Council Meeting 8-1996

Meeting No 8/96 of the Monash University Council was held on Monday 16 December 1996, in the Council Room, Administration Building 3a, Clayton Campus between 5.00 pm and 7.00 pm.

There were present:

Mr D W Rogers, Chancellor (presiding)
Dr G A Knights, Deputy Chancellor
Mr P H Ramler, Deputy Chancellor
Professor M I Logan, Vice-Chancellor and President

In attendance were:

Professor P leP Darvall, Deputy Vice-Chancellor
Professor L H T West, Pro Vice-Chancellor
Professor J A Rickard, Pro Vice-Chancellor & Dean, Faculty of Business & Economics
Mr P B Wade, General Manager
Ms C E Anderson, Adviser to the Vice-Chancellor
Professor C B Chapman, Dean, Pharmacy College of Victoria
Ms O Cornelius, Academic Registrar, Secretary to Council
Ms J Allen, Minute Secretary

M I N U T E S

1. Apologies

Apologies were received from Professor B W Cherry, Ms M L Jelbart and Dr J E Kolm.

(File 88/1415)

2. Special Leave

At Meeting 4/96 Council approved a request for special leave from Associate Professor F R Burden for Meeting 8/96. At Meeting 6/96 Council approved a request for special leave from Senator K C L Patterson for Meeting 8/96.

(File 88/1415)

3. Minutes

RESOLUTION CL8/96/509

That Council confirm the minutes of Meeting 7/96 held on Monday 4 November 1996.

4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Agenda items 1, 2, 3, 4, 5.1, 5.3, 6, 7, 8.2, 9.5, 9.7, 9.12, 9.21, 9.22, 9.23, 9.24, 9.29, 9.30, 9.35, 11.6, 11.7, 12, 14, 20, 22 26 and 30 were starred and discussed at the meeting.

4.2 Approval of Non-Starred Items

Council resolved on the motion of the Chancellor:

'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Council identified and resolved confidential items 5.4, 10.2, 10.4, and 12 and discussed and resolved starred confidential items 5.1, 5.3, 6.8, 6.9, 6.11, 8.2, 17 and 22.

4.4 Admission of Observers

Authorised observers were admitted to the meeting.

5. Matters Arising from the Minutes (not dealt with elsewhere in the Agenda)

5.1 Council Retreat

The Chancellor provided Council with an overview of outcomes of the Council Retreat held on 5 December 1996, including the establishment of a working party to identify options relating to issues not resolved at the Retreat for consideration by Council at Meeting 1/97.

RESOLUTION CL8/96/510

That Council receive and note the oral report of the Chancellor on the Council Retreat held on 5 December 1996.

(File 96/0953)

5.2 Interpretation of Pass Rate (whole year) Figure for First Year

Students, Victorian College of Pharmacy

At Meeting 7/96, Council received advice from the Dean and Director, Victorian College of Pharmacy, on interpretation of the pass rate (whole year) figure for first year students, as presented in his 1995 Annual Report to Council at Meeting 6/96.

In the light of that advice, Council sought additional advice of the Dean and Director as to why it was not possible to provide a modified teaching program to bring first-year students who had not previously studied Biology up to a satisfactory level. In response to that request, the Dean and Director advised Council that the College was embarking on a program of measures aimed at addressing inter alia the failure rate in the first-year Pharmacy subject of Physiology. The measures were:

• using all available avenues to encourage students entering the Pharmacy course to have studied Biology at year 12 level;
• seeking the advice of the University's Language and Learning Unit on what diagnostic tests were available to identify those of the College's incoming students with specific learning and/or communication difficulties and what remedial programs could be mounted to rectify these problems;
• exploring options within the Department of Pharmaceutical Biology and Pharmacology of mounting a bridging program of tutorials for first-year students with no appropriate background training in Biology;
• reviewing, through the proceedings of the College's Education Committee, the curriculum of the first-year Physiology subject in terms of content, presentation, assessment and rigour.

RESOLUTION CL8/96/511

That Council receive and note the advice of the Dean and Director, Victorian College of Pharmacy, on the range of the measures being introduced at the College to address the failure rate in the first-year Pharmacy subject of Physiology, as detailed in the document presented.

(File 94/0853)

5.3 Employment Beyond 65 Years of Age

At Meeting 7/96 Council approved a request to employ a staff member beyond 65 years of age, for the period 1 January to 31 December 1997 and requested advice from the dean of the faculty as to what plans were in train to identify a person to assume the position beyond the end of 1997.

Council received and noted the advice of the Acting Dean, Faculty of Computing and Information Technology, which indicated an on-going need to employ the staff member concerned. In light of the Dean's advice, Council discussed the desirability of a review of the University's policy on employment of staff beyond the age of 65 years.

RESOLUTION CL8/96/512

That Council:

1. receive and note the advice of the Acting Dean, Faculty of Computing and Information Technology on plans to fill a position in the faculty beyond 1997, as detailed in the document presented;
2. refer to the Vice-Chancellor, for appropriate action, its suggestion that University policy on the employment of staff beyond the age of 65 years be reviewed.

(File 95/1496)

5.4 Annual Review of Academic Course Fees, Postgraduate Course Fees and Single Subject Course Fees, 1997

At Meeting 7/96, Council approved levels of various course fees for 1997, as recommended by the Finance Committee. Subsequently, a request was received from the Acting Dean, Faculty of Computing and Information Technology to vary fees payable by new students in 1997 for courses offered by the Department of Librarianship, Archives and Records, too late for consideration by the Finance Committee in 1996.

Accordingly, the matter was referred directly to Council for consideration.

RESOLUTION CL8/96/513

That Council approve fees for new commencing students in 1997 for courses offered by the Department of Librarianship, Archives and Records, as detailed in the document presented.

(Files 96/1192, 95/1176, 88/2529)

5.5 Outsourcing of Stationery Supplies

At Meeting 7/96, Council approved outsourcing the supply of stationery and the letting of a contract, and requested the advice of the General Manager on:

• the cost to the University of the consultant engaged to assist with the review of the Central Store operations; and
• what criteria had been agreed to assess the approved contractor's standard of service.

The advice of the General Manager was received and noted.

RESOLUTION CL8/96/514

That Council receive and note the General Manager's advice on the cost to the University of the consultant engaged to assist with the review of the Central Store operations, and criteria agreed to assess the approved contractor's standard of service, as detailed in the document presented.

(File 88/2915)

5.6 Appointments to Honorary Professorships in the Faculty of Medicine

At Meeting 7/96, Council approved recommendations of the Fixed Term Professorial Committee and sought advice from the Dean of Medicine concerning the number of appointments to honorary professorships in the Faculty of Medicine.

The advice of the Dean was received and noted.

RESOLUTION CL8/96/515

That Council receive and note the advice of the Dean, Faculty of Medicine, concerning the number of appointments to honorary professorships in the Faculty, as detailed in the document presented.

(Personnel File 96/0027)

5.7 Amending Legislation relating to Monash Student Association (MSA)

At Meeting 7/96, Council made Statute 2.7 - Student Amenities and Organisation (Amendment No 3) and the regulation titled Constitutions of Student Organisations for the Clayton Campus (Amendment No 3), subject to discussions between Mr A H May, Council member and Mr P Summers, Policy Adviser.

Council received and noted a document from Mr P Summers.

RESOLUTION CL8/96/516

That Council note advice of discussions that have taken place between Mr A H May and Mr P Summers concerning amending legislation relating to the Monash Student Association, as made by Council at meeting 7/96.

(File 96/0035)

6. Report of the Vice-Chancellor

6.1 Receipt of Report

RESOLUTION CL8/96/517

That Council receive the report of the Vice-Chancellor.

6.2 1997 Operating and Non-Operating Budget

Council noted the recommendation of the Finance Committee that the 1997 Operating and Non-Operating Budget be adopted, as reported at Item 10.3 in these Minutes.

The Vice-Chancellor introduced the 1997 Operating and Non-Operating Budget, noting in particular:

• an increase of 2.3% in the operating budget;
• greater consultation, especially with senior management, in preparation of the budget;
• a projected growth in student fee income of 11%;
• the establishment of a discretionary fund for the new Vice-Chancellor;
• maintenance of funding levels for research.

In response to a question about the reduction in demand for Engineering courses, the Dean of Engineering advised Council that:

• there would be a reduction in the size of the Faculty of Engineering;
• a restructure of the Faculty would establish departments spanning campuses;
• a new Head of School had just been appointed at Gippsland, where the demand level remained the same for 1997 as in previous years;
• the Faculty was ensuring that activities would be focussed in the areas where resources would best be used.

Council noted the General Manager's advice regarding funding for redundancy packages, funding for staff pay increases, the impact of reductions in funding on academic services areas and the University's borrowings policy.

Deputy Chancellor Knights commended the openness of the budget presentation and suggested that the University should aim to provide a longer term forecast, thereby identifying likely future budget difficulties at an early stage.

The Chancellor praised the presentation of the budget.

RESOLUTION CL8/96/518

That Council adopt the Monash University 1997 Operating and Non-Operating budget as presented.

(File 96/0674)

6.3 Appointment of Acting Vice-Chancellor and Delegation to Acting Vice-Chancellor

In the light of recent acceptances of offers of appointment to Deputy Vice-Chancellorships, the Vice-Chancellor suggested to Council that the order of descending priority of persons eligible to act as Vice-Chancellor during any period of absence of the Vice-Chancellor, as presented in the relevant Agenda paper, should be amended to read:

1. Deputy Vice-Chancellor (Research & Development);
2. Deputy Vice-Chancellor (International & Public Affairs);
3. Deputy Vice-Chancellor (Academic & Planning);
4. Each of the Deans who is not absent at the time of absence of the Acting VC, in descending priority order of their length of service as Dean, the longest serving Dean having the highest priority.

RESOLUTION CL8/96/519

That, pursuant to Section 24 of the Monash University Act 1958, Council approve the appointment of Acting Vice-Chancellor and delegation to Acting Vice-Chancellor for the period 1 January 1997 to 31 December 1997, as amended.

(File 88/1674)

6.4 Performance Appraisal in Faculties

At its last meeting, and in the context of its consideration of the Report of the Review of the Professional Development Centre, Council resolved to seek, through the Vice-Chancellor, advice from the deans of faculties regarding implementation of performance appraisal within faculties.

Council received and noted the Vice-Chancellor's advice that performance appraisal processes had been established in all faculties, that these had received widespread support from faculty staff and that practices within faculties vary according to the academic style, organisational structure and professional context of operation of each faculty.

RESOLUTION CL8/96/520

That Council receive and note the advice of the Vice-Chancellor concerning performance appraisal in faculties.

(Files 96/1177, 93/0907, 92/1254)

6.5 Restructure of the Faculty of Business and Economics

Council noted the related recommendation of the Academic Board on this matter, as reported at Item 9.21 in these Minutes. Council received and noted a document presented with the Agenda and the Vice-Chancellor's recommendation that proposed changes be approved.

RESOLUTION CL8/96/521

That Council:

1. approve changes of names of departments in the Faculty of Business and Economics, as recommended by the Academic Board at item 9.21 in the Agenda;
2. approve the name 'Department of Taxation and Business Regulation' for the department which comprises the lawyers in the Faculty; and
3. note that following the multi-campus departmental restructure of the Faculty of Business and Economics, departments of the facultyare named as follows:

Department of Accounting and Finance
Department of Economics
Department of Econometrics and Business Statistics
Department of Management
Department of Marketing
Department of Taxation and Business Regulation

(File 95/0991)

6.6 Distinguished Alumni Awards

The Vice-Chancellor advised Council that a presentation of Distinguished Alumni Awards would be made on 6 March 1997, and invited members to attend.

RESOLUTION CL8/96/522

That Council note that the following Monash graduates have been selected to receive 1996 Alumni Awards:

Mr Ian Macfarlane, BEc Hons 1968, MEc 1971
Governor, Reserve Bank of Australia

Mr Paul McNamee, BSc 1976
Tournament Director, Ford Australian Open

Professor John Murtagh, MBBS 1966, MD 1989
Professor of General Practice, Monash University

(File 96/0057)

6.7 Selection Committee for the Appointment of Dean, Faculty of Computing and Information Technology

6.7.1 Receipt of Report

RESOLUTION CL8/96/523

That Council receive the tabled report of the selection committee for an appointment to the position of Dean, Faculty of Computing and Information Technology.

6.7.2 Offer of Appointment

RESOLUTION CL8/96/524

That Council approve an offer of appointment to the position of Dean, Faculty of Computing and Information Technology as detailed in the tabled document presented.

(Personnel File 96/0072)

6.8 Selection Committee for an Appointment to the Sir John Monash Chair of Electrical Power Engineering

6.8.1 Receipt of Report

RESOLUTION CL8/96/525

That Council receive the tabled report of the selection committee for an appointment to the Sir John Monash Chair of Electrical Power Engineering

6.8.2 Offer of Appointment

RESOLUTION CL8/96/526

That Council approve an offer of appointment to the Sir John Monash Chair of Electrical Power Engineering be made as detailed in the tabled document presented.

(Personnel File 96/0074)

6.9 Vote of Thanks

This being the last meeting of Council he was to attend prior to his retirement, the Vice-Chancellor thanked all members of the University Executive for their support over the years, and requested that the outstanding service of Deputy Vice-Chancellor Professor RJ Pargetter and Pro Vice-Chancellor Professor LHT West be noted and placed on record. Council endorsed the Vice-Chancellor's remarks with acclamation.

RESOLUTION CL8/96/527

That Council endorse with acclamation the Vice-Chancellor's vote of thanks to members of the University Executive, Deputy Vice-Chancellor Professor R J Pargetter and Pro Vice-Chancellor Professor L West for their contributions to the University.

(Personnel File 96/0074)

6.10 Appointment of Deputy Vice-Chancellor

RESOLUTION CL8/96/528

That Council receive and note a tabled report advising that Professor Alan Lindsay has accepted an offer of appointment as Deputy Vice-Chancellor (Academic and Planning).

(File 96/0070)

6.11 Interim Head and Interim Deputy Head, School of Nursing

Council considered this item after concluding its deliberations on Item 9.22, as reported in these Minutes.

Council received and noted the tabled paper from the Dean of the Faculty of Medicine advising the selection committee's recommendation for the appointments of Interim Head and Interim Deputy Head of the School of Nursing.

RESOLUTION CL8/96/529

That Council appoint, for a period of two years from 1 January 1997, as Interim Head, School of Nursing and as Interim Deputy Head, School of Nursing, those persons identified in the tabled document presented.

(Files 96/0674, 88/1674, 96/1177, 95/0991)

7. Decanal Presentation to Council

Professor C B Chapman, Dean and Director, Victorian College of Pharmacy reviewed for Council the five years of operations since the College's formal merger with Monash University in June 1991. Professor Chapman highlighted:

• the benefits of the merger to the College, including its Faculty status, making it the pre-eminent pharmacy college in Australia and New Zealand, the availability of higher degrees, greater research funding, funding for capital works and access to University facilities;
• some disadvantages to the College, including increased bureaucracy, lack of visibility and the need for student services to improve;
• the future of the College, including the change to a 4-year pharmacy course, the introduction of combined degrees, the expansion of research at Parkville and developing links with secondary schools and Asia.

RESOLUTION CL8/96/530

That Council receive a presentation by Professor C B Chapman, Dean and Director, Victorian College of Pharmacy.

(File 95/1618)

8. Reports of the Executive Committee of Council

8.1 Conferral of Award in absentia

RESOLUTION CL8/96/531

That Council note that, on 14 November 1996, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved the conferral in absentia of the degree of Bachelor of Computing (Information Systems) on Mr Sean Francis Carroll.

(Files 93/0671, 94/1552)

8.2 Appeal to Council from Decision of Discipline Committee

Council sought clarification from the University Solicitor as to the year in which Council last established a Committee of Council to hear an appeal against a decision of the University Discipline Committee and resolved:

RESOLUTION CL8/96/532

That Council note that, on 4 December 1996, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved:

1. the establishment of a Committee of Council to hear an appeal against a decision of the University Discipline Committee;
2. membership of that Committee; and
3. rules of procedure for hearing the appeal as detailed in the document presented.

(Files 96/1403, 96/1106)

9. Report of the Academic Board

9.1 Receipt of Report

RESOLUTION CL8/96/533

That Council receive and note the Report of Meeting 8/96 of the Academic Board.

(File 96/0858)

9.2 Faculty of Medicine (Master of Reproductive Sciences) (Amendment
No 1 1996) Regulations

RESOLUTION CL8/96/534

That Council make the legislation titled Faculty of Medicine (Master of Reproductive Sciences) (Amendment No 1 1996) Regulations.

(File 96/1148)

9.3 Faculty of Law (Amendment No 3 1996) Regulations

RESOLUTION CL8/96/535

That Council make the legislation titled Faculty of Law (Amendment No 3 1996) Regulations.

(File 94/1298, 96/0587)

9.4 Faculty of Science (Undergraduate Degrees) (Amendment No 2 1996)
Regulations

RESOLUTION CL8/96/536

That Council make the legislation titled Faculty of Science (Undergraduate Degrees) (Amendment No 2 1996) Regulations.

(File 94/0857)

9.5 Subfaculty of Art and Design (Change of Name and Miscellaneous
Amendments 1996) Regulations

Council noted apparent discrepancies within the legislation presented. It was suggested that, at pages 107 and 110, item 4.2.1, the words "number of" should be inserted after "required" and that, at page 108, item 5, the two sentences appeared to be inconsistent and required clarification.

RESOLUTION CL8/96/537

That Council make the legislation titled Subfaculty of Art and Design (Change of Name and Miscellaneous Amendments 1996) Regulations, subject to amendment as detailed above.

(File 96/0861)

9.6 Faculty of Arts (Undergraduate Degree) Regulations

RESOLUTION CL8/96/538

That Council make the legislation titled Faculty of Arts (Undergraduate Degree) Regulations.

(File 92/0094)

9.7 Faculty of Education (Undergraduate Pre-service Degrees)
Regulations

In considering this item, Council noted a discrepancy between the grade notation for fail, as presented at Agenda page 131, item 5, and grading notations approved by the Academic Board and referred to Council to note (Agenda page 91, item 39).

Council resolved:

RESOLUTION CL8/96/539

That Council make the legislation titled Faculty of Education (Undergraduate Pre-service Degrees) Regulations, subject to the amendment of Section 5 to show the notation for the grade of fail as (N).

(File 96/0856)

9.8 Faculty of Computing and Information Technology (Undergraduate
degrees) (Amendment No 1 1996) Regulations

RESOLUTION CL8/96/540

That Council make the legislation titled Faculty of Computing and Information Technology (Undergraduate degrees) (Amendment No 1 1996) Regulations.

(File 95/0626)

9.9 Transfer of Courses and Miscellaneous Amendments (No 1 1996)
Regulations

RESOLUTION CL8/96/541

That Council make the legislation titled Transfer of Courses and Miscellaneous Amendments (No 1 1996) Regulations.

(File 88/1322)

9.10 Statute 6.1.2 - Courses and Degrees (Amendment No 7 1996) Statute

RESOLUTION CL8/96/542

That Council make the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No 7 1996) Statute.

(File 96/0861)

9.11 Statute 6.1.2A - Monash Mt Eliza Graduate School of Business and Government Ltd (Amendment No 1 1996) Statute

RESOLUTION CL8/96/543

That Council make the legislation titled Statute 6.1.2A - Monash Mt Eliza Graduate School of Business and Government Ltd (Amendment No 1 1996) Statute.

(File 94/1578)

9.12 Bachelor of Applied Science (Gippsland) Regulations 1996

RESOLUTION CL8/96/544

That Council make the legislation titled Bachelor of Applied Science (Gippsland) Regulations 1996, subject to the amendment of Section 13.1 to show the notation for the grade of fail as (N).

(File 92/1290)

9.13 Pharmacy (Undergraduate Degrees) Regulations

RESOLUTION CL8/96/545

That Council make the legislation titled Pharmacy (Undergraduate Degrees) Regulations.

(File 96/1219)

9.14 Master of Pharmaceutical Science Regulations

RESOLUTION CL8/96/546

That Council make the legislation titled Master of Pharmaceutical Science Regulations.

(File 96/1220)

9.15 Statute 6.1.2 - Courses and Degrees (Amendment No 8 1996) Statute

RESOLUTION CL8/96/547

That Council make the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No 8 1996) Statute.

(File 96/0861)

9.16 Faculty of Business and Economics (Undergraduate Awards)
Regulations

RESOLUTION CL8/96/548

That Council make the legislation titled Faculty of Business and Economics (Undergraduate Awards) Regulations.

(File 96/1386)

9.17 Statute 6.1.2 - Courses and Degrees (Amendment No 9 1996) Statute

RESOLUTION CL8/96/549

That Council make the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No 9 1996) Statute.

(File 96/0861)

9.18 Chapter 6A - Candidature for and Admission to Degrees Relating to
the Open Learning Program (Repeal) Statute

RESOLUTION CL8/96/550

That Council make the legislation titled Chapter 6A - Candidature for and Admission to Degrees Relating to the Open Learning Program (Repeal) Statute.

(File 92/1428)

9.19 Statute 6.1.1 - University Entrance and Admission to Courses (Amendment No 1 1996) Statute

RESOLUTION CL8/96/551

That Council make the legislation titled Statute 6.1.1 - University Entrance and Admission to Courses (Amendment No 1 1996) Statute.

(File 93/1490)

9.20 Graduate Programs Offered in 1996

RESOLUTION CL8/96/552

That Council note the advice provided by the Academic Board regarding executive certificates.

(Files 96/1201, 96/0040)

9.21 Restructure of the Faculty of Business and Economics

Council noted the recommendation of the Board in relation to this matter, noting also that the issue of the naming of the departments within the Faculty of Business and Economics had been resolved in full by Council, as reported at Item 6.5 above in these Minutes.

RESOLUTION CL8/96/553

That Council:

• approve a change of the name of the Department of Econometrics to be known as the Department of Econometrics and Business Statistics, and the Department of Business Management to be known as the Department of Management; and
• note that consultation is continuing with respect to the name of the proposed Department of Law and Taxation, and a title will be brought to Council.

(File 95/0991)

9.22 Restructure of Nursing

Council considered this Item prior to resolving Item 6.11, as reported above in these Minutes.

Council received the advice of the Vice-Chancellor that, with regard to the restructuring of Nursing in the University, wide consultation had occurred with both staff and the Union.

A member of Council expressed concern that the proposal presented appeared to indicate that the Centre for Graduate Studies in Clinical Nursing would be subsumed eventually into the School of Nursing and lose its identity. The Council member considered it was important that the University not alienate itself in its relationship with the Southern Health Care Network, which body strongly supported the retention of the Centre as a separate identity, and reminded Council that the agreement on the matter with Monash Medical Centre was still in force.

Council discussed further the future of Nursing in the University and agreed it should not commit itself at this stage to any decision in relation to the future of the Centre for Graduate Studies in Clinical Nursing, and noted correspondence from the Dean of Medicine to Ms Helen Kemp of the Southern Health Care Network dated 13 December 1996, and in particular the Dean's concluding statement in that correspondence, as follows:

It is hoped that cooperation between the autonomous Centre and the new combined School of Nursing (including Gippsland and Frankston) will be enhanced in the future.

RESOLUTION CL8/96/554

That Council approve the proposal of the Board of the Faculty of Medicine to restructure Nursing within the Faculty as detailed in the document presented, with the proviso that, in so doing, it was not committing itself to any decision concerning the future of the Centre for Graduate Studies in Clinical Nursing and that any proposal concerning the future of the Centre was to be referred to Council for consideration.

(File 96/0289)

9.23 Student Academic Grievance Policy

Council discussed the order of resolution of matters as proposed in the final paragraph of the Student Academic Grievance Policy, questioning the order in which it was proposed that discipline and exclusion hearings and grievance matters should be considered. Council agreed to refer the matter to the Vice-Chancellor for review, and that, in that review, steps 6 and 12 of the proposed policy be clarified. The Vice-Chancellor was requested to present his advice on these matters to Council Meeting 1/97.

RESOLUTION CL8/96/555

That Council refer the proposed University Student Academic Grievance Policy to the Vice-Chancellor for review of identified issues and advice to Council at Meeting 1/97.

(File 95/1020)

9.24 The "Monash Package"

A member of Council questioned whether there was provision for a staff member to withdraw an application for a package once that application had been accepted. Council was assured that acceptance of the package was voluntary and that staff would be permitted to withdraw from the scheme prior to the effective date of the agreement.

RESOLUTION CL8/96/556

That Council receive and note the document presented regarding the Monash Package.

(File 96/1379)

9.25 Academic Appointments

9.25.1 Honorary Appointments - Faculty of Arts

RESOLUTION CL8/96/557

That Council note the following honorary appointments approved by the Dean of the Faculty of Arts:

Department of Romance Languages

• Professor A Kenwood as Honorary Associate for the period 1 October 1996 to 30 September 1998.

Centre for Southeast Asian Studies

• Mr JA Jeldres as honorary Research Associate for the period 1 September 1996 to 31 August 1997, and
• Dr J Penny as Honorary Research Associate for a three year period from 1 September 1996 to 31 August 1999.

Department of Philosophy

• Dr RF Khan as Honorary Research Associate for a 2 year period from 1 August 1996 to 31 July 1998.

Monash Asia Institute

• Dr J Diamond and Ms Lauri J Jones as Honorary Research Associates for a period of 1 year commencing 9 August 1996.

(Personnel File 96/0066)

9.25.2 Appointment of Associate Dean - Faculty of Education

RESOLUTION CL8/96/558

That Council approve the proposal of the Board of the Faculty of Education to appoint Professor Alan Bishop as Associate Dean of the Faculty until 30 June 1997.

(File 91/0410)

9.25.3 Appointment of Associate Deans - Faculty of Law

RESOLUTION CL8/96/559

That Council approve the proposal of the Board of the Faculty of Law to appoint the following as Associate Deans for the Faculty for 1997:

(File 94/1538)

9.25.4 Fellows of the Faculty - Faculty of Law

RESOLUTION CL8/96/560

That Council approve the conferring of the title of Fellow of the Faculty of Law on Mr P Heffey and Mr B Dwyer.

(Personnel File 96/0162)

9.25.5 Appointment of Deputy and Associate Deans - Faculty of Science

RESOLUTION CL8/96/561

That Council approve the following appointments of Deputy Dean and Associate Deans of the Faculty of Science for the period 1 January to 31 December 1997:

(File 92/0401)

9.25.6 Honorary Clinical Associate Professorships

RESOLUTION CL8/96/562

That Council note the recommendations approved by the Clinical Associate Professorship Committee to appoint the following as Honorary Clinical Associate Professor, for the period ending 31 December 1997:

(Personnel File 96/0100)

9.25.7 Honorary Associate Professorships - Faculty of Medicine

RESOLUTION CL8/96/563

That Council note the recommendations approved by the Readership / Associate Professorship Committee to appoint the following as Honorary Associate Professors in the Faculty of Medicine for terms ending 31 December 1997:

(Personnel File 96/0001)

9.26 Award of Degree - Faculty of Medicine

RESOLUTION CL8/96/564

That on the recommendation of the Board of the Faculty of Medicine, Council award the degree of Doctor of Medicine to Dr Margot Nash for her thesis entitled 'Endothelial function and autoantibodies in Kawasaki disease'.

(File 95/1081)

9.27 Faculty Board Membership - Faculty of Business and Economics

RESOLUTION CL8/96/565

That Council approve the nomination of Mr K Tant, Department of Accounting and Finance, to fill a casual vacancy on the Board of the Faculty of Business and Economics.

(File 93/1071)

9.28 Graduation Dates For 1997

RESOLUTION CL8/96/566

That Council approve the revised schedule for 1997 local and overseas Graduation dates, noting the addition of dates scheduled for Gippsland.

(Files 96/0876, 94/0822)

9.29 VTAC Preference Data

In response to a question about the decline in demand for courses on some campuses and the relevance of TER cut-off scores to this situation, the Vice-Chancellor advised that:

• Professor Pargetter was monitoring the situation;
• the Faculty of Business and Economics had reversed an earlier decision to change the Mathematics pre-requisite for Bachelor of Business courses;
• the demand for Engineering courses had decreased nationally;
• Caulfield campus appeared to have been most effected by changes to HECS.

RESOLUTION CL8/96/567

That Council receive and note the document presented regarding VTAC preference data.

(File 96/0832)

9.30 Annual Reports 1997

With regard to the proposed amendment of Statute 3.3, Council noted the advice of the Academic Registrar that a change to this Statute was required to reflect the current practice of scheduling presentation of annual reports to Council through the year.

RESOLUTION CL8/96/568

That Council:

1. endorse the following schedule of 1996 Annual Reports to Council through the Academic Board prepared in accordance with the decision of the Committee of Deans at Meeting 3/96:

Annual Reports to Council 3/97 through Academic Board 3/97:

• Dean Faculty of Computing and Information Technology
• Dean, Faculty of Law
• Dean, Faculty of Science
• University Librarian

Annual Reports to Council 4/97 through Academic Board 4/97:

• Dean, Faculty of Education
• Dean, Victorian College of Pharmacy
• Director, Centre for Higher Education Development (CHED)
• Director, Computer Centre
• General Manager

Annual Reports to Council 5/97 through Academic Board 5/97:

• Dean, Faculty of Arts
• Dean, Faculty of Business and Economics
• Dean, Faculty of Engineering
• Dean, Faculty of Medicine

2. note that in view of agreed current practice regarding the submission of annual reports to Council, the Academic Board has asked the University Solicitor to draft an appropriate amendment to Statute 3.3.

(File 96/1364)

9.31 Doctor of Psychology

RESOLUTION CL8/96/569

That Council note:

1. that Academic Board certifies to Council that it has received and approved the proposal for the Doctor of Psychology, subject to the approval of the PhD and Scholarships Committee, in accordance with its delegated authority, and that this proposal approved by the Board complies with Council's standards and guidelines concerning such proposals;
2. that related legislation will be referred subsequently by the Board to Council for approval.

(File 96/0985)

9.32 New Course Proposals

RESOLUTION CL8/96/570

That Council note:

1. that Academic Board certifies to Council that it has received and
   approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the new courses as listed; and
3. that related legislation will be referred subsequently by the Board to Council for approval:

• Bachelor of Arts (Communication) / Diploma of Arts (Professional Writing and Editing)
• Graduate Diploma in Decision Support Systems
• Graduate Certificate in Information Systems
• Master of Information Management (Archives and Records)
• Master of Information Management (Librarianship)
• Bachelor of Radiography and Medical Imaging
• Masters Preliminary Years for Enrolment of International and Local Students (Business and Economics)

(File 95/0993)

9.33 Amendments to Existing Courses

RESOLUTION CL8/96/571

That Council note:

1. that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the amendments to courses as listed; and
3. that related legislation, if necessary, will be referred subsequently by the Board to Council for approval:

• Graduate Certificate in Management - amendment to structure
• Graduate Diploma in Business (Labour Management Relations) - change of title
• Bachelor of Accounting - amendment to structure
• Bachelor of Business Systems - amendment to requirements for Industry Based Learning component
• Bachelor of Business (Banking and Finance) / Bachelor of Laws - amendment to structure
• Bachelor of Commerce / Bachelor of Laws - amendment to structure
• Bachelor of Economics / Bachelor of Laws - amendment to structure
• Graduate Diploma in Family Medicine - amendment to duration
• Master of Family Medicine - amendment to duration

(File 95/0993)

9.34 Disestablishment of Courses

RESOLUTION CL8/96/572

That Council note that the following courses have been disestablished and

will offer no further intake from semester two 1996 by the Faculty of Computing and Information Technology:

• Master of Arts (Archives & Records)
• Master of Arts (Librarianship)

(File 96/1355)

9.35 Receipt of Proceedings

9.35.1 University Grading System

Council noted that the Board had approved a new grading system as proposed by the AVCC and in line with other universities.

(File 91/1455)

9.35.2 Academic Performance of Halls of Residence Students

Council noted the high standard of results achieved by rural and international students living in the Halls of Residence of the University and thanked Professor West, Chair of the Halls of Residence Committee, the Heads of Halls and Halls management for their contribution to the cultural life of the University.

(File 89/0818)

RESOLUTION CL8/96/573

That Council note the Proceedings of Meeting 8/96 as detailed in the document presented.

(File 96/0858)

10. Report of the Finance Committee

10.1 Receipt of Report

RESOLUTION CL8/96/574

That Council receive and note the report of the Finance Committee meeting held on 2 December 1996.

(File 95/1168)

10.2 International Fees

RESOLUTION CL8/96/575

That Council approve changes to public listings of 1997 international student fees, fee listings for new courses for 1997, and fees for the faculties and locations for 1998 as detailed in the document presented.

(File 95/0536)

10.3 1997 Annual Budget

Council noted the following recommendation of the Finance Committee, as reported above in these Minutes at Item 6.2.

RESOLUTION CL8/96/576

That Council adopt the 1997 Budget as presented.

(File 96/0674)

10.4 Open Learning Agency - Sale of Shares - Change to Memorandum and Articles of Association

RESOLUTION CL8/96/577

That Council approve alterations to the Memorandum and Articles of Association of Open Learning Agency of Australia Pty Ltd, as detailed in the document presented.

(File 96/0737)

10.5 Monash Mt Eliza Graduate School of Business and Government Limited - Change to Articles of Association

RESOLUTION CL8/96/578

That Council approve alterations to the Articles of Association of Monash Mt Eliza Graduate School of Business and Government Limited, as detailed in the document presented.

(File 96/0878)

10.6 Proposal to Establish a Monash University Accident Research Foundation

RESOLUTION CL8/96/579

That Council approve the creation of a Monash University Accident Research Foundation and make associated regulations, entitled Monash University Accident Research Foundation Regulations, as detailed in the documents presented.

(File 96/1173)

10.7 Receipt of Proceedings

RESOLUTION CL8/96/580

That Council note the proceedings of the Finance Committee as detailed in the document presented.

(File 96/1168)

11. Report of the Off-Shore Quality Assurance Committee of Council

11.1 Receipt of Report

RESOLUTION CL8/96/581

That Council receive and note the report of the Off-Shore QualityAssurance Committee of Council meeting 3/96 held on 3 December 1996.

96/1309)

11.2 Addition to Guidelines for Assessing Monash Courses Offered Off-
Shore

RESOLUTION CL8/96/582

That Council approve the addition to the guidelines for assessing Monash courses offered off-shore be included in the guidelines previously approved by Council at Meeting 6/96, as detailed in the document presented.

(File 96/1309)

11.3 Proposal to Offer Master of Business Systems by Distance Education

RESOLUTION CL8/96/583

That Council approve the proposal for the Master of Business Systems to be offered in Singapore by distance education as set out in the submission provided to the Sub-Committee.

(File 96/0040)

11.4 Proposal to Offer Bachelor of Arts (Communication) by Distance Education

RESOLUTION CL8/96/584

That Council approve the proposal for the Bachelor of Arts (Communication) to be offered by distance education in Singapore as set out in the submission provided to the Sub-Committee, subject to the condition that the proposal be approved and signed by the Dean of Arts; in the event that this approval is not given, Council affirms that students enrolled in the course will not be eligible to receive a Monash Bachelor of Arts degree.

(File 90/0867)

11.5 Proposal to Offer Bachelor of Arts (Journalism) by Distance Education

RESOLUTION CL8/96/585

That Council approve the proposal for the Bachelor of Arts (Journalism) to be offered by distance education in Singapore as set out in the submission provided to the Sub-Committee, subject to the condition that the proposal be approved and signed by the Dean of Arts; in the event that this approval is not given, Council affirms that students enrolled in the course will not be eligible to receive a Monash Bachelor of Arts degree.

(File 90/0867)

11.6 Review of Existing Off-Shore Programs

In response to a question from a member of Council regarding the time limit for implementation of improvements to courses as recommended by the review team, Pro Vice-Chancellor Professor LHT West advised Council that he was confident that departments and faculties would make the necessary changes rapidly.

Council agreed that it should be formally advised that the improvements had been implemented.

RESOLUTION CL8/96/586

1. That Council approve the continuation of the courses listed in the document presented, subject to any improvements recommended by the review team being implemented. In the event that these improvements are not implemented, Council affirms that students enrolled in the relevant courses will not be eligible to receive a Monash degree.
2. That Council be advised when implementation of improvements recommended by the review team has taken place.

(File 96/0928)

11.7 Future Reviews of Off-Shore Programs

In response to a query from a member of Council, Professor West advised that the budget proposed to fund the review process would pay for:

• a fee for a consultant to head the review team;
• travel, accommodation and other expenses incurred by the review team.

RESOLUTION CL8/96/587

That Council approve the following recommendations with regard to future reviews of off-shore programs:

1. Reviews should be undertaken on a (phased in) three year cycle with one third of the courses being reviewed each year. For 1997, the courses in Indonesia and China should be reviewed (these are mostly MBA courses).
2. The review team should consist of at least two persons, including an external chair of eminence and appropriate experience. The review team should be appointed by and report to the Off-Shore Quality Assurance Sub-Committee of Council.
3. A self-evaluation submission should be prepared in advance of the review and both the Monash department and the partner institution should collaborate on the preparation of the self-evaluation.
4. The review team should visit each facility where Monash courses are offered and allocate at least one day for each review, depending on the number of courses that are offered at the facility.
5. The review team should visit each Monash department involved in off-shore courses prior to the site visits for discussion with both administrative and academic staff involved in the off-shore course and with former students (where relevant, eg. in twinning courses).
6. A budget of $20,000 per year should be set aside for the review process.

(File 96/0928)

11.8 Monitoring of Monash Courses Offered Off-Shore - General Matters

RESOLUTION CL8/96/588

That Council note the consultant appointed by Monash for the recent review of off-shore programs has been involved in the development of internationally recognised quality standards in education as part of a GATE (Global Alliance for Transnational Education) project. Most Monash off-shore programs will meet the GATE criteria and be eligible for inclusion on the GATE database.

(File 96/0928)

11.9 Receipt of Proceedings

RESOLUTION CL8/96/589

That Council note the Proceedings of the Off-Shore Quality Assurance Sub-Committee of Council as detailed in the document presented.

(File 96/1309)

12. Report of Emeritus Professorships Committee

12.1 Receipt of Report

RESOLUTION CL8/96/590

That Council receive the report of the Emeritus Professorships Committee.

12.2 Conferral of Title

RESOLUTION CL8/96/591

That Council approve by an absolute majority of its members the conferral of the title of Emeritus Professor upon those persons identified in the document presented.

12.3 Terms of Reference of Committee

RESOLUTION CL8/96/592

That Council approve the expansion of the terms of reference of the Emeritus Professorships Committee by the inclusion of the following term:

Service as a professor in an institution prior to amalgamation will be taken as service to the university.

(File 96/1306)

13. Senior Appointments

13.1 Acceptance of Offers

RESOLUTION CL8/96/593

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

• Professor G S Taylor - Professor of Medical Education (commenced 4 November 1996)
• Dr J R Jarvis - Chair of Transport Engineering and Head, Gippsland School of Engineering (due to commence 13 January 1997).

(Personnel File 96/0053)

13.2 Appointment of Chair Selection Committees

RESOLUTION CL8/96/594

That Council approve the establishment of selection committees for a Chair in Molecular Pharmacology, Director, Centre for Higher Education Development and Professorial Fellow in Housing and Manager, Australian Housing and Urban Research Institute.

(File 96/0053, 96/0061, 96/0029, 96/0101)

14. Academic Headships

In considering this item, Council also noted Item 6.5, as reported above in these Minutes. Council received and noted a tabled paper amending the information provided in the Agenda and resolved:

RESOLUTION CL8/96/595

That Council approve heads and deputy heads of academic units for 1997, as detailed in the document presented in the Agenda, and as amended by:

1. inclusion of appointments to headships and deputy headships in the Faculty of Arts, as detailed in the tabled document presented; and
2. insertion of correct names of departments in the Faculty of Business and Economics, as approved by Council at item 6.5 above, and deletion of incorrect names.

(File 95/1327)

15. Report on Promotions to Reader/Associate Professor

RESOLUTION CL8/96/596

That Council note promotions approved by the University Readership/Associate Professorship Committee in accordance with its delegated authority, as detailed in the document presented, and refer the matter to Academic Board Meeting 1/97 for the Board to note.

(File 96/0624)

16. Report on Academic Promotions

RESOLUTION CL8/96/597

That Council note promotions approved by Deans, on the recommendation of Faculty Lectureship/Senior Lectureship Committees, in accordance with delegated authority, effective from 1 January 1997, as detailed in the document presented.

(File 96/0625)

17. Matter Raised by Council Members

The Chancellor advised Council that he had consulted the members of Council who had raised the matter, Associate Professor J Strauss and Dr P K Rodan, and agreement had been reached that it was to lie on the table until the next meeting.

RESOLUTION CL8/96/598

That Council defer consideration of the matter raised by Council members until Meeting 1/97.

(File 87/0006)

18. Membership of the Executive Committee of Council

RESOLUTION CL8/96/599

That Council approve membership of the Executive Committee of Council, to serve until the ordinary meeting of Council in December 1997, as follows:

Members Alternates

(File 96/1403)

19. Conferral of Award in absentia

RESOLUTION CL8/96/600

That Council confer in absentia the degree of Master of Practising Accounting on each of the following candidates:

Ms May May Chung
Ms Cindy Caroline Wai-Cheng Foo
Mr Koon Siang Ng

(File 96/0371)

20. Delegation of Power to Confer Degrees and to Approve the Award of
Honorary Degrees in Exceptional Circumstances

A member of Council expressed concern that the Honorary Degrees Committee was to be authorised to approve the award of Honorary Degrees in exceptional circumstances, and suggested that the Executive Committee of Council should properly endorse that Committee's recommendations.

The Academic Registrar advised Council that:

• Council had earlier agreed to authorise the Honorary Degrees Committee to approve the award of Honorary Degrees in exceptional circumstances;
• the intention of bringing the matter before Council again was to group related delegations;
• decisions of the Executive Committee of Council take about 10 days, and that time frame would possibly negate the University's ability to award Honorary Degrees in exceptional circumstances.

RESOLUTION CL8/96/601

That pursuant to S.24 of the Monash University Act 1958:

1. the following powers of Council shall hereby be delegated to, and may be exercised by, the Chancellor or, in his absence, any one of the Deputy Chancellors or, in the absence of the Deputy Chancellors, the Vice-Chancellor:
   1. at each graduation ceremony, the power given to Council to confer any degree or award any diploma after examination, and to confer any degree honoris causa and without examination; and
   2. on occasions other than graduation ceremonies, and only in exceptional circumstances, the power given to Council to confer any degree on any person honoris causa and without examination.
2. Council hereby delegates to the Honorary Degrees Committee of Council the authority to approve, in exceptional circumstances, the award of any degree to any person honoris causa and without examination, subject to a recommendation having been received from the Chancellor and the Vice-Chancellor and subsequent report to Council.

(Files 92/0631, 88/2437)

21. Legislation

21.1 Open Learning Agency of Australia Pty Ltd (ACN 053 431 888) ("OLAA") - Appointment by Monash University of a Director with effect from 1 January 1997

RESOLUTION CL8/96/602

That, subject to the lodgement with the company of a consent to appointment under the Corporations Law, Professor David Antony Robinson be appointed by Monash University as a director of OLAA with effect from 1 January 1997, in accordance with Article 84(a) of the Articles of Association of OLAA.

(File 96/0737)

22. Use of the University Seal

A member of Council asked for and received an explanation of a particular item included in the confidential list of documents executed under Seal.

RESOLUTION CL8/96/603

That Council note the report of the Vice-Chancellor, dated 5 December 1996, on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File 89/2074)

23. Report of the Buildings Committee

23.1 Receipt of Proceedings

RESOLUTION CL8/96/604

That Council note the Proceedings of the Buildings Committee meeting held on 24 October 1996.

(File 88/2206)

24. Report of the Gippsland Advisory Council

24.1 Receipt of Proceedings

RESOLUTION CL8/96/605

That Council note the Proceedings of the Gippsland Advisory Council meeting AC96/7 held on 19 November 1996.

(File 95/0868)

25. Report of the Intellectual Property Committee

25.1 Receipt of Proceedings

RESOLUTION CL8/96/606

That Council note the proceedings of Meeting 4/96 of the Intellectual Property Committee conducted by mail following a meeting of the Steering Committee held on 25 November 1996.

(File 94/1092)

26. Report on Attendance at Council Meetings

Council noted that the document presented was amended by adding Ms J Chandler's name to the list. Ms Chandler could have attended 3 meetings; she attended two and submitted an apology for the third.

RESOLUTION CL8/96/607

That Council note the attendance of members at Council meetings 8/95 - 7/96, as detailed in the document presented, as amended.

(File 92/0810)

27. Reports on Outside Studies Programs

RESOLUTION CL8/96/608

That Council receive reports from the following staff:

Associate Professor Andrew Mackinnon, Department of Psychological Medicine
Dr Rosalynd Smith, Faculty of Education

(File 96/0314)

28. Council Meetings in 1997

Council members noted previously approved dates and venues for meetings of Council in 1997:

Monday 17 February 5:00 pm Clayton
Monday 17 March 5:00 pm Clayton
Monday 12 May 5:00 pm Clayton
Monday 7 July 5:00 pm Caulfield
Monday 18 August 5:00 pm Clayton
Monday 29 September 5:00 pm Clayton
Monday 10 November 5:00 pm Berwick
Monday 15 December 5:00 pm Clayton

(File 90/0184)

29. Next Meeting

Council noted that the next meeting was scheduled to be held at 5:00 pm on Monday 17 February 1997 at the Clayton Campus.

30. Vote of Thanks

As this was the last meeting Professor Logan would attend as Vice-Chancellor of the University, the Chancellor praised Professor Logan for his achievements on behalf of the University and thanked him for his support.

The Chancellor said that on his appointment as Vice-Chancellor, Professor Logan had a vision for the University as an international university and had worked tirelessly to achieve that vision. He acknowledged Professor Logan's enormous contribution to tertiary education in Australia and to various educational and federal and state government committees as diverse as the Open Learning Agency of Australia, Victorian Tourism Commission, Docklands Authority, Business/Higher Education Round Table, Monash Medical Centre, Australian Centre for Contemporary Art, Playbox Theatre Company and the Committee for Melbourne.

The Chancellor praised Professor Logan's outstanding support for the arts, both within and without the university community, and exemplified by the new Performing Arts Centre.

On behalf of Council, the Chancellor wished Professor Logan and his wife well in all their future endeavours. Council endorsed the Chancellor's remarks with acclamation.

RESOLUTION CL8/96/609

That Council endorse with acclamation the Chancellor's vote of thanks to the Vice-Chancellor, Professor M I Logan, for his leadership of the University during his time as Vice-Chancellor.

(Personnel File)

20 December 1996