University Council Meeting 8/97

Meeting No 8/97 of the Monash University Council will be held at 4.30 pm on Monday, 15 December 1997, in the Council Room, Administration Building 3a, Clayton Campus.

PS:mg Phillip Siggins

3 December 1997 Secretary

* 1. Apologies

Apologies have been received from Mr H Lim MP and Mr G D W Curlewis.

* 2. Special Leave

A request for special leave from Meetings 6/97, 7/97 and 8/97 for Senator K Patterson was approved at Council Meeting 5/97.

* 3. Minutes

The Minutes of Meeting No 7/97 held on 10 November 1997 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting 7/97 held on Monday, 10 November 1997.

* 4. Arrangement of Agenda and Procedural Matters

Members who wish a non-starred item to be discussed may so request at this point.

4.2 Approval of Non-Starred Items

The Chancellor will move ‘that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted’.

4.3 Confidential Items

Identification of confidential items in the agenda and resolution of starred confidential items is required.

4.4 Admission of Observers

Authorised observers will be admitted to the meeting following confirmation of the Minutes and consideration of any items deemed confidential.

5. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

5.1 Graffiti on the Clayton Campus

A paper will follow.

RECOMMENDATION

That Council note the information provided by the Vice-Chancellor in relation to his determination on graffiti at the Clayton Campus.

This item was withdrawn from the November meeting of Council and it was agreed that it would be presented at the 15 December meeting. Council was advised that Mr P Summers, Director, Planning Support Unit, would be invited to attend this meeting.

RECOMMENDATION

That Council make:

Statute 2.7 - Student Amenities and Organisations (Amendment No. 6) Statute;

Regulations entitled Constitutions of Student Organisations for the Clayton Campus (Repeal of Part 2) Regulations; and

Regulations entitled Payments to Student Organisations Regulations.

RECOMMENDATION

That Council, being satisfied in accordance with section 35B of the Monash University Act 1958 ("the Act") that participating in the formation and being a member of a company to be established for the specific purpose of facilitating involvement in the Tech 2000 Consortium is in the interests of the management of the affairs and concerns of the University, hereby resolves to do so, subject to the memorandum and articles of association and other related documentation for the company being checked by the University Solicitor to ensure their formal compliance with the terms of section 35B and any other relevant provisions of the Act. The Executive Committee is hereby authorised to give final approval to the necessary documentation and to report back to Council.

* 6. Vice-Chancellor’s Business

6.1 1998 Budget

A document is enclosed entitled Budget 1998 and Indicative Budgets 1999 and 2000.

Item 13.2 of this agenda, Report of the Finance Committee refers.

Item 12.7 Other Matters Proceeding Through The Academic Board No. 19 page 83 of this agenda refers.

RECOMMENDATION

That Council adopt the Monash University 1998 Budget as presented.

RECOMMENDATION

That Council resolves as follows -

"Pursuant to section 24(1) of the Monash University Act 1958, the Council hereby delegates to the Vice-Chancellor and President power to do everything necessary to secure the lawful removal of trespassers from University property and to exercise the University’s right as owner to abate any nuisance which is interfering unreasonably with the University’s use and enjoyment of its property."

A Report of meetings of this Committee will follow the Council agenda after the Membership Committee has met on 8 December 1997.

RECOMMENDATION

That Council receive the Report of the Membership Committee of Council meetings held on Tuesday, 2 December 1997 and Monday, 8 December 1997 at the Monash City Office.

Advice has been received from Education Victoria that the University Acts (Further Amendment) Act 1997 received Royal Assent on 18 November 1997. The Secretary, Education Victoria, has noted that the Council of the University forwarded to the Ministry its recommendations of 10 November concerning Governor in Council and Council appointees prior to the legislation being proclaimed. The Secretary has requested that Council reaffirm its recommendations with regard to these categories of appointment.

RECOMMENDATION

That Council endorse for forwarding to the Minister for his consideration the persons as named in the document presented as Governor-in-Council appointees with the terms of office as specified in the document.

RECOMMENDATION

That Council appoint the persons as named in the document presented as Council appointees with the terms of office as specified in the document.

RECOMMENDATION

That Council endorse for submission to the Minister the names of the members of staff for appointment to Council under Section 43 (2) (a) of the University Acts (Further Amendment) Act 1997 as detailed in the document presented.

RECOMMENDATION

That Council endorse for submission to the Minister the names of the student members for appointment to Council under Section 43 (2) (b) of the University Acts (Further Amendment) Act 1997 as detailed in the document presented.

RECOMMENDATION

That Council note that the appointment by Council of two graduates of the University elected by the graduates would contravene the University Acts (Further Amendment) Act 1997 and that Council note that ongoing members, Senator K C L Patterson and Mr P H Ramler AM, are graduates of the University.

RECOMMENDATION

That Council approve membership of the Committees and sub-Committees of Council as detailed in the document presented.

RECOMMENDATION

That Council note the proceedings of 2 December 1997 meeting of the Membership Committee as detailed in the document presented.

A paper will follow.

At meeting 7/97, Council received the Report of the Review of Committees Working Party and endorsed inter-alia a new Council committee structure as proposed in the document presented comprising six committees of Council one of which, Resources and Finance, is supported by five sub-committees. Council also approved a recommendation that the Review of Committees Working Party be allowed time for further consultation to review the following committees with the aim of bringing a final recommendation/s to this meeting of Council:

Discipline Appeals Committee

Gippsland Campus Advisory Council

Equal Opportunity Committee

RECOMMENDATION

That Council receive and consider the final recommendations of the Working Party in relation to Gippsland Campus Advisory Council, Equal Opportunity Committee, Discipline Appeals Committee and any other matters raised in these final recommendations.

Minute 10.3 of Meeting 7/97, Resolution CL7/97/414 refers.

At its November meeting, Council members identified some inconsistencies in the list of subject course fees presented in the circulated documentation. The General Manager undertook to consult with faculties to resolve those anomalies. Council resolved to authorise the Executive Committee to consider and make a decision on the various course fees for 1998 as listed in amended schedules and to make decisions as appropriate.

RECOMMENDATION

That Council note that, on 4 December 1997, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved the 1998 Undergraduate, Postgraduate, single subject course fees and local Distance Education fees.

The Faculty of Law Operational Plan 1998 - 2002 is attached as a separate document.

RECOMMENDATION

That Council receive a presentation by Professor C R Williams, Dean of Law.

RECOMMENDATION

That Council receive the Report of Meeting 3/97 of the Honorary Degrees Committee held on 21 November 1997.

RECOMMENDATION

That Council approve, without discussion, the recommendation of the Honorary Degrees Committee for the award of honorary degrees as presented orally by the Chancellor.

Academic Board Report item 12.7 Other Matters Proceeding Through Academic Board refers. See item 12, page 82 of this Agenda.

RECOMMENDATION

That Council receive and note the Report of Meeting 8/97 of the Academic Board held on Wednesday, 26 November 1997.

RECOMMENDATION

That Council make the legislation titled Faculty of Law Regulations (Amendment No 1 1997).

RECOMMENDATION

That Council make the legislation titled Faculty of Science (Undergraduate Degrees) Regulations (Amendment No 2 1997).

RECOMMENDATION

That Council make the legislation titled Faculties Regulations (Amendment No 4 1997).

RECOMMENDATION

That Council make the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No. 4 1997).

RECOMMENDATION

That, subject to the drafting of appropriate legislation, Council approve the proposal of the Board of the Faculty of Computing and Information Technology to make the following amendments to the constitution of the Faculty Board:

1. Elected academic staff representation to be as follows:

1.1.1 One representative elected by and from academic staff from each School;

1.1.2 One additional representative elected by the academic staff of Schools with an enrolment load exceeding 1200 EFTSUs;

1.1.3 Three members elected by Associate Professors / Readers / Lecturers and Senior Lecturers of the Faculty; and

1.1.4 One member elected by Assistant Lecturers.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Computing and Information Technology to appoint the following as Associate Deans of the Faculty:

Associate Dean (Research) - Professor H Schmidt:

for the period 1 January 1998 to 31 December 1999;

Associate Dean (Teaching) - Associate Professor J Hurst:

for the period 1 January 1998 to 31 December 1999; and

Associate Dean (Industry Liaison) - Professor D Arnott:

for the period 1 January 1998 to 31 December 1998.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Law to appoint the following Associate Deans of the Faculty for the period 1 January 1998 to 31 December 1998:

Associate Dean (Research) - Associate Professor M Pittard; and

Associate Dean (Teaching) - Mrs J Tooher.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to establish the externally funded position of Professor of Surgery, Cabrini Hospital, as detailed in the documentation presented.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to establish the externally funded position of Professor/Director of Medical Oncology, located at the Monash Medical Centre in the Southern Healthcare Network, as detailed in the documentation presented.

RECOMMENDATION

That, subsequent to a review of the Centre for Rural Health, Council endorse the re-appointment of Professor R Strasser to the Chair of Rural Health for a further five year term from 3 November 1997, noting that the appointment has already been actioned.

RECOMMENDATION

That Council approve the schedule of 1997 Annual Reports to Council through the Academic Board as follows:

Dean, Faculty of Information Technology (title of Faculty as at 1/1/98)

Dean, Faculty of Law

Dean, Faculty of Science

University Librarian

Dean, Faculty of Education

Dean, Faculty of Engineering

Dean, Victorian College of Pharmacy

General Manager

Director, Computer Centre

Director, Centre for Higher Education Development (CHED)

Dean, Faculty of Arts

Dean, Faculty of Business and Economics

Dean, Faculty of Medicine

Dean, Monash University College of Art and Design

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Arts to establish a School of Humanities and Public Policy, to be located at the Caulfield Campus, as detailed in the document presented.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to establish a Centre for Heart and Chest Research, as detailed in the document presented.

Council members are invited to refer to Parts B and C of the Academic Board Report.

RECOMMENDATION

That Council note the Proceedings of meeting 8/97 of the Academic Board held on 26 November 1997, as detailed in the document presented.

15.1 Receipt of Report pp175-192

RECOMMENDATION

That Council receive the Report of the Equal Opportunity Committee meeting 3/97 held on 10 September 1997.

15.2 Discrimination & Harassment Grievance Procedures pp177-192

RECOMMENDATION

That Council approve the amendments to the Discrimination & Harassment Grievance Procedures as detailed in the document presented.

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee as detailed in the document presented.

RECOMMENDATION

That Council receive the Report and note the proceedings of the Intellectual Property Committee meeting 4/97 held on 10 November 1997 as detailed in the document presented.

RECOMMENDATION

That Council receive the Report of the Emeritus Professorships Committee meeting held on 20 November 1997 as detailed in the document presented.

RECOMMENDATION

That Council approve by an absolute majority of its members, the conferral of the title of Emeritus Professor upon the persons indicated in the document presented.

RECOMMENDATION

That Council note promotions approved by Deans, on the recommendation of Faculty Lectureship/Senior Lectureship Committees, in accordance with delegated authority, and effective from 1 January 1997 as detailed in the document presented.

RECOMMENDATION

That Council note the promotions approved by the University Readership/Associate Professorship Committee in accordance with its delegated authority, as detailed in the document presented, and refer the matter to the Academic Board meeting 1/98 for the Board to note.

19. Report of the Buildings Committee

RECOMMENDATION

That Council receive the Report and note the proceedings of the Buildings Committee meeting held on 4 December 1997 as detailed in the document presented.

Minute 12 of Meeting 7/96, Resolution CL7/96/503 refers.

Council members will recall that at meeting 7/96 it was agreed:

"that subject to resignation of his existing directorship of OLAA on 31 December 1996, and lodgement with the company of a fresh consent to appointment under the Corporations Law, Professor Malcolm Ian Logan be appointed by Monash University as Non-executive Chairman of Directors of OLAA with effect from 1 January 1997, in accordance with Articles 84(b) and 99 of the Articles of Association of OLAA".

That action was consistent with the desire of the then Board of OLAA to ensure continuity during the period surrounding the transition, on 1 January 1997, from OLAA as a Monash wholly-owned company, to a restructured OLAA in which shareholding was opened up, by invitation from Monash, to certain other Australian universities.

Monash now holds a minority, 12.5%, shareholding in OLAA. The other shareholders are The Australian National University, Curtin University of Technology, Griffith University, Macquarie University, RMIT, University of Queensland and University of South Australia.

It is quite inappropriate, therefore, for Monash University Council to attempt to determine who should be Chair of the Board of OLAA. That is the clear responsibility of the Board itself, of which Monash University’s Vice-Chancellor is a member.

RECOMMENDATION

That Council agree that it has no further role to play in determining the Chair of the Board of OLAA, and that the Board be informed of this without delay.

RECOMMENDATION

That Council receive the Report of the Monash University Global Group meeting 2/97 held on 3 December 1997 as detailed in the document presented.

20.2.2 Appointment of Associate Deans (International)

RECOMMENDATION

That Council approve the appointment of Associate Deans (International) as detailed in the document presented.

20.3 Changes to Titles of Chairs pp221-222

A restructure of the Faculty of Computing and Information Technology effective from 1 January 1998 was approved at Council 6/97. As a result of that restructure, the faculty wishes to change the titles of some of the Chairs in the faculty so that they are consistent with the titles and roles of the newly established schools and the new faculty name.

RECOMMENDATION

That Council approve the new titles of Chairs in the Faculty of Computing and Information Technology as detailed in the document presented.

RECOMMENDATION

That Council receive a Report from Professor David Arnott, Department of Information Systems.

RECOMMENDATION

That Council approve the appointment of Kylie Hutchinson as Authorised Officer pursuant to the Road Safety Act and Monash University Parking Permit Rules as detailed in the document presented.

20.5 Council Meetings in 1998

Council members are asked to note previously approved dates and venues for Council meetings in 1998.

1/98 Monday 16 February 5.00 pm Clayton Campus

2/98 Monday 16 March 2.00 pm Gippsland Campus

3/98 Monday 11 May 5.00 pm Clayton Campus

4/98 Monday 29 June 5.00 pm Caulfield Campus

5/98 Monday 10 August 5.00 pm Clayton Campus

6/98 Monday 21 September 5.00 pm Clayton Campus

7/98 Monday 9 November 5.00 pm Clayton Campus

8/98 Monday 14 December 5.00 pm Clayton Campus

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 8 December 1997 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 16 February 1998 at the Clayton Campus.

After the meeting, the end of year celebrations will be held at the University Club for those who have returned RSVPs by 5.00 pm on Friday, 5 December 1997.

Members’ guests are invited at 6.30 pm. A program for the evening is enclosed.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Phillip Siggins, Manager, University Secretariat Room G06, Administration Building 3a, Clayton Campus, telephone 9905 2010, or via facsimile on 9905 5342.