University Council Meeting 7/97

Meeting No 7/97 of the Monash University Council will be held at 5.00 pm on Monday, 10 November 1997, in Tutorial Room 234 on the top floor of the Berwick Campus building, Berwick Campus.

A guided tour of the Berwick Campus will be conducted by the Campus Administrator commencing at 4.30 pm from the main foyer. (See further information below)

Phillip Siggins
Secretary

PS:mg
29 October 1997

AGENDA

* 1. Apologies

No apologies have been received to date.

Professor J E Maloney, Deputy Vice-Chancellor (International & Public Affairs) has advised that he will not be in attendance for this meeting.

* 2. Special Leave

A request for special leave from Meetings 6/97, 7/97 and 8/97 for Senator K Patterson was approved at Council Meeting 5/97.

* 3. Minutes

The minutes of Meeting No 6/97 held on 29 September 1997 have been circulated.

RECOMMENDATION

That Council confirm the minutes of Meeting 6/97 held on Monday, 29 September 1997.

* 4. Arrangement of Agenda and Procedural Matters

Members who wish a non-starred item to be discussed may so request at this point.

4.2 Approval of Non-Starred Items

The Chancellor will move ‘that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted’.

4.3 Confidential Items

Identification of confidential items in the agenda and resolution of starred confidential items is required.

4.4 Admission of Observers

Authorised observers will be admitted to the meeting following confirmation of the minutes and consideration of any items deemed confidential.

5. Matters Arising from the Minutes (not dealt with elsewhere in the Agenda)

5.1 Undergraduate Scholarships Policy

At Meeting 6/97, Council noted the Undergraduate Scholarships Policy Statement for 1998 which was approved by the Academic Board (item 9.5 refers). In discussion it was observed that the Sir John Monash Scholarships cannot be deferred and Council requested further information on this arrangement be supplied at the next meeting.

Professor A W Lindsay, Deputy Vice-Chancellor (Academic and Planning) will speak to this item.

RECOMMENDATION

That Council note the Deputy Vice-Chancellor’s (Academic and Planning) advice regarding the Sir John Monash Scholarships.

5.2 Award of Posthumous Degree pp21-22

At Meeting 6/97, Council approved a proposal of the Academic Board to award a posthumous degree in the Faculty of Engineering to a student who had been undertaking a combined degree of Bachelor of Engineering/Bachelor of Laws. In this context there was discussion of the awarding of posthumous degrees generally including possible annotations to testamurs and transcripts and the limits for awarding these degrees. It was agreed that Council would give further consideration to these awards at a future meeting (item 9.7.2 refers).

RECOMMENDATION

That Council continue to award posthumous degrees under the broad guidelines established by the Academic Board as detailed in the document presented.

At Meeting 6/97 there was discussion of recent and extensive graffiti on the Clayton Campus and the responsibility to be borne for the clean up (item 10.3 refers). The student member, Ms J Cameron, has indicated that she wishes to speak to this item and has submitted a paper for Council’s consideration.

RECOMMENDATION

That Council note the information submitted by Ms J Cameron in relation to graffiti on the Clayton Campus.

Item 12.5 Council Minutes 2/97 refers.

At Meeting 2/97 Council received and noted the Finance Committee’s ‘in principle’ approval for Monash Merchandising Company Pty Ltd to become the preferred corporate operating entity for the commercial activities of the Monash University Union. The associated restructure of Monash University Union would split current Union responsibilities between the Monash Student Association and Monash Merchandising Company Pty Ltd.

The Finance Committee at its last meeting received and approved the draft amendments to the Memorandum and Articles of Association of the Company subject to clearance by the University Solicitor. Approval of the package of documents, to be circulated separately, is now necessary to enable the Monash Student Association (MSA) to participate in the Company as a shareholder in its own right. This is to be achieved by MSA seeking to become incorporated under the terms of the Associations Incorporation Act 1981. The documents set out the conditions under which an incorporated MSA would be recognised and supported by the University, and elaborate in detail how administrative, financial and staffing matters are to be dealt with. The package has been discussed and agreed with MSA.

Documentation and a recommendation(s) will follow.

* 6. Vice-Chancellor’s Business

6.1 University of Melbourne/Monash Protocol pp31-32

RECOMMENDATION

That Council receive and endorse the document presented titled - "The Melbourne and Monash Protocol - A Proposal for Collaborative Endeavour".

C 6.2 Dean of Law Members

RECOMMENDATION

That Council approve the Vice-Chancellor’s request that the position of Dean of the Faculty of Law be advertised as soon as possible as specified in the document presented.

RECOMMENDATION

That Council receive the Report of the Membership Committee of Council Meeting held on Thursday, 9 October 1997 at the Monash City Office.

The Committee noted that the University Acts (Further Amendment) Act 1997 was proceeding through Parliament and it was expected that this legislation would receive Royal Assent in early to mid November 1997. This legislation would provide interalia for a new Council for Monash University comprising 21 members within the following categories:

(a) the Chancellor;

(b) the Vice-Chancellor and President;

(c) the Chairperson of the Academic Board;

(d) three persons elected by and from the staff of the University prescribed by the Statutes;

(e) two persons elected by and from the students enrolled at the University prescribed by the Statutes;

(f) six persons appointed by the Governor-in-Council;

(g) one person appointed by the Minister; and

(h) six persons appointed by the Council.

RECOMMENDATION

That Council endorse for forwarding to the Minister for his consideration the persons as named in the document presented as Governor-in-Council appointees with the terms of office as specified in the document.

RECOMMENDATION

That Council appoint the persons as named in the document presented as Council appointees with the terms of office as specified in the document once the University Acts (Further Amendment) Act 1997 has received Royal Assent.

RECOMMENDATION

That Council note the proceedings of the 9th October 1997 Meeting of the Membership Committee as detailed in the document presented.

RECOMMENDATION

That Council receive and note the Report of the Review of Committees Working Party.

RECOMMENDATION

That the Honorary Degrees Committee preserve its existing reporting lines as a joint committee of Council and the Academic Board.

RECOMMENDATION

That Council approve the recommendation that other existing standing committees of Council cease to be Council committees and that new reporting lines for these committees be established as follows:

RECOMMENDATION

That Council approve that the Working Party be allowed time for further consultation and review of the following committees, with the aim of bringing final recommendations to the 15 December meeting of Council:

Discipline Committee

Gippsland Campus Advisory Council

Equal Opportunity Committee

RECOMMENDATION

That Council receive and note the Report of Meeting 7/97 of the Academic Board held on Wednesday, 22 October 1997.

This Statute amends the provisions of Statute 6.1.2 which relate to the Faculty of Business and Economics, in accordance with various matters approved by the Academic Board and Council as follows:

inclusion of a new course titled Master of Business (Retail and Wholesale);

change of name of the Master of Marketing to the Master of Business (Marketing);

correction of an error in the name of the Master of Management (Operations Systems) to the Master of Management (Operations Management);

inclusion of a new course titled Master of Marketing to be offered in 1999;

change of name of the Graduate Diploma of Business (Labour Management Relations) to the Graduate Diploma in Human Resources;

inclusion of a new course titled Postgraduate Diploma in Marketing; and

inclusion of a new course titled Graduate Certificate in Regional Economic Development.

This legislation also makes corrections to the abbreviated title of various courses.

RECOMMENDATION

That Council make the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No 5 1997).

These regulations effect miscellaneous changes to the Faculty’s graduate courses as follows:

paragraph 1.1.1 amends the admission requirements for the Graduate Certificate in Management (approved by Academic Board at Meeting 4/97);

paragraph 2.1.1 inserts s.21 Postgraduate Diploma in Marketing into the Graduate and Postgraduate Diplomas regulations (approved by Academic Board at Meeting 1/97); and

the remaining provisions make various amendments to the schedules to the regulations (changes approved by Academic Board at Meetings 2/97, 8/96 and 1/97 respectively).

RECOMMENDATION

That Council make the legislation titled Faculty of Business and Economics Regulations (Amendment No 1 1997).

This amending statute is a consequence of the amendments effected by the Faculty of Science (Undergraduate Degrees) Regulations (Amendment No 1 1997) and the Faculty of Science (Graduate and Postgraduate Diplomas) Regulations 1997 below.

Section 1 adds a number of honours degrees to the list of degrees that may be awarded. Section 2 substitutes the list of diplomas which may be awarded and makes a consequential amendment to the subsection heading. (These changes were approved by the Academic Board at Meeting 5/97.)

RECOMMENDATION

That Council make the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No 6 1997).

Section 1 contains the substantive amendment in these regulations by inserting four new honours degrees in the Faculty of Science (Undergraduate Degrees) Regulations namely, the honours degrees of:

Bachelor of Science (Advanced Mathematics and Computing);

Bachelor of Science (Behavioural);

Bachelor of Science (Biomedical); and

Bachelor of Science (Environmental).

The proposal for this amendment was approved by the Academic Board at Meeting 5/97.

The pass degrees set out in paragraph 1.1.1 are not amended except for the addition of title abbreviations. This will bring the reference to these degrees into line with the general form of the Faculty of Science regulations.

The other amendments are consequential.

RECOMMENDATION

That Council make the legislation titled Faculty of Science (Undergraduate Degrees) Regulations (Amendment No 1 1997).

The substantive amendment in these regulations is effected by section 2 which inserts a new section 1 into the Faculty of Science (Graduate Diplomas in the Faculty of Science) Regulations (approved by Academic Board at Meeting 5/97).

In the new section 1:

the following three graduate diplomas, no longer taught in the faculty, are deleted:

Graduate Diploma in Water Science

Graduate Diploma in Applied Polymer Science

Graduate Diploma in Technology Studies

the Graduate Diploma in Applied Psychology and the Graduate Diploma in Counselling Psychology are, in accordance with university policy, re-titled postgraduate diplomas; and

a new Graduate Diploma in Psychology is inserted.

The other amendments, including the change of title, are consequential.

RECOMMENDATION

That Council make the legislation titled Faculty of Science (Graduate and Postgraduate Diplomas) Regulations 1997.

These regulations amend Schedule 2 - Faculty of Business and Economics of the Faculties regulations to effect Academic Board and Council approval of changes to the constitution of the Board of the Faculty of Business and Economics.

Subsection 1.1 includes the Faculty of Business and Economics as a Faculty to which the provisions of section 11 in Part II - Faculty Boards of the Faculties regulations apply. This provision deems casual vacancies to have arisen in circumstances where a member is absent from three consecutive board meetings without special leave.

Subsection 1.2 substitutes Schedule 2 - Faculty of Business and Economics of the Faculties regulations to ensure that the Faculty Board membership is in accordance with re-structure approved by Academic Board and Council.

Section 2 is a transitional provision to enable representatives of the new/merged Departments of the Faculty to become members of the Faculty Board from 1 January 1998.

RECOMMENDATION

That Council make the legislation titled Faculties Regulations (Amendment No 2 1997).

These regulations amend Schedule 10 - Faculty of Science of the Faculties regulations to effect Academic Board and Council approval of the following changes:

merger of the Department of Ecology and Evolutionary Biology and the Department of Genetics and Developmental Biology to become the Department of Biological Sciences;

re-titling of the Department of Mathematics to become the Department of Mathematics and Statistics;

re-titling of the School of Applied Science to become the School of Applied Sciences;

change of name of the Faculty of Computing and Information Technology to become the Faculty of Information Technology; and

disestablishment of the School of Arts and Science.

These regulations also:

delete reference to the director of the Caulfield/Peninsula campus section of the Department of Mathematics (now the Department of Mathematics and Statistics) as being a member of the board, as that Department will now have only two representatives located at the Caulfield Campus;

amend the provisions relating to student membership to comply with University policy on "Student Representation on Senior University Committees";

delete reference to the convenor of the Committee on Undergraduate Matters as being a member of the board as that Committee no longer exists; and

include a transitional provision to enable representatives from the new Department of Biological Sciences to become members of faculty board from 1 January 1998.

RECOMMENDATION

That Council make the legislation titled Faculties Regulations (Amendment No 3 1997).

RECOMMENDATION

That, subject to the drafting of appropriate legislation, Council approve the proposal of the Board of the Faculty of Arts to amend Schedule 1 of the Faculties regulations as detailed in the document presented.

RECOMMENDATION

That Council approve the proposal of the Faculties of Business and Economics and Computing and Information Technology to establish and fill the position of Chair of Electronic Commerce, as detailed in the document presented.

RECOMMENDATION

That Council approve the proposal of the Victorian College of Pharmacy to advertise and fill the existing position of Chair of Pharmaceutical Biology, as detailed in the document presented.

RECOMMENDATION

That Council note the following honorary appointments approved by the Dean of the Faculty of Arts (noting that none of the people below are currently employed within the University):

Associate Professor G Betts, Department of Classics and Archaeology, for two years from 1 January 1996 to 31 December 1997; and

Dr M Jaschok, Centre for Women’s Studies and Gender Research, for two years from 1 July 1997 to 30 June 1999.

9.10.4 Honorary Associate /Honorary Clinical Associate Professorships

RECOMMENDATION

That Council note the appointments/re-appointments of the following as Honorary Associate Professors and Honorary Clinical Associate Professors until 31 December 2000:

Associate Professor E Mackie, Department of Biochemistry and Molecular Biology (new appointment)

Associate Professor J Hansky, Medicine, Monash Medical Centre (re-appointment)

Associate Professor R Iansek, Medicine, Monash Medical Centre (re-appointment)

Associate Professor J Lambert, Medicine, Monash Medical Centre, (re-appointment)

Associate Professor S Locarnini, Microbiology (re-appointment)

Associate Professor J Spicer, Microbiology (re-appointment)

Associate Professor DM Robertson, Obstetrics and Gynaecology (re-appointment).

Clinical Associate Professor RW Harper, Medicine, Monash Medical Centre (re-appointment)

Clinical Associate Professor M Korman, Medicine, Monash Medical Centre (re-appointment).

At its Meeting 7/96, Council approved a proposal of the Academic Board to adopt the following guidelines as requirements for the award of a posthumous degree:

The student must have been enrolled for the award at the time of death;

At the time of death, the student must have had not more than the equivalent of one semester of full-time study remaining to complete the award;

In the view of the Faculty, the student would have satisfactorily completed the requirements of the award;

The faculty recommends to Council that the award be conferred.

RECOMMENDATION

That, in accordance with the guidelines approved at Meeting 7/96 of Council and noting the endorsement of the Academic Board, Council approve the proposal of the Faculty of Business and Economics to confer the posthumous award of Graduate Diploma of Business (Tourism Management) to the person named.

RECOMMENDATION

That Council approve the proposed schedule for local graduation ceremonies to be held in 1998, as detailed in the document presented.

RECOMMENDATION

That Council approve the following schedule of offshore graduation ceremonies to be held in 1998 as follows:

Friday, 28 August Singapore Ceremony 1

Saturday, 29 August Singapore Ceremony 2

Tuesday, 1 September Kuala Lumpur Ceremony 1

Wednesday, 2 September Kuala Lumpur Ceremony 2

Saturday, 5 September Hong Kong Ceremony 1

Sunday, 6 September Hong Kong Ceremony 2

RECOMMENDATION

That Council note that the Deputy Vice-Chancellor (Academic and Planning) has approved, following endorsement from the Education Committee, subject quotas for 1998 proposed by the Faculties of Education, Law, Medicine and Science, as detailed in the documentation presented.

RECOMMENDATION

That Council note that Academic Board approved the proposal of the Board of the Faculty of Education to disestablish the Asia Pacific Education Centre.

RECOMMENDATION

That Council note the Annual Reports presented for:

the Centre for Rural Health; and

the Institute of Reproduction and Development.

RECOMMENDATION

That Council note the obituary presented for Associate Professor Blair Ritchie, who passed away at his home on Wednesday, August 17, 1997.

RECOMMENDATION

That Council note:

that Academic Board certifies to Council that it has received and approved the proposal listed below, in accordance with its delegated authority, and that the proposal approved by the Board complies with Council’s standards and guidelines concerning such proposals;

the new course listed below; and

that related legislation will be referred subsequently by the Board to Council for approval:

Master of Management (Human Resource Management).

RECOMMENDATION

That Council note:

that Academic Board certifies to Council that it has received and approved proposals as listed below, in accordance with its delegated authority, and that the proposals approved by the Board comply with Council’s standards and guidelines concerning such proposals;

the amendments to courses listed below; and

that related legislation, if necessary, will be referred subsequently by the Board to Council for approval:

Bachelor of Business (Management) and Bachelor of Business (Business Administration) - new course progressions

Master of Arts - Addition of a Stream in Publishing by 66% Research.

RECOMMENDATION

That Council note that there will be no further intake to the following course of the Faculty of Business and Economics:

Degree of Master of Business (International Business).

RECOMMENDATION

That Council note the Proceedings of Meeting 7/97 of the Academic Board held on 22 October 1997, as detailed in the document presented.

RECOMMENDATION

That Council receive the report of the Finance Committee meeting held on 27 October 1997.

RECOMMENDATION

That Council approve Monash University’s participation in the Docklands Technology Precinct as detailed in the document presented.

RECOMMENDATION

That Council approve the levels of various course fees for the 1998 year as listed in the Schedule presented.

RECOMMENDATION

That Council approve the levels of various student fee listings for new courses for 1999 on the basis that the proposed fees be established as maximum fees and that authority be delegated to the Vice-Chancellor to make adjustments as necessary to the actual fees in light of currently prevailing economic conditions, the competitive situation and the need for Monash to charge a fee that will cover the cost of the students’ tuition.

RECOMMENDATION

That Council approve that Monash University participate in the formation of and become a member of the new company limited by shares, Energy Education Australia Pty Ltd, pending final advice from the University Solicitor that the proposed Memorandum and Articles of Association comply with Section 35B of the Monash University Act.

RECOMMENDATION

That Council approve in principle that Monash University should finalise negotiations with Western Pacific Developments Pty Ltd, for the development of student accommodation at Berwick Campus as described in Appendix D of the Finance Committee Report with final approval subject to satisfactory development and lease contracts being reviewed by the University Solicitor’s Office and Government approval of the granting of the ground lease.

RECOMMENDATION

That Council note the proceedings of the Finance Committee as detailed in the document presented.

RECOMMENDATION

That Council receive the report and note the proceedings of the Corporate Planning Committee Meeting 3/97 held on 9 October 1997 as detailed in the document presented.

RECOMMENDATION

That Council receive the report and note the proceedings of the Gippsland Advisory Council meeting 6/97 held on 14 October 1997.

RECOMMENDATION

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

Professor K O’Dea - Chair of Nutrition and Preventive Medicine (to commence appointment as from 2 February 1998)

Associate Professor R Iansek - Honorary Chair of Geriatric Neurology (commenced 1 October 1997).

RECOMMENDATION

That Council approve the establishment of the Selection Committee for the appointment of professors, professorial fellows and associate professors at the Monash Mt Eliza Business School as detailed in the document presented.

13.3 Appointment of Heads of Departments pp267-268

RECOMMENDATION

That Council, noting that the Vice-Chancellor has given approval for the appointment of the person named in the document presented to be extended for a period of three to four months beyond his normal retirement date which is 31 December 1997, approve his appointment as acting head of the Department of Biochemistry and Molecular Biology until 30 April 1998 by which time it is hoped that an appointment to a Chair of Biochemistry and Molecular Biology and the position of head of department will be made.

RECOMMENDATION

That Council approve the appointment of the person named in the document presented as head of the Department of Community Medicine and General Practice for a period of three years commencing 1 January 1998.

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 30 October 1997 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

RECOMMENDATION

That Council receive reports from the following staff:

Faculty of Arts

Professor Michael Clyne, Linguistics

Dr Hyam Gold, Politics

Dr Jenny Hocking, Australian Studies

Mr Satoshi Miyazaki, Japanese Studies

Dr Ian Murray, Social Work & Human Services

Dr Roger Spegele, Politics

Dr Michael Stevenson, Anthropology & Sociology

Monash University College of Art & Design

Associate Professor Euan Heng, Department of Fine Art

Ms A Hylands, Ceramic Design

Faculty of Science

Dr Lisa Wise, Department of Psychology

Kerry Phillip Sylte and Malcolm Findlay have been employed as Traffic Officers at Monash University

RECOMMENDATION

That Council approve the appointments of Kerry Phillip Sylte and Malcolm Findlay as Authorised Officers pursuant to the Road Safety Act and Monash University Parking Permit Rules.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 15 December 1997 at the Clayton Campus.

After the meeting, drinks and light refreshments will be available in the main foyer of the Berwick Campus building, followed by dinner in the Cafeteria (south side of main foyer) for those members who have notified Marijana Gec (9905 2007) by 5.00 pm on Wednesday 5 November 1997.

For those members not familiar with Berwick Campus, parking is available immediately in front of the Berwick Campus building. (Monash Berwick Campus: Melways Map reference 111 A10, 110 K9)

Members wishing to attend the tour of Berwick Campus are asked to meet Ms Jill McLachlan, Campus Administrator in the foyer of the Berwick Campus building at 4.30 pm sharp. Late comers are to report to the reception desk, main foyer Berwick Campus building.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Phillip Siggins, Manager, University Secretariat Room G06, Administration Building 3a, Clayton Campus, telephone 9905 2010, or via facsimile on 9905 5342.