University Council Meeting 7/96

Meeting No 7/96 of the Monash University Council will be held at 5.00 pm on Monday 4 November 1996, in the Conference Room, Level 1, 'C' Building, Peninsula campus.

Council members are reminded that the Meeting will be preceded at 4.00 pm by a tour of Peninsula campus and an opportunity to meet staff and students. A campus map showing the visitor's parking area is enclosed. The tour will lead off from the Foyer, 'C' Building.

OC:df Olwen Cornelius

25 October 1996 Academic Registrar

A G E N D A

*1. Apologies

Apologies have been received from:

Mr H Grayson, Mr H Lim

*2. Special Leave

At Meeting 4/96 Council approved a request for special leave from Associate Professor F R Burden for Meeting 7/96. At Meeting 6/96 Council approved a request for special leave from Senator K C L Patterson for Meeting 7/96.

*3. Minutes

The minutes of Meeting No 6/96 held on 23 September 1996 have been circulated.

RECOMMENDATION

That Council confirm the minutes of Meeting 6/96 held on Monday 23 September 1996 subject to the following amendments: Retitle Item 9.12 to read "Report of the Clinical Associate Professorship Committee" and amend the first sentence of Resolution CL6/96/384 to read "That Council note the appointment by the Clinical Associate Professorship Committee of the following:"

*4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

4.2 Approval of Non-Starred Items

The Chancellor will move 'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Identification of confidential items in the agenda and resolution of starred confidential items is required.

4.4 Admission of Observers

Authorised observers will be admitted to the meeting following confirmation of the minutes and consideration of any items deemed confidential.

5. Matters Arising from the Minutes (not dealt with elsewhere in the Agenda)

pp 19-38

5.1 Agreement with Casey Institute of TAFE

Minutes 6/96, item 5.1 refers.

pp 21-36

RECOMMENDATION

That Council receive and note the responses of the Monash/Casey coordinating group to the matters of principle and of drafting previously raised by members of Council and approve the revised draft Agreement between Monash University and the Council of the Casey Institute of TAFE governing double award programs at Berwick.

5.2 Constitution of the Polish Studies and Culture Foundation

Minutes 6/96, item 5.3 refers.

RECOMMENDATION

That Council note action that has been taken for the establishment of the Polish Studies and Culture Foundation Trust.

pp 37-38

*5.3 Monash University Research Guide 1996

Minutes 6/96, Item 6.6 refers.

A paper will be tabled.

*5.4 Council Retreat

Minutes 6/96, Item 13.2 and related agenda paper refers.

At its last meeting, Council approved proposals for the Council Retreat to be held on 5 December 1996, but omitted to consider an associated recommendation concerning timing of its determination of a final position regarding University governance.

Noting that it was proposed that Council would finalise its position on the report and recommendations arising from the Retreat at Council Meeting 1/97, and then circulate a document to the Academic Board and the University community for comment, Council is asked to consider the following options:

(i)

Council to agree its final position at Meeting 2/97; or

(ii)

Council to agree its final position at Meeting 3/97.

RECOMMENDATION

That Council determine its preferred option for the timing of its determination of its final position regarding the review of University governance.

5.5 Management Program for Members of University Senates, Councils and Boards of Governors

Meeting 3/96, Item 5.2 refers.

RECOMMENDATION

That Council note that advice of the cancellation of the October AVCC Management Program for members of University Senates, Councils and Boards of Governors has been received.

*6. Report of the Vice-Chancellor

6.1 Receipt of Report

RECOMMENDATION

That Council receive the report of the Vice-Chancellor.

pp 39- 58

C6.2 Appointment of Deputy Vice- Chancellors

The Chancellor will report; a paper will be tabled.

6.3 Interpretation of Pass Rate (whole year) figure for first year students, Victorian College of Pharmacy

Minutes 6/96, item 9.17.2 refers.

At its last meeting a Council member sought clarification on the interpretation of the Pass rate (whole year) figure for first year students as shown in the 1995 Annual Report of the Dean of the Victorian College of Pharmacy. The advice of the Dean is attached.

RECOMMENDATION

That Council receive and note the advice of the Dean and Director, Victorian College of Pharmacy, on interpretation of the 1995 Pass Rate (whole year) figure for first year students of the Victorian College of Pharmacy.

pp 41-42

C6.4 Employment beyond 65 years of age

RECOMMENDATION

That Council approve the employment beyond the age of 65 of the person identified in the document presented for the period 1 January 1997 to 31 December 1997, in accordance with Staff Handbook Section 8.1.3, with particular reference to sub-sections 8.1.3.2.3 and 8.1.3.2.4.

Members pp 43-48

6.5 Cooperative Research Centre (CRC) for Aerospace Structures Ltd - Amendment of Memorandum and Articles of Association

RECOMMENDATION

That Council authorise its representative on the CRC-AS Board to vote at a General Meeting of the company in favour of a special resolution to amend the Memorandum and Articles of Association of the company by changing its name to "Cooperative Research Centre for Advanced Composite Structures Ltd".

pp 49-50

6.6 Proposal for amendments to the Memorandum and Articles of Association of The Victorian Multimedia Centre Limited

RECOMMENDATION

That Council authorise and approve alterations to the Memorandum and Articles of Association of The Victorian Multimedia Centre Limited in the form as detailed in the proposal presented.

pp 51-56

6.7 Professor of Geriatric Medicine

Minutes 5/96, item 7.11.3, and associated Agenda paper refer.

RECOMMENDATION

That Council approve variations to the nature and location of the previously approved (CL5/96/318) position of Professor of Geriatric Medicine, as proposed by the Faculty of Medicine, as detailed in the document presented.

pp 57-58

7. Report of the Academic Board

7.1 Receipt of Report

RECOMMENDATION

That Council receive and note the Report of Meeting 7/96 of the Academic Board.

pp 59-210

7.2 Faculty of Business & Economics (Masters Degree) Regulations 1996

RECOMMENDATION

That Council make the legislation entitled Faculty of Business & Economics (Masters Degree) Regulations 1996.

pp 79-88 pp 89-98

7.3 Faculty of Business and Economics (Graduate and Postgraduate Diploma) Regulations 1996

RECOMMENDATION

That Council make the legislation entitled Faculty of Business and Economics (Graduate and Postgraduate Diploma) Regulations 1996.

pp 79-88 pp 99-108

7.4 Faculty of Business and Economics (Graduate Certificate) Regulations 1996

RECOMMENDATION

That Council make the legislation entitled Faculty of Business and Economics (Graduate Certificate) Regulations 1996.

pp 79-88 pp 109-116

7.5 Faculties (Amendment No 5 1996) Regulations

RECOMMENDATION

That Council make the legislation entitled Faculties (Amendment No 5 1996) Regulations.

pp 117-120

7.6 Amendment to Statute 3.3 - Deans, associate deans and subdeans of faculties

RECOMMENDATION

That subject to the drafting of appropriate legislation, Council approve the proposal that clause 4.3 of Statute 3.3 - Deans, associate deans and subdeans of faculties be amended to allow the term of appointment for associate deans to run for a calendar year instead of the first day of July to the thirtieth day of June.

7.7 Academic Board Working Party on Council Structure and Function

RECOMMENDATION

That Council note that the Academic Board will finalise the Report of the Academic Board Working Party on Council Structure and Function at Meeting 8/96, and that the Report will be submitted to the Chancellor for consideration at the Council Retreat on 5 December 1996.

7.8 Student Representation on Senior University Committees

RECOMMENDATION

That Council:

• receive the original proposal for Student Representation on Senior University Committees, and related correspondence from Ms H Anderson, Convenor Monash University Federation of Student Organisations (MUFSO), both of which were presented to Meeting 6/96 of Council;
• approve the original proposal for Student Representation on Senior University Committees, with the exception of the section relating to Council;
• note that in light of the current Review of Council, the recommendations of the Academic Board Working Party on Council Structure and Function should be taken as the view of the Board in relation to student representation on Council; and
• within the context of the Review of Council, take campuses into consideration when determining student membership on Council.

pp 121-132

7.9 Academic Appointments

7.9.1 Appointment of Associate Deans - Faculty of Computing and Information Technology

RECOMMENDATION

That Council:

7.9.2 Re-appointment of Fellows and Associates - Faculty of Science

RECOMMENDATION

That Council approve the re-appointment of the following Fellows and Associates of the Faculty of Science for a further period of one year from October 1996:

7.9.3 Honorary Associate Professorships

RECOMMENDATION

That Council note the recommendations approved by the University Readership/Associate Professorship Committee to appoint the following Honorary Associate Professorships in the Faculty of Medicine, for terms ending 31 December 1997:

• Dr Alexander Ian Smith, Department of Biochemistry & Molecular Biology; and
• Associate Professor Aubrey Pitt, Department of Medicine, Alfred Hospital (reappointment).

7.9.4 Appointment of Honorary Associates

RECOMMENDATION

That Council note the following honorary appointments approved by the Dean of the Faculty of Arts:
Department of Anthropology and Sociology

• Dr Martha Macintyre as Honorary Associate for the period 1 July 1996 to 30 June 1998.
• Professor Ken Young as Honorary Associate for the period 1 July 1996 to 30 June 1998.

Department of Geography and Environmental Science

• Dr Emmanuel Noli Sicad as Honorary Research Associate for the period 1 August 1996 to 31 July 1997.

Department of Visual Arts

• Professor Margaret Plant as Research Associate from 1 August 1996 to 31 July 1998.

7.10 Chair of Molecular Pharmacology

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to establish, advertise and fill a Chair of Molecular Pharmacology, as detailed in the document presented.

pp 133-134

7.11 Accelerated Appointment to Professor

RECOMMENDATION

That Council note that Academic Board approved the proposal of the Personal Chairs Committee that, for consideration of accelerated appointments to professor, the head of the relevant department be given the opportunity to attend a meeting of the selection committee to answer any questions the committee may have, rather than the head of department being included in the selection committee membership.

7.12 Graduation Dates 1997

RECOMMENDATION

That Council approve the proposed schedule for 1997 local and overseas Graduation dates, as detailed in the document presented.

pp 135-136

7.13 Organisational Reviews

7.13.1 Report of the Telecommunications and Computing Infrastructure Review

RECOMMENDATION

That Council note the Report of the Telecommunications and Computing Infrastructure Review to the Vice-Chancellor, and note the advice of the Vice- Chancellor that the report has been referred to the Deputy Vice-Chancellor for appropriate action.

pp 137-142

7.13.2 Report of the Review of the Professional Development Centre RECOMMENDATION

That Council:

• note the report and recommendations of the Review of the Professional Development Centre (PDC) dated 30 September 1996; and
• note that recommendation R-9 might be varied by the Director, Facilities and Services Division.

pp 143-180

7.14 Award of Degrees

7.14.1 Award of Degrees in the Faculty of Medicine

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to award the following degrees:

• Doctor of Medicine: Dr Paul Stewart Myles, for his thesis entitled "Clinical studies on aspects of cardiothoracic anaesthesia"; and
• Master of Surgery: Dr Neil Francis Bright, for his thesis entitled "The oesophageal propulsive force".

7.14.2 Award of a Posthumous Degree in the Faculty of Science

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Science to award a posthumous degree of Bachelor of Science to Ms Fiona Fisher.

7.14.3 Guidelines for the Award of Posthumous Degrees

RECOMMENDATION

That Council, subject to scrutiny by the University Solicitor, approve the proposal of the Academic Board that the following guidelines be adopted by Council as requirements for the award of a posthumous degree:

1. The student must have been enrolled for the award at the time of death;
2. At the time of death, the student must have had not more than the equivalent of one semester of full-time study remaining to complete the award;
3. In the view of the faculty, the student would have satisfactorily completed the requirements of the award;
4. The faculty recommends to Council that the award be conferred.

7.15 Structure of the Faculty of Business and Economics

RECOMMENDATION

That Council approve the proposed structure of the Faculty of Business and Economics from 1 January 1997 as detailed in the document presented, which was approved by the Faculty Board at Meeting 4/96, subject to the following:

• that the final decisions of the Board of the Faculty of Business and Economics regarding the names of all departments and schools require the subsequent approval of the Academic Board; and
• that the establishment of the Department of Business and Taxation Law be considered at the next meeting of the Board, allowing time for discussions regarding this matter between the Deans of the Faculties of Business and Economics and Law.

pp 181-184

7.16 Changes to Centres

7.16.1.1 Centre for Innovation in Waste Management - Faculty of Arts

RECOMMENDATION

That Council note that Academic Board approved the proposal of the Board of the Faculty of Arts to change the name of the Centre for Innovation in Waste Management, to become the Monash Centre for Environmental Management.

7.16.1.2 Centres of the Faculty of Business and Economics

RECOMMENDATION

That Council note that the Academic Board approved the proposal of the Board of the Faculty of Business and Economics to change of names of the Centres below from:

• the "International Research Unit for Chinese Accounting and Finance", to become the "Research Unit for Chinese Accounting and Finance";
• the "Systems Thinking and Organisational Learning Research Unit", to become the "Australian Systems Thinking and Organisational Learning Group";
• the "Centre of Policy Studies", to become the "Centre of Policy Studies and IMPACT Project"; and
• the "National Centre for Health Program Evaluation", to become the "Centre for Health Program Evaluation".

7.16.2 Disestablishment of Centres of the Faculty of Business and Economics

RECOMMENDATION

That Council note that on the recommendation of the Board of the Faculty of Business and Economics, the Academic Board approved the disestablishment of the following Centres:

• Syme Centre for Enterprise Development;
• David Syme International Business Centre; and
• Syme Monash Accounting Research and Training Centre (SMART)

7.17 Faculty Board Membership - Faculty of Business and Economics

RECOMMENDATION

On the recommendation of the Board of the Faculty Of Business and Economics, that Council approve the nomination of Ms A Birmingham as the graduate representative for the Clayton Campus on the Board of the Faculty of Business and Economics.

7.18 Appointments of Campus Directors

RECOMMENDATION

That Council note that in response to a request from Professor D A Robinson, Vice- Chancellor designate, the Vice-Chancellor, Professor M I Logan AC, has extended the terms of appointment for the four Campus Directors (Caulfield, Peninsula, Gippsland and Berwick Campuses) to June 30 1997.

7.19 Affirmative Action

RECOMMENDATION

That Council receive and note the documents presented by the Vice-Chancellor regarding current affirmative action initiatives for Monash University staff.

pp 185-188

7.20 Graduate Programs Offered in 1996

RECOMMENDATION

That Council note the list of graduate courses offered for intake in 1996, and note the comment of the Education Committee that in a University of the size and diversity of Monash, the number and variety of awards offered at this level is both acceptable and appropriate.

pp 189-210

7.21 New Course Proposals

RECOMMENDATION

That Council note:

1. that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the new courses as listed; and
3. that related legislation will be referred subsequently by the Board to Council for approval:
   • Bachelor of Science / Bachelor of Education
   • The honours degree of Bachelor of Arts (Police Studies)

7.22 Amendments to Existing Courses

RECOMMENDATION

That Council note:

1. that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the amendments to courses as listed; and
3. that related legislation, if necessary, will be referred subsequently by the Board to Council for approval:
   • Bachelor of Arts / Bachelor of Education - to be additionally offered on the Clayton campus
   • Master of Nursing - amendment to structure

7.23 Receipt of Proceedings

RECOMMENDATIONS

That Council note the Proceedings of Meeting 7/96 as detailed in the document presented.

8. Report of the Finance Committee

pp 211-250

8.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of Finance Committee Meeting 6/96 held on 21 October 1996.

8.2 Monash University Treasury Policy : Approval of Urgent Matters

Minutes 6/96, item 10.2 and associated agenda paper refer.

RECOMMENDATION

That Council approve:

(i)

That a Treasury Committee of the Finance Committee be established to approve any treasury matters of an urgent nature.

(ii)

That the membership of the Treasury Committee comprise:

Chairman of the Finance Committee:
Mr P H Ramler

Council members:
Mr K Russell
Associate Professor J Strauss
Professor B Cherry

General Manager:
Mr P B Wade

Director, Financial Services:
Mr J E Matthews

Treasury Manager:
Mr G A S Murray

(iii)

That the Committee be authorised to approve any urgent treasury matter with the endorsement of:

• any two of Mr P H Ramler, Mr K Russell, Associate Professor J Strauss, or Professor B Cherry; and
• any two of the General Manager, Director, Financial Services and Treasury Manager.

(iv)

That approvals must take the format of written approval to submission or verbal telephone approval followed by formal written approval of submission.

(v)

That all such approvals to be reported to Finance Committee at the earliest opportunity.

C8.3 Annual Review of Academic Course Fees, Post Graduate Course Fees and Single Subject Course Fees, 1997

RECOMMENDATION

That Council approve the levels of various course fees for 1997, as detailed in the document presented.

Members pp 219-224

C8.4 Annual Review of Various Rates and Charges

RECOMMENDATION

That Council approve the levels of various service charges and minor fees for 1997, as detailed in the document presented.

Members pp 225-236

C8.5 Proposed Outsourcing of Stationery Supplies

RECOMMENDATION

That Council approve outsourcing the supply and distribution of stationery and paper and that a contract be let, as detailed in the document presented.

Members pp 237-242

C8.6 Proposed Development of a New Building at the Science and Technology Park Site

RECOMMENDATION

That Council approve the creation of a new building at the corner of Blackburn Road and Duerdin Street, as detailed in the document presented.

Members pp 243-250

8.7 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Finance Committee, as detailed in the document presented.

* C9. Report of Emeritus Professorships Committee

A paper will be tabled.

pp 251-252

* C10. Report of Fixed Term Professorial Committee

A paper will be tabled.

pp 253-254

11. Senior Appointments

11.1 Acceptance of Offers

RECOMMENDATION

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

- Associate Professor D A Abramson - Chair of Digital Systems
(to commence February 1997)
- Professor P J Forsyth - Chair of Economics
(to commence 6 January 1997)
- Dr M Gabbott - Chair of Marketing
(to commence January 1997).

pp 255-258

12. Open Learning Agency of Australia Pty Ltd - Appointment of Non-Executive Chairman of Directors

RECOMMENDATION

That subject to resignation of his existing directorship of OLAA on 31 December 1996, and lodgement with the company of a fresh consent to appointment under the Corporations Law, Professor Malcolm Ian Logan be appointed by Monash University as non-executive Chairman of Directors of OLAA with effect from 1 January 1997, in accordance with Articles 84(b) and 99 of the Articles of Association of OLAA.

pp 259-262

C13. Use of the University Seal

RECOMMENDATION

That Council note the report of the Vice-Chancellor, dated 24 October 1996, on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Members pp 263-266

14. Legislation 14.1 Amending Legislation relating to Monash Student Association (MSA)

RECOMMENDATION

That Council make:

(i)

Statute 2.7 - Student Amenities and Organisations (Amendment No 3); and

(ii)

the regulation entitled Constitutions of Student Organisations for the Clayton Campus (Amendment No 3).

pp 267-310

15. Annual Report of Monash University Union

RECOMMENDATION

That Council receive and note the 1995 Annual Report of the Monash University Union.

Encl

16. Report of the Audit Committee

16.1 Receipt of Proceedings

RECOMMENDATION

That Council note the Proceedings of the Audit Committee meeting 4/96 held on 23 September 1996.

pp 313-316

17. Reports on Outside Studies Programs

RECOMMENDATION

That Council receive reports from the following staff:

Mr Tom Hill, Faculty of Education
Dr Vicky L Lee, Faculty of Education
Mr Patrick Morgan, Department of English (HUMASS)
Dr Irina Pana, Department of English
Professor J M Powell, Department of Geography and Environmental Science
Mr James Ross, Department of Social Work and Human Services
Dr Colin Rubenstein, Department of Politics
Associate Professor Terri Seddon, Faculty of Education
Ms Desma Strong, Department of Social Work and Human Services
Dr Leah Zaks, Department of Social Work and Human Services

pp 317-338

18. Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday 16 December at the Clayton Campus.

pp 339-340

Refreshments and Dinner - Meeting 7/96

Following the meeting, drinks and light refreshments will be available in the foyer of the Conference Room (Level 1, 'C' Building), after which dinner will be served in the function room of the Student Union for those members who have notified the Secretary by midday on Friday 1 November 1996.

Council members are reminded that the Meeting will be preceded at 4.00 pm by a tour of Peninsula campus and an opportunity to meet staff and students. A campus map showing the visitor's parking area is enclosed. The tour will lead off from the Foyer, 'C' Building.

Further Information

Inquiries about any of the business listed above, or on Council matters in general, may be directed to the Academic Registrar, Ms Olwen Cornelius, Room G06, Administration Building 3A, Clayton Campus, telephone 9905 2010, or via facsimile on 9905 5342.