Council Meeting 6-1997

Meeting No 6/97 of the Monash University Council was held on Monday, 29 September 1997 in the Clayfield Room, Room A134, Building A, Caulfield Campus between 5.00 pm and 6.48 pm.

There were present:

Mr D W Rogers, Chancellor (presiding)
Dr G A Knights, Deputy Chancellor
Mr P H Ramler, Deputy Chancellor
Professor P LeP Darvall, Acting Vice-Chancellor

In attendance were:

Professor A W Lindsay, Deputy Vice-Chancellor (Academic & Planning)

Professor M Quartly, Dean, Faculty of Arts

Mr P B Wade, General Manager

Ms K Wilson-Reid, Secretary to Academic Board

Secretary:

Mr P Siggins, Manager, University Secretariat

MINUTES

1. Apologies

Apologies were received from Professor D A Robinson, Vice-Chancellor and President, Mr G D W Curlewis, Ms M L Jelbart, Mr H Lim, Mr F C Peck, Mr K J Russell, Mr B T Tan, Professor T R Threadgold and Professor F A Trindade.

Professor J E Maloney, Deputy Vice-Chancellor (International & Public Affairs) advised that he would not be in attendance for this meeting.

2. Special Leave

Requests for special leave from Dr P K Rodan and Dr J E Kolm were approved at Meeting 4/97. Request for special leave from Meetings 6/97, 7/97 and 8/97 for Senator K Patterson was approved at Meeting 5/97. Requests for special leave from Meeting 6/97 from Associate Professor J Strauss and the Hon P R Hall were approved at Meeting 5/97.

(File 88/1415)

3. Minutes

The minutes of Meeting No 5/97 held on 18 August 1997 were circulated.

RESOLUTION CL6/97/314

Council confirmed the minutes of Meeting 5/97 held on Monday, 18 August 1997.

For action or noting by: Secretary to Council

4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Agenda items 1, 2, 3, 4, 5.1, 5.2, 6, 7, 9.4, 9.5, 9.6.1, 9.7.2, 9.8.1, 9.13, 10.1, 10.2, 11.2, 14.4, 21.1, and 22.2 were starred and discussed at the meeting.

4.2 Approval of Non-Starred Items

Council resolved on the motion of the Chancellor:

'that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Council identified and resolved confidential items 9.6.1, 9.8.1 and 9.13.

4.4 Admission of Observers

Authorised observers were admitted to the meeting.

5. Matters Arising from the Minutes (not dealt with elsewhere in the Agenda)

5.1 Form of Testamur for 1996 Cohort of Graduate Diploma of Business Administration (External) - Shanghai.

At its Meeting 4/97 Council resolved that, in accordance with S23(4) of the Monash University Act 1958, which provides for Council to determine the form of testamurs, an additional qualifying statement to the degree testamurs of the 1996 cohort of students enrolled in the degree of Master of Business Administration (External) would be added to the degree testamurs of the 1996 cohort of students enrolled in the degree Master of Business Administration (External) in Shanghai were approved as follows:

"this degree program was delivered partly in English and partly with translation to Chinese. The current normal English language requirements have not been met."

Due to an administrative oversight, Council failed to receive recommendations regarding the associated Graduate Diploma of Business Administration (External) - Shanghai. In line with the recommendation approved by Council for the Master of Business Administration (External) - Shanghai, the following recommendations for the Graduate Diploma of Business Administration (External) - Shanghai were approved by Council.

RESOLUTION CL6/97/315

• students who do not complete the subjects taught in Australia or the Australian project but who meet the usual level of proficiency in the IELTS test (a score of 6.5 or above) would receive a testamur for the GradDipBusAdmin(Ext);
• students who do not complete the subjects taught in Australia or the Australian project but who meet an equivalent standard to that indicated in point 5 on the new MMBET would receive a testamur for the GradDipBusAdmin(Ext);
• students who do not complete the subjects taught in Australia or the Australian project and who are unable to meet the usual level of proficiency in the IELTS test (a score of 6.5 or above) would receive a testamur for the GradDipBusAdmin(Ext) on which the following statement would be included: "This diploma program was delivered partly in English and partly with translation to Chinese. The current normal English language requirements have not been met;"
• students who do not complete the subjects taught in Australia or the Australian project and who are unable to meet an equivalent standard to that indicated in point 7 on the new MMBET would receive a testamur for the GradDipBusAdmin(Ext) on which the following statement would be included: "This diploma program was delivered partly in English and partly with translation to Chinese. The current normal English language requirements have not been met;"
• students who satisfactorily complete only four of the subjects taught by Monash Mt Eliza would receive the Graduate Certificate of Management (an award of Monash Mt Eliza).

(File 96/0626)

For action or noting by: Assistant General Manager (Student Services), Chief Executive - Monash Mt Eliza Business School

5.2 International Operations

Minutes 7.3 refers.

In the absence of Professor J Maloney, Deputy Vice-Chancellor (International & Public Affairs) Mr P Wade, General Manager, provided an oral report. Council noted the information with respect to developments in South Africa and Korea.

For action or noting by: Deputy Vice-Chancellor (International and Public Affairs), General Manager

6. Vice-Chancellor's Business

6.1 Enterprise Bargaining

The Acting Vice-Chancellor, Professor P LeP Darvall reported on progress with negotiations and announced that the impasse had been overcome and negotiations had re-opened the previous week. Both parties had agreed to make all attempts to complete substantially the negotiations in the near future. The Acting Vice-Chancellor emphasised that the University was keen to achieve a responsible outcome for all Monash staff.

(File: RMO1997/0065)

For action or noting by: Vice-Chancellor, Acting Vice-Chancellor

6.2 International Operations

Minute 5.2 refers

6.3 Docklands Development

The Acting Vice-Chancellor reported on discussions held to date. A proposal for the establishment of a Centre for the Future was broadly outlined. Professor P LeP Darvall indicated that further details of this proposal would be submitted to the November meeting of Council.

(File: RMO1997/0058)

For action or noting by: Deputy Vice-Chancellor (Research & Development)

6.4 Monash Joint Venture with the ABC

Professor A W Lindsay, Deputy Vice-Chancellor (Academic and Planning) spoke to this item and advised that the project was well placed to meet the requirements of the Monash Plan in terms of internationalisation, innovation in teaching using media, and building the University's profile and reputation in Asia. The project would attract a wide range of contributors within the Monash Faculties.

(File: RMO1997/0009)

For action or noting by: Deputy Vice-Chancellor (Academic & Planning)

7. Decanal Presentation

Council noted that it had received Decanal Presentations as follows:

• Monday, 17 March 1997 Dean of Medicine
• Monday, 7 July 1997 Dean of Business and Economics

and that it would receive the following presentation in 1997:

• Monday, 29 September 1997 Dean of Arts
• Monday, 15 December 1997 Dean of Law

Professor Quartly indicated that at a future time she proposed to bring to Faculty Board a proposal for a School at Caulfield; such a strategic initiative was necessary in light of the decline in offerings from Arts which were actually offered from and by Caulfield. The shift in staff numbers from Caulfield to Clayton was a noticeable trend and this may be addressed by offering a program at Caulfield. Professor Quartly further indicated that a degree in Policy Studies, which would be offered with input from the Faculty of Business and Economics, may be offered. She also commented upon the development of research culture in this context.

RESOLUTION CL6/97/316

Council received a presentation from Professor M Quartly, Dean of the Faculty of Arts and noted its content.

(File 95/1618)

For action or noting by: Dean - Faculty of Arts, Dean - Faculty of Law

8. Report of the Executive Committee of Council

8.1 Selection Committee for appointment to the position of Professor/Director of Surgery, Box Hill Hospital

RESOLUTION CL6/97/317

Council noted that, on 3 September 1997, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved the recommendation of the Selection Committee that an offer of appointment to the position of Professor/Director of Surgery be made to the person named in the document presented.

(File 97/0727, Personnel)

For action or noting by: Personnel Manager - Senior Appointments

9. Report of the Academic Board

9.1 Receipt of Report

RESOLUTION CL6/97/318

Council received and noted the Report of Meeting 6/97 held on Wednesday, 3 September 1997.

(File 96/0858)

For action or noting by: Secretary to Academic Board

9.2 Proposal for a New Faculty Structure

Council received a proposal from the Board of the Faculty of Computing and Information Technology to approve a new structure for the Faculty, to take effect from 1 January 1998.

Council noted that the proposed new structure for the Faculty had received unanimous support from the Academic Board.

RESOLUTION CL6/97/319

That, subject to the drafting of appropriate legislation, Council approved the proposal of the Board of the Faculty of Computing and Information Technology for a new Faculty structure, to take effect from 1 January 1998, as detailed in the document presented.

(File 90/0220)

For action or noting by: University Solicitor, Dean and Faculty Registrar - Computing and Information Technology

9.3. Academic Appointments

9.3.1 Chairs in Clinical Forensic Psychology and Clinical Health Psychology

Documentation is attached.

RESOLUTION CL6/97/320

Council, noting the endorsement of the Committee of Deans and the Academic Board, approved the proposal of the Board of the Faculty of Medicine to establish and fill the positions of Chair in Clinical Forensic Psychology and Chair in Clinical Health Psychology, as detailed in the documentation presented.

(File Personnel)

For action or noting by: Faculty Registrar - Medicine, Personnel Manager - Senior Appointments

9.3.2 Honorary Appointments - Faculty of Arts

RESOLUTION CL6/97/321

Council noted the following honorary appointments approved by the Dean of the Faculty of Arts (none of the people below are currently employed within the University):

• Associate Professor Louis Green as Honorary Research Associate in the Department of History from 15 May 1997 to 14 May 1999.

• Dr Margaret Hamersley as Honorary Research Associate in the Department of History from 15 May 1997 to 14 May 1999.

• Dr Jan Penney as Honorary Research Associate in the Department of History from 15 May 1997 to 14 May 1999.

• Mr David Templeman as Honorary Research Associate in the Department of History from 15 May 1997 to 14 May 1999.

• Mr Chris Wood as Honorary Research Associate in the Department of History from 15 May 1997 to 14 May 1999.

• Dr Shobit Chandra as Honorary Research Associate in the Department of Geography & Environmental Science from 20 May 1997 to 31 December 1997.

(File Personnel)

For action or noting by: Dean and Faculty Registrar - Arts)

9.3.3 Clinical Associate Professorships

RESOLUTION CL6/97/322

Council noted the recommendations made by the University Clinical Associate Professorship Committee to:

1. appoint Dr J W Kelly as Honorary Clinical Associate Professor at the Alfred Hospital until 31 December 2000; and
2. reappoint the following Honorary Clinical Associate Professorships in the Faculty of Medicine:

• Associate Professor W E Fabb, Community Medicine and General Practice, for a term ending 31 December 1998.
• Dr M L Grayson, Epidemiology and Preventive Medicine, for a term ending 31 December 2000.

(File Personnel)

For action or noting by: Faculty Registrar - Medicine), Ms B Hateley

9.3.4 Readership/Associate Professorships

RESOLUTION CL6/97/323

Council noted the recommendations approved by the University Readership/Associate Professorship Committee to:

1. appoint Dr B Ritchie as Honorary Associate Professor, Institute of Reproduction and Development, for a term ending 31 December 2000;

   (Secretarial note: members of Council noted with regret that Dr Ritchie had passed away after the faculty's decision to recommend his appointment as an Honorary Associate Professor)

2. re-appoint the following as Honorary Associate Professors:
   • Associate Professor F McDermott, Surgery, Alfred Hospital, for a term ending 31 December 1998.
   • Dr H Sathananthan, Institute of Reproduction and Development, for a term ending 31 December 2000.

(File Personnel)

For action or noting by: Faculty Registrar - Medicine, Ms B Hateley

9.4 Motion Submitted to Council

In submitting the following recommendation to Council, Council was requested to note that it had received the unanimous support of the Academic Board. The Chancellor advised that if adopted this motion would be duly published in education supplements of the major newspapers and distributed internally through an edition of Etcetera.

RESOLUTION CL6/97/324

Council adopted the following as a statement of the University:

In recognising the University's educational mission and the diversity of its population, the University expresses its concern about the impact of the views of Ms Pauline Hanson MP and her One Nation Party and affirms the University's strong commitment to an education which promotes respect, tolerance and understanding of the plurality of peoples and cultures in Australia.

For action or noting by: Dean - Faculty of Arts, Executive Director - University Marketing & Development, Secretary to Council

9.5 Undergraduate Scholarships Policy

Attached.

RESOLUTION CL6/97/325

Council noted the Undergraduate Scholarships Policy Statement for 1998 presented, which was approved by the Academic Board.

In discussion the question of deferment was raised. Professor Lindsay indicated he would report back to Council clarifying the conditions under which deferment was granted.

(File 92/0670)

For action or noting by: Deputy Vice-Chancellor (Academic and Planning), Secretary to Academic Board

9.6 In Principle Amendment to Regulations

9.6.1 Amendment to Regulations for the Degree of Bachelor of Arts

Council noted that the proposal was consistent with the University's grading scale, which was amended by Academic Board at Meeting 8/96 and use of the Near Pass (NP) grade, which the Academic Board approved at Meeting 4/97. Council agreed that it would be desirable for an additional note being provided that explained the overlap of grades between 0-49 Fail N and 45-49 Near Pass NP.

RESOLUTION CL6/97/326

That, subject to the drafting of appropriate legislation and the addition of an explanatory note in the legend for the grade schedule explaining the overlap between Fail N 0-49 and Near Pass NP 45-49, Council approved the proposal of the Board of the Faculty of Arts to amend the Faculty of Arts regulations as follows:

Delete existing sections 13.1 and 13.2 of Regulation 13 - Examination Results, to be replaced by a new regulation 13 which reads:

"13.1 The final assessment in respect of a subject or other work in a course of study must be awarded in one of the following grades:

Fail N (0-49)

Near Pass NP (45-49)

Pass P (50-59)

Credit C (60-69)

Distinction D (70-79)

High Distinction HD (80-100)

13.2 Except where the Faculty Board in any particular case otherwise determines, one subject in which a near pass (NP) has been awarded may be counted towards a degree".

(File 92/0094)

For action or noting by: Dean and Faculty Registrar - Arts, Secretary to Education Committee, University Solicitor

9.6.2 Faculty Board - Amendment to Membership Regulations

Council noted that the proposal sought to make the necessary changes to Faculty Board membership regulations following Council's approval (at Meeting 3/97) of a restructure of the Faculty of Education.

RESOLUTION CL6/97/327

That, subject to the drafting of appropriate legislation, Council approved the proposal of the Board of the Faculty of Education to amend the Faculty Board membership regulations as follows:

1. Part 1, listing the names of the Schools of the faculty deleted. (This will bring the faculty's regulations into line with those of other faculties which do not have separate schools or departments).

2. Subsection 7.2 amended as follows:

a. item 2 amended to substitute 'the Campus Co-ordinator of each campus of the faculty' for the Head of each school of the faculty.

b. item 3 amended to read 'nine representatives of the faculty elected from amongst their number by the members of the teaching staff of the faculty'.

c. an additional item included to allow for 'up to four members of the faculty co-opted by the board for a term of twelve months'.

3. Under subsection 7.5, the following members to be included:

1. The dean of the Faculty of Arts or the dean's nominee
2. The dean of the Faculty of Business and Economics or the dean's nominee
3. The dean of the Faculty of Computing and Information Technology or the dean's nominee
4. The dean of the Faculty of Science or the dean's nominee

4. Under subsection 7.6, members listed under 5.1 and 5.2 deleted. (These members are the deans or their nominees of the Faculties of Arts and Science who will now be included under subsection 7.5).

5. Under subsection 7.7, item 1.1 amended so that it reads 'the associate deans and directors of the faculty'.

(File 90/1733)

For action or noting by: Dean and Faculty Registrar - Education, University Solicitor

9.7 Award of Degrees

9.7.1 Degree of Doctor of Medicine

RESOLUTION CL6/97/328

Council approved the proposal of the Board of the Faculty of Medicine to award the degree of Doctor of Medicine to Dr Peter Alistair Cameron, for his thesis titled "Major trauma in Victoria".

(File 95/1081)

For action or noting by: Faculty Registrar - Medicine

9.7.2 Award of Posthumous Degree - Faculty of Engineering

At its Meeting 7/96, Council approved a proposal of the Academic Board to adopt the following guidelines as requirements for the award of a posthumous degree:

1. The student must have been enrolled for the award at the time of death;
2. At the time of death, the student must have had not more than the equivalent of one semester of full-time study remaining to complete the award;
3. In the view of the Faculty, the student would have satisfactorily completed the requirements of the award;
4. The faculty recommends to Council that the award be conferred.

Council noted that a proposal of the Board of the Faculty of Engineering to award a posthumous degree of Bachelor of Engineering, to a student who had been undertaking a combined degree of Bachelor of Engineering / Bachelor of Laws had been submitted. The Faculty wished to demonstrate that although this proposal met only three of the four guidelines set out above, the award would be suitably conferred in this instance. The student had completed 3/4 of the Bachelor of Engineering component of the combined degree, having approximately one full-time year of study remaining for Engineering. Had the student not also been studying for the Bachelor of Law, he would have been very near completion of the Bachelor of Engineering.

There was discussion of posthumous degrees generally, possible annotations to testamurs and transcripts and the limits for awarding these degrees. It was agreed that Council would give further consideration to these awards at a future meeting.

RESOLUTION CL6/97/329

That, noting the endorsement of the Academic Board, Council approved the proposal of the Board of the Faculty of Engineering to award a posthumous degree of Bachelor of Engineering to the person named.

(File 89/1421)

For action or noting by: Deputy Vice-Chancellor (Academic and Planning), Assistant General Manager (Student Services), Secretary to Academic Board, Faculty Administrator - Engineering

9.8 Centres and Departments

9.8.1 Joint Centre for Developmental Disability - Faculty of Medicine

RESOLUTION CL6/97/330

That, on the recommendation of the Board of the Faculty of Medicine and noting the approval of Academic Board, Council approved the establishment, with the University of Melbourne, of a Joint Centre for Developmental Disability as detailed in the document presented.

(File: RMO1997/0095)

For action or noting by: Faculty Registrar - Medicine, Secretary to Academic Board

9.8.2 Merger of the Department of Ecology and Evolutionary Biology and the Department of Genetics and Developmental Biology - Faculty of Science

RESOLUTION CL6/97/331

That, on the recommendation of the Board of the Faculty of Science and Academic Board, Council approved the proposal of the Board of the Faculty of Science to:

• merge the Department of Ecology and Evolutionary Biology and the Department of Genetics and Developmental Biology; and

• title the new department the Department of Biological Sciences.

(File: 97/0485, 87/0244, 90/0711)

For action or noting by: Faculty Registrar - Science, Secretary to Academic Board, University Solicitor

9.8.3 Change of Name and Reporting Arrangements for the Centre for Continuing Education - Faculty of Education

RESOLUTION CL6/97/332

Council noted that Academic Board approved the proposal of the Board of the Faculty of Education to change the name and reporting arrangements of the Centre for Continuing Education as detailed below:

• re-name the "Centre for Continuing Education" based on the Peninsula Campus, so that it becomes the "Professional Development Institute";
• dissolve the Centre for Continuing Education Management Committee;
• consolidate the various professional development operations at the Clayton, Gippsland and Peninsula Campuses under the Professional Development Institute; and
• allow a Professional Development Institute Committee of Management to be formed by the Faculty under the guidance of the Dean.

(File: 89/0483)

For action or noting by: Faculty Registrar - Education, Secretary to Academic Board

9.8.4 Change of Name of the Centre for Women's Studies - Faculty of Arts

RESOLUTION CL6/97/333

Council noted that Academic Board approved a change of the title of the Centre for Women's Studies, to become the Centre for Women's Studies and Gender Research.

(File: 88/1329)

9.8.5 Disestablishment of the Centre for Biographical and Textual Studies - Faculty of Arts

RESOLUTION CL6/97/334

Council noted that Academic Board approved a proposal of the Board of the Faculty of Arts to disestablish the Centre for Bibliographical and Textual Studies.

(File: 88/2253)

9.8.6 Disestablishment of the Centre for Chemical Synthesis - Faculty of Science

RESOLUTION CL6/97/335

Council noted that the Academic Board approved the proposal of the Board of the Faculty of Science to disestablish the Centre for Chemical Synthesis.

(File: 88/2253)

For action or noting by: Faculty Registrar - Arts, Faculty Registrar - Science, Secretary to Academic Board

9.9 New Course Proposals

RESOLUTION CL6/97/336

Council noted:

1. that Academic Board certified to Council that it had received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board complied with Council's standards and guidelines concerning such proposals;
2. the new courses listed below; and
3. that related legislation would be referred subsequently by the Board to Council for approval:

• Masters Qualifying
• Bachelor of Applied Arts
• the honours degree of Bachelor of Applied Arts
• Bachelor of Design
• the honours degree of Bachelor of Design
• Bachelor of Fine Art
• the honours degree of Bachelor of Fine Art
• Bachelor of Design (Industrial Design)
• Bachelor of Industrial Design
• Bachelor of Interior Architecture
• Bachelor of Visual Arts
• the honours degree of Bachelor of Visual Arts
• Bachelor of Design (Visual Communication)
• the honours degree of Bachelor of Visual Communication
• Graduate Diploma of Arts (Arts Administration)
• Graduate Diploma of Arts (Cultural Heritage Management)
• Graduate Diploma of Arts (Security Management)
• Graduate Diploma of Arts (Criminal Justice Studies)
• Graduate Certificate in Bilingual / Immersion Education
  • Graduate Certificate in the Teaching of Languages Other Than English (LOTE)
• Graduate Diploma in Bilingual / Immersion Education
  • Bachelor of Sport and Resource Recreation (subject to amendment to title Deputy Vice-Chancellor (A&P) authorised to resolve with Dean, Faculty of Education)
  • Bachelor of Sport and Resource Recreation/Bachelor of Education (subject to amendment to title Deputy Vice-Chancellor (A&P) authorised to resolve with Dean, Faculty of Education. TBC)

(File: 97/0663)

For action or noting by: Faculty Registrar - Arts, Faculty Registrar - Education

9.10 Amendments to Existing Courses

RESOLUTION CL6/97/337

Council noted:

1. that Academic Board certified to Council that it had received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board complied with Council's standards and guidelines concerning such proposals;
2. the amendments to courses listed below; and
3. that related legislation, if necessary, would be referred subsequently by the Board to Council for approval:

• Masters Qualifying - establish a new stream in English
• Masters Qualifying - establish a new stream in History
• Masters Qualifying - establish a new stream in Bioethics
• Masters Qualifying - establish a new stream in Religion and Theology
• Masters Qualifying - establish a new stream in Women's Studies
• Masters Qualifying - establish a new stream in Geography
• Masters Qualifying - establish a new stream in Visual Arts Stream
• Masters Qualifying - establish a new stream in German Studies
  • Masters Qualifying - establish a new stream in Anthropology and Sociology
• Masters Qualifying - establish a new stream in Japanese Studies
• Masters Qualifying - establish a new stream in Linguistics
  • Masters Qualifying - establish a new stream in Environmental Science with Research component
  • Masters Qualifying - establish a new stream in Environmental Science (coursework)
  • Graduate Diploma of Environmental Science - amend the structure of the existing Graduate Diploma of Environmental Science
  • Master of Environmental Science - establishment of combined research and coursework stream
• Master of Environmental Science - restructure of coursework stream
  • Master of Arts - Japanese Business Interpreting and Translation stream - change of name and change to admission requirements
  • Graduate Diploma in Japanese Business Interpreting and Translation - change of name and change to admission requirements
  • Graduate Diploma of Arts (Applied Linguistics) - change of title and additional mode of offer
• Master of Arts - establish a new stream in Publishing
  • Master of Arts - establish a new stream in Cultural Heritage Management
• Master of Arts - establish a new stream in Security Management
• Master of Arts - establish a new stream in Criminal Justice Studies
  • Bachelor of Music - amendment to structure of the existing Bachelor of Music
• Bachelor of Business (Accounting) - change to compulsory subject
  • Bachelor of Commerce and Bachelor of Commerce (tagged) degrees - course requirement information - Incorporation of new departments
• Bachelor of Digital Systems - changes to electronics subjects
• Master of Education - change to permit coursework program
  • Graduate Diploma in Law - addition of specialisations to transcripts and testamurs
  • Master of Laws - addition of specialisations to transcripts and testamurs
  • Graduate Certificate in Nursing (Psychiatric) - amendment to structure
  • Master of Environmental Science
  • Master of Arts - addition of a stream in Public History

(File: 97/0663)

For action or noting by: Faculty Registrar - Arts, Faculty Registrar - Business and Economics, Faculty Registrar - Law, Faculty Registrar - Science)

9.11 No Further Intake To Courses

RESOLUTION CL6/97/338

Council noted that there will be no further intake to the courses listed below, with details of the disestablishment of the courses listed as per the Report of Academic Board:

• Bachelor of Arts (Ceramic Design)
• the honours degree of Bachelor of Arts (Ceramic Design)
• Bachelor of Arts (Craft)
• the honours degree of Bachelor of Arts (Craft)
• Bachelor of Arts (Fine Art)
• the honours degree of Bachelor of Arts (Fine Art)
• Bachelor of Arts (Visual Arts)
• Bachelor of Arts (Graphic Design)
• the honours degree of Bachelor of Arts (Graphic Design)
• Graduate Certificate in Internal Auditing
• Master of Educational Studies
• Master of Educational Policy and Administration
• Master of Teaching English to Speakers of Other Languages
• Master of Special Education

(File: 96/1355)

For action or noting by: Faculty Registrar - Arts, Faculty Registrar - Education)

9.12 Committee Membership Matters

9.12.1 Academic Board Representation on Selection Committees

RESOLUTION CL6/97/339

Council noted that Academic Board approved the nominations of three professors to be representatives of the Academic Board on the selection committees as detailed below:

• Professor B Caine - Selection Committee for the Director, Accident Research Centre
• Professor P Grundy - Selection Committee for the Chair of Anatomy
• Professor R Dixon - Selection Committee for the Chair of Biochemistry and Molecular Biology

(File: 96/0688)

For action or noting by: Secretary to Academic Board

9.12.2 Membership of the Steering Committee of Academic Board

RESOLUTION CL6/97/340

Council noted that Professor W Melbourne and Dr C Browne have recently been elected members of the Steering Committee of Academic Board, for terms of office ending 31 August 1999.

(File: 91/0795)

For action or noting by: Secretary to Academic Board

9.13 Receipt of Proceedings

RESOLUTION CL6/97/341

Council noted the proceedings of Meeting 6/97 of the Academic Board on 3 September 1997. The Acting Vice-Chancellor at the request of a member gave an overview of recent Group of 8 discussions/developments.

C 10. Report of the Finance Committee

10.1 Receipt of Report

RESOLUTION CL6/97/342

Council received the report of the Finance Committee meeting held on 22 September 1997.

10.2 Student Amenities Fees 1998

Council approved the Finance Committee's recommendations for the levels of Student Amenities Fees for the 1998 year, for each of the Monash University Campus locations as set out in the Schedule (Appendix A) presented.

(File: 93/1855, 95/1168)

For action or noting by: Secretary - Finance Committee

10.3 Receipt of Proceedings

RESOLUTION CL6/97/343

Council noted the proceedings of the Finance Committee as detailed in the document presented. There was discussion of the operation and financial performance of Montech Pty Ltd. There was also discussion of recent and extensive graffiti on the Clayton Campus and the responsibility to be borne for the clean up. It was agreed that Council would give further consideration to this matter at its next meeting.

For action or noting by: Deputy Vice-Chancellor (Research and Development), Secretary to Council, Student Representative

11. Report of the Audit Committee

11.1 Receipt of Report

RESOLUTION CL6/97/344

Council received the report of the Audit Committee meeting held on 4 September 1997.

(File: 97/0163)

11.2 Audit & Risk Management Charter

RESOLUTION CL6/97/345

The reporting relation of the Director, Audit and Risk Management was queried and it was suggested that the Director should report to the Chair of the Audit Committee. Council resolved to refer the Audit and Risk Management Charter to the Audit Committee for further consideration and with a recommendation that the Director, Audit and Risk Management report to the Chair of the Audit Committee.

11.3 Revised Terms of Reference of the Audit Committee

RESOLUTION CL6/97/346

Council approved the amended Functions and Terms of Reference of the Audit Committee of Council as detailed in the document presented.

11.4 Audit Requirements-Controlled Entities

RESOLUTION CL6/97/347

Council noted the amended memorandum to be sent to CEO's of University controlled entities outlining requirements of the Audit Committee of Council as detailed in the document presented.

11.5 Receipt of Proceedings

RESOLUTION CL6/97/348

Council noted the proceedings of the Audit Committee as detailed in the document presented.

For action or noting by: Secretary - Audit Committee

12. Report of the Equal Opportunity Committee

12.1 Receipt of Report

RESOLUTION CL6/97/349

Council received the report of the Equal Opportunity Committee meeting held on 24 July 1997.

12.2 Membership

RESOLUTION CL6/97/350

Council noted the reappointment of Ms Newman to her position on the Equal Opportunity Committee.

12.3 Receipt of Proceedings

RESOLUTION CL6/97/351

Council noted the proceedings of the Equal Opportunity Committee as detailed in the document presented.

(File: 96/0063)

For action or noting by: Secretary - Equal Opportunity Committee

13. Report of the Occupational Health & Safety Committee

13.1 Receipt of Report

RESOLUTION CL6/97/352

Council received the report of the Occupational Health & Safety Committee meeting 3/97 held on 31 July 1997.

13.2 Receipt of Proceedings

RESOLUTION CL6/97/353

Council noted the proceedings of the Occupational Health & Safety Committee as detailed in the document presented.

(File: 91/1264)

For action or noting by: Secretary - Occupational Health & Safety Committee

14. Reports of the Gippsland Advisory Committee

14.1 Receipt of Report

Meeting held 22 July 1997

RESOLUTION CL6/97/354

Council received and noted the report of the Gippsland Advisory Committee meeting 4/97 held on 22 July 1997.

14.2 Receipt of Proceedings

RESOLUTION CL6/97/355

Council noted the proceedings of the Gippsland Advisory Committee as detailed in the document presented.

Meeting held 2 September 1997

14.3 Receipt of Report

RESOLUTION CL6/97/356

Council received and noted the report of the Gippsland Advisory Committee meeting 5/97 held on 2 September 1997.

14.4 Reporting Relationship to University Council

Council noted that the opinion and understanding of the Gippsland Advisory Council was that it was a sub-committee of the University Council and as such reported directly to the University Council and that this reporting relationship was an integral part of the merger discussions and processes that occurred for the full merger of the Gippsland Institute of Advanced Education with Monash University.

RESOLUTION CL6/97/357

Council gave consideration to the belief of the Gippsland Advisory Council that it is a sub-committee of the Monash University Council and to any legal advice on this matter and resolved to address this matter upon the handing down of the Report to Council of the Review of Committees Working Party.

14.5 Role and Function of Campus Director, Gippsland Campus

RESOLUTION CL6/97/358

Council referred the matter of the role and function of the Campus Director, Gippsland Campus to the Vice-Chancellor for consideration.

14.6 Receipt of Proceedings

RESOLUTION CL6/97/359

Council noted the proceedings of the Gippsland Advisory Committee as detailed in the document presented.

(File: 91/0649)

For action or noting by: Vice-Chancellor, Professor Brisk - Chair, Review of Council Committees Working Party, Secretary - Gippsland Advisory Committee

15. Report of the Intellectual Property Committee

15.1 Receipt of Report

RESOLUTION CL6/97/360

Council received and noted the report of the Intellectual Property Committee Meeting held on 18 August 1997 as detailed in the document presented.

15.2 Receipt of Proceedings

RESOLUTION CL6/97/361

Council noted the proceedings of the Intellectual Property Committee as detailed in the document presented.

(File: 94/1092)

For action or noting by: Secretary - Intellectual Property Committee

C. 16. Senior Appointments

RESOLUTION CL6/97/362

Council noted that Professor F C S Ho had accepted her offer of appointment as a fractional fixed term professor in the Department of Pathology and Immunology (commenced 1 September 1997) and wished to pass on her thanks to Council.

RESOLUTION CL6/97/363

Council approved the establishment of selection committees for a Chair of Anatomy, a Chair of Biochemistry and Molecular Biology, a Chair of Civil Engineering, a Chair of Clinical Health Psychology, a Chair of Clinical Forensic Psychology and the position of Professor/Director of Trauma, Alfred Hospital as detailed in the document presented.

RESOLUTION CL6/97/364

Council approved an offer of appointment to a Chair of Nutrition and Preventive Medicine be made to the person named in the document presented

(File: Personnel)

For action or noting by: Deans - Faculties of Engineering, Science, Medicine, Personnel Manager - Senior Appointments

C 17. Special Professorial Appointments Committee

17.1 Receipt of Report

RESOLUTION CL6/97/365

Council received the Report of the Special Professorial Appointments Committee meeting held Wednesday, 17 September 1997

(File: 97/0374)

For action or noting by: Secretary - Special Professorial Appointments Committee

17.2 Offers of Appointment

RESOLUTION CL6/97/366

Council approved that an offer of appointment be made to each of the persons named in the document presented for a period of five (5) years.

(File: Personnel)

For action or noting by: Secretary - Special Professorial Appointments Committee

C 18. Report of the Buildings Committee

18.1 Receipt of Report

RESOLUTION CL6/97/367

Council received and noted the Report of the Buildings Committee meeting held on 11 September 1997

18.2 Receipt of Proceedings

RESOLUTION CL6/97/368

Council noted the proceedings of the Buildings Committee meeting held on 11 September 1997 as detailed in the document presented.

(File: 88/2206)

For action or noting by: Secretary - Buildings Committee

19. Report of the Monash University Gallery Committee

At Meeting 2/97 of the Advisory Committee to the Vice-Chancellor: University Gallery, the 1996 Annual Report for the Gallery was received and noted by the Committee. Term of Reference 9 of the Committee requires the Committee to submit an Annual Report to Council.

(File: RMO1997/0024)

19.1 Receipt of Report

RESOLUTION CL6/97/369

Council received and noted the Annual Report for 1996 of the Monash University Gallery as detailed in the document presented.

For action or noting by: Secretary - Monash University Gallery Committee

C 20. Use of the University Seal

RESOLUTION CL6/97/370

Council noted the report of the Vice-Chancellor dated 15 September 1997 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File: 89/2074)

For action or noting by: University Solicitor

21. Legislation

21.1 Amendments to the Constitution of the Council of Mannix College

Pursuant to Section 5 of Statute 10.1 Affiliation a request had been received for Council to adopt a number of changes to the rules of Mannix College Council Inc. The purpose of these changes was to accommodate the wish of the Chairman of Mannix College Council Incorporate, Archbishop Pell, to nominate one of his auxiliary Bishops to chair the Council from time to time while retaining full membership of the Council and the right to chair any meeting of the Council.

Three papers were submitted:

(i) Memorandum from Master of Mannix College, The Reverend Dr D P Minns, dated 2 September 1997;

(ii) a summary of proposed changes; and

(iii) Statement of Purposes and Rules of Mannix College Council Incorporated which include the proposed changes.

RESOLUTION CL6/97/371

Council approved the changes to the Rules of Mannix College Council Incorporated as set out in the document presented.

(File: 91/1355)

For action or noting by: Master of Mannix College, University Solicitor, Secretary to Council

22. General Business

22.1 Reports on Outside Studies Programs

RESOLUTION CL6/97/372

Council received and noted OSP reports from the following staff:

Faculty of Arts

Dr David Dunkerley, Department of Geography & Environmental Science

Professor Alastair Davidson, Department of Politics

Associate Professor Cathy Greenfield, HUMASS

Dr David Garrioch, Department of History

Dr Harry Ballis, HUMASS

Dr Ray Nichols, Department of Politics

Professor Brian Nelson, Department of Romance Languages

Professor Harold Love, Department of English

Dr John Gregory, Department of Visual Arts

Ms Anne Marsh, Department of Visual Arts

Dr Silke Hesse, Department of German Studies

Mr Geoff Dupree, Department of Fine Art

Mr Raffaele Lampugnani, Department of Romance Languages

Koorie Research Centre

Dr Elizabeth Reed, Koorie Studies

Faculty of Business and Economics

Associate Professor Tony Dingle, Department of Economics

Associate Professor Mike Knowles, Department of Management (now a member of staff of Monash Mt Eliza Business School)

Mr Stuart Orr, Department of Management

Dr Robert Rice, Department of Economics

Mr Peter Schelluch, Department of Accounting and Finance

Faculty of Law

Dr Susan Kneebone

Mr Mark Davison

(File: RMO1997/0028)

For action or noting by: Faculty Registrars - Arts, Business and Economics and Law, Director - Koorie Research Centre

22.2 Updating of Parking Permit Rules

Proposed updated Parking Permit Rules had been submitted by the Assistant General Manager (Facilities and Services). These changes were specifically:

• Change the reference to the position "University Parking Officer" to read "Superintendent Security & Traffic".
• Delete all reference to "Director of Health Services". Students or employees of the University who are permanently or temporarily incapacitated may be issued a gold permit on the basis of information supplied by the applicant's own medical practitioner.
• Introduce a new "red-black" permit to satisfy the needs of University Council.

The following documents were submitted:

(i) Memorandum from Works and Services Branch dated 19 August 1997;

(ii) Proposed Parking Permit Rules;

(iii) Current Parking Permit Rules; and

(iv) Memorandum from the University Solicitor's Office dated 30 June 1997 certifying that the proposed rules are in order for submission to University Council for resolution.

RESOLUTION CL6/97/373

Council adopted the proposed Parking Permit Rules as set out in the document presented.

(File: 96/1022)

For action or noting by: Assistant General Manager (Facilities and Services)

22.3 Ms Olwen Cornelius - Secretary to Council

Council resolved to record its gratitude for the work of Ms Olwen Cornelius in her capacity as Secretary to Council and for the high level of support and assistance she provided during her incumbency of that office.

(File: Personnel)

23. Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 10 November 1997 at the Berwick Campus. The meeting of Council will be preceded by a tour of the Campus which will commence at 4.30 pm.