University Council Meeting 2/97
Meeting No 2/97 of the Monash University Council will be held at 5.00 pm
on Monday 17 March 1997, in the Council Room, Administration Building 3a,
Clayton Campus.
Olwen Cornelius
Academic Registrar
7 March 1997
A G E N D A
Preliminary
The Chancellor has approved a request from Ms Tanja Kovac, Convenor,
Monash University Federation of Student Organisations (MUFSO) to address
Council on the Council Review in particular and on student organisations in
general. Council is requested to approve the Chancellor's decision and
invite Ms Kovac to speak at Agenda Items 7.1 and 7.3.
* 1. Apologies
No apologies have been received.
* 2. Special Leave
At Meeting 1/97 Council approved a request for special leave from
Associate Professor J Strauss for Meeting 2/97.
* 3. Minutes
The minutes of Meeting No 1/97 held on 17 February 1997 have been
circulated.
RECOMMENDATION
That Council confirm the minutes of Meeting 1/97 held on Monday 17
February 1997, subject to the amendment of:
(i) Item 9.3, line 5, to delete the words "Meeting 6/96 (Item 9.10)" and
insert in their place the words "Meeting 7/96 (Item 7.8)"; and
(ii) Item 10.2, Resolution CL1/97/41, to delete the words "...Department
of Taxation and Business Regulation...".
* 4. Arrangement of Agenda and Procedural Matters
4.1 Starring of Items
Members who wish a non-starred item to be discussed may so request at
this point.
4.2 Approval of Non-Starred Items
The Chancellor will move 'that all items on the agenda not starred be
adopted without discussion, and the action recommended be taken or the
information therein noted'.
4.3 Confidential Items
Identification of confidential items in the agenda and resolution of
starred confidential items is required.
4.4 Admission of Observers
Authorised observers will be admitted to the meeting following
confirmation of the minutes and consideration of any items deemed
confidential.
5. Matters Arising from the Minutes (not dealt with elsewhere in
the Agenda)
C 5.1 Appeal to Council from Decision of Discipline Committee
Meeting 8/96, Item 8.2 refers.
At Meeting 8/96, Council noted that, on 4 December 1996, the Executive
Committee of Council, by way of a postal ballot of its members conducted in
accordance with its constitution, approved the establishment of a Committee
of Council to hear an appeal against a decision of the University Discipline
Committee, the membership of that Committee and the rules of procedure for
hearing the appeal. The appeal was heard on 24 February 1997. A report is
attached.
RECOMMENDATION
That Council receive and note the report of proceedings of the Discipline
Appeal Committee of Council, as detailed in the document presented.
C 6. Report of the Executive Committee of Council
6.1 Selection Committee for an Appointment to the Position of Director
of the Centre for Higher Education Development
RECOMMENDATION
That Council note that, on 28 February 1997, the Executive Committee of
Council, by way of a postal ballot of its members conducted in accordance
with its constitution, approved the recommendation of the selection
committee that an offer of appointment to the position of Director of the
Centre for Higher Education Development be made to the person named in the
document presented.
* 7. Review of the Council of Monash University: Report on
Outcomes of a Council Retreat
Minutes 1/97, Item 7 refers.
7.1 Responses of the Academic Board and the Monash University
Community to the Review of the Council of Monash University:
Report on Outcomes of a Council Retreat.
At Meeting 1/97, Council agreed that the Academic Board and the Monash
University community would be invited to comment on the document titled
Review of the Council of Monash University: Report on Outcomes of a Council
Retreat. In a letter covering the promulgated document, comment was also
invited on the issue of whether the Chair of Academic Board should be a
member of Council ex officio or should be invited to attend Council
to advise Council on academic matters.
A report on comments received is attached.
RECOMMENDATION
That Council receive and consider the comments of the Academic Board and
the Monash University community in relation to the document titled Review
of the Council of Monash University: Report on Outcomes of a Council
Retreat, as detailed in the document presented.
7.2 Final Position to be Adopted by Council
At Meeting 8/96 (Item 5.4) Council resolved to determine its final
position regarding the review of University governance at this meeting
(2/97).
For reference by Council members, the document titled Review of the
Council of Monash University: Report on Outcomes of a Council Retreat,
as amended by Council at Meeting 1/97, is attached.
RECOMMENDATION
That, subject to its further amendment in the light of input received
from the Academic Board and the University community, Council endorse the
amended document titled Review of the Council of Monash University:
Report on Outcomes of a Council Retreat, and request the Secretary to
Council to refer its determinations regarding the Internal Audit Branch and
the Audit Committee of Council to the Branch Head and Chair respectively,
and to notify Chairs and Secretaries of all University committees and bodies
of University policy that requires all agendas to state the requirement for
members to refrain from voting and to absent themselves from the discussion
of an item of business in which they have a personal interest.
7.3 Relationship between Council and Monash University Student
Associations Working Party
At Meeting 1/97, Council noted that the Vice-Chancellor would bring to
Meeting 2/97 a modified proposal for a Working Party on the Relationship
between Council and Monash University Student Associations. A document is
attached.
RECOMMENDATION
That Council receive and approve the Vice-Chancellor's proposal for a
Working Party on the Relationship between Council and the Monash University
student body.
7.4 Report of the Legislation Working Party
At Meeting 1/97, Council approved the establishment of a Legislation
Working Party to report to Council on proposed amendments to the Monash
University Act 1958 at Meeting 2/97, and on other matters as
detailed in its Terms of Reference, by Meeting 8/97. A document is attached.
RECOMMENDATION
That Council:
(i) receive and note the report of the Legislation Working Party on
proposed amendments to the Monash University Act 1958 required to
effect Council's agreed position on its role and composition;
(ii) endorse proposed amendments to the Monash University Act 1958
for referral to the Minister for consideration;
(iii) refer to the Academic Board relevant provisions of the Monash
University Act and Statute 2.2, for consideration and advice to Council
of an appropriate role for the Board which would ensure that the Board was
free to accept appropriate delegations of authority from Council; and
(iv) note the advice of the Working Party concerning a meeting between
the Chancellor, the Vice-Chancellor and the Minister, and receive the oral
report of the Chancellor on agreement reached at that meeting about
arrangements to be made to fill vacant positions on Council during 1997.
7.5 Report of the Transitions Arrangements Working Party
At Meeting 1/97, Council approved the establishment of a Transitions
Arrangements Working Party to advise on arrangements to facilitate the
transition to a reconstituted Council on 1 January 1998, including action to
be taken with regard to Council positions due to fall vacant on 1 July 1997
and any other vacancies that may occur by resignation during 1997 and
arrangements to reconstitute Council in 1998. The Transitions Arrangements
Working Party was required to report to Council Meeting 2/97. A document is
attached.
RECOMMENDATION
That Council:
(i) receive and note the report of the Transitions Arrangements Working
Party;
(ii) note the Working Party's preferred position, namely, that
representations be made by the Chancellor and the Vice-Chancellor to the
Minister requesting him to provide for current members of Council whose term
of election or appointment would expire on 30 June 1997 to be invited by
Council to remain in office until 30 December 1997; and for the filling of
positions on the reconstituted Council from 1 January 1998 by election or
appointment during the second half of 1997;
(iii) in the event that (ii) above could not be accommodated:
(a) approve that the procedures of election and appointment go forward at
the statutory time, but that candidates for election or appointment be
advised that such election or appointment would only be for the period until
the constitution of the new Council on 1 January 1998; and
(b) approve that recommendations for appointments to Council in 1997 of
members coopted by Council and members appointed by the Governor-in-Council
be made by the present Nominations Committee before Meeting 3/97 of Council;
(iv) in the event that the University is obliged to proceed with
elections, note the Working Party's advice for an alternative source of
funding; and
(v) request the Membership Committee of Council give consideration to
providing for some continuity of membership between the current Council and
the reconstituted Council when the Committee develops its recommendations to
Council concerning persons to be appointed to Council from 1 January 1998.
7.6 Membership of the Corporate Planning Committee
At Meeting 1/97, Council agreed that membership of the proposed Corporate
Planning Committee of Council would include three Council members, and that
one of those members would be a senior academic staff member of Council, to
be agreed between decanal and professorial members and nominated to the
Chancellor. Other members of Council were invited to express to the
Chancellor their interest in membership of the Committee, the Chancellor to
propose appointments for approval by Council at Meeting 2/97.
RECOMMENDATION
That Council approve the Chancellor's recommendations to appoint the
following members of Council to the Corporate Planning Committee:
Professor T R Threadgold (senior academic Council member)
Mrs M G Keys
Mr K J Russell
7.7 Resource Persons Available to Council Working Parties
RECOMMENDATION
That Council note that members of the Vice-Chancellor's Group are
available to assist Council Working Parties as follows:
Legislation Working Party
Professor J Maloney, Deputy Vice-Chancellor (International and Public
Affairs)
Transition Arrangements Working Party
Professor D A Robinson, Vice-Chancellor
Membership Working Party
Professor P Darvall, Deputy Vice-Chancellor (Research & Development)
Review of Committees Working Party
Mr P B Wade, General Manager
* 8. Vice-Chancellor's Business
8.1 Annual Report of the Council 1996 - Report on Operations
See also items 11 and 12 in this Agenda.
RECOMMENDATION
(i) That Council approve the Annual Report of the Council of Monash
University 1996 (Report of Operations) for forwarding to the Minister for
Education together with, and subject to their adoption by Council, the
University's consolidated financial statements for the year ending 31
December 1996.
(ii) That Council note that it is anticipated that a statement on
compulsory non-academic fees and charges, as required under the Tertiary
Education Act 1993 (Amended 1994), will be presented to Council for
consideration and approval at meeting 3/97, for subsequent publication and
distribution to students and prospective students.
8.2 Report on International Matters
The Vice-Chancellor will invite the Deputy Vice-Chancellor (International
and Public Affairs) Professor J Maloney, to speak to this item.
RECOMMENDATION
That Council note the advice of the Deputy Vice-Chancellor (International
and Public Relations) concerning international matters.
* 9. Decanal Presentation
RECOMMENDATION
That Council receive a presentation by Professor R Porter, Dean, Faculty
of Medicine.
10. Report of the Academic Board
10.1 Receipt of Report
RECOMMENDATION
That Council receive and note the Report of Meeting 2/97 of the Academic
Board.
10.2 Faculty of Education (Amendment 1 1997) Regulations
RECOMMENDATION
That Council make the legislation titled Faculty of Education (Amendment
No 1 1997) Regulations.
10.3 Restructure of the Faculty of Engineering
RECOMMENDATION
That, subject to the drafting of appropriate legislation and the
amendment of the representation of graduate students on the Faculty Board,
Council approve the proposal for changes to the structure of the Faculty of
Engineering as detailed in the document presented.
10.4 Restructure of the Faculty of Medicine
RECOMMENDATION
That Council approve the proposal of the Faculty of Medicine to establish
two clinical schools of the Faculty, to be titled the "Inner and Eastern
Clinical School" and the "Southern/Peninsula Clinical School" as detailed in
the document presented.
10.5 Chairing of Committees
RECOMMENDATION
That Council note the document presented and approve the appointments to
Chairs of Committees of Council as detailed therein.
10.6 Report of the Review of Council Structure and Function
RECOMMENDATION
That Council receive the comments of the Academic Board regarding the
Report of the Review of Council Structure and Function as follows:
- The Board agreed unanimously that the Chair of the Board should be an
"ex officio" member of Council;
- The Board would wish to see the first sentence of section 2.2(a)
amended so that it read "That Academic Board be routinely
responsible for approving proposals. . ." rather than the wording
currently in place; and
- The Board noted that it would have an opportunity to comment on its
own role and structure as part of a corollary review of the committee
structure of the University, to be undertaken following the conclusion of
the review of Council.
10.7. Academic Appointments
10.7.1 Appointment of Associate Deans
RECOMMENDATION
That Council approve the proposal of the Board of the Faculty of Medicine
to appoint:
- Professor N Thomson - Associate Dean, Inner and Eastern Clinical
School;
- Professor S Holdsworth - Associate Dean, Southern/Peninsula Clinical
School;
- Professor G Taylor - Associate Dean (Teaching); and
- Professor B Jarrott - Associate Dean (Research)
for terms of office from 1 January 1997 to 31 December 1998.
10.7.2 Appointment of Acting Head Acting Deputy Head of the Department
of Biochemistry and Molecular Biology - Faculty of Medicine
RECOMMENDATION
That Council approve the proposal of the Board of the Faculty of Medicine
to appoint Associate Professor BN Preston as Acting Head and Associate
Professor RN Devenish as Acting Deputy Head of the Department of
Biochemistry and Molecular Biology until such time as the Headship of the
Department, vacated by the untimely death of Professor S Stone, is filled.
10.7.3 Professor of Anaesthesia
RECOMMENDATION
That Council approve the proposal of the Board of the Faculty of Medicine
that Professor CS Goodchild be re-appointed as Professor of Anaesthesia for
a further term of five years (expiring 31 December 2002).
10.8 Disestablishment of the Centre for Biomedical Simulation
RECOMMENDATION
That Council note the disestablishment of the Centre for Biomedical
Simulation of the Faculty of Medicine.
10.9 New Course Proposals
RECOMMENDATION
That Council note:
- that Academic Board certifies to Council that it has received and
approved proposals as listed below, in accordance with its delegated
authority, and that the proposals approved by the Board comply with
Council's standards and guidelines concerning such proposals;
- the new courses as listed; and
- that related legislation will be referred subsequently by the Board to
Council for approval:
- Bachelor of Commerce / Bachelor of Education
- Doctor of Psychology
10.10 Amendments to Existing Courses
RECOMMENDATION
That Council note:
- that Academic Board certifies to Council that it has received and
approved proposals as listed below, in accordance with its delegated
authority, and that the proposals approved by the Board comply with
Council's standards and guidelines concerning such proposals;
- the amendments to courses as listed; and
- that related legislation, if necessary, will be referred subsequently
by the Board to Council for approval:
- Bachelor of Arts - change to the definition of approved Arts
disciplines such that they are redefined as "those taught by departments
of the Faculty of Arts"
- Bachelor of Business - amendment to Accounting major
- Bachelor of Applied Science - Amendment to structure and title (to
become Bachelor of Science)
- Bachelor of Applied Science - tagged degrees - amendment to
structure and title, with new titles as follows:
- Bachelor of Science (Biotechnology)
- Bachelor of Science (Chemical and Analytical Sciences)
- Bachelor of Science (Mathematics, Data Analysis and Modelling)
- Bachelor of Science (Resource Management)
- Bachelor of Science - redefinition of major/minor structure
10.11 Receipt of Proceedings
RECOMMENDATION
That Council note the Proceedings of Meeting 2/97 as detailed in the
document presented.
11. Reports of the Audit Committee
C 11.1 Report of Meeting 1/97 of the Audit Committee
11.1.1 Receipt of Report
RECOMMENDATION
That Council receive and note the Report of Meeting 1/97 of the Audit
Committee.
11.1.2 Risk Management
RECOMMENDATION
That Council approve arrangements for the extension of the Risk
Management project throughout the University as detailed in the document
presented.
11.1.3 Auditor-General's Reports
RECOMMENDATION
That Council note the University's response to the Auditor-General's
reports from the audit of the 1995 accounts, as detailed in the document
presented.
11.1.4 Arthur Andersen Review
RECOMMENDATION
That Council note the report from the Manager, Internal Audit on action
taken to implement the recommendations arising from Arthur Andersen's Best
Practice Review, as detailed in the document presented.
11.1.5 Receipt of Proceedings
RECOMMENDATION
That Council note the proceedings of the Audit Committee as detailed in
the document presented.
* 11.2 Report of Meeting 2/97 of the Audit Committee
A paper will be circulated separately.
* 12. Report of the Finance Committee
A paper will be circulated separately.
13. Interim Chair of the Equal Opportunity Committee
Council is advised that the Vice-Chancellor has made arrangements for the
Equal Opportunity Committee and associated advisory committees to function
effectively until mid 1997, when all members of the Vice-Chancellor's Group
will have assumed their positions.
Council is requested to approve the Vice-Chancellor's recommendation for
the appointment of Professor Terry Threadgold (Council member and Council
nominee on the Equal Opportunity Committee) as acting convenor until July
1997. Professor Threadgold has agreed to accept the appointment.
RECOMMENDATION
That Council approve the appointment of Professor Terry Threadgold as
acting convenor of the Equal Opportunity Committee, until July 1997.
14. Senior Appointments
14.1 Acceptance of offers
RECOMMENDATION
That Council note that the following have accepted their offers of
appointment and wish to pass on their thanks to Council:
- Sir John Monash Chair of Electrical Power Engineering - Dr R E
Morrison
- Honorary Chair in the Faculty of Business and Economics - Professor A
H M Fels
14.2 Appointment of Selection Committee for Chair in the Department of
Taxation and Business Regulation
Minutes 1/97, Item 9.6 refers
RECOMMENDATION
That Council approve the establishment of a selection committee for a
Chair in the Department of Taxation and Business Regulation as detailed in
the document presented.
C 14.3 Report of a Selection Committee for an appointment to a Chair
of Molecular Pharmacology
14.3.1 Receipt of Report
A document is attached.
RECOMMENDATION
That Council receive the report of the Selection Committee for an
appointment to a Chair of Molecular Pharmacology.
14.3.2 Offer of Appointment
RECOMMENDATION
That Council approve an offer of appointment to a Chair of Molecular
Pharmacology to the person named in the document presented.
15. Appointment of Authorised Officers
RECOMMENDATION
That Council appoint the following persons as authorised officers of the
University:
Donna Johansen
Christopher Connolly
Susan Johnstone
Nicholson Innes
Sharon Klenc
Lynette McConnell
Neil Richter
Linda Dent
John Porta
Rodney Rodway
Gregory Saunders
(a) pursuant to section 77(4) of the Road Safety Act 1986 and Regulation
902(f) of the Road Safety (Procedures) Regulations 1988 for the purpose of
taking proceedings generally for any breach of Regulations made under Part
VIII of that Act, and
(b) pursuant to the Monash University Parking Permit Rules 1995 for the
purpose of enforcing those rules; and
(c) generally to enforce discipline within the University.
C 16. Use of the University Seal
RECOMMENDATION
That Council note the report of the Vice-Chancellor, dated 7 March 1997,
on the affixing of the Common Seal to documents executed under Seal pursuant
to Statute 8.1, Section 2.1.5.
17. Annual Report of the Bookshop Board
The Bookshop Board Annual Report to Council for 1996 is attached.
RECOMMENDATION
That Council receive and note the Annual Report of the Bookshop Board as
detailed in the document presented.
18. Reports on Outside Studies Programs
RECOMMENDATION
That Council receive reports from the following staff:
Mr Geoffrey Bartlett, Fine Art
Ms Iris Breuer (O'Loughlin), English
Professor Thea Brown, Social Work & Human Services
Dr Jack Burston, Romance Languages
Professor David Chandler, History
Ms Kimba Chu, Social Work & Human Services
Professor H V Emy, Politics
Dr Karen Green, Philosophy
Ms Hiroko Hashimoto, Japanese Studies
Dr Ian Mabbett, History
Dr Ian Mylchreest, History
Associate Professor Kevin O'Connor, Geography & Environmental Science
Dr Peter Paul, Linguistics
Professor Clive Probyn, English
Associate Professor Stuart Robson, Asian Languages & Studies
Dr Owen Rye, Gippsland School of Art
Mr Ken Smith, Peninsula School of Art
Dr Moni L Storz, Anthropology & Sociology
Dr Chris Trotter, Social Work & Human Services
Associate Professor Naomi White, Anthropology & Sociology
Dr Joanne Winter, Linguistics
19. Next Meeting
The next meeting of Council is scheduled to be held at 5.00 pm on
Monday 12 May 1997 at the Clayton Campus.
Refreshments and Dinner - Meeting 2/97
Following the meeting, drinks and light refreshments will be available in
the ground floor lobby of the Administration Building 3a, after which dinner
will be served in the Private Dining Room of the Union for those members
who have notified Darlene Freame (9905 2007) by 12 noon, Friday 14 March
1997.
Further Information
Inquiries about any of the business listed above, or on Council matters
in general, may be directed to Ms Olwen Cornelius, Academic Registrar, Room
G06, Administration Building 3a, Clayton Campus, telephone 9905 2010, or via
facsimile on 9905 5342.
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