Apologies were received from:

Professor J M Hearn, Dr J E Kolm, Mr H Lim and Mr S W Straton.

(File 88/1415)

At meeting 4/96, Council approved a request for special leave from Associate Professor F R Burden for Meetings 5/96, 6/96, 7/96 and 8/96. Council approved a request for special leave for Mr P H Ramler for Meeting 6/96.

(File 88/1415)

RESOLUTION CL5/96/289

That Council confirm the minutes of Meeting 4/96 held on 1 July 1996 subject to the following amendments:
(i) Mr S W Straton's name to be deleted from list of members present; and,
(ii) at Item 6.10, "Equal Opportunity Committee" to be substituted for "Equal Opportunity Coordinating Committee" and "Affirmative Action Co-ordinating Committee" to be substituted for "Affirmative Action Committee".

(Files 95/1188, 96/0595)

4.1 Starring of Items

Agenda items 1, 2, 3, 4, 5.1, 5.4, 6, 7.8, 7.17, 7.20.2, 8.1, 8.4, 8.5, 8.6, 9.1 and 9.2 were starred and discussed at the meeting.

Council resolved on the motion of the Chancellor:
'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

Council discussed and resolved a starred confidential item in camera, as reported at item 6.2 in these minutes.

Members of the Executive and an authorised observer were admitted to the meeting.

Council received and noted a draft Agreement between Monash University and the Council of the Casey Institute of TAFE governing double award programs at Berwick, together with a tabled proposed amendment to clause 4.4 of the draft presented with agenda papers. In the light of queries raised by a Council member which related to matters of principle and drafting, Council agreed that the draft agreement and its proposed amendment lie on the table until the next meeting of Council, at which time a report which addressed the matters raised was to be referred to Council for consideration.

RESOLUTION CL5/96/290

That Council defer to its next meeting consideration of the draft Agreement between Monash University and the Council of the Casey Institute of TAFE governing double award programs at Berwick and a proposed amendment to clause 4.4, pending receipt of a report clarifying matters of principle and of drafting.

(File 96/0512)

Minutes 3/96, item 6.3 refers.

RESOLUTION CL5/96/291

That Council receive and note the interim advice of the Dean, Faculty of Science, on the establishment of the Psychology Advisory Committee and consultation with relevant faculties, noting that a report as required by Council resolution CL3/96/125 will be referred to Council in due course through the Academic Board.

(Files 87/0517, 90/1156, 95/0835)

Minutes 4/96, item 17 refers.

RESOLUTION CL5/96/292

That Council receive and note an interim report on the development of a University policy relating to the publication of information on the Monash World Wide Web Homepage and related issues.

(File 96/0529)

Minutes 4/96, Item 6.5 refers.
Council noted that a report on progress in restructuring the Faculty of Business and Economics was to be presented to a later meeting of Council, and approved proposals presented for the use of the 'David Syme' name within the faculty.

RESOLUTION CL5/96/293

That Council receive the report from the Pro Vice-Chancellor and Dean, Faculty of Business and Economics on the use of the Syme name within the faculty, as requested by Council at meeting 4/96, resolution CL4/96/205, part (iv), and approve usage of the David Syme name as follows:

• David Syme School of Business - Peninsula
• David Syme School of Business - Caulfield
• David Syme Treasury Dealing Centre
• David Syme Taxation Research Unit
• New Building on the Caulfield campus
• Schools promotion, as appropriate.

(File 96/0126)

RESOLUTION CL5/96/294

That Council receive the report of the Acting Vice-Chancellor.

This item was discussed and resolved in camera at 4.3.1.

RESOLUTION CL5/96/295

That Council:
(i) receive confidential correspondence and a tabled organisational chart from the Vice- Chancellor designate and approve proposals therein relating to the structure and major areas of responsibility of the University's senior management group, effective from 1 January 1997, reserving the right to revisit the issue of the allocation of responsibility for Information Technology in the new structure in the light of recommendations from the current Review of Telecommunications and Computing Infrastructure;
(ii) authorise the Chancellor, on the advice of the Vice-Chancellor, to advertise two new senior staff positions after contractual arrangements between the University and current senior staff, who will not be part of the new structure, have been finalised with the Vice-Chancellor.

(Files 88/1674, 96/0916)

The Acting Vice-Chancellor reported on the success of the off-shore graduation ceremonies in 1996, with over 1000 graduands attending, and associated alumni functions.

RESOLUTION CL5/96/296

That Council receive and note the oral report and advice of the Acting Vice-Chancellor on off-shore graduation ceremonies conducted in 1996.

(File 95/1041)

Council received, as a tabled paper, Higher Education Budget Statement 9 August 1996 from Senator the Hon Amanda Vanstone, Minister for Employment, Education, Training and Youth Affairs, together with a tabled Higher Education Budget Statement Summary of Key features. The Acting Vice-Chancellor reported that the University must plan for significant reductions in operating costs. He was in consultation with the deans on the impact on, and opportunities for, students, faculties and programs. The Vice- Chancellor was to meet with Senator Vanstone on 22 August and planned to present proposals for the way forward to the next meeting of Council.

RESOLUTION CL5/96/297

That Council receive and note tabled documents and the oral report and advice of the Acting Vice-Chancellor on current higher education funding issues.

(File 96/0720)

The Acting Vice-Chancellor reported that, from 1997, undergraduate scholarships and flexible programs will be introduced for very able students with a TER in excess of 90 in the faculties of Arts, Business and Economics, Computing and Information Technology, Engineering and Science. For selected students entering these faculties the scholarships would be equivalent to the up-front HECS contribution and there would be increased flexibility in their programs of study. The flexible programs may include advanced standing, mentoring, special seminar series, access to later year subjects, an increased breadth of subject offerings and early access to honours.

RESOLUTION CL5/96/298

That Council note the Acting Vice-Chancellor's advice concerning the introduction from 1997 of undergraduate scholarships and flexible programs for very able students.

(File 96/0921)

Professor Pargetter announced the retirement of Professor C J Bellamy, foundation dean of the faculty of Computing and Information Technology, on 30 September 1996. The Acting Vice-Chancellor spoke of Professor Bellamy's outstanding service to the University over 33 years, his significant contribution to the development of the university's computing and telecommunications facilities and the success of his management of the merger from which the faculty was established in 1990.

RESOLUTION CL5/96/299

That Council note, with profound regret, the retirement of Professor C J Bellamy, foundation dean of the faculty of Computing and Information Technology, on 30 September 1996, and approve:
the appointment of Professor Rob Willis as Acting Dean of the Faculty, effective from 1 October 1996 until such time as the position of Dean has been filled through due appointment processes; and
that the position of Dean, Faculty of Computing and Information Technology, be advertised and filled.

(File 90/1102)

Council received a tabled paper proposing action required to be taken by Council to enable the restructuring of the Open Learning Agency of Australia Pty Ltd to proceed; it was suggested that it was desirable for such matters to be referred through the Finance Committee to Council.
Council resolved:

RESOLUTION CL5/96/300

That Council approve: (i) the issue by the board of Open Learning Agency of Australia Pty Ltd to Monash University of up to 1,692,000 ordinary $1.00 shares each paid to 1 cent, as and when the University applies for them in parcels of not less than 200,000 shares each, up to the first anniversary of the date of this approval;
(ii) the registration by Open Learning Agency of Australia Pty Ltd in accordance with its Articles of Association of transfers of shares to new shareholders, being shares issued to Monash University pursuant to paragraph (a) which have subsequently been sold by it to those new shareholders as fully paid shares, with the prior approval of the Vice-Chancellor, the General Manager, and the Chairman of the Finance Committee, subject to that approval being reported to the next meeting of the Finance Committee after it is given.

(File 95/0928)

Professor Robert Porter, Dean, Faculty of Medicine was in attendance to speak to agenda items 6.8 to 6.10. Professor Porter reported on the indication from the Federal Minister for Health of a reduction in the numbers of doctors graduating from Australian Medical Schools. Professor Porter reported to Council that:
Victoria is the only State in Australia which graduated fewer doctors in 1995 than it did in 1975;
if Monash were to be required to take in fewer students it would be the "rural" intake which would suffer; and
the strong environment supporting high quality education and research would be eroded and quality would be adversely affected if there were significant cuts in student numbers (and hence in funding, staff numbers and research activity).

RESOLUTION CL5/96/301

That Council note that the University has confirmed to relevant state and federal authorities that it is not planning any voluntary reduction in student places in the Faculty of Medicine in 1997 and beyond.

(File 95/0960)

Council received the oral report of Professor Porter on the progress of the construction of a new regional hospital to serve the total needs of the Latrobe Valley. Council noted that the Centre for Rural Health and Monash Faculty of Medicine was to have a pivotal role in service provision, undergraduate education, professional training and rural research within the new hospital which, was expected to begin operations at the beginning of 1998.

RESOLUTION CL5/96/302

That Council receive and note the oral report of the Dean, Faculty of Medicine on the development of the Latrobe Regional Hospital.

(File 88/0717)

Council received the oral report of Professor Porter on recent Government decisions on the aggregation of the Inner and Eastern Health Care Networks and proposed changes in organisation of metropolitan hospitals. Professor Porter reported that the Vice-Chancellor had indicated to the Minister for Health in writing this University's commitment to working closely and co-operatively with the Inner and Eastern Health Care Network Board and with Melbourne University to ensure the highest quality of service provision to all the patients served by the network.

RESOLUTION CL5/96/303

That Council note the implications of State Government plans for the establishment of seven Health Care Networks and the University's commitment to involvement in developments in the southern and eastern parts of the state.

(File 88/0717)

7.1 Receipt of Report

RESOLUTION CL5/96/304

That Council receive and note the Report of Meeting 5/96 of the Academic Board.

(File 94/1367)

RESOLUTION CL5/96/305

That Council make the legislation entitled Faculty of Medicine (Graduate Diploma in Occupational Health) (Amendment 1 1996) Regulations.

(File 90/1863)

RESOLUTION CL5/96/306

That Council make the legislation entitled Faculty of Medicine (Graduate Diploma in Epidemiology and Biostatistics) (Amendment No 1 1996) Regulations.

(File 91/1363)

RESOLUTION CL5/96/307

That Council make the legislation entitled Statute 6.1.2 - Courses and Degrees (Amendment No 5 1996) Statute.

(File 96/0861)

RESOLUTION CL5/96/308

That Council make the legislation entitled Faculty of Computing and Information Technology (Associate Diploma in Computing) (Amendment No 1 1996) Regulations.

(File 92/1287)

RESOLUTION CL5/96/309

That Council make the legislation entitled Faculties (Amendment No 3 1996) Regulations.

(File 93/1631)

RESOLUTION CL5/96/310

That Council approve the proposal of the Board of the Faculty of Computing and Information Technology to establish a Centre for Information Systems Practice, within the Department of Information Systems, as detailed in the document presented.

(File 96/0927)

RESOLUTION CL5/96/311

That Council defer to its next meeting consideration of the Constitution for the Monash University Polish Studies and Culture Foundation, pending receipt of a report clarifying various aspects of drafting.

(File 96/0930)

7.9.1 Faculty of Arts

RESOLUTION CL5/96/312

That Council approve the appointment of Associate Deans in the Faculty of Arts as follows:

• Associate Dean (Undergraduate) - Associate Professor Naomi White for a two year period commencing 1 July 1996;
• Associate Dean (Graduate Studies) - Professor Terry Threadgold for a two year period commencing 1 January 1997; and
• Associate Dean (Research) - Professor Graeme Davison for a two year period commencing 1 January 1997.

(File 88/3155)

RESOLUTION CL5/96/313

That Council approve the appointment of the following Associate Deans for one year from 1 July 1996:

• Associate Dean (Graduate Teaching) - Professor Amrik Sohal;
• Associate Dean (Research) - Professor Brian Parmenter; and
• Associate Dean (Undergraduate Teaching) - Associate Professor Merran Evans.

(File 93/1234)

RESOLUTION CL5/96/314

That Council approve the appointment of the following Associate Deans for terms of office ending 31 December 1996: Mr Gerry Tickell as Associate Dean (Teaching); and Professor Richard Gunstone as Associate Dean (Research).

(File 91/0410)

Item 10.2 in this Agenda also refers.

RESOLUTION CL5/96/315

That Council:
note the advice of the Personnel Manager (Senior Appointments) in the document presented dated 8 July 1996; and
approve the proposed amendment to Recommendation 4 in the document previously approved at Academic Board Meeting 3/96 on Appointment to Personal Chairs and Related Matters, to read as follows:
"The Vice-Chancellor, in consultation with the relevant dean where appropriate, should have the authority to appoint fixed term professors, research professors, professorial fellows, adjunct professors and honorary professors for periods of up to one year and may appoint such professors for a further period, with a maximum term of one year, when it has not been possible to complete procedures for appointment in accordance with Recommendations 5 and 6 of the paper."

(File 96/0436)

7.11.1 Chair in Injury Prevention

RESOLUTION CL5/96/316

That Council approve the proposal to establish and fill an externally funded Chair in Injury Prevention as detailed in the document presented.

(File 96/0586)

RESOLUTION CL5/96/317

That Council note the endorsement of the Committee of Deans of the proposal from the Accident Research Centre to establish, advertise and fill the RACV Chair in Road Safety, and approve the proposal, noting that informal approval has been granted by the Boards of the Faculties of Engineering and Science.

(File 96/0772)

RESOLUTION CL5/96/318

That Council approve the position description of the Chair of Geriatric Medicine and the proposal of the Board of the Faculty of Medicine to advertise and fill the Chair, as endorsed by the Committee of Deans on 2 July 1996.

(File 89/0529)

RESOLUTION CL5/96/319

That Council approve the nominations of the following student
representatives to membership of the Faculty Board:

• Brendan Darcy - graduate representative for Clayton campus;
• Damien Kenny - undergraduate representative studying a BEc or BCom course;
• Richard Winter - graduate representative for Caulfield / Peninsula Campuses.

(File 93/1071)

RESOLUTION CL5/96/320 That, subject to the drafting of appropriate legislation, Council approve the amendments to Faculty Regulations - Part III, Schedule 5, Faculty of Education as follows:

1. That Part 1, listing the names of the Schools of the Faculty, be amended to read: School of Graduate Studies Peninsula School of Education Gippsland School of Education
2. That Subsection 7.2 be amended to include as item 2: Heads of the three Schools of the Faculty The current item 2 would then become item 3.
3. That Subsection 7.6, 2 be amended to substitute the Department of School Education for the Ministry of Education.
4. That Subsection 7.6, 6 be amended to include three students of the Faculty rather than two.
5. That Subsection 7.6, 9 be amended to read as follows: Three practising teachers, one nominated by the Australian Education Union Victorian Branch, one by the Victorian Independent Education Union and one by the Early Childhood Association, Victorian Branch.

   This is a change from four representatives due to the amalgamation of what was previously the Victorian Association of Teachers of Independent Schools (later the Victorian Independent Education Union) and the Staff Association of Catholic Secondary Schools.

6. That Subsection 7.6, 10 be deleted.
7. That Subsection 7.7, 1.1 be amended to include the Associate Deans of the Faculty and that the reference to membership of the subdean be deleted.
8. That Subsection 7.7, 1.2 be amended to read: the chairpersons of faculty level committees where they are not otherwise members of the board.

   All reference to the chairs of standing committees would be therefore deleted.

Note: All amendments from the previous regulations are
indicated in italics.

(File 90/0687)

RESOLUTION CL5/96/321

That Council note the nomination of Academic Board of Professor M Quartly to fill a casual vacancy on the Honorary Degrees Committee, which has become vacant since Professor B Parker left the University, for the term of office ending December 1999.

(File 88/2436)

RESOLUTION CL5/96/322

That Council approve the Draft Policy on Work, Study and Family Responsibilities.

(File 96/0477)

RESOLUTION CL5/96/323

That Council note the Proposed Schedule of Meeting Dates and Submission Deadlines for 1997, and approve relevant dates concerning Council.

(File 90/0184)

Council discussed procedures for the approval of Centres, Departments and Schools, including the management and review process, and noted guidelines set down by the Academic Board (Report of the Academic Board, item 17.1) for reporting arrangements and the applicability of rules for research centres for these bodies.

RESOLUTION CL5/96/324

That Council approve the existing policy and practice for the approval of new centres, departments and schools, and amendments to current arrangements as follows:
Proposals for the establishment of new centres, departments and schools, or changes to current units, are submitted by the relevant faculty board/s to the Academic Board for approval. In the event that a centre is to be attached to the Vice-Chancellor's Office (although this has not been the preferred reporting arrangement), the Vice-Chancellor submits the proposal to the Board. The Academic Board then submits proposals for establishment, with documentation attached, to Council for approval, and proposals for disestablishment, changes to the titles or reporting arrangements of current units to Council for information.
The University Secretariat is responsible for maintaining, by reference to Academic Board and Council Minutes, details of the University's Academic Structure, including the approved titles and reporting arrangements for departments, centres and schools.
The complete Academic Structure document is submitted annually for information to the Committee of Deans, the Academic Board and Council. The document when prepared in the future will include all study centres and official locations situated outside the University's main campuses, including overseas locations.

(File 95/1188)

RESOLUTION CL5/96/325

That Council receive and note the document titled "Monash University Academic Structure, July 1996", and approve the changes to structure as listed in tabular form on the covering pages.

(File 95/1188)

RESOLUTION CL5/96/326

That Council note the advice and affirm the support of the Committee of Deans and the Academic Board for Monash's participation in the development of the "Group of 8".

(File 96/0815)

RESOLUTION CL5/96/327

That Council note:
that the Academic Board asked the Academic Registrar to liaise with faculties to review the effectiveness of the new clause twelve months from the promulgation of new style course legislation, and any later general amending legislation, introducing or substituting a saving of rights provision containing the new wording; and
that the Academic Board suggested that any Dean encountering difficulties with the operation of any current saving of rights clause in course regulations record such concerns in the Dean's next annual report to the Board.

(File 95/0569)

RESOLUTION CL5/96/328

That Council receive and note the 1995 Annual Report of the Dean of the Faculty of Engineering, Professor M L Brisk.

(File 90/0954)

This item discussed after item 6.10 while Professor R Porter was in attendance for items 6.8 to 6.10. In response to a question from a member of Council Professor Porter reported that good progress was being made to bring a proposal to Council to fill the Chair to be vacated by Professor Marshall at the end of 1996.

RESOLUTION CL5/96/329

That Council receive and note the 1995 Annual Report of the Dean of the Faculty of Medicine, Professor R Porter.

(File 89/0751)

RESOLUTION CL5/96/330

That Council note:

1. that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the new courses as listed; and
3. that related legislation will be referred subsequently by the Board to Council for approval:

• Graduate Diploma of Arts (Australian Folklife Studies)
• Graduate Diploma of Arts (Japanese Language)
• Graduate Diploma of Arts (Japanese Business Interpreting and Translation)
• Bachelor of Music / Bachelor of Laws
• The Honours Degree of Bachelor of Social Work
• Graduate Certificate in Industrial and Employee Relations
• Graduate Certificate in Human Resources
• Graduate Diploma in Direct Marketing
• Graduate Diploma in Electronic Commerce
• Master of Business (Retail and Wholesale)
• Bachelor of Business and Electronic Commerce
• Diploma of Business
• Graduate Certificate in Digital Communications
• Graduate Certificate in Robotics
• Bachelor of Technology (Aerospace)
• Bachelor of Applied Science / Diploma in Environmental Management
• Bachelor of Applied Science / Diploma of Applied Science (Materials Engineering)

(File 95/0993)

RESOLUTION CL5/96/331

That Council note:

1. that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the amendments to courses as listed; and
3. that related legislation, if necessary, will be referred subsequently by the Board to Council for approval:

• The Honours Degree of Bachelor of Pharmacy - amendment to title
• Master of Pharmacy - amendment to title
• The Honours Degree of Bachelor of Arts - stream in Police Studies
• The Honours Degree of Bachelor of Arts - stream in Koorie Studies
• Bachelor of Arts / Bachelor of Education - amendment to structure
• Graduate Diploma of Arts (Foreign Affairs and Trade) - to be offered on an additional campus and under an additional title
• Master of Arts (Foreign Affairs and Trade) - to be offered on an additional campus and under an additional title
• Master of Arts - amendment to structure of stream in Applied Japanese Linguistics
• Graduate Diploma of Arts (Applied Japanese Linguistics) - amendment to structure
• Master of Arts - merger of streams 'Japanese Business Communication' and
• 'Interpreting and Translation' to become 'Japanese Business Interpreting and Translation'
• Bachelor of Arts (Languages) - amendment to structure
• Graduate Diploma in Business Management - amendment to structure, time limits and entrance requirements
• Master of Management - amendment to structure, time limits and entrance requirements
• Master of Business (Operations Management) - amendment to structure and title
• Master of Organisational Systems - amendment to structure and title
• Bachelor of Business (Business Administration) - amendment to structure
• Bachelor of Business (Management) - amendment to structure
• Bachelor of Business (Marketing) - amendment to structure
• Bachelor of Business (International Trade) - amendment to structure
• Graduate Diploma in Advanced Accounting - amendment to title
• Graduate Diploma in Economics - amendment to title
• Graduate Diploma in Commerce - amendment to title
• Graduate Diploma in Financial Management - amendment to title
• Graduate Diploma in Health Economics and Evaluation - amendment to title
• Bachelor of Computing (Computer Science) - amendment to structure and title
• The Honours Degree of Bachelor of Computing (Computer Science) - amendment to title
• Bachelor of Engineering (Civil and Computing) - amendment to structure
• Bachelor of Arts / Bachelor of Engineering - amendment to structure
• Bachelor of Commerce / Bachelor of Engineering - amendment to structure
• Engineering Courses at the Gippsland School of Engineering - amendment to second year structure
• Bachelor of Science / Bachelor of Laws - amendment to structure
• Bachelor of Science - new undergraduate discipline: Atmospheric Science

(File 95/0993)

RESOLUTION CL5/96/332

That Council note that the following courses have been disestablished, and will offer no further intake:

• Graduate Diploma of Arts (Japanese Business Communication);
• Master of Pharmacy (Preliminary);
• Diploma of Business (Productivity Management); and
• Diploma of Business (General Administration).

(Files 90/0867, 95/0329,96/0040)

RESOLUTION CL5/96/333

That Council note the Proceedings of Meeting 5/96 as detailed in the document presented.

(File 96/0858)

RESOLUTION CL5/96/334

That Council receive and note the report of the Finance Committee meeting held on 29 July 1996.

RESOLUTION CL5/96/335

That Council approve the Committee's recommendation for the purchase by the Department of Chemistry of an Integrated Mass Spectrometry Facility, for the sum of $2.32m to be funded from an ARC grant of $900k and by other University partner contributions totalling $1.42m.

(Files 88/2540, 96/0635)

RESOLUTION CL5/96/336

That Council approve the Committee's endorsement for the purchase by the Director, Computer Centre, of a Silicon Graphics Challenge XL computer, for the sum of $650,000 to be funded from Quality Round 1 monies.

(Files 88/2540, 90/1486)

RESOLUTION CL5/96/337

That Council approve the Committee's recommendation that Monash University provide $100,000 towards the final losses of the Centre for International Briefing incurred between January and June 1996, and totalling some $138,577, noting that Monash International Pty Ltd was to be responsible for paying the balance of the loss.

(File 95/0034)

Minutes 2/96, Item 6.2 refers.

Council noted the number of auditors involved in the preparation of the audited statements of compulsory non-academic fees and charges, and the advice of the General Manager that the Internal Auditor was reviewing the situation.

RESOLUTION CL5/96/338

That Council approve audited statements of compulsory non-academic fees and charges, as required under the Tertiary Education Act 1993, as presented, for subsequent publication and distribution to students and prospective students.

(File 96/0140)

Council noted the stated responsibilities of the General Manager, in conjunction with the Director, Financial Services, the Treasury Manager and the Finance Committee, in the treasury management process, and suggested that these responsibilities should be referred to the Vice-Chancellor for advice, and to the Vice-Chancellor designate in due course for consideration in the context of the senior management structure from 1 January 1997 (item 6.2 above in these minutes refers).

RESOLUTION CL5/96/339

That Council note Monash University Treasury Policy, as detailed in the document presented.

(File 93/0787)

RESOLUTION CL5/96/340

That Council receive and note the Proceedings of Meeting of the Finance Committee held on 29 July 1996.

(File 95/1168)

RESOLUTION CL5/96/341

That Council receive and note the report of Audit Committee meeting 3/96 held on 23 July 1996.

A member of Council queried the proposed appointment of a member of the Finance Committee to the Audit Committee, and suggested that it could be desirable for the Audit Committee (and its members) to be seen to be independent of the Finance Committee. During discussion, Council members suggested that cooption of persons other than Council members, including persons external to the University, would broaden the expertise necessary for membership of particular Standing Committees. The Academic Registrar informed Council that the Monash University Act provided for Council to coopt to Standing Committees any number of members, except in the case of the Finance Committee, where 50% of the membership was required to be Council members.
In the light of the discussion concerning cooption of members to standing committees, the Chancellor undertook to raise the matter with the Audit Committee. Council resolved:

RESOLUTION CL5/96/342

That Council appoint Mr K J Russell as a member of the Audit Committee following the resignation of Ms J Chandler.

(File 93/1445)

RESOLUTION CL5/96/343

That Council adopt the University's Internal Audit Charter as detailed in the document presented.

(File 93/1445)

RESOLUTION CL5/96/344

That Council adopt the Functions and Terms of Reference of the Audit Committee, as detailed in the document presented.

(File 93/1445)

RESOLUTION CL5/96/345

That Council note the Proceedings of Meeting 3/96 of the Audit Committee as detailed in the document presented.

(File 93/1445)

RESOLUTION CL5/96/346

That Council receive the report of the Personal Chairs Committee meeting 4/96 held on 15 July 1996.

Item 7.10 in this agenda also refers, as does Minutes 3/96, item 7.11 Resolution CL3/96/142.
In response to Council seeking its advice on Recommendation 2, the Personal Chairs Committee agreed upon an amended version of that recommendation.

RESOLUTION CL5/96/347

That Council approve the following amended recommendation pertaining to the nomination of independent assessors:
In the consideration of proposals recommending appointment to a personal chair, the Personal Chairs Committee shall have the power to nominate independent assessors as considered appropriate. In such circumstances, the committee shall seek the advice of the candidate in case there is any compelling reason why any particular assessor should not be consulted, in which case the candidate should provide this information in writing to the committee. Candidates are to be advised that it is considered unprofessional for them to approach an assessor.

RESOLUTION CL5/96/348

That Council note the Proceedings of the Personal Chairs Committee held on 15 July 1996 as detailed in the document presented.

(File 96/0436)

RESOLUTION CL5/96/349

That Council receive the report of the Selection Committee for an appointment to a Chair of Ecology and Evolutionary Biology.

RESOLUTION CL5/96/350

That Council approve an offer of appointment to a Chair of Ecology and Evolutionary Biology be made as detailed in the document presented.

(File 94/1138)

RESOLUTION CL5/96/351

That Council receive the report of the Selection Committee for an appointment to a Chair of Economics.

RESOLUTION CL5/96/352

That Council approve an offer of appointment to a Chair of Economics be made as detailed in the document presented.

(File 95/1472)

RESOLUTION CL5/96/353

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:
Associate Professor G J Coleman - Chair of Psychology (to commence 18 November 1996.
Professor D L Copolov - Honorary Chair in Psychological Medicine.

(Files 95/1257, 96/0600)

RESOLUTION CL5/96/354

That Council appoint or nominate (as the case may be) members and other persons on Council and other Standing Committees as recommended by the Vice-Chancellor and detailed in the document presented.

(File 95/0598)

RESOLUTION CL5/96/355

That Council note the report of the Vice-Chancellor, dated 1 August 1996, on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File 89/2074)

RESOLUTION CL5/96/356

That Council meetings in 1997 be held as follows:
Monday 17 February 5.00 pm Clayton
Monday 17 March 5.00 pm Clayton
Monday 12 May 5.00 pm Clayton
Monday 7 July 5.00 pm Caulfield
Monday 18 August 5.00 pm Clayton
Monday 29 September 5.00 pm Clayton
Monday 10 November 5.00 pm Berwick
Monday 15 December 5.00 pm Clayton

(File 90/0184)

RESOLUTION CL5/96/357

That Council confer in absentia the degree of Doctor of Philosophy on Mr Alastair Charles Woodard.

(File 96/0371)