management) on the Caulfield campus only in 1996, rather than on two
campuses as was incorrectly reported in the first instance.
7.14.2 Graduate Diploma in International Business - International
Management Stream
RECOMMENDATION
That Council approve the proposal to establish an International
Management stream in the Graduate Diploma in International Business.
7.14.3 Bachelor of Commerce - Amendment to Structure
RECOMMENDATION
That Council approve the proposal for changes to the structure of the
Bachelor of Commerce as detailed in the document presented.
7.14.4 Bachelor of Educational Studies - by Distance Education
RECOMMENDATION
That Council approve the proposal to offer the Bachelor of Educational
Studies by distance education (via the Gippsland campus), in addition to
its present mode of delivery as an on-campus course offered at the Clayton
campus.
7.15 Award of Doctor of Medicine
RECOMMENDATION
That Council approve the proposal to award the degree of Doctor of
Medicine to Dr Francis Thien.
7.16 Annual Reports
7.16.1 Report of the Dean of the Faculty of Computing and Information
Technology
RECOMMENDATION
That Council receive and note the 1994 Annual Report of the Dean of the
Faculty of Computing and Information Technology.
7.16.2 Computer Centre - 1994 Annual Report
RECOMMENDATION
That Council receive and note the 1994 Annual Report from Mr P Annal,
Director, Computer Centre.
7.16.3 Review of the Monash University Accident Research Centre 1995
RECOMMENDATION
That Council receive and note the Executive Summary of the 1995 review of
the Monash University Accident Research Centre.
7.17 Change of Name for Gippsland School of Business
RECOMMENDATION
That Council approve the change of name of the Gippsland School of
Business and Electronic Commerce to the School of Business and Electronic
Commerce, and note that this decision supersedes Council Resolution
CL6/95/424.
7.18 Honorary Degrees Committee Matters
7.18.1 Nominations for the Award of Honorary Degrees
RECOMMENDATION
That Council note the approval without discussion by the Academic Board
of the recommendation of the Honorary Degrees Committee for the award of
honorary degrees in 1996.
7.18.2 Review of Honorary Degrees Procedures
RECOMMENDATION
That Council approve the establishment of a review committee appointed by
the Academic Board and Council, including at least one current member of the
Honorary Degrees Committee and chaired by the Vice-Chancellor or his
nominee, to examine the procedures used to select those to be awarded with
honorary degrees by Monash University, with particular focus on the
following issues:
Enhancing the University's ability to act quickly in awarding honorary
degrees by providing increased flexibility in the timing of nominations;
Meeting the aspirations of faculties in relation to suitable candidates
for honorary degrees;
Enabling the University to award honorary degrees to enhance benefits to
the University; and
Continuing the commitment to include female recipients as evidenced in
the nominees for 1996 honorary degrees.
7.19 Meeting Dates for Council and Academic Board 1996
RECOMMENDATION
That Council note the amended schedule of meeting dates for the Academic
Board for 1996 as follows: January 31, February 28, April 17, June 5, July
24, September 4, October 16, and November 27.
7.20 Dates for Graduation Ceremonies 1996
RECOMMENDATION
That Council approve the proposed dates for graduation ceremonies for
1996.
7.21 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Academic Board as detailed in
the document presented.
8. Report of the Finance Committee
8.1 Receipt of Report
RECOMMENDATION
That Council receive the report of the Finance Committee meeting held on
16 October 1995.
8.2 Annual Review of Fees
RECOMMENDATION
That Council approve the Committee's recommendation for the fees listing
for International Students and rates for various Charges, Fees and
Allowances, as detailed in the document presented.
8.3 Creditors 30 Day Payment Terms
RECOMMENDATION
That Council recognise the Committee's endeavours towards better control
over payments to creditors, implementation of sound concepts of good funds
flow management and reaffirmation of the already existing creditors 30 day
policy by approving motions recommended by the Committee as:
(i) For all standard creditors, the Monash University terms for
settlement should be 'the end of the following month from date of invoice'
('30 Day Policy'), while the preferred payment method is to be by electronic
funds transfer to a nominated bank account, and,
(ii) that exceptions to the 30 day policy should only be approved by
either:
General Manager (Monash University),
Director Financial Services, or
Manager Accounting Services
on the basis of contractual obligations or advantageous cash discounts.
8.4 Monash-ANZ Centre for International Briefing Pty Ltd
RECOMMENDATION
That Council approve the Committee's recommendations concerning the 1995
estimated losses of this company, its winding up and support for on-going
activities to June 1996, by the provision of funds to cover:
(i) actual losses for 1995 (a formal estimate of these is presently being
prepared by Ragg Weir & Co, but initial estimates indicate the possibility
of a loss of some $190,000.00).
(ii) the net costs (ie after revenue earned) of on-going activities (as
incurred by Monash International Pty Ltd) after the wind up and until June
1996, noting that such costs would mainly comprise salaries of core staff to
some $70K.
8.5 Payments Exceeding $100,000
RECOMMENDATION
That Council approve the listed payments as recommended by the Committee.
8.6 Proceedings
RECOMMENDATION
That Council note the proceedings of the Finance Committee, as detailed
in the documents presented.
9. Report of the Equal Opportunity Committee
9.1 Receipt of Report
RECOMMENDATION
That Council receive the report of the Equal Opportunity Committee
meeting held on 13 September 1995.
9.2 Membership
RECOMMENDATION
That Council note the appointment of Ms E Anderson, coopted, and Mr P
Marshall, Director, Personnel Services, to membership of the Equal
Opportunity Committee.
9.3 Proceedings
RECOMMENDATION
That Council note the proceedings of the Equal Opportunity Committee, as
detailed in the document presented.
10. Reports of the Gippsland Advisory Council
10.1 Receipt of Reports
RECOMMENDATION
That Council receive and note the reports of Gippsland Advisory Council
meetings 95/5 and 95/6 held on 22 August and 3 October 1995.
10.2 Gippsland Campus Amenities Fees 1996
RECOMMENDATION
That Council note that recommendations of the Gippsland Advisory Council
concerning Gippsland Campus Amenities Fees (Meeting 95/5), as amended
(Meeting 95/6), have been considered by the Finance Committee and are
presented for Council's consideration at item 8.2 in this agenda.
10.3 Gippsland Campus Calendar 1996
RECOMMENDATION
That Council approve the 1996 Gippsland Campus Calendar, as presented.
10.4 Proceedings
RECOMMENDATION
That Council note the proceedings of the Gippsland Advisory Council, as
detailed in the documents presented.
11. Senior Appointments
11.1 Acceptance of Offers
RECOMMENDATION
That Council note that the following have accepted their offers of
appointment and wish to pass on their thanks to Council:
- Dean, Faculty of Science - Professor R W Davies
- Chair of Maternal-Fetal Medicine - Associate Professor R F
Burrows
11.2 Appointment of Chair Selection Committees
RECOMMENDATION
That Council approve the establishment of selection committees for a
Chair of Geography and Environmental Science and for a Chair of
Librarianship, Archives and Records, as detailed in the document presented.
C 12. Selection Committee for an Appointment to a Chair of
Ecology and Evolutionary Biology
12.1 Receipt of Report
RECOMMENDATION
That Council receive the report of the selection committee for an
appointment to a Chair of Ecology and Evolutionary Biology.
12.2 Offer of Appointment
RECOMMENDATION
That Council approve that an offer of appointment to a Chair of Ecology
and Evolutionary Biology be made as detailed in the document presented.
13. Appointment of Members to Vacancies on Council and other
Committees
RECOMMENDATION
That Council appoint or nominate (as the case may be) members and other
persons to vacant positions on Council and other Committees as recommended
by the Vice-Chancellor, as detailed in the document presented.
C 14. Use of the University Seal
RECOMMENDATION
That Council note the report of the Vice-Chancellor, dated 20 October
1995, on the affixing of the Common Seal to documents executed under Seal
pursuant to Statute 8.1, Section 2.1.5.
15. Legislation
15.1 Amendment to Statute 2.1 - The Council
RECOMMENDATION
That Council make Statute 2.1 - The Council Statute.
15.2 Library (Amendment No 1 1995) Regulations
RECOMMENDATION
That Council make the Library (Amendment No 1 1995) Regulations.
16. Appointment of Authorised Officers
RECOMMENDATION
That Council appoint Ian Russell Littley, Paul Nichols and Robert Kevin
Sonogan as authorised officers of the University:
(a) pursuant to section 77(4) of the Road Safety Act 1986 and Regulation
902(f) of the Road Safety (Procedures) Regulation 1988 for the purpose of
taking proceedings generally for any breach of Regulations made under Part
VIII of that Act; and
(b) pursuant to the Monash University Parking Permit Rules 1986 for the
purpose of enforcing those rules; and
(c) generally to enforce discipline within the University.
17. Membership of the Anti-Cancer Council Medical and Scientific
Committee
RECOMMENDATION
That Council appoint Professor Alan Rodger and Professor Hatem Salem,
nominees of the Faculty of Medicine and Professor John Hamill and Professor
Phillip Nagley, nominees of the Faculty of Science, to membership of the
Medical and Scientific Committee of the Anti-Cancer Council of Victoria.
18. Report of the Buildings Committee
18.1 Proceedings
RECOMMENDATION
That Council note the proceedings of the Buildings Committee meeting held
on 29 September 1995, as detailed in the document presented.
19. Report of the Union Board
19.1 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Union Board meeting held on 5
October 1995, as detailed in the document presented.
20. Reports on Outside Studies Programs
RECOMMENDATION
That Council receive reports form the following staff:
Dr B Attwood, Department of History
Dr J Birnberg, Department of Romance Languages
Professor R Chenhall, Department of Accounting and Finance
Dr J Ellis, Department of Greek, Roman and Egyptian Studies
Associate Professor R Faff, Department of Accounting and Finance
Professor D Karoly, Cooperative Research Centre for Southern
Hemisphere Meteorology
Dr L Matyas, Department of Econometrics
Dr M Newbrook, Department of Linguistics
Dr H Redner, Department of Politics
Dr C Rigby, Department of German Studies
Dr A Romano, Department of Greek, Roman and Egyptian Studies
Professor G Tucker, Syme Business School - Frankston
Dr C Worth, Department of English
21. Next Meeting
The next meeting of Council is scheduled to be held at 5.00 pm on Monday
11 December 1995 at Clayton Campus.
Refreshments and Dinner
Following the meeting, drinks and light refreshments will be available in
the ground floor lobby of the University Offices, after which dinner will be
served in the Private Dining Room of the Union for those members who have
notified the Secretary by midday on Monday 30 October 1995.
Further Information
Inquiries about any of the business listed above, or on Council matters
in general, may be directed to the Academic Registrar, Ms Olwen Cornelius,
in Room G06, University Offices 3.1, Clayton Campus, on telephone 9905 2010,
or via facsimile 9905 5342.
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