Council Meeting 5-1997

Meeting No 5/97 of the Monash University Council was held on Monday 18 August 1997, in the Council Room, Administration Building 3a, Clayton Campus between 5.00 pm and 7.25 pm.

There were present:

Mr D W Rogers, Chancellor (presiding)

Dr G A Knights, Deputy Chancellor

Mr P H Ramler, Deputy Chancellor

Professor D A Robinson, Vice-Chancellor and President

In attendance were:

Professor P LeP Darvall, Deputy Vice-Chancellor (Research & Development)

Professor J E Maloney, Deputy Vice-Chancellor (International & Public Affairs)

Professor A W Lindsay, Deputy Vice-Chancellor (Academic & Planning)

Mr P B Wade, General Manager

Ms H Dunne, Executive Assistant to the Vice-Chancellor

Professor B Jacobs, Head of Department, Asian Languages and Studies

Mr C Vernon, Manager, Student Admissions and Records

Ms T Kovac, Convenor, Monash University Federation of Student Organisations

Ms K Wilson-Reid, Secretary to Academic Board

Secretary:

Mr P Siggins, Manager, University Secretariat

MINUTES

1. Apologies

An apology was received from Professor P Tharenou.

(File 88/1415)

2. Special Leave

Council approved a request for special leave from meetings 6/97, 7/97 and 8/97 from Senator K Patterson.

Council approved requests for special leave from meeting 6/97 from Associate Professor J Strauss and the Hon P R Hall.

Requests for special leave from meeting 6/97 from Dr J E Kolm and Dr P K Rodan were approved at meeting 4/97.

(File 88/1415)

For action or noting by: Secretary to Council

3. Minutes

RESOLUTION CL5/97/243

Council confirmed the minutes of Meeting 4/97 held on Monday 7 July 1997.

(File 87/0006)

4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Agenda items 1, 2, 3, 4, 5, 6, 7, 9.1, 9.2, 9.3, 10.7, 10.8, 10.13, 10.14, 10.15, 10.16.1, 10.16.2, 10.16.4, 11.2, 18 and 19 were starred and discussed at the meeting.

Agenda item 11.2 was considered and resolved under item 4.3 Confidential Items.

4.2 Approval of Non-Starred Items

Council resolved on the motion of the Chancellor:

'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Council identified and resolved confidential items 8, 11, 13, 15 and 16 and discussed and resolved starred confidential item 11.2.

4.4 Admission of Observers

Authorised observers were admitted to the meeting.

5. Matters Arising from the Minutes (not dealt with elsewhere in the Agenda)

5.1 Members appointed by the Governor in Council

Minute 4/97, Item 18.2 refers.

RESOLUTION CL5/97/244

Council noted that the Governor in Council, under Section 7(1)(a)(ii) of the Monash University Act, had approved the appointment to Council of Mr H A Grayson and Mr J C Hutchinson for terms commencing on 1 July 1997.

The Chancellor, on behalf of Council, conveyed congratulations to Mr Grayson and Mr Hutchinson on their appointments.

5.2 Associate Professor C A Maher

Mr Watson noted that at its last meeting the Executive Committee of Council had approved an offer of appointment to the position of Professorial Fellow in Housing and Manager, AHURI Housing Research Program be made to Associate Professor C A Maher of Monash University. It was Mr Watson's sad duty to inform Council of the sudden death of Associate Professor Maher. Council noted Associate Professor C A Maher's invaluable and lengthy service to Monash University and the wider community, and resolved to convey its condolences to his family and colleagues.

(File 88/0255)

For action by: Secretary to Council

6. Chancellor's Business

6.1 Report on the criteria and processes to monitor and evaluate the performance of the Vice-Chancellor and the Vice-Chancellor's Group

Minute 4/97, Item 7.1 refers

At Meeting 4/97, Council noted that the issue of the criteria and processes to monitor and evaluate the performance of the Vice-Chancellor and the Vice-Chancellor's Group was being reviewed by the Vice-Chancellor and Chancellor.

RESOLUTION CL5/97/245

Council endorsed the criteria and process for monitoring and evaluating the performance of the Vice-Chancellor and the Vice-Chancellor's Group as set out in the memorandum to Council members from the Chancellor subject to the Secretary to Council serving as Minute Secretary to the Professorial Salaries Committee for meetings convened to evaluate the performance of the Vice-Chancellor and the Vice-Chancellor's Group as specified under Transitional Arrangements in the aforementioned memorandum.

(File 97/0757)

For action or noting by: Executive Assistant (Office of the Vice-Chancellor), Secretary to Council

7. Vice-Chancellor's Business

7.1 Monash University College of Art and Design - Appointment of Dean

Minute 4/97, Item 10.4 refers.

At Meeting 4/97, Council approved the proposal that the Monash University College of Art and Design be granted faculty status. In line with this Resolution, it was proposed on the recommendation of the Vice-Chancellor that the Director of the Monash University College of Art and Design, be appointed Dean of the Monash University College of Art and Design.

RESOLUTION CL5/97/246

Council approved the recommendation of the Vice-Chancellor that Professor John Redmond be appointed as foundation Dean of the Monash University College of Art and Design for a period of five years effective from 7 July 1997.

(File 93/1936)

For action or noting by: Professor John Redmond, Assistant General Manager (Personnel Services), University Solicitor, Executive Assistant to Vice-Chancellor, Secretary to Council

7.2 Group of Eight (GO8)

The Vice-Chancellor advised Council of his recent attendance at a GO8 meeting. Discussion had been held on a variety of issues including:

• strategies to present a united voice against racist attitudes;
• establishment of regional offices to disseminate joint marketing information;
• super computer issues;
• the possibility of establishing a national loan scheme and relevant negotiations with banks to secure low rates for students;
• proper bench-marking of university performance in light of assessments broadcast in the Good Universities Guide

The Vice-Chancellor also advised Council that a protocol for joint endeavour between The University of Melbourne and Monash was under consideration.

7.3 International Operations

Professor J Maloney, Deputy Vice-Chancellor (International and Public Affairs) briefed Council on recent contacts with institutions and Governments in South Korea and South Africa. Professor Maloney undertook to provide Council with further advice on these developments at its next meeting.

For action by: Professor J Maloney, Deputy Vice-Chancellor (International and Public Affairs)

8. Report of the Executive Committee of Council

RESOLUTION CL5/97/247

Council noted that, on 23 July 1997, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved the recommendation of the Selection Committee that an offer of a three year fixed-term appointment as a Professorial Fellow in the Accident Research Centre be made to the person named in the document presented.

(File Personnel)

For action or noting by: Personnel Manager - Senior Appointments

9. Review of the Council of Monash University

9.1 Working Party on Relationship between Council and the Monash University Student Body

The Vice-Chancellor introduced discussion noting that appropriate and adequate student representation on Council committees was the fundamental issue underpinning the Report before Council. Ms Kovacs commented that MUFSO had had its first annual meeting at which policy areas had been identified and constitutional changes discussed. Ms Kovacs advised that the policy position identified by the Working Party on the relationship between Council and the Monash University student body should allow for improved interaction and she looked forward to participating in future discussions.

RESOLUTION CL5/97/248

1. Council agreed to take into account the recommendations with regard to student representation when considering the restructuring of Council committees; and

2. Council noted the well-developed list of contact people to facilitate the flow of information between the University administration and the Student Body.

(File 97/0411)

For action or noting by: Secretary - Relationship between Council and Monash University Student Associations Working Party, Ms T Kovac - Convenor Monash University Federation of Student Organisations.

9.2 Transition Arrangements Working Party

Dr G A Knights, Deputy Chancellor, introduced discussion and conveyed his thanks for the work undertaken by the Transition Arrangements Working Party and, in particular, by the Secretary to the Working Party, Mr Tony Calder.

Dr Knights indicated that in leading the discussion he would deal with recommendations 1-8 in the first instance (pages 1-7 of the Working Party Report) and would then turn to the recommendations/issues included in the Report of the Ministerial Committee Advice on University Governance in Victoria that may impact on the University's operational areas (pages 8-11 of the Working Party Report).

Dr Knights emphasised that the recommendations contained in the Report of the Working Party were contingent upon the State Government's legislation being very similar to the recommendations contained in the Report of the Ministerial Committee Advice on University Governance in Victoria. He further indicated that timing was a central issue and that the promulgation of legislation will affect when Council can legally hold elections to fill a number of vacancies.

Each recommendation was discussed seriatim.

9.2.1 Membership of Monash Council - Post enabling legislation

Council noted Dr Knights' advice that the proposed membership categories were in line with the State Government recommendations. Given the limited numbers involved there was no capacity for the composition of the category of staff to be elected by staff to reflect the multi-campus structure of the University. It was commented that it would be appropriate for Council to give consideration to adopting a policy whereby the category of six Council appointed members would reflect adequate campus representation. In response, Mr Ramler, Deputy Chancellor, indicated that Council had recognised this in earlier discussions, through the Membership Working Party.

There was comment that it was unfortunate that the category of members elected by the graduates of the University had not been included as such members were perceived as bringing a uniquely independent perspective to Council and University matters.

It was also observed that the reduced size of the proposed Council affected staff representation and had implications for gender balance. The view was strongly expressed that it was not sensible for all universities to have exactly the same size of Council given the individual character and structure of these institutions. Members indicated their support for the Chancellor and the leadership of Council in their efforts to convey Council's advice to the State Government.

RESOLUTION CL5/97/249

Council, in accordance with the recommendations contained in the report of Ministerial Committee of Advice on University Governance in Victoria, approved the membership categories as set out in recommendation 1 in the paper before Council subject to the introduction of enabling transitional legislation.

(File 96/0269, 95/1056, 97/0675)

For action or noting by: Secretary - Transition Arrangements Working Party

9.2.2 Transition arrangements

Council noted Dr Knights' advice that elections could not be held until enabling legislation was promulgated and that the recommendation under this heading was framed on the basis that the Minister would appoint members as recommended on a pro tem basis after such legislation was promulgated.

The paragraphs on "Process" (Paragraphs 2, 3 and 4 of Recommendation 2) were amended as set out in Resolution CL5/97/250.

It was observed that it would be important for elections to be held at the end of the year to avoid disruption caused by terms ending at the beginning of the year.

RESOLUTION CL5/97/250

Council approved the process as set out in recommendation 2 in the paper before Council for reducing the existing number of Council members within each specified membership category subject to the following amendments:

• Paragraphs 2 and 3 by deleting "1998" and substituting the words "in the period between the passage of enabling legislation and the holding of elections";
• Paragraph 4 which deals with a member elected by the graduate students, delete "1998" and substitute with the words "from the time that the enabling legislation comes into effect."

RESOLUTION CL5/97/251

Council approved the recommendation that in accordance with the guidelines relating to Transition Arrangements contained in the Report on University Governance, that one current Council member from each of the categories of Professorial, Teaching and Research, General Staff, and Undergraduate Student and Graduate students be appointed by the Minister on the recommendation of Council.

(File 96/0269, 97/0675)

For action or noting by: Secretary - Transition Arrangements Working Party

9.2.3 Members appointed by Governor-in-Council, Cooption (excluding Deans) and elected by the Graduates of the University where the membership category is reduced and the number of persons expected to hold office at the time new arrangements come into effect is greater than the new number.

Dr Knights advised that actions to be undertaken by the Membership Committee would await the promulgation of enabling legislation.

RESOLUTION CL5/97/252

Council approved the process for reducing the existing number of Council members within each specified membership category as set out in recommendation 4 in the paper before Council.

(File 96/0269, 95/1056, 97/0675)

For action or noting by: Secretary - Transition Arrangements Working Party

9.2.4 Terms of Office

Council noted Dr Knights' advice that the present Chancellor would continue in office until the first meeting of Council in 1999 as resolved at meeting 3/97 of Council.

RESOLUTION CL5/97/253

Subject to the provisions of the enabling legislation and noting that the Ministerial Report was non specific regarding the term for staff, Council approved the recommendation that the terms of office for Council members be as set out in recommendation 5 in the paper before Council.

(File 96/0269, 95/1056, 97/0675)

For action or noting by: Secretary - Transition Arrangements Working Party

9.2.5 Staggered Terms of Office

Council noted Dr Knights' advice that the terms of office as outlined had been staggered to provide for some elections to be held each year.

RESOLUTION CL5/97/254

Council approved:

• that the term of office for the twelve external members, six appointed by Council and six appointed by the Governor in Council, be staggered so that in each category two retire at the end of 1998, 1999 and the year 2000. Retiring members should be eligible for reappointment subject to the normal procedures as determined by the Membership Committee;
• that the term of office for the three members elected by staff be staggered such that one retires in each of 1998, 1999 and the year 2000. Retiring members should be eligible for re-election;
• that the Membership Committee seek expressions of interest from those Council members eligible for appointment by Council and/or Governor in Council on their availability to serve in a reconstituted Council;
• that those members willing to continue be requested to indicate whether they seek reappointment for a one, two or three year term; and
• the Membership Committee may utilise those vacancies occurring at the end of the first year to broaden the range of skills and expertise available to Council.

(File 96/0269, 95/1056, 97/0675)

For action or noting by: Secretary - Transition Arrangements Working Party

9.2.6 Induction of Council members

RESOLUTION CL5/97/255

Council approved the development of a formal Induction Program and Induction Manual for the benefit of all new members of Council. These initiatives would initially be developed under the guidance of the Membership Committee.

(File 96/0269, 95/1056, 97/0675)

For action or noting by: Secretary - Transition Arrangements Working Party, Secretary to Council

9.2.7 Other matters raised in the Report on University Governance

RESOLUTION CL5/97/256

Council noted the Report (Attachment 1) detailing recommendations made, and issues raised, regarding matters other than membership in the Report of Ministerial Advice on University Governance in Victoria.

(File 97/0675)

For action or noting by: Secretary - Transition Arrangements Working Party

9.3 Membership Committee

Minute 4/97, Item 7.4 refers.

At Meeting 4/97, Council noted that discussions are currently in progress concerning provision of names of persons for cooption by the Membership Committee, specifically of two persons who are not members of Council. At Meeting 4/97, it was resolved that a recommendation would be brought to Council Meeting 5/97.

Council noted the Chancellor's advice that the bringing forward of the names of persons for cooption by the Membership Committee would await the promulgation of the relevant legislation. When this legislation is known, the Membership Committee would meet and at that stage appoint external members.

(File 97/0477)

For action or noting by: Secretary - Membership Committee

10. Report of the Academic Board

10.1 Receipt of Report

RESOLUTION CL5/97/257

Council received and noted the Report of Meeting 5/97 held on Wednesday 23 July 1997.

(File 96/0858)

For action or noting by: Secretary to Academic Board

10.2 Statute 3.3 - Deans, Associate Deans and Sub-Deans of Faculties (Amendment No 1 1997)

RESOLUTION CL5/97/258

Council made the legislation titled Statute 3.3 - Deans, Associate Deans and Sub-Deans of Faculties (Amendment No 1 1997).

(File 87/0022)

For action or noting by: University Solicitor, Deans, Faculty Registrars

10.3 Statute 6.1.2 - Courses and Degrees (Amendment No 3 1997) Statute

RESOLUTION CL5/97/259

Council made the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No 3 1997) Statute.

(File 96/0861)

For action or noting by: University Solicitor, Faculty Registrar (Medicine)

10.4 Faculties (Amendment No 1 1997) Regulations

RESOLUTION CL5/97/260

Council made the legislation titled Faculties (Amendment No 1 1997) Regulations.

(File 97/0081)

For action or noting by: University Solicitor, Faculty Registrar (Medicine)

10.5 Subfaculties (Amendment No 1 1997) Regulations

RESOLUTION CL5/97/261

Council made the legislation titled Subfaculties (Amendment No 1 1997) Regulations.

(File 97/0081)

For action or noting by: University Solicitor, Faculty Registrar (Medicine)

10.6 Statute 6.1.1 - University Entrance and Admission to Courses (Amendment No 1 1997)

RESOLUTION CL5/97/262

Council made the legislation titled Statute 6.1.1 - University Entrance and Admission to Courses (Amendment No 1 1997).

(File 93/1940)

For action or noting by: University Solicitor, Manager - Student Admission & Records, Faculty Registrars

10.7 Faculty of Medicine (Bachelor of Nursing (Undergraduate Degrees)) Regulations 1997

Council noted that a typographical error occurred in line 2 of Section 10 Regulations and course of study requirements paragraph 10.2, line 2 and approved the following amendment:

delete "unreasonable" and substitute the word "unreasonably".

RESOLUTION CL5/97/263

Council made the legislation titled Faculty of Medicine (Bachelor of Nursing (Undergraduate Degrees) Regulations 1997 subject to correction of typographical error.

(File 92/1190)

For action or noting by: University Solicitor, Faculty Registrar (Medicine)

10.8 Amendment to Examinations Regulations - Board of Examiners

There was discussion of the proposed legislation and in response to a query as to whether the proposed amendment created an anomaly, Council received advice that existing legislation was out of date and it needed review to reflect current realities.

RESOLUTION CL5/97/264

Subject to the drafting of appropriate legislation, Council approved the proposal of the Board of the Faculty of Business and Economics to amend Section 7 of the University's Examination Regulations to allow for:

• the Dean, or Dean's nominee, to be the Chair of a Board of Examiners; and
• some, but not necessarily all, Associate Deans to attend as members of a Board of Examiners.

(File 90/1027)

For action or noting by: University Solicitor, Faculty Registrar (Business and Economics)

10.9 Academic Appointments

10.9.1 Proposal to Fill a Chair in Civil Engineering

RESOLUTION CL5/97/265

Council approved the proposal of the Faculty of Engineering to fill a chair in Civil Engineering, as detailed in the document presented dated 14 May 1997.

(File Personnel)

For action or noting by: Personnel Manager - Senior Appointments, Faculty Administrator (Engineering)

10.9.2 Establishment of a Position of Professor / Director of Trauma

RESOLUTION CL5/97/266

Council approved a proposal to establish a wholly externally funded position of Professor / Director of Trauma at the Alfred Hospital, as detailed in the document presented.

(File Personnel)

For action or noting by: Personnel Manager - Senior Appointments, Faculty Registrar (Medicine)

10.9.3 Appointment of Associate Dean (Graduate Teaching) - Faculty of Business and Economics

RESOLUTION CL5/97/267

Council approved the proposal of the Board of the Faculty of Business and Economics to appoint Professor L Nethercott as Associate Dean (Graduate Teaching), for 18 months from 1 July 1997 until 31 December 1998.

(File Personnel)

For action or noting by: Dean and Faculty Registrar (Business and Economics)

10.9.4 Appointment of Associate Deans - Faculty of Computing and Information Technology

RESOLUTION CL5/97/268

Council approved the proposal of the Board of the Faculty of Computing and Information Technology to appoint the following Associate Deans for 6 months, from 1 July 1997 until 31 December 1997:

• Professor H Schmidt Associate Dean (Research);
• Associate Professor J Hurst Associate Dean (Teaching); and
• Professor D Arnott Associate Dean (Caulfield

Campus).

(File Personnel)

For action or noting by: Dean and Faculty Registrar (Computing and Information Technology)

10.9.5 Appointment of Associate Deans and Sub-Deans - Faculty of Engineering

RESOLUTION CL5/97/269

Council approved the proposal of the Board of the Faculty of Engineering to:

1. re-appoint the following Associate Deans and Sub-Deans for 18 months from 1 July 1997 until 31 December 1998, to bring their appointments into line with the period of appointments recently approved by Council:
   • Professor T Sridhar as Associate Dean,
   • Associate Professor ZJ Pudlowski as Associate Dean (Engineering Education),
   • Associate Professor RJ Alfredson as Associate Dean (Teaching),
   • Mr BT Harding as Subdean (Caulfield),
   • Associate Professor RJ Alfredson as Subdean (Clayton), and
2. appoint Associate Professor J Sheridan as Associate Dean (Research and Development), until 30 December 1998, to replace Professor BW Cherry who has recently retired.

(File Personnel)

For action or noting by: Faculty Administrator (Engineering)

10.9.6 Appointment of Associate Dean (Teaching) - Faculty of Science

RESOLUTION CL5/97/270

Council approved the proposal of the Board of the Faculty of Science to appoint Dr K Macrae as Associate Dean (Teaching), for 18 months from 1 July 1997 until 31 December 1998.

(File Personnel)

For action or noting by: Faculty Registrar (Science)

10.10 Status of Doctoral Examinees

RESOLUTION CL5/97/271

Council approved a proposal of the PhD and Scholarships Committee to create a new staff category of Honorary Junior Research Associate, for appropriate research students whose theses are under examination, under the guidelines detailed in the documentation presented.

(File 91/1162)

For action or noting by: Secretary - PhD and Scholarships Committee

10.11 Honorary Appointments - Faculty of Arts

RESOLUTION CL5/97/272

Council noted the following honorary appointments approved by the Dean of the Faculty of Arts (noting that none of the people below are currently employed within the University):

• Dr Xiaowei Zang as Honorary Visiting Fellow in the Department of Asian Languages and Studies from 2 July 1997 to 8 August 1997
• Dr Brenda Niall as Honorary Research Associate in the Department of English from 1 January 1998 to 31 December 1999
• Associate Professor David Muschamp as Honorary Associate in the Centre for Police and Justice Studies from 1 April 1997 to 31 December 1999
• Dr Stephen Wright as an Associate in the Department of Politics for two years commencing July 1997
• Dr Len Eastop as Honorary Research Associate in the Department of Anthropology & Sociology from 1 May 1997 to 30 April 1999
• Dr Rashmi Desai as Honorary Research Associate in the Department of Anthropology & Sociology from 1 May 1997 to 30 April 1999
• Dr Kathryn Eriksson as Honorary Research Associate in the Department of Classics and Archaeology from 1 May 1997 to 30 April 1999

(File Personnel)

For action or noting by: Dean and Faculty Registrar (Arts)

10.12 Appointment of Departmental Associate - Faculty of Engineering

RESOLUTION CL5/97/273

Council noted the appointment made by the Board of the Faculty of Engineering of Dr M Wadsley as an Associate of the Department of Mechanical Engineering, for a period of one year from 1 June 1997.

(File Personnel)

For action or noting by: Faculty Administrator (Engineering)

10.13 Teaching In Languages Other Than English

Professor B Jacobs, Head, Department of Asian Languages was in attendance and contributed to discussion of this item.

RESOLUTION CL5/97/274

Council received the discussion paper concerning teaching in languages other than English and approved the following recommendations:

1. That the University adopt three options in the provision of Monash courses overseas:
   1. Courses taught and assessed in English.
   2. Courses taught and assessed in both English and another specified language (with students choosing to be assessed in either English or the language other than English when enrolling.)
   3. Courses taught and assessed in a language other than English.
2. That the minimum language requirements upon admission for all courses of the University be maintained as at present for courses assessed in English and be set at the equivalent level for courses assessed in languages other than English: ie secondary or tertiary education in the language of assessment or a minimum of 6.0 IELTS (undergraduate) and 6.5 IELTS (postgraduate) or equivalent scores on tests conducted in the language of assessment.
3. All courses taught and assessed in languages other than English must be considered using the University's usual course approval and amendment procedures. Any proposals to establish such courses must be submitted in English, to all committees usually concerned with the approval of courses. In addition, such proposals must also include statements justifying the course in educational, cultural and economic terms and demonstrating that proposals for off-shore courses will have adequate and regular monitoring of the course and the overseas staff responsible for its teaching and assessment.
4. All courses taught and assessed in languages other than English must appoint External Examiners for each subject and for the course as a whole, who would assess the quality of teaching, the translation of teaching materials, and the appropriateness of assessment materials. These external examiners must be fluent in both English and the language of teaching and assessment as well as be competent in the discipline area of the course or subject. The external examiners would then be able to assist in the process of regular review of courses conducted throughout the University.
5. All appointments of academic staff to teach in programs conducted off-shore must be made using similar criteria for appointments to a similar academic level in the discipline area in Australia. In addition, academic staff appointed to assess student work in a language other than English must be fluent in both English and the language of teaching and assessment.
6. If teaching and assessment is conducted in a language other than English, the testamur and transcript of a student enrolled in the course must be clearly differentiated from that of a student taught and assessed in English. The language of assessment in an approved course or stream of a course will be included in the formal title of the award and in the University's Statutes and legislation, allowing any non-differentiated award to remain instantly recognisable as a course taught and assessed in English.

(File 97/0706)

For action or noting by: Deputy Vice-Chancellor (International & Public Affairs), Deans and Faculty Registrars, Chief Executive Monash Mt Eliza Business School

10.14 Entry Requirements

Mr C Vernon, Manager, Student Admissions & Records, was in attendance for this item. In discussion it was noted that this item dealt with special entry requirements.

RESOLUTION CL5/97/275

Council approved the following two recommendations proposed by the Admissions Committee that:

1. The minimum entry requirement of the completion of four university subjects be reduced to the completion of two university subjects from 1998.
2. the STAT continue to be used as an entry pathway to Monash University for unqualified applicants, but only in the following manner:
   • any faculty may arrange for an otherwise unqualified applicant to sit the STAT (either through the VTAC administered sittings or individual arrangements);
   • where the applicant's STAT performance is, in the view of the faculty, sufficient to establish suitability for entry, it shall present the evidence for this to the first Academic Board meeting of the relevant year, under section 2.1 of Statute 6.1.1 University entrance and admission to courses; and
   • the evidence shall include the applicant's STAT score, and any other supporting information. Faculties using this pathway shall also submit each year to Academic Board a report containing the number of applicants attempting entry by this means, the number so admitted and their subsequent academic performance. The Academic Board has agreed that it will view favourably cases for admission based on high STAT scores and other positive evidence of academic potential; and
3. subject to the drafting of appropriate legislation, for 1999 and beyond, rescind Regulation 4.1.1 (providing for special entry on the basis of the STAT) pursuant to Statute 6.1.1 - University entrance and admission to courses.

(File 97/0979)

For action or noting by: Secretary - Admissions Committee, Faculty Registrars

10.15 Discipline Areas Policy

In discussion of this item it was noted that this policy had been formulated in the context of increasing cross-disciplinary course and subject development.

RESOLUTION CL5/97/276

Council noted the following policy and procedural statements concerning inter-disciplinary courses and subjects, which were proposed by the Education Committee and approved by the Academic Board:

• Faculties have a responsibility to consult with other faculties which may have an interest in the discipline area when developing subject and course proposals, and information regarding the persons consulted must be included on course and subject proposals;
• Faculties are enjoined to take due and sensitive care with disciplinary responsibility when developing subjects and courses;
• Faculties are enjoined particularly to take due and sensitive care when naming subjects, so that appropriate acknowledgment is given (for example Art for Teachers is a more appropriate title than Art 1 if the subject is intended to prepare art teachers for teaching);
• Research matters related to interdisciplinary areas should be handled carefully and with appropriate consultation within each faculty;
• Matters of supervision across disciplinary boundaries should be referred to the PhD and Scholarships Committee for its consideration and the possible development of a statement of policy on the matter;
• Interdisciplinary initiatives are exciting and often important developments, and require appropriate but not constrictive Quality Assurance procedures: to that end, it is recommended that the following basic procedural steps be adhered to -
  1. Associate Deans (Teaching) should bear the primary responsibility for ensuring that discipline area matters are conducted with adequate consultation, by seeking that staff in their faculties obtain adequate advice and that the name of the person providing such advice is recorded on proposals
  2. Associate Deans (Teaching) should examine each draft handbook entry submitted to the Education Committee for subjects and courses which might overlap discipline boundaries; in particular, evaluation panels of the Education Committee should take particular care when considering proposals submitted to the Committee that they do not cross discipline boundaries without having undertaken adequate consultation
  3. Associate Deans (Teaching) should consult prior to the meeting of the Education Committee to resolve the matter if discipline boundaries have been overlapped
  4. Should the Associate Deans (Teaching) involved remain unable to arrange a resolution, the Education Committee should determine a resolution, or appoint an arbiter to resolve the situation.

(File 97/0848)

For action or noting by: Secretary - Education Committee

10.16 1996 Annual Reports

10.16.1 Annual Report of the Dean of the Faculty of Arts

There was considerable discussion of this item in the context of load allocations to faculties and in the broader context of The Monash Plan. The issue of the identification of courses and subject offerings that may be at risk was given detailed attention.

RESOLUTION CL5/97/277

Council received and noted the 1996 Annual Report of the Dean of the Faculty of Arts, Professor M Quartly.

(File 96/1364)

For action or noting by: Dean - Arts

10.16.2 Annual Report of the Dean of the Faculty of Business and

Economics

In discussion it was noted that campus schools had been established including the Sir John Monash (TBC) School of Commerce and Economics, Clayton Campus. Clarification of the title of this school was requested*.

Advice was also sought in relation to offering manufacturing as a discipline in the Faculty of Business and Economics and it was agreed that the Deputy Vice-Chancellor (Academic and Planning) would provide a response for Mr Curlewis in relation to this query.

RESOLUTION CL5/97/278

Council received and noted the 1996 Annual Report of the Dean of the Faculty of Business and Economics, Professor JA Rickard.

(File 96/1364)

For action or noting by: Dean - Business and Economics, *Secretary to Council, Secretary to Academic Board

10.16.3 Annual Report of the Dean of the Faculty of Computing and Information Technology

There was considerable discussion of issues of transition from school to university in the context of this Report.

It was also noted that tables detailing financial data had not been circulated with the agenda. (Secretarial Note: The relevant tables are at Attachment 1 to these minutes).

RESOLUTION CL5/97/279

Council received and noted the 1996 Annual Report prepared by the Acting Dean of the Faculty of Computing and Information Technology, Professor RJ Willis.

(File 96/1364)

For action or noting by: Dean, Computing and Information Technology

10.16.4 Annual Report of the Dean of the Faculty of Engineering

RESOLUTION CL5/97/280

Council:

• received and noted the 1996 Annual Report of the Dean of the Faculty of Engineering, Professor ML Brisk; and
• noted that a Minute of Appreciation was endorsed by the Academic Board for Associate Professor M Gani, recently retired, for her invaluable contributions to the Faculty of Engineering and the University.

(File 96/1364)

For action or noting by: Dean - Engineering

10.16.5 Annual Report of the General Manager

RESOLUTION CL5/97/281

Council received and noted the 1996 Annual Report of the General Manager, Mr PB Wade.

(File 94/0740)

For action or noting by: General Manager

10.17 Annual Report of a Centre - Faculty of Engineering

RESOLUTION CL5/97/282

Council received and noted the 1996 Annual Report of the Institute of Transport Studies, The Australian Key Centre in Transport Management.

(File 90/0954)

For action or noting by: Director - The Australian Key Centre in Transport Management

10.18 Change of Name of the Department of Mathematics - Faculty of Science

RESOLUTION CL5/97/283

Council noted that, on the recommendation of the Board of the Faculty of Science, Academic Board approved a change to the name of the "Department of Mathematics", to become the "Department of Mathematics and Statistics".

(File 90/1175)

For action or noting by: University Solicitor, Faculty Registrar (Science)

10.19 Supplementary and Special (Deferred) Examinations 1997/1998

RESOLUTION CL5/97/284

Council noted that, in accordance with paragraph 4.6 of the Examinations regulations, Academic Board set the period of 12-16 January 1998 for the University's supplementary and special (deferred) examinations, as recommended by the Examinations and Certifications Branch of the Student Services Division.

(File 96/0862, 88/1658)

For action or noting by: Assistant General Manager (Student Services) Manager - Examinations and Certifications Branch, Faculty Registrars

10.20 New Course Proposals

RESOLUTION CL5/97/285

Council noted:

1. that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the new courses listed below; and
3. that related legislation will be referred subsequently by the Board to Council for approval:

• Graduate Diploma in Information Management (Librarianship)
  • Graduate Diploma in Information Management (Teacher Librarianship)
• Graduate Diploma in Information Management (Recordkeeping)
• Graduate Diploma in International Health
• Graduate Certificate in General Practice Psychiatry
• Graduate Diploma of Nursing (Anaesthesia / Post Anaesthesia)
• Graduate Diploma in Psychology

(File 95/0993)

For action or noting by: Faculty Registrars (Arts and Medicine)

10.21 Amendments to Existing Courses

RESOLUTION CL5/97/286

Council noted:

1. that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council's standards and guidelines concerning such proposals;
2. the amendments to courses listed below; and
3. that related legislation, if necessary, will be referred subsequently by the Board to Council for approval:
   • the honours degree of Bachelor of Arts - additional stream in Women's Studies
   • Master of Bioethics - additional mode of offer - distance education
   • Master of Bioethics - deletion of research component in coursework stream
   • Bachelor of Arts - minor in International Studies
   • Bachelor of Arts and Bachelor of Arts (Communications) - amendment to structure of Communications major
   • Bachelor of Information Systems - amendment to structure
   • Bachelor of Computing - amendment to information systems major and minor sequences
   • Bachelor of Information Management - development of streams in Librarianship, Teacher Librarianship and Recordkeeping
   • the honours degree of Bachelor of Information Management - development of streams in Librarianship, Teacher Librarianship and Recordkeeping
   • Master of Information Management (Archives and Records) - restructure of Part I
   • Master of Information Management (Library and Information Studies) - restructure of Part I
   • Bachelor of Applied Science / Bachelor of Computing - restructure of Bachelor of Computing component and retitling of course
   • Faculty of Engineering - common first year
   • Amendments to Titles of Existing Graduate Diplomas - Faculty of Science
   • Postgraduate Diploma in Applied Psychology - amendment to structure
   • Bachelor of Behavioural Science - amendment to structure

(File 95/0993)

For action or noting by: Faculty Registrars (Arts, Science and Computing and Information Technology)

10.22 No Further Intake to Courses

RESOLUTION CL5/97/287

Council noted that there will be no further intake to the following courses of the Faculties of Computing and Information Technology and Science from semester two, 1997:

• Graduate Diploma in Library and Information Studies
• Graduate Diploma of Education (School Librarianship)
• Graduate Diploma in Archives and Records Management
• Graduate Diploma in Water Science
• Graduate Diploma in Technology Studies
• Graduate Diploma in Applied Polymer Science

(File 96/1355)

For action or noting by: Faculty Registrars (Computing and Information Technology and Science)

10.23 General Committee Matters

10.23.1 Faculty Board Membership 1997 - Faculty of Business and

Economics

RESOLUTION CL5/97/288

Council approved the following nominations to membership of the Board of the Faculty of Business and Economics:

Student representation:

• Ms Karen McGillivray as the Bachelor of Business by External Study student;
• Ms Fiona Clarke as the postgraduate student representative for the Clayton Campus; and
• Ms Elaine Ong as the representative of the International students.

Casual vacancies:

• Ms Judy Gray, to replace Ms Marilyn Fenwick as the Peninsula Campus representative of the Department of Management; and
• Mr Abe Herzberg, to replace Associate Professor Greg Tucker who is on leave during 1997.

(File 93/1071)

For action or noting by: Faculty Registrar (Business and Economics)

10.23.2 Faculty Board Membership - Faculty of Law

RESOLUTION CL5/97/289

Council approved the nominations of Dr Sue Kenny and Mr Kevin Pose to fill casual vacancies on the Board of the Faculty of Law.

(File 91/0904)

For action or noting by: Faculty Registrar (Law)

10.23.3 Harold Armstrong Memorial Fund Committee

RESOLUTION CL5/97/290

Council approved the proposal of the Board of the Faculty of Engineering to re-appoint Professor WH Melbourne to membership of the Harold Armstrong Memorial Fund Committee, for a five year term from 1 January 1996.

(File 90/0518)

For action or noting by: Faculty Administrator (Engineering)

10.23.4 Role of the Monash University Animal Welfare Committee (MUAWC)

RESOLUTION CL5/97/291

Council noted that Academic Board approved a proposal for a revised role, membership and terms of reference for the Monash University Animal Welfare Committee (MUAWC).

(File 97/0208)

For action or noting by: Secretary - Monash University Animal Welfare Committee

10.23.5 Selection Committee for the Dean of the Faculty of Medicine

RESOLUTION CL5/97/292

Council noted that Academic Board has nominated Professors M Clayton and PL Waller as the professorial representatives of the Board on the Selection Committee for the Dean of the Faculty of Medicine.

(File Personnel)

For action or noting by: Personnel Manager - Senior Appointments

10.23.6 Selection Committee for a Professor / Director of Surgery, Box Hill Hospital

RESOLUTION CL5/97/293

Council noted that Academic Board nominated Professor J Pilbrow to replace Professor M Clayton as the representative of the Board on the Selection Committee for a Professor / Director of Surgery, Box Hill Hospital.

(File Personnel)

For action or noting by: Personnel Manager - Senior Appointments

10.23.7 Re-naming of the External Relations and Community Services Task Force

RESOLUTION CL5/97/294

Council noted that Academic Board approved a proposal to change the name of the "External Relations and Community Services Task Force", to become the "External Relations and Community Services Committee".

(File 95/1523)

For action or noting by: Secretary - External Relations and Community Services Committee

10.23.8 Election of Members of Steering Committee

RESOLUTION CL5/97/295

Council noted that:

• nominations for two vacancies for membership of Steering Committee (one professorial and one non-professorial staff member) and two vacancies for alternate membership of Steering Committee (two professorial staff members) are currently being received from members of the Academic Board; and
• if necessary, elections for these positions will be held on 25 August 1997.

(File 91/0795)

10.24 Receipt of Proceedings

RESOLUTION CL5/97/296

Council noted the Proceedings of Meeting 5/97 of the Academic Board on 23 July 1997, as detailed in the document presented.

(File 96/0858)

11. Report of the Finance Committee

11.1 Receipt of Report

RESOLUTION CL5/97/297

Council received the report of the Finance Committee meeting held on 4 August 1997.

(File 95/1168)

11.2 Foundation for Family and Private Business Pty Ltd and National Mutual Family Business Research Unit

RESOLUTION CL5/97/298

• Council approved the Committee's recommendation that the University accept 50% equity in the Foundation for Family and Private Business Pty Ltd, and

• the University nominate Professor David Robinson and Professor John Rickard as directors of the Foundation for Family and Private Business Pty Ltd.

(File 97/0802)

For action or noting by: General Manager, University Solicitor

11.3 Monash Participation In The Docklands Technology Precinct

RESOLUTION CL5/97/299

Council received and accepted the Committee's recommendation that Council give in-principle approval for the Docklands Technology Precinct proposal as outlined in the attachments hereto, with final approval subject to a satisfactory business plan, development contracts, partnership agreements and subject to review of agreements by the Monash University Solicitor's Office.

(File 97/0890)

For action or noting by: Deputy Vice-Chancellor (Research and Development), University Solicitor

11.4 Annual Review of Student Fees for Year 1998

RESOLUTION CL5/97/300

Council received and accepted the Committee's recommendation as to the levels of miscellaneous fees (academic statements, late subject charges, replacement of testamur etc) and noted that the majority of fees remain at the 1997 level.

(File 96/1192)

11.5 Proceedings of the Finance Committee

RESOLUTION CL5/97/301

Council noted the proceedings of the Finance Committee as detailed in the Report.

(File 95/1168)

For action or noting by: Secretary - Finance Committee

12. Report of the Equal Opportunity Committee

12.1 Receipt of Report

RESOLUTION CL5/97/302

Council received and noted the Report of Meeting 1/97 of the Equal

Opportunity Committee.

(File 97/0596)

12.2 Membership

RESOLUTION CL5/97/303

Council noted that the following new members have joined the Committee, Ms Stephanie White nominee of the Mature Age and Part-Time Students and Mr Dave Chay nominated by the International Student Societies.

(File 96/0063)

12.3 Gippsland

RESOLUTION CL5/97/304

Council approved a formal Gippsland campus membership of the Equal Opportunity Committee

(File 97/0596)

12.4 Proceedings

RESOLUTION CL5/97/305

Council noted the proceedings of the Equal Opportunity Committee as detailed in the Report.

(File 97/0596)

For action or noting by: Secretary - Equal Opportunity Committee

13. Report of the Honorary Degrees Committee

13.1 Receipt of Report

RESOLUTION CL5/97/306

Council received and noted the report of the Honorary Degrees Committee Meeting held on 18 July 1997 as detailed in the document presented.

(File 88/2436)

13.2 Award of Honorary Degrees

RESOLUTION CL5/97/307

Council noted that the Honorary Degrees Committee, having received nominations from the Chancellor and the Vice-Chancellor, and in accordance with the authority devolving from its Terms of Reference, had resolved unanimously to approve the awards honoris causa to the persons named in the document presented.

(File 97/0469)

For action or noting by: Secretary - Honorary Degrees Committee

14. Senior Appointments

14.1 Acceptance of Offers

Council noted that the following have accepted their offers of appointment and wished to pass on their thanks to Council:

• Professor of Geriatric Medicine, Kingston Centre -Dr Barbara Workman (to commence 13 October 1997)
• Honorary Chair in Biochemistry - Professor Evan Simpson
• Professorial Fellow, Accident Research Centre - Dr Joan Ozanne-Smith.

(File Personnel)

14.2 Appointment of Chair Selection Committees

Council approved the establishment of a Selection Committee for the position of Director, Accident Research Centre, as detailed in the document presented.

(File Personnel)

For action or noting by: Personnel Manager - Senior Appointments

15. Report of the Special Professorial Appointments Committee

15.1 Receipt of Report

RESOLUTION CL5/97/308

Council received the report of the Special Professorial Appointments Committee.

(File Personnel)

15.2 Offer of Appointment

RESOLUTION CL5/97/309

Council approved an offer of appointment as a professor on a 0.1 fractional appointment for a fixed term of five years be made to the person named in the document, such appointment to be held in the department named in the document.

(File Personnel)

15.3 Committee Membership - Deputy Vice-Chancellors

RESOLUTION CL5/97/310

Council approved the recommendation of the Special Professorial Appointments Committee that both the Deputy Vice-Chancellor (Research & Development) and the Deputy Vice-Chancellor (Academic & Planning) be appointed as standing members of the committee.

(File Personnel)

For action or noting by: Secretary - Special Professorial Appointments Committee

16. Use of the University Seal

RESOLUTION CL5/97/311

Council noted the report of the Vice-Chancellor, dated 6 August 1997, on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File 89/2074)

For action or noting by: University Solicitor

17. Legislation

17.1 Amendment to Statute 2.7 Student Amenities and Organisations

RESOLUTION CL5/97/312

Council made the legislation titled Statute 2.7 Student Amenities and Organisations (Amendment No 5 1997).

(File 96/0812)

For action or noting by: University Solicitor, Secretary to Council

18. Meeting Dates and Venues for Council in 1998

Council noted that the schedule of meeting dates complied with the pattern established by Council at meeting 1/96, Resolution CL1/96/9. Members noted that there was no clash with public holidays observed by the University in the dates listed in the schedule.

Council noted the Vice-Chancellor's advice that consideration would be given to devoting some meetings in the New Year to discussion of identified topics of strategic importance to the University. Accordingly, some dates were listed as provisional pending Council's further consideration of its agenda for 1998.

RESOLUTION CL5/97/313

Council resolved pro tem that its meetings in 1998 be held as follows:

1/98 *Monday 16 February 5.00 pm Clayton Campus

2/98 Monday 16 March 2.00 pm Gippsland Campus

3/98 *Monday 11 May 5.00 pm Clayton Campus

4/98 Monday 29 June 5.00 pm Caulfield Campus

5/98 *Monday 10 August 5.00 pm Clayton Campus

6/98 Monday 21 September 5.00 pm Clayton Campus

7/98 *Monday 9 November 5.00 pm Clayton Campus

8/98 Monday 14 December 5.00 pm Clayton Campus

* provisional

(File 90/0184)

For action or noting by: Secretary to Council

19. Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday 29 September 1997 at the Caulfield Campus.