Apologies were received from: Ms J A Chandler, Mr G D W Curlewis, The Hon P R Hall, Mr J C Hutchinson, Ms M L Jelbart, Senator K C L Patterson, Miss D R Pizzey, Mr G J Spring and Professor T R Threadgold.

(File 88/1415)

No requests for special leave were received.

RESOLUTION CL2/96/60

That Council confirm the minutes of Meeting 1/96 held on 12 February 1996.

4.1 Starring of Items

Agenda items 1, 2, 3, 4, 5.1, 5.5, 6, 7, 8.3, 8.4, 8.7, 9.2, 10, 18.2, 18.4 and 18.5 were starred and discussed at the meeting.

4.2 Approval of Non-Starred Items

Council resolved on the motion of the Chancellor: 'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Council considered and resolved confidential items 4.3.1 and 6.6 at this point in the agenda.

4.3.1 Selection of a New Vice-Chancellor

The Chancellor advised Council that selection of a new Vice-Chancellor had been an exhaustive process which closely followed the procedures established for such a selection. The decision of the selection committee had been unanimous.

(i) Receipt of Report

RESOLUTION CL2/96/61

That Council receive the tabled report of the Vice-Chancellor Selection Committee, and note the information booklet distributed to applicants for the position.

(ii) Offer of Appointment

RESOLUTION CL2/96/62

(a) That Council approve an offer of appointment to the position of Vice-Chancellor and President of Monash University be made as detailed in the document presented.

(b) That Council authorise the Chancellor, on behalf of Council, to approve the terms of the appointment in consultation with the Vice-Chancellor-designate.

(File 89/0581)

4.4 Admission of Observers

Authorised observers were admitted to the meeting.

(not dealt with elsewhere in the Agenda)

5.1 Bachelor of Business / Associate Diploma of Business (Hospitality Supervision) and (Travel and Tourism)

Council agreed that, when the draft agreement was prepared for referral to Council, changes to the previous version of the document were to be highlighted.

RESOLUTION CL2/96/63

That Council note that it was anticipated that a draft agreement between the University and Casey College of TAFE for the provision of the above courses would be referred to the next meeting of Council for consideration/approval.

(File 95/0234)

RESOLUTION CL2/96/64

That Council note that it was anticipated that the working party established to develop proposals for consideration by Council on the use of the 'Syme' or 'David Syme' name in relation to department to departments within the Faculty of Business and Economics would report to Council at Meeting 3/96.

(File 96/0126)

RESOLUTION CL2/96/65 The Council note that, prior to their referral to the Governor in Council the University Solicitor amended certain Statutes made by Council at Meeting 1/96, namely, Statute 9.1.5 - Election of Members of the Council by the Professors (Amendment No 1 1996) and Statute 9.2 - Election of Members of the Academic Board (Amendment No 1 1996), as requested by Council, to make explicit the categories of professors excluded from participation in elections to Council and Academic Board.

(Files 87/0050, 90/1202)

RESOLUTION CL2/96/66

That Council note that the Chancellor had approved arrangements for members to visit Berwick campus immediately prior to the Council meeting scheduled for 12 August 1996, an invitation to members being enclosed with the agenda for meeting 2/96.

(File 90/0184)

RESOLUTION CL2/96/67

That Council note the advice that the Committee established by Council and comprising the Chancellor, a Deputy Chancellor and the Vice-Chancellor had approved, on behalf of Council, a draft affiliation agreement between the University and the proposed new Latrobe Regional Hospital.

(File 94/1127)

6.1 Receipt of Report

RESOLUTION CL2/96/68

That Council receive the report of the Vice-Chancellor.

Items 9.2 and 10 in the Agenda were considered at this stage, as they related to the Annual Report of the Council. Council was asked to note that page Y3 of the tabled papers replaced page 32 of the Agenda (page 8 of the Annual Report).

RESOLUTION CL2/96/69

(i)That Council approve the Annual Report of the Council of Monash University 1995 (Report of Operations) for forwarding to the Minister for Education together with the University's consolidated financial statements for the year ending 31 December 1995.

(ii)That Council note that it was anticipated that a statement on compulsory non- academic fees and charges, as required under the Tertiary Education Act 1993, would be presented to Council for consideration and approval at meeting 3/96, for subsequent publication and distribution to students and prospective students.

(File 96/0234)

Council considered participation by members in a management program to be delivered in 1996 by the AVCC Staff Development and Training Program and noted that the program would provide participants with the opportunity to explore the implications of the recommendations of the Hoare Review of Higher Education Management. The Vice-Chancellor invited those who wished to participate in the program to nominate to the Academic Registrar. Deputy Chancellor Ramler encouraged members of Council to attend the program and expressed the view that it would provide Council with the means of developing its own strategies in the future. The Chancellor agreed that the University would fund attendance and advised Council that, having attended, a seminar should be held allowing Council to put forward views for its own future.

RESOLUTION CL2/96/70

That Council endorse participation by members in the AVCC Management Program for members of University governing bodies.

(File 92/1044)

RESOLUTION CL2/96/71

That Council note that Emeritus Professor Jean P Whyte AM had accepted with pleasure and thanks Council's invitation to accept its award of the degree of Doctor of Letters honoris causa.

(File 95/1138)

Council noted that the recommended appointments presented were an addendum to consolidated proposals for Headships received and approved by Council at meeting 8/95.

RESOLUTION CL2/96/72 That, on the recommendation of the Dean, Faculty of Arts, Council approve heads of school/department/centre in the Sub-Faculty of Art and Design as detailed in the document presented.

(File 95/1327)

The report of the selection committee for an appointment to a Chair of Applied Economics was tabled at the meeting.

6.6.1 Receipt of Report

RESOLUTION CL2/96/73

That Council receive the report of the selection committee for an appointment to a Chair of Applied Economics.

6.6.2 Offer of Appointment

RESOLUTION CL2/96/74

That Council approve an offer of appointment to a Chair of Applied Economics be made as detailed in the document presented.

6.6.3 Accelerated Appointment Procedures

RESOLUTION CL2/96/75

(i)That Council approve that the Council members and the professorial members nominated by the Vice-Chancellor to serve on the committee established to consider proposals for appointment to professor through accelerated appointment procedures be appointed for a term of three years;

(ii) That Council approve that the procedures for accelerated appointment to professor be amended to provide: for the candidate to submit from the outset a comprehensive curriculum vitae in line with that required for appointment to an established chair; where appropriate, for the committee to nominate two independent assessors or referees, additional to those nominated in the proposal submitted for consideration.

(File 95/0394)

The Vice-Chancellor advised Council that he had received a facsimile communication from Ian Allen, Deputy Secretary of Education Victoria regarding members of the University Council appointed as Members of Parliament. Mr Allen's advice was that as Dr G M Vaughan and The Hon J V C Guest were not nominating for re-election at the recently called State election, their appointments to Council had lapsed upon dissolution of Parliament on 5 March 1996. As The Hon P R Hall had nominated for re-election, his appointment would continue until the expiration of his current term unless he was not re- elected, in which case his appointment to Council would lapse on declaration of the poll. The Chancellor noted the advice and Council expressed with acclamation its appreciation of the retiring members' service. The Academic Registrar was requested to prepare letters of appreciation to the outgoing members, for the Chancellor's signature.

RESOLUTION CL2/96/76

That Council note the Vice-Chancellor's advice that the Council appointments of Dr G M Vaughan and The Hon J V C Guest had lapsed and that The Hon P R Hall's continued appointment would be subject to his re-election to Parliament.

(File 88/0255)

The Dean of the Faculty of Engineering presented an overview of two key faculty issues: the image problem of engineers faced by the faculty in attracting new students, and the international commitment of the faculty in providing engineering expertise in Asia. The presentation included a brief consideration of the role of multi media technology in the way the faculty conducts its business. The Chancellor thanked the Dean for an entertaining and well received presentation.

RESOLUTION CL2/96/77

That Council receive a presentation by Professor M Brisk, Dean, Faculty of Engineering.

(File 95/1618)

8.1 Receipt of Report

RESOLUTION CL2/96/78

That Council receive and note the Report of Meeting 2/96 of the Academic Board.

RESOLUTION CL2/96/79

That Council make the regulations entitled

Statute 2.5 - Committees, Boards of Studies and Institutes (Amendment No 1 1996) Statute.

(File 95/0835)

Council considered proposals presented by the Faculty of Arts and the Sub-Faculty of Art and Design concerning the future of the Sub-Faculty. The Vice-Chancellor advised Council that the decision to include an Art and Design entity within Monash had been a conscious decision and that despite some initial difficulties, it had been a valuable and positive outcome of the merger with Chisholm. Council was advised that while the naming of the Sub-Faculty as the Monash University College of Art and Design would bring it into line with other universities offering similar courses, the College retained the status of a Sub- Faculty. With regard to whether the College would eventually become a faculty in its own right, Council was advised that the matter had been deferred for the time being, but that there was no guarantee that it would receive faculty status in the future.

RESOLUTION CL2/96/80

That Council approve the recommendations of the Faculty of Arts and the Sub-Faculty of Art and Design that:

1. The Sub-Faculty of Art and Design continue as a Sub-Faculty until it is reviewed for faculty status;

2. A review of the Sub-Faculty regarding its potential to become a faculty be undertaken within two to five years;

3. The Sub-Faculty be known in future as the Monash University College of Art and Design;

4. The Head of the Sub-Faculty be known in future as the Director, Monash University College of Art and Design;

5. The agreements on the responsibilities of the Director of the College and the College be implemented with instructions to all University administrative departments;

6. The Director be the head of the College, the Chair of the College Board, an ex officio member of any committee of the College or the College Board and, at his or her discretion, may be Chair of any such committee; and

7. The student load and budget continue to be separate allocations from the University to the College, provided in conjunction with Faculty of Arts allocations.

(File 93/1936)

Council considered the information on undergraduate courses available for first year intake in 1996 provided in the Agenda. A member of Council expressed concern that there were courses, highlighted in the Council papers by symbols, for which no regulations existed, and others to which no reference was made in Statute 6.1.2 Courses and Degrees. Council was advised that faculties had been asked to instruct the University Solicitor to draft course regulations where required, and that, where regulations were not in place by the end of 1996, no intakes to relevant courses would be permitted in 1997. Council noted that proposed amendments to Statute 6.1.2 Courses and Degrees, as presented at item 18.3 in the Agenda, were intended to ensure all listed courses were cited in the Statute.

RESOLUTION CL2/96/81

That Council note:

the information provided through the Academic Board by the Education Committee regarding the range of undergraduate degree programs available in 1996, and the assurance provided by that Committee prior to assessing undergraduate degree programs for offer in 1998; and

the decision of the Board that careful consideration would be undertaken before further expansion of the number of tagged Bachelor of Business degree programs.

(File 96/0427)

RESOLUTION CL2/96/82

That Council note the principles detailed in the document presented regarding degree titles and note the recommendations for action made through the Academic Board by the Education Committee to each faculty indicated.

(File 93/0923)

RESOLUTION CL2/96/83

That Council receive and note the 1995 Annual Report of the University Librarian.

(File 95/0678)

A member of Council sought clarification of recommendations (v), (vi) and (viii). The Vice-Chancellor advised that all the issues in the recommendations presented had been of concern to the Academic Board and to the University, and that the recommendations had been made with due regard to the arrival of the new Director of the Monash Mt Eliza Graduate School of Business and Government Ltd in June 1996. With regard to recommendation (iv), Professor Pargetter, Deputy Vice-Chancellor, advised that a sub-committee, formed to make recommendations to the Academic Board, had been unable to do so, but he, as Chair of that sub-committee, had suggested to the Vice- Chancellor that the title of the Monash course Graduate Diploma in Business Administration offered by the School be retained as an interim measure. It was noted that this did leave a legal difficulty given the Agreement between the School and the University which gave the School the right to offer a Diploma of Management. He also advised Council that decisions concerning the structure and nomenclature of any professional doctorates developed by either the Faculty or the School should be deferred until all outstanding issues concerning nomenclature for graduate awards had been resolved. Council discussed the recommendations, and agreed that it was of utmost importance to maintain goodwill between the University and the School. Council agreed that it should consider the recommendations of the Academic Board as presented, or request that they be reviewed, and following further deliberation, Council resolved to accept the recommendations as presented, adding an addendum to recommendation (iv), and to advise the Academic Board accordingly.

RESOLUTION CL2/96/84

(i) That Council note that only those pages in the documentation presented which referred to the Master of Business Administration and the Graduate Diploma in Business Administration (also referred to in the papers as Graduate Diploma in Management) were matters for consideration by Council;

(ii) That Council approve the proposal to amend the course program of the Master of Business Administration;

(iii) That Council approve the proposal to amend the course program of the Graduate Diploma in Business Administration;

(iv)That Council note that the proposal to amend the title of the Graduate Diploma in Business Administration to Graduate Diploma in Management had been the subject of consideration by Professors Pargetter, Rickard, Griffin and Wood, and that in the light of advice received by Council and in the context of wider considerations: that the request of the School to amend the title of the Graduate Diploma in Business Administration award be declined at this stage, that the Faculty of Business and Economics be advised that it may not offer at this stage a professional doctorate using the nomenclature Business Administration, and that these matters must be addressed, with vigour, immediately upon the arrival of Professor McKern, the Director-designate of the School;

(v) That Council advise the Program Advisory Council of the Monash Mt Eliza Graduate School of Business and Government Ltd that the academic content and structure of the Master of Business Administration be subject to ongoing scrutiny, monitoring and review by experts in the discipline who are academic staff of Monash University as part of the University's normal course review and quality assurance processes;

(vi)That Council request a full review of the program structure and content of each of the other awards of the University offered through the Monash Mt Eliza Graduate School of Business and Government Ltd, to be submitted to the Board via the Education Committee within a time frame to be specified;

(vii)That Council note that the Academic Board agreed that in future when major amendments to Monash programs offered by Monash Mt Eliza were to be considered by the Board, the formal view of the faculty would be sought and submitted to the Academic Board separately from the Mt Eliza submission.

(File 96/0188)

RESOLUTION CL2/96/85

That Council note that:

the Academic Board certifies to Council that it received and approved proposals for new courses as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals; and that Council note new courses as listed, and that related legislation will be referred subsequently by the Board to Council for approval:

• Bachelor of Information Systems
• the honours degree of Bachelor of Information Systems
• Bachelor of Business Systems / Bachelor of Laws

(File 91/1094)

RESOLUTION CL2/96/86

That Council note that:

the Academic Board certifies to Council that it received and approved proposals for amendments to courses as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals; and
that Council note amendments to courses as listed, and that related legislation will be referred subsequently by the Board to Council for approval:

• Bachelor of Nursing - Change to structure of the programs at the School of Health Sciences, Gippsland campus, and the Caroline Chisholm School of Nursing, Peninsula campus, so that both programs would have the same structure.
  [This amendment was approved by the Board subject to satisfactory consultation with the providers of service teaching in the courses under consideration and the report of the outcome of those discussions to the Education Committee.]

(File 95/0993)

RESOLUTION CL2/96/87

That Council note the proceedings of Meeting 2/96 of the Academic Board as detailed in the document presented.

(File 94/1367)

9.1 Receipt of Report

RESOLUTION CL2/96/88

That Council receive the report of the Finance Committee meeting held on 4 March 1996.

(File 95/1168)

9.2 Adoption of Consolidated Financial Statements of the University for Year ended 31 December 1995

This item was considered, as recorded in these Minutes, at item 6.2, Annual Report of the Council 1995. Council was advised that the consolidated financial statements had been considered by the Finance Committee and the Audit Committee, and that they incorporated amendments recommended by the Auditor General concerning the way the accounts were presented, resulting in the tabled paper, page Y-3, which replaced page 8 in the Report on Operations presented at item 6.2. Deputy Chancellor Ramler advised Council that the University had changed the way accounts were presented to a consolidated format. He advised Council that a complete set of audited accounts of the various entities was available for perusal at the meeting. A Council member noted that some of the companies listed as subsidiary to the University showed losses and that others had done little, and raised questions regarding the requirement to retain all the companies and what steps had been taken to turn poor results around. Council was advised that under new Finance Committee procedures, all companies were reported on by the Chief Executive Officer and that they were under the scrutiny of the Finance Committee; some companies had been wound up, others had been required to advise the Committee of proposed action to turn them around. Mr A H May, graduate member, queried remuneration for Directors and Executives listed on page 244 of the Agenda and observed that Council may wish to know the identities of persons receiving high levels of remuneration. The Chancellor advised Council that he would investigate the matter of release of such confidential information and would advise Mr May of the results of his investigation. The incorrect use of the possessive "it's" instead of "its" (Agenda page 244) was noted as reflecting poorly on the University.

RESOLUTION CL2/96/89

That Council adopt the consolidated accounts of the University and of the Subsidiary Companies and Trusts, subject to the Auditor General's report.

(File 89/0653)

RESOLUTION CL2/96/90

That Council approve two proposed purchases as detailed in the document presented.

(File 88/2540)

9.4 Proceedings

RESOLUTION CL2/96/91

That Council note the proceedings of the Finance Committee, as detailed in the documents presented.

This item was considered, as reported in these Minutes, at item 6.2, Annual Report of the University. Council considered the tabled papers. An observation was made by a member of Council that it was inappropriate to table such papers and that distribution with Agenda papers was preferable.

10.1 Receipt of Report

RESOLUTION CL2/96/92

That Council receive the report of the Audit Committee meeting held on 14 March 1996.

10.2 1995 Accounts

RESOLUTION CL2/96/93

That Council adopt the Unaudited Consolidated Accounts of the University and the Audited Accounts of Controlled Entities.

10.3 Proceedings

Council noted the advice of the Chancellor on progress and outcomes of external audits of various areas of the University.

RESOLUTION CL2/96/94

That Council note the proceedings of the Audit Committee, as detailed in the document presented.

(File 93/1445)

11.1 Receipt of Report

RESOLUTION CL2/96/95

That Council receive the report of Meeting 1/96 of the Affiliation Committee held on 23 February 1996.

(File 95/0278)

11.2 Agreement between the Proposed Latrobe Regional Hospital and Monash University

RESOLUTION CL2/96/96

That Council receive and note the draft agreement between the company that will own Latrobe Regional Hospital and Monash University, as amended by the Affiliation Committee.

(File 96/0249)

12.1 Receipt of Report

RESOLUTION CL2/96/97

That Council receive and note the report of the Intellectual Property Committee meeting 1/96 held on 12 February 1996.

(File 94/1093)

Annual Report to Council for 1995

RESOLUTION CL2/96/98

That Council receive and note the Annual Report for 1995 from the Intellectual Property Committee.

(File 96/0234)

12.3 Proceedings

RESOLUTION CL2/96/99

That Council note the proceedings of the Intellectual Property Committee as detailed in the document presented.

13.1 Receipt of Report

RESOLUTION CL2/96/100

That Council receive a report of the Naming Committee, as detailed in the document presented.

13.2 Proposals

The following proposals, put to the Naming Committee on 31 January 1996, relate to rooms and areas at Clayton, Caulfield and Gippsland campuses.

13.2.1 Proposal 1

RESOLUTION CL2/96/101

That Council approve the naming of the Burchill Room in the Performing Arts Precinct after Sister Burchill.

13.2.2 Proposal 2

RESOLUTION CL2/96/102

That Council approve the naming of Lecture Theatre K321, Building K, Caulfield campus the Cumming Theatre after Professor Ron Cumming.

13.2.3 Proposal 3

RESOLUTION CL2/96/103

That Council approve the naming of outdoor areas and roads at Gippsland as detailed in the Report of the Gippsland Advisory Council, Meeting AC94/8.

(Files 91/0649, 92/1516)

14.1 Receipt of Report

RESOLUTION CL2/96/104

That Council receive the report of the Adjunct and Honorary Professors Selection Committee.

(File 91/1048)

14.2 Offer of Appointment

RESOLUTION CL2/96/105

That Council approve an offer of appointment to an Honorary Chair in Neonatology in the Department of Paediatrics be made as detailed in the document presented.

(File 96/0047)

15.1 Acceptance of Offers

RESOLUTION CL2/96/106

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

Professor R T White - Dean, Faculty of Education
Honorary Professor W P Anderson - Chair of Physiology
Professor L M H von Itzstein - Chair of Medicinal Chemistry
Dr J P G Dowling - Honorary Chair in Pathology.

15.2 Appointment of Chair Selection Committees

RESOLUTION CL2/96/107

That Council approve the establishment of selection committees for a Chair of Jewish Civilisation, a Chair of Economics, a Chair of Marketing, a Chair of Digital Systems and the position of Professor and Head of School, Gippsland School of Engineering as detailed in the document presented.

(Files 88/2251, 95/0345, 95/0504, 95/1619, 94/1395, 95/1472, 95/1501, 95/1474, 92/1399)

RESOLUTION CL2/96/108

That Council confer awards in absentia as detailed below:

Kirsty Joy Williamson - Bachelor of Arts/Bachelor of Business (International Trade)
Fiona Su-Ann Low - Bachelor of Arts/Bachelor of Business (Management)
Anna Nikiciuk - Bachelor of Arts/Bachelor of Business (International Trade)

(File 96/0371)

RESOLUTION CL2/96/109

That Council note the report of the Vice-Chancellor, dated 8 March 1996, on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File 89/2074)

18.1 Review of Legislation Governing Election of Teaching Staff (other than professors) to Council

RESOLUTION CL2/96/110

That Council make the following Statutes:

Statute 9.1.6 - Election of members of the Council by members of the teaching staff (other than professors) and research-only staff

Statute 9.1.7 - Election of members of the Council by members of the staff other than the teaching staff (Amendment No 1 1996) Statute

(Files 87/0051, 87/0052)

To assist Council with the complex wording of Section 8.1.1.2 in the legislation presented for consideration, the Academic Registrar advised that a sample schedule of critical dates would be prepared for presentation at the next Council meeting. Council was further advised that the Monash University Act had been amended some years ago to allow for the election of three Deputy Chancellors, and that the substitute Statute presented was intended to ensure implementation of the Act

RESOLUTION CL2/96/111

That Council make Statute 3.1 - The Chancellor and Deputy Chancellors.

(File 87/0018)

Council noted that courses marked # at item 8.4, Appendix C were included in the amending statute.

RESOLUTION CL2/96/112

That Council make Statute 6.1.2 - Courses and Degrees (Amendment No 2 1996) Statute.

(File 94/1484)

Council considered the proposed legislation relating to Student Organisations and Facilities and, in the light of a query by a member concerning proposed additions Statute 2.7 of new sections 50.18 and 50.19, which related to the number of votes required for a resolution to be passed or for an election to be valid, agreed that, while it would proceed to make the Statute as presented, the sections in question were to be referred to the student body concerned for confirmation that the sections were satisfactory and subsequent advice to Council

RESOLUTION CL2/96/113

That Council:

(i) make Statute 2.7 - Student Amenities and Organisations (Amendment No 2).

(ii) make the regulation Constitutions of Student Organisations for the Clayton Campus (Amendment No 2).

(iii) delegate to the Vice-Chancellor the power to make the regulations Constitution of the Monash Union Berwick Students and Election Regulations for the Monash Union of Berwick Students once the amending Statute referred to in (i) was approved by the Governor in Council.

(File 95/1066)

Council received tabled papers regarding an amendment to Statute 2.6.

RESOLUTION CL2/96/114

That Council make Statute 2.6 - The Discipline Committee (Amendment No 1 1996) Statute.

(File 87/0011)

19.1 Receipt of Proceedings

RESOLUTION CL2/96/115

That Council note the proceedings of the Buildings Committee meeting held on 22 February 1996, as detailed in the document presented.

(File 88/2206)

RESOLUTION CL2/96/116

That Councils note that Professor M I Logan tendered his resignation from the Board of Management of the Centre for Molecular Biology and Medicine.

(File 88/0863)

The next meeting of Council is scheduled to be held at 5.00 pm on Monday 6 May 1996 at Clayton Campus.