University Council Meeting 5/97

Meeting No 5/97 of the Monash University Council will be held at 5.00 pm on Monday 18 August 1997, in the Council Room, Administration Building 3a, Clayton Campus.

Phillip Siggins
Secretary
8 May 1997

A G E N D A

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Committee Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

* 1. Apologies

No apologies have been received.

* 2. Special Leave

A request for special leave has been received from Senator Kay Patterson for Meetings 6/97, 7/97 and 8/97.

RECOMMENDATION

That Council approve special leave from Meetings 6/97, 7/97 and 8/97 for Senator Kay Patterson.

* 3. Minutes

The minutes of Meeting No 4/97 held on 7 July 1997 have been circulated.

RECOMMENDATION

That Council confirm the minutes of Meeting 4/97 held on Monday 7 July 1997.

* 4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

4.2 Approval of Non-Starred Items

The Chancellor will move 'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Identification of confidential items in the agenda and resolution of starred confidential items is required.

4.4 Admission of Observers

Authorised observers will be admitted to the meeting following confirmation of the minutes and consideration of any items deemed confidential.

5. Matters Arising from the Minutes (not dealt with elsewhere in the Agenda)
pp23-24

5.1 Members appointed by the Governor in Council

Minute 4/97, Item 18.2 refers.

RECOMMENDATION

That Council note that the Governor in Council, under Section 7(1)(a)(ii) of the Monash University Act, has approved the appointment to Council of Mr H A Grayson and Mr J C Hutchinson for terms commencing on 1 July 1997.

* 6. Chancellor's Business
pp25-30

6.1 Report on the criteria and processes to monitor and evaluate the performance of the Vice-Chancellor and the Vice-Chancellor's Group
pp27-30

Minute 4/97, Item 7.1 refers

At Meeting 4/97, Council noted that the issue of the criteria and processes to monitor and evaluate the performance of the Vice-Chancellor and the Vice-Chancellor's Group is being reviewed by the Vice-Chancellor and Chancellor. It was envisaged that a statement on the matter would be presented to Council at Meeting 5/97.

RECOMMENDATION

That Council endorse the criteria and process for monitoring and evaluating the performance of the Vice-Chancellor and the VGC as set out in the memorandum to Council members from the Chancellor.

* 7. Vice-Chancellor's Business
pp31-34

7.1 Monash University College of Art and Design - Appointment of Dean
pp33-34

Minute 4/97, Item 10.4 refers.

At Meeting 4/97, Council approved the proposal that the Monash University College of Art and Design be granted faculty status. In line with this Resolution, it is now proposed on the recommendation of the Vice-Chancellor that the Director of the Monash University College of Art and Design, be appointed Dean of the Monash University College of Art and Design.

RECOMMENDATION

That Council approve the recommendation of the Vice-Chancellor that Professor John Redmond be appointed as foundation Dean of the Monash University College of Art and Design for a period of five years effective from 7 July 1997.

C 8. Report of the Executive Committee of Council Members

8.1 Report of the Personal Chairs Committee
pp37-38

RECOMMENDATION

That Council note that, on 23 July 1997, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved the recommendation of the Selection Committee that an offer of a three year fixed-term appointment as a Professorial Fellow in the Accident Research Centre be made to the person named in the document presented.

9. Review of the Council of Monash University
pp39-62

9.1 Working Party on Relationship between Council and the Monash University Student Body
pp43-50

RECOMMENDATION

1. that Council takes into account the recommendations with regard to student representation when considering the restructuring of Council committees; and

2. that Council note the well-developed list of contact people to facilitate the flow of information between the University administration and the Student Body.

* 9.2 Transition Arrangements Working Party
pp51-62

9.2.1 Membership of Monash Council - Post enabling legislation pp52

RECOMMENDATION

That Council, in accordance with the recommendations contained in the report of Ministerial Committee of Advice on University Governance in Victoria, approve the membership categories as set out in recommendation 1 in the paper before Council subject to the introduction of enabling transitional legislation.

9.2.2 Transition arrangements
pp53

RECOMMENDATION

• That Council approve the process as set out in recommendation 2 in the paper before Council for reducing the existing number of Council members within each specified membership category.

• That in accordance with the guidelines relating to Transition Arrangements contained in the Report on University Governance, that one current Council member from each of the categories of Professorial, Teaching and Research, General Staff, and Undergraduate Student and Graduate students be appointed by the Minister on the recommendation of Council.

9.2.3 Members appointed by Governor-in-Council, Cooption (excluding Deans) and elected by the Graduates of the University where the membership category is reduced and the number of persons expected to hold office at the time new arrangements come into effect is greater than the new number.
pp54

RECOMMENDATION

That Council approve the process for reducing the existing number of Council members within each specified membership category as set out in recommendation 4 in the paper before Council.

9.2.4 Terms of Office
pp55

RECOMMENDATION

Subject to the provisions of the enabling legislation and noting that the Ministerial Report was non specific regarding the term for staff, it is recommended that the terms of office for Council members as set out in recommendation 5 in the paper before Council be approved by Council.

9.2.5 Staggered Terms of Office
pp56

RECOMMENDATION

• that the term of office for the twelve external members, six appointed by Council and six appointed by the Governor in Council, be staggered such that in each category two retire at the end of 1998, 1999 and the year 2000. Retiring members should be eligible for reappointment subject to the normal procedures as determined by the Membership Committee;
• that the term of office for the three members elected by staff be staggered such that one retires in each of 1998, 1999 and the year 2000. Retiring members should be eligible for re-election;
• that the Membership Committee seek expressions of interest from those Council members eligible for appointment by Council and/or Governor in Council on their availability to serve in a reconstituted Council;
• that those members willing to continue be requested to indicate whether they seek reappointment for a one, two or three year term; and
• the Membership Committee may utilise those vacancies occurring at the end of the first year to broaden the range of skills and expertise available to Council.

9.2.6 Induction of Council members
pp56

RECOMMENDATION

That Council approve the development of a formal Induction Program and Induction Manual for the benefit of all new members of Council. These initiatives would initially be developed under the guidance of the Membership Committee.

9.2.7 Other matters raised in the Report on University Governance pp57

RECOMMENDATION

That Council note the Report (Attachment 1) detailing recommendations made, and issues raised, regarding matters other than membership in the Report of Ministerial Advice on University Governance in Victoria.

* 9.3 Membership Committee

Minute 4/97, Item 7.4 refers.

At Meeting 4/97, Council noted that discussions are currently in progress concerning provision of names of persons for cooption by the Membership Committee, specifically of two persons who are not members of Council. At Meeting 4/97, it was resolved that a recommendation would be brought to Council Meeting 5/97.

The Chancellor will speak to this matter.

10. Report of the Academic Board
pp63-190

10.1 Receipt of Report

RECOMMENDATION

That Council receive and note the Report of Meeting 5/97 held on Wednesday 23 July 1997.

10.2 Statute 3.3 - Deans, Associate Deans and Sub-Deans of Faculties (Amendment No 1 1997)
pp93-94

RECOMMENDATION

That Council make the legislation titled Statute 3.3 - Deans, Associate Deans and Sub-Deans of Faculties (Amendment No 1 1997).

10.3 Statute 6.1.2 - Courses and Degrees (Amendment No 3 1997) Statute
pp95-96

RECOMMENDATION

That Council make the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No 3 1997) Statute.

10.4 Faculties (Amendment No 1 1997) Regulations
pp97-98

RECOMMENDATION

That Council make the legislation titled Faculties (Amendment No 1 1997) Regulations.

10.5 Subfaculties (Amendment No 1 1997) Regulations
pp99-100

RECOMMENDATION

That Council make the legislation titled Subfaculties (Amendment No 1 1997) Regulations.

10.6 Statute 6.1.1 - University Entrance and Admission to Courses (Amendment No 1 1997)
pp101-102

RECOMMENDATION

That Council make the legislation titled Statute 6.1.1 - University Entrance and Admission to Courses (Amendment No 1 1997).

10.7 Faculty of Medicine (Bachelor of Nursing (Undergraduate Degrees)) Regulations 1997
pp103-106

RECOMMENDATION

That Council make the legislation titled Faculty of Medicine (Bachelor of Nursing (Undergraduate Degrees) Regulations 1997.

10.8 Amendment to Examinations Regulations - Board of Examiners pp107-108

RECOMMENDATION

That, subject to the drafting of appropriate legislation, Council approve the proposal of the Board of the Faculty of Business and Economics to amend Section 7 of the University's Examination Regulations to allow for:

• the Dean, or Dean's nominee, to be the Chair of a Board of Examiners; and
• some, but not necessarily all, Associate Deans to attend as members of a Board of Examiners.

10.9 Academic Appointments
pp109-120

10.9.1 Proposal to Fill a Chair in Civil Engineering
pp109-110

RECOMMENDATION

That Council approve the proposal of the Faculty of Engineering to fill a chair in Civil Engineering, as detailed in the document presented dated 14 May 1997.

10.9.2 Establishment of a Position of Professor / Director of Trauma
pp111-120

RECOMMENDATION

That Council approve a proposal to establish a wholly externally funded position of Professor / Director of Trauma at the Alfred Hospital, as detailed in the document presented.

10.9.3 Appointment of Associate Dean (Graduate Teaching) - Faculty of Business and Economics

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Business and Economics to appoint Professor L Nethercott as Associate Dean (Graduate Teaching), for 18 months from 1 July 1997 until 31 December 1998.

10.9.4 Appointment of Associate Deans - Faculty of Computing and Information Technology

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Computing and Information Technology to appoint the following Associate Deans for 6 months, from 1 July 1997 until 31 December 1997:

• Professor H Schmidt Associate Dean (Research);
• Associate Professor J Hurst Associate Dean (Teaching); and
• Professor D Arnott Associate Dean (Caulfield

Campus).

10.9.5 Appointment of Associate Deans and Sub-Deans - Faculty of Engineering

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Engineering to:

1. re-appoint the following Associate Deans and Sub-Deans for 18 months from 1 July 1997 until 31 December 1998, to bring their appointments into line with the period of appointments recently approved by Council:

• Professor T Sridhar as Associate Dean,
  • Associate Professor ZJ Pudlowski as Associate Dean (Engineering Education),
  • Associate Professor RJ Alfredson as Associate Dean (Teaching),
• Mr BT Harding as Subdean (Caulfield),
• Associate Professor RJ Alfredson as Subdean (Clayton), and

2. appoint Associate Professor J Sheridan as Associate Dean (Research and Development), until 30 December 1998, to replace Professor BW Cherry who has recently retired.

10.9.6 Appointment of Associate Dean (Teaching) - Faculty of Science

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Science to appoint Dr K Macrae as Associate Dean (Teaching), for 18 months from 1 July 1997 until 31 December 1998.

10.10 Status of Doctoral Examinees
pp121-122

RECOMMENDATION

That Council approve a proposal of the PhD and Scholarships Committee to create a new staff category of Honorary Junior Research Associate, for appropriate research students whose theses are under examination, under the guidelines detailed in the documentation presented.

10.11 Honorary Appointments - Faculty of Arts

RECOMMENDATION

That Council note the following honorary appointments approved by the Dean of the Faculty of Arts (noting that none of the people below are currently employed within the University):

• Dr Xiaowei Zang as Honorary Visiting Fellow in the Department of Asian Languages and Studies from 2 July 1997 to 8 August 1997
• Dr Brenda Niall as Honorary Research Associate in the Department of English from 1 January 1998 to 31 December 1999
• Associate Professor David Muschamp as Honorary Associate in the Centre for Police and Justice Studies from 1 April 1997 to 31 December 1999
• Dr Stephen Wright as an Associate in the Department of Politics for two years commencing July 1997
• Dr Len Eastop as Honorary Research Associate in the Department of Anthropology & Sociology from 1 May 1997 to 30 April 1999
• Dr Rashmi Desai as Honorary Research Associate in the Department of Anthropology & Sociology from 1 May 1997 to 30 April 1999
• Dr Kathryn Eriksson as Honorary Research Associate in the Department of Classics and Archaeology from 1 May 1997 to 30 April 1999

10.12 Appointment of Departmental Associate - Faculty of Engineering

RECOMMENDATION

That Council note the appointment made by the Board of the Faculty of Engineering of Dr M Wadsley as an Associate of the Department of Mechanical Engineering, for a period of one year from 1 June 1997.

* 10.13 Teaching In Languages Other Than English
pp123-124

RECOMMENDATION

That Council receive the discussion paper concerning teaching in languages other than English and approve the following recommendations:

1. That the University adopt three options in the provision of Monash courses overseas:

1. Courses taught and assessed in English.
2. Courses taught and assessed in both English and another specified language (with students choosing to be assessed in either English or the language other than English when enrolling.)
3. Courses taught and assessed in a language other than English.

• That the minimum language requirements upon admission for all courses of the University be maintained as at present for courses assessed in English and be set at the equivalent level for courses assessed in languages other than English: ie secondary or tertiary education in the language of assessment or a minimum of 6.0 IELTS (undergraduate) and 6.5 IELTS (postgraduate) or equivalent scores on tests conducted in the language of assessment.

• All courses taught and assessed in languages other than English must be considered using the University's usual course approval and amendment procedures. Any proposals to establish such courses must be submitted in English, to all committees usually concerned with the approval of courses. In addition, such proposals must also include statements justifying the course in educational, cultural and economic terms and demonstrating that proposals for off-shore courses will have adequate and regular monitoring of the course and the overseas staff responsible for its teaching and assessment.

• All courses taught and assessed in languages other than English must appoint External Examiners for each subject and for the course as a whole, who would assess the quality of teaching, the translation of teaching materials, and the appropriateness of assessment materials. These external examiners must be fluent in both English and the language of teaching and assessment as well as be competent in the discipline area of the course or subject. The external examiners would then be able to assist in the process of regular review of courses conducted throughout the University.

• All appointments of academic staff to teach in programs conducted off-shore must be made using similar criteria for appointments to a similar academic level in the discipline area in Australia. In addition, academic staff appointed to assess student work in a language other than English must be fluent in both English and the language of teaching and assessment.

• If teaching and assessment is conducted in a language other than English, the testamur and transcript of a student enrolled in the course must be clearly differentiated from that of a student taught and assessed in English. The language of assessment in an approved course or stream of a course will be included in the formal title of the award and in the University's Statutes and legislation, allowing any non-differentiated award to remain instantly recognisable as a course taught and assessed in English.

10.14 Entry Requirements

RECOMMENDATION

That Council approve the following two recommendations proposed by the Admissions Committee that:

1. The minimum entry requirement of the completion of four university subjects be reduced to the completion of two university subjects from 1998.
2. the STAT continue to be used as an entry pathway to Monash University for unqualified applicants, but only in the following manner:

• any faculty may arrange for an otherwise unqualified applicant to sit the STAT (either through the VTAC administered sittings or individual arrangements);

• where the applicant's STAT performance is, in the view of the faculty, sufficient to establish suitability for entry, it shall present the evidence for this to the first Academic Board meeting of the relevant year, under section 2.1 of Statute 6.1.1 University entrance and admission to courses; and

• the evidence shall include the applicant's STAT score, and any other supporting information. Faculties using this pathway shall also submit each year to Academic Board a report containing the number of applicants attempting entry by this means, the number so admitted and their subsequent academic performance. The Academic Board has agreed that it will view favourably cases for admission based on high STAT scores and other positive evidence of academic potential; and

• subject to the drafting of appropriate legislation, for 1999 and beyond, rescind Regulation 4.1.1 (providing for special entry on the basis of the STAT) pursuant to Statute 6.1.1 - University entrance and admission to courses.

10.15 Discipline Areas Policy

RECOMMENDATION

That Council note the following policy and procedural statements concerning inter-disciplinary courses and subjects, which were proposed by the Education Committee and approved by the Academic Board:

• Faculties have a responsibility to consult with other faculties which may have an interest in the discipline area when developing subject and course proposals, and information regarding the persons consulted must be included on course and subject proposals;

• Faculties are enjoined to take due and sensitive care with disciplinary responsibility when developing subjects and courses;

• Faculties are enjoined particularly to take due and sensitive care when naming subjects, so that appropriate acknowledgment is given (for example Art for Teachers is a more appropriate title than Art 1 if the subject is intended to prepare art teachers for teaching);

• Research matters related to interdisciplinary areas should be handled carefully and with appropriate consultation within each faculty;

• Matters of supervision across disciplinary boundaries should be referred to the PhD and Scholarships Committee for its consideration and the possible development of a statement of policy on the matter;

• Interdisciplinary initiatives are exciting and often important developments, and require appropriate but not constrictive Quality Assurance procedures: to that end, it is recommended that the following basic procedural steps be adhered to -
  1. Associate Deans (Teaching) should bear the primary responsibility for ensuring that discipline area matters are conducted with adequate consultation, by seeking that staff in their faculties obtain adequate advice and that the name of the person providing such advice is recorded on proposals
  2. Associate Deans (Teaching) should examine each draft handbook entry submitted to the Education Committee for subjects and courses which might overlap discipline boundaries; in particular, evaluation panels of the Education Committee should take particular care when considering proposals submitted to the Committee that they do not cross discipline boundaries without having undertaken adequate consultation
  3. Associate Deans (Teaching) should consult prior to the meeting of the Education Committee to resolve the matter if discipline boundaries have been overlapped
  4. Should the Associate Deans (Teaching) involved remain unable to arrange a resolution, the Education Committee should determine a resolution, or appoint an arbiter to resolve the situation.

10.16 1996 Annual Reports
pp125-188

10.16.1 Annual Report of the Dean of the Faculty of Arts pp125-128

RECOMMENDATION

That Council receive and note the 1996 Annual Report of the Dean of the Faculty of Arts, Professor M Quartly.

10.16.2 Annual Report of the Dean of the Faculty of Business and

Economics
pp129-152

RECOMMENDATION

That Council receive and note the 1996 Annual Report of the Dean of the Faculty of Business and Economics, Professor JA Rickard.

10.16.3 Annual Report of the Dean of the Faculty of Computing and

Information Technology
pp153-160

RECOMMENDATION

That Council receive and note the 1996 Annual Report prepared by the Acting Dean of the Faculty of Computing and Information Technology, Professor RJ Willis.

10.16.4 Annual Report of the Dean of the Faculty of Engineering pp161-170

RECOMMENDATION

That Council:

• receive and note the 1996 Annual Report of the Dean of the Faculty of Engineering, Professor ML Brisk; and
• note that a Minute of Appreciation was endorsed by the Academic Board for Associate Professor M Gani, recently retired, for her invaluable contributions to the Faculty of Engineering and the University.

10.16.5 Annual Report of the General Manager
pp171-188

RECOMMENDATION

That Council receive and note the 1996 Annual Report of the General Manager, Mr PB Wade.

10.17 Annual Report of a Centre - Faculty of Engineering
pp189-190

RECOMMENDATION

That Council receive and note the 1996 Annual Report of the Institute of Transport Studies, The Australian Key Centre in Transport Management.

10.18 Change of Name of the Department of Mathematics - Faculty of Science

RECOMMENDATION

That Council note that, on the recommendation of the Board of the Faculty of Science, Academic Board approved a change to the name of the "Department of Mathematics", to become the "Department of Mathematics and Statistics".

10.19 Supplementary and Special (Deferred) Examinations 1997/1998

RECOMMENDATION

That Council note that, in accordance with paragraph 4.6 of the Examinations regulations, Academic Board set the period of 12-16 January 1998 for the University's supplementary and special (deferred) examinations, as recommended by the Examinations and Certifications Branch of the Student Services Division.

10.20 New Course Proposals

RECOMMENDATION

That Council note:

1. that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the new courses listed below; and
3. that related legislation will be referred subsequently by the Board to Council for approval:

• Graduate Diploma in Information Management (Librarianship)
• Graduate Diploma in Information Management (Teacher Librarianship)
• Graduate Diploma in Information Management (Recordkeeping)
• Graduate Diploma in International Health
• Graduate Certificate in General Practice Psychiatry
• Graduate Diploma of Nursing (Anaesthesia / Post Anaesthesia)
• Graduate Diploma in Psychology

10.21 Amendments to Existing Courses

RECOMMENDATION

That Council note:

1. that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the amendments to courses listed below; and
3. that related legislation, if necessary, will be referred subsequently by the Board to Council for approval:

• the honours degree of Bachelor of Arts - additional stream in Women's Studies

• Master of Bioethics - additional mode of offer - distance education
  • Master of Bioethics - deletion of research component in coursework stream
• Bachelor of Arts - minor in International Studies
  • Bachelor of Arts and Bachelor of Arts (Communications) - amendment to structure of Communications major
• Bachelor of Information Systems - amendment to structure
  • Bachelor of Computing - amendment to information systems major and minor sequences
  • Bachelor of Information Management - development of streams in Librarianship, Teacher Librarianship and Recordkeeping
  • the honours degree of Bachelor of Information Management - development of streams in Librarianship, Teacher Librarianship and Recordkeeping
  • Master of Information Management (Archives and Records) - restructure of Part I
  • Master of Information Management (Library and Information Studies) - restructure of Part I
  • Bachelor of Applied Science / Bachelor of Computing - restructure of Bachelor of Computing component and retitling of course
• Faculty of Engineering - common first year
  • Amendments to Titles of Existing Graduate Diplomas - Faculty of Science
  • Postgraduate Diploma in Applied Psychology - amendment to structure
• Bachelor of Behavioural Science - amendment to structure

10.22 No Further Intake to Courses

RECOMMENDATION

That Council note that there will be no further intake to the following courses of the Faculties of Computing and Information Technology and Science from semester two, 1997:

• Graduate Diploma in Library and Information Studies
• Graduate Diploma of Education (School Librarianship)
• Graduate Diploma in Archives and Records Management
• Graduate Diploma in Water Science
• Graduate Diploma in Technology Studies
• Graduate Diploma in Applied Polymer Science

10.23 General Committee Matters

10.23.1 Faculty Board Membership 1997 - Faculty of Business and Economics

RECOMMENDATION

That Council approve the following nominations to membership of the Board of the Faculty of Business and Economics:

Student representation:

• Ms Karen McGillivray as the Bachelor of Business by External Study student;
• Ms Fiona Clarke as the postgraduate student representative for the Clayton Campus; and
• Ms Elaine Ong as the representative of the International students.

Casual vacancies:

• Ms Judy Gray, to replace Ms Marilyn Fenwick as the Peninsula Campus representative of the Department of Management; and
• Mr Abe Herzberg, to replace Associate Professor Greg Tucker who is on leave during 1997.

10.23.2 Faculty Board Membership - Faculty of Law

RECOMMENDATION

That Council approve the nominations of Dr Sue Kenny and Mr Kevin Pose to fill casual vacancies on the Board of the Faculty of Law.

10.23.3 Harold Armstrong Memorial Fund Committee

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Engineering to re-appoint Professor WH Melbourne to membership of the Harold Armstrong Memorial Fund Committee, for a five year term from 1 January 1996.

10.23.4 Role of the Monash University Animal Welfare Committee

(MUAWC)

RECOMMENDATION

That Council note that Academic Board approved a proposal for a revised role, membership and terms of reference for the Monash University Animal Welfare Committee (MUAWC).

10.23.5 Selection Committee for the Dean of the Faculty of Medicine

RECOMMENDATION

That Council note that Academic Board has nominated Professors M Clayton and PL Waller as the professorial representatives of the Board on the Selection Committee for the Dean of the Faculty of Medicine.

10.23.6 Selection Committee for a Professor / Director of Surgery, Box Hill Hospital

RECOMMENDATION

That Council note that Academic Board nominated Professor J Pilbrow to replace Professor M Clayton as the representative of the Boardon the Selection Committee for a Professor / Director of Surgery, Box Hill Hospital.

10.23.7 Re-naming of the External Relations and Community Services Task Force

RECOMMENDATION

That Council note that Academic Board approved a proposal to change the name of the "External Relations and Community Services Task Force", to become the "External Relations and Community Services Committee".

10.23.8 Election of Members of Steering Committee

RECOMMENDATION

That Council note that:

• nominations for two vacancies for membership of Steering Committee (one professorial and one non-professorial staff member) and two vacancies for alternate membership of Steering Committee (two professorial staff members) are currently being received from members of the Academic Board; and
• if necessary, elections for these positions will be held on 25 August 1997.

10.24 Receipt of Proceedings

RECOMMENDATION

That Council note the Proceedings of Meeting 5/97 of the Academic Board on 23 July 1997, as detailed in the document presented.

C 11. Report of the Finance Committee Members

11.1 Receipt of Report
pp191-220

RECOMMENDATION

That Council receive the report of the Finance Committee meeting held on 4 August 1997.

11.2 Foundation for Family and Private Business Pty Ltd and National Mutual Family Business Research Unit

Recommendation

• That Council approve the Committee's recommendation that the University accept 50% equity in the Foundation for Family and Private Business Pty Ltd, and

• the University nominate Professor David Robinson and Professor John Rickard as directors of the Foundation for Family and Private Business Pty Ltd.

11.3 Monash Participation In The Docklands Technology Precinct pp197-206

Recommendation

That Council receives and accepts the Committee's recommendation that Council gives in-principle approval for the Docklands Technology Precinct proposal as outlined in the attachments hereto, with final approval subject to a satisfactory business plan, development contracts, partnership agreements and subject to review of agreements by the Monash University Solicitor's Office.

11.4 Annual Review of Student Fees for Year 1998
pp207-212

Recommendation

That Council receives and accepts the Committee's recommendation as to the levels of miscellaneous fees (academic statements, late subject charges, replacement of testamur etc) and note that the majority of fees remain at the 1997 level. Details are attached.

Considering the nature and monetary value of these charges, the Vice-Chancellor was asked to review the process for authorisation to a more appropriate level.

11.5 Proceedings of the Finance Committee

RECOMMENDATION

That Council note the proceedings of the Finance Committee as detailed in the Report.

12. Report of the Equal Opportunity Committee

12.1 Receipt of Report
pp221-224

RECOMMENDATION

That Council receive and note the Report of Meeting 1/97 of the Equal Opportunity Committee.

12.2 Membership

RECOMMENDATION

That Council note that the following new members have joined the Committee, Ms Stephanie White nominee of the Mature Age and Part-Time Students and Mr Dave Chay nominated by the International Student Societies.

12.3 Gippsland

RECOMMENDATION

That Council approve a formal Gippsland campus membership of the Equal Opportunity Committee

12.4 Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee as detailed in the Report.

C 13. Report of the Honorary Degrees Committee Members

13.1 Receipt of Report
pp225-234

RECOMMENDATION

That Council receive and note the report of the Honorary Degrees Committee Meeting held on 18 July 1997 as detailed in the document presented.

13.2 Award of Honorary Degrees

RECOMMENDATION

That Council note that the Honorary Degrees Committee, having received nominations from the Chancellor and the Vice-Chancellor, and in accordance with the authority devolving from its Terms of Reference, has resolved unanimously to approve the awards honoris causa to the persons named in the document presented.

14. Senior Appointments
pp235-238

14.1 Acceptance of Offers

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

• Professor of Geriatric Medicine, Kingston Centre -Dr Barbara Workman (to commence 13 October 1997)
• Honorary Chair in Biochemistry - Professor Evan Simpson
• Professorial Fellow, Accident Research Centre - Dr Joan Ozanne-Smith.

14.2 Appointment of Chair Selection Committees

That Council approve the establishment of a Selection Committee for the position of Director, Accident Research Centre, as detailed in the document presented.

C 15. Report of the Special Professorial Appointments Committee pp239-242

15.1 Receipt of Report

RECOMMENDATION

That Council receive the report of the Special Professorial Appointments Committee.

15.2 Offer of Appointment

RECOMMENDATION

That Council approve an offer of appointment as a professor on a 0.1 fractional appointment for a fixed term of five years be made to the person named in the document, such appointment to be held in the department named in the document.

15.3 Committee Membership - Deputy Vice-Chancellors

RECOMMENDATION

That Council approve the recommendation of the Special Professorial Appointments Committee that both the Deputy Vice-Chancellor (Research & Development) and the Deputy Vice-Chancellor (Academic & Planning) be appointed as standing members of the committee.

C 16. Use of the University Seal Members

pp 243-248

RECOMMENDATION

That Council note the report of the Vice-Chancellor, dated 6 August 1997, on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

17. Legislation

17.1 Amendment to Statute 2.7 Student Amenities and Organisations pp249-254

RECOMMENDATION

That Council make the legislation titled Statute 2.7 Student Amenities and Organisations (Amendment No 5 1997).

18. Meeting Dates and Venues for Council in 1998
pp255-256

The schedule below complies with the pattern established by Council at Meeting 1/96, Resolution CL1/96/9.

RECOMMENDATION

That Council Meetings in 1998 be held as follows:

1/98 *Monday 16 February 5.00 pm Clayton Campus

2/98 Monday 16 March 2.00 pm Gippsland Campus

3/98 *Monday 11 May 5.00 pm Clayton Campus

4/98 Monday 29 June 5.00 pm Caulfield Campus

5/98 *Monday 10 August 5.00 pm Clayton Campus

6/98 Monday 21 September 5.00 pm Clayton Campus

7/98 *Monday 9 November 5.00 pm Clayton Campus

8/98 Monday 14 December 5.00 pm Clayton Campus

Members will note that there is no clash with public holidays observed by the University in the dates listed above. The University observes the following public holidays in 1998:

New Years Day - Thursday 1 January

Australia Day - Monday 26 January

Good Friday - Friday 10 April

Easter Monday - Monday 13 April

Easter Tuesday - Tuesday 14 April

Anzac Day - Saturday 25 April

Christmas Day - Friday 25 December

Boxing Day - Saturday 26 December

In addition, the following public holidays not observed by the University have been announced for 1998 by the Department of State Development:

Labour Day - Monday 9 March

Queen's Birthday - Monday 8 June

Melbourne Cup Day - Tuesday 3 November

*It is anticipated that Council may consider some of these meeting dates as provisional in light of the new incoming Council in 1998 and the University and Council's needs.

19. Next Meeting
pp257-258

The next meeting of Council is scheduled to be held at 5.00 pm on Monday 29 September 1997 at the Clayton Campus. However, in light of the relocation of the July meeting of Council, which was scheduled to be held at the Caulfield Campus but which was transferred to Clayton, Council is invited to consider holding the September meeting at the Caulfield Campus. Members will note that the November meeting is committed to the Berwick Campus and the December meeting to Clayton.

Refreshments and Dinner - Meeting 5/97

After the meeting, drinks and light refreshments followed by dinner will be served in the Private Dining Room of The University Club for those members who have notified Marijana Gec (9905 2007) by 12 noon, Friday 15 August, 1997.

Further Information

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Phillip Siggins, Manager, University Secretariat Room G06, Administration Building 3a, Clayton Campus, telephone 9905 2010, or via facsimile on 9905 5342.