Council Meeting 8/97

Meeting No 8/97 of the Monash University Council was held between 4.30 pm and 7.15 pm on Monday, 15 December 1997, in the Council Room, Administration Building 3a, Clayton Campus.

There were present:

Mr D W Rogers, Chancellor (presiding)
Dr G A Knights, Deputy Chancellor
Mr P H Ramler, Deputy Chancellor
Professor D A Robinson, Vice-Chancellor and President

In attendance were:

Professor J E Maloney, Deputy Vice-Chancellor (International & Public Affairs)
Professor A W Lindsay, Deputy Vice-Chancellor (Academic & Planning)
Mr P B Wade, General Manager
Professor C R Williams, Dean of Law
Mr P Summers, Director, Planning Support Unit
Mr R Burnet, Assistant General Manager (Student Services)
Ms H Dunne, Executive Assistant to the Vice-Chancellor
Ms K Wilson-Reid, Secretary to Academic Board
Ms J Dynon, President of the Monash Postgraduate Association

Secretary:

Mr P Siggins, Manager, University Secretariat

MINUTES

1. Apologies

Apologies were received from The Hon A R Brideson, Mr H Lim MP and Mr G D W Curlewis.

(File RMO1997/1105)

Professor P LeP Darvall, Deputy Vice-Chancellor (Research & Development) advised that he would not be in attendance for this meeting.

2. Special Leave

A request for special leave from Meetings 6/97, 7/97 and 8/97 for Senator K Patterson was approved at Council Meeting 5/97.

3. Minutes

The Minutes of Meeting No 7/97 held on 10 November 1997 were circulated.

RESOLUTION CL8/97/429

Council confirmed the Minutes of Meeting 7/97 held on Monday, 10 November 1997.

For action or noting by: Secretary to Council

4. Arrangement of Agenda and Procedural Matters

4.1 Starring of Items

Agenda items 1, 2, 3, 4, 6, 7.3, 7.5, 8, 10, 11, 12.7, 13.2, 13.3, 14.2 and 14.3 were starred and discussed at the meeting.

4.2 Approval of Non-Starred Items

Council resolved on the motion of the Chancellor:

"that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted'.

4.3 Confidential Items

Council identified and resolved confidential items 7.3, 7.5, 11, 17 and 21.

4.4 Admission of Observers

Authorised observers were admitted to the meeting.

5. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

5.1 Graffiti on the Clayton Campus

RESOLUTION CL8/97/430

Council noted the information provided by the Vice-Chancellor in relation to his determination on graffiti at the Clayton Campus.

(File 88/0441)

5.2 Monash Merchandising Company Pty Ltd - Conversion for Monash University Union's Commercial Activities

Mr P Summers, Director - Planning Support Unit, was in attendance.

RESOLUTION CL8/97/431

Council made:

• Statute 2.7 - Student Amenities and Organisations (Amendment No. 6) Statute;
• Regulations entitled Constitutions of Student Organisations for the Clayton Campus (Repeal of Part 2) Regulations; and
• Regulations entitled Payments to Student Organisations Regulations.

(File RMO1997/0893)

For action or noting by: General Manager, University Solicitor, Director - Planning Support Unit

5.3 Docklands Development - Tech 2000 Consortium - Special Purpose Corporate Vehicle

RESOLUTION CL8/97/432

That Council, being satisfied in accordance with section 35B of the Monash University Act 1958 ("the Act") that participating in the formation and being a member of a company to be established for the specific purpose of facilitating involvement in the Tech 2000 Consortium is in the interests of the management of the affairs and concerns of the University, hereby resolved to do so, subject to the memorandum and articles of association and other related documentation for the company being checked by the University Solicitor to ensure their formal compliance with the terms of section 35B and any other relevant provisions of the Act. Council authorised the Executive Committee to give final approval to the necessary documentation and to report back to Council.

(File RMO1997/1368)

For action or noting by: Deputy Vice-Chancellor (Research and Development), University Solicitor

6. Vice-Chancellor's Business

6.1 Budget 1998 and Indicative Budgets 1999 & 2000

A document was distributed entitled Budget 1998 and Indicative Budgets 1999 and 2000. Council noted that Item 13.2 of the agenda, Report of the Finance Committee and Item 12.7 Other Matters Proceeding Through The Academic Board of the agenda referred to this matter.

The Chancellor invited the Chair of the Finance Committee, Deputy Chancellor Mr P H Ramler AM to introduce discussion of the Budget. In his introductory remarks, the Deputy Chancellor emphasised the strong link between the Budget for 1998, the Indicative Budgets and Leading The Way: The Monash Plan 1998-2002. The Deputy Chancellor further reported that the Finance Committee in considering the Budget for transmission to Council noted that it had taken into account a range of factors including enrolments by various student categories, Monash international initiatives and the evolving technology needs of the University. The Deputy Chancellor noted that this was the first time that the Council had received Indicative Budgets and acknowledged the excellent work of the Director, Budget and Statistical Services, Mr J Levine, in preparing the Budget document before Council.

The Deputy Chancellor called upon the General Manager to present the detail of the Budget to Council. The General Manager presented an overview of the Budget, drawing Council's attention to the overall Budget summary, the estimates of student fees with particular reference to fee paying international students and Australian postgraduates and undergraduates, recurrent funding arrangements including the implications of changes to the research quantum. In presenting the Budget, the General Manager drew attention to the University's information and technology capacity and how the Budget would seek to increase this capacity. He also noted that faculties were becoming less reliant on DEETYA funding and that overseas students and the income they generated were becoming an integral part of the University's operation.

The implications of the Budget for the Faculty of Science in 1998 were discussed at length. Responding to questions about the impact of the reduced Budget for the Faculty of Science in 1998, the Vice-Chancellor advised Council that faculties had been aware for some time of the scenario for 1998. Commonwealth funding had been reduced in 1996 and the pipeline effect of this was still being felt. The Vice-Chancellor explained that a range of factors had led to the fall in budget for the Faculty. While noting the excellent research record of the Faculty it was apparent that other faculties had more actively engaged in developing full fee paying programs and the development of other courses attractive to students. The position of the Faculty of Science had been compounded by a recent drop in the research quantum for science. The Vice-Chancellor emphasised that the Budget is a living document and will be modified through the year in light of the student intake and the achievement of targets. The Budget had been subject to thorough reassessment and was now a real Budget reflecting the earning power of each faculty. To assist the Faculty of Science to develop a more competitive situation, the Vice-Chancellor had established a team of three (3) people to work with colleagues in the Faculty of Science with a view to accelerating course and other developments to attract new students.

Following further discussion, the motion was put that the University Budget for 1998 be adopted; the motion was carried by a majority vote.

RESOLUTION CL8/97/433

Council adopted the Monash University 1998 Budget as presented and endorsed the Indicative Budgets for the years 1999 and 2000.

(File RMO1997/0611)

For action or noting by: General Manager, Director - Budget and Statistical Services

6.2 Delegation under Section 24(1) of the Monash University Act 1958 - Action to Deal with Nuisance or Trespass

RESOLUTION CL8/97/434

Council resolved that pursuant to section 24(1) of the Monash University Act 1958, Council delegated to the Vice-Chancellor and President power to do everything necessary to secure the lawful removal of trespassers from University property and to exercise the University's right as owner to abate any nuisance which is interfering unreasonably with the University's use and enjoyment of its property.

(File RMO1997/1170)

For action or noting by: Vice-Chancellor and President, University Solicitor

7. Report of the Membership Committee of Council

A Report of meetings of the Membership Committee held on 2 and 8 December 1997 was distributed separately.

(File RMO1997/1107)

7.1 Receipt of Report

RESOLUTION CL8/97/435

Council received the Report of the Membership Committee of Council meetings held on Tuesday, 2 December 1997 and Monday, 8 December 1997 at the Monash City Office.

7.2 Council Membership for 1998

Advice had been received from Education Victoria that the University Acts (Further Amendment) Act 1997 had received Royal Assent on 18 November 1997. The Secretary, Education Victoria, had noted that the Council of the University had forwarded to the Ministry its recommendations of 10 November concerning Governor in Council and Council appointees prior to the legislation being proclaimed. The Secretary had requested that Council reaffirm its recommendations with regard to those categories of appointment.

(File RMO1997/0351)

RESOLUTION CL8/97/436

Governor-in-Council Appointments

Council endorsed for forwarding to the Minister for submission to the Governor-in-Council for appointment under Section 43 (6) of the University Acts (Further Amendment) Act 1997, the names of the following persons, each for the term of office as set out after his or her name:

Mr W A Kricker AM (1 year)
Ms R A McManamny (1 year)
Mr J C Hutchinson (2 years)
Mrs J M McPhee (2 years)
Mr P H Ramler AM (3 years)
Miss D R Pizzey AM (3 years)
(File RMO1997/1111)

RESOLUTION CL8/97/437

Council Appointees

Council approved appointment under Section 43 (2) (c) of the University Acts (Further Amendment) Act 1997 the following persons each for the term of office as set out after his or her name:

Ms M G Keys (1 year)
Dr J E Kolm AO (1 year)

Senator K C L Patterson (2 years)
Mr K J Russell (2 years)
Professor J M Hearn (3 years)
Dr G A Knights (3 years)

7.3 Staff membership of Council

Mr M D Watson advised Council that agreement had been reached among the candidates for appointment as general staff member of Council that as soon as was practicable, a casual vacancy would be created in this category and it would be desirable if such a vacancy would be filled by election.

(File RMO1997/0351)

RESOLUTION CL8/97/438

Council endorsed for submission to the Minister, the names of the members of staff for appointment to Council under Section 43 (2) (a) of the University Acts (Further Amendment) Act 1997 with terms of office as set out after his or her name:

Professor T R Threadgold (2 years)
Associate Professor F R Burden (1 year)
Mr M D Watson (2 years)

7.4 Student membership of Council

(File RMO1997/0351)

RESOLUTION CL8/97/439

Council endorsed for submission to the Minister for appointment to Council under Section 43 (2) (b) of the University Acts (Further Amendment) Act 1997, the following persons with terms of office as set out after his or her name:

Ms J Cameron (1 year)

Ms J Dynon (1 year)

7.5 Graduates of the University

Council had before it a recommendation that the appointment by Council of two graduates of the University elected by the graduates would contravene the University Acts (Further Amendment) Act 1997 and that Council note that ongoing members, Senator K C L Patterson and Mr P H Ramler AM, were graduates of the University.

A member put the view that such appointments would not necessarily contravene the Act and such appointments were desirable.

In response, the Chancellor informed Council that Section 40 of the University Acts (Further Amendment) Act 1997 substitutes a new section 7 in the Monash University Act 1958 ("the Act"). It constitutes the new 21 member Council to govern the University from 1 January 1998.

Unlike the previous section 7, providing for a (maximum) 43 member Council, the new membership does not include:

Members of Parliament

Co-opted Deans

A Trades Hall Council representative

University College nominees

Graduates of Monash University

Leaving aside its collective role in electing the Chancellor from time to time, and its appointment of the Vice-Chancellor and President under section 21 of the Act, Council has direct control over the appointment of only 6 of the members of the new 21 member Council (new section 7(1)(h): "(h) 6 persons appointed by the Council").

If Council supported the proposal that Council appoint 2 graduates of the University elected by the graduates, 2 of those 6 persons would be elected outside the Council thus reducing Council's role in their appointment. That would leave only 4 members appointed by Council directly.

Council noted the Chancellor's advice and did not accede to the request that Council appoint 2 graduates of the University elected by the graduates. However, Council agreed to record its expectation that alumni would be included within the flexibility that Council has been given by Parliament in choosing persons for these vital positions on its governing body.

(File RMO1997/0351)

For action or noting by: Secretary to Council

7.6 Membership of Council Committees and sub-Committees

Council approved membership of the Committees and sub-Committees of Council as set out below:

In considering this matter, Council noted that a new Council committee structure had been approved involving six committees of Council, one (Resources and Finance) itself comprising five subcommittees:

Executive Committee
Membership Committee
Audit Committee
Corporate Planning Committee
Equal Opportunity Committee
Resources and Finance Committee
Finance Subcommittee
Physical Resources Subcommittee
Purchasing Subcommittee
Selection and Remuneration Subcommittee
Special Professorial Appointments Subcommittee

Council had approved that the Honorary Degrees Committee preserve its existing reporting lines as a joint Committee of both Council and Academic Board.

Executive Committee

RESOLUTION CL8/97/440

Council approved the following membership of the Executive Committee effective from 1 January 1998:

Chancellor (Chair)

Mr Bill Rogers
(alternate: Dr Geoffrey Knights)

A Deputy Chancellor

Dr Geoffrey Knights
(alternate: Mr Paul Ramler)

The Vice-Chancellor (ex officio)

Professor David Robinson
(alternate: The most senior Deputy Vice-Chancellor current at the time of the meeting)

Three Council members such that the ratio of external to internal members in the Executive Committee reflects the ratio in Council itself.

Alternates

Professor June Hearn Dr Jan Kolm AO
Ms Joan McPhee Ms Sally McManamny
Professor Terry Threadgold A/P Frank Burden

Secretary

Manager - University Secretariat

Membership Committee

RESOLUTION CL8/97/441

Council approved the following membership of the Membership Committee effective from 1 January 1998:

Chancellor (Chair)

Mr Bill Rogers

Vice-Chancellor and President(ex officio)

Professor David Robinson

Two external members of Council

Professor June Hearn
Mr William Kricker AM

One of the elected members of Council

Mr Michael Watson

Two coopted members external to the University who are not members of Council

To be appointed.

Secretary

Manager - University Secretariat

Audit Committee

RESOLUTION CL8/97/442

Council approved the following membership of the Audit Committee effective from 1 January 1998:

Chancellor (Chair)

Mr Bill Rogers

Two external Council members with appropriate experience in business and financial management

Mrs Joan McPhee
Mr Ken Russell

A Monash University Professor from an appropriate discipline

Professor Graham Peirson (Faculty of Business and Economics - Dept. of Accounting and Finance)

Vice-Chancellor and President (Non voting) ex officio

Professor David Robinson

In attendance

General Manager to provide expert advice.

Executive Officer and Secretary

Director - Audit and Risk Management

Corporate Planning Committee

RESOLUTION CL8/97/443

Council approved the following membership of the Corporate Planning Committee effective from 1 January 1998:

Chancellor (Chair)

Mr Bill Rogers
[Alternate : Dr Geoffrey Knights or Mr Paul Ramler]

The Vice-Chancellor and President ex officio

Professor David Robinson
[Alternate: Professor Alan Lindsay)]

The professorial member of Council.

Professor Terry Threadgold

Two external members of Council.

Ms Maria Keys
Mr Ken Russell

Two* coopted members from outside the university with expertise relevant to the particular planning focus.

Dr Don Argus (CEO, National Bank)
Mr Ted Johnson (CEO, RACV)

Secretary

Director - Planning Support Unit

* The number of coopted members should be increased to three if one is an international (overseas) member.

Resources and Finance Committee

RESOLUTION CL8/97/444

Council approved the following membership of the Resources and Finance Committee effective from 1 January 1998:

Chancellor or a Deputy Chancellor nominated by the Chancellor (Chair)

Mr Paul Ramler AM

The Vice-Chancellor and President , ex officio

Professor David Robinson
Alternate : Professor Alan Lindsay

The chairpersons of the subcommittees:

Finance Mr Paul Ramler AM

Physical Resources Dr Geoffrey Knights

Purchasing Mr Ken Russell

or their nominated alternates from the respective subcommittees.

(to be advised)

One staff member of Council.

Associate Professor Frank Burden

One student member of Council.

Ms Jacqueline Dynon.

Secretary

Manager - University Secretariat

Finance Subcommittee

RESOLUTION CL8/97/445

Council approved the following membership of the Finance Subcommittee effective from 1 January 1998:

Chair (a Deputy Chancellor)

Mr Paul Ramler AM

Two further external members of Council with appropriate expertise (one preferably, but not essentially, with knowledge of the management of an educational or related institution).

Professor June Hearn
Mr William Kricker AM

Vice-Chancellor and President (ex officio)

Professor David Robinson

General Manager (ex officio)

Mr Peter Wade

One staff member of Council

Professor Terry Threadgold

One student member of Council

Ms Jacqueline Dynon

In attendance

Assistant General Manager (Finance)

Secretary

Manager-Accounting Services

Co-option

The Committee may recommend to the Resources and Finance Committee the cooption of an external person who is not a member of Council but who has expertise of particular value to the Committee's proceedings. Approval of such a cooption shall be reported to the Council meeting following the decision.

Physical Resources Subcommittee

RESOLUTION CL8/97/446

Council approved the following membership of the Physical Resources Subcommittee effective from 1 January 1998:

A Deputy Chancellor (Chair)

Dr Geoffrey Knights

Deputy Vice-Chancellor (Academic & Planning)

Professor Alan Lindsay

Two external members of Council

Ms Sally McManamny
Ms Joan McPhee

Two staff members of Council

A/P Frank Burden
Mr Michael Watson

The Director of Information Technology

To be appointed

Secretary

Assistant General Manager (Facilities and Services)

Purchasing Subcommittee

RESOLUTION CL8/97/447

Council approved the following membership of the Purchasing Sub-committee effective from 1 January 1998:

An external member of Council (Chair)

Mr Ken Russell

General Manager or nominee

Mr Peter Wade

A member of Council

Mr John Hutchinson

Two coopted persons external to the university with specialist knowledge and experience in purchasing

To be advised

Secretary

Assistant General Manager (Facilities & Services).

Executive Purchasing Committee

General Manager (Chair)
Manager, Accounting Services
Secretary: Assistant General Manager (Facilities & Services)

Selection and Remuneration Subcommittee

RESOLUTION CL8/97/448

Council approved the following membership of the Selection and Remuneration Subcommittee effective from 1 January 1998:

Chancellor (Chair)

Mr Bill Rogers

Two members of Council who are not employees of the university and who have relevant business, human resource management or financial experience.

Ms Dorothy Pizzey AM
Mr Paul Ramler AM

The Vice-Chancellor and President (except for matters involving the Vice-Chancellor's own appointment or remuneration).

Professor David Robinson

In attendance

The General Manager to provide expert assistance (except on matters involving the General Manager's own appointment or remuneration)

Secretary

Assistant General Manager (Personnel Services).

This Subcommittee may not coopt other members.

Special Professorial Appointments Subcommittee

RESOLUTION CL8/97/449

Council approved the following membership of the Special Professorial Appointments Subcommittee effective from 1 January 1998:

Vice-Chancellor (Chair)

Professor David Robinson

An external member of Council

Dr Jan Kolm AO

Deputy Vice-Chancellor (Research & Development)

Professor Peter Darvall

(Minute 8.1.2, Resolution CL7/97/385 refers - Council endorsed the Vice-Chancellor's recommendation that the DVC (R&D) be appointed as a member of this committee.)

Deputy Vice-Chancellor (Academic & Planning)

Professor Alan Lindsay

A Dean

Professor Michael Brisk

A Professor of the University (not being a Dean)

Professor Graeme Davison
Department of History
Faculty of Arts

Secretary

A nominee of the Assistant General Manager - Personnel Services Division

Equal Opportunity Committee

RESOLUTION CL8/97/450

That Council approve the following membership of the Equal Opportunity Committee effective from 1 January 1998:

A member of Council who is not an employee of the University and

Chair

Dr Geoffrey Knights

Deputy Vice-Chancellor (Academic and Planning)

Professor Alan Lindsay

Chairpersons of :

Committee for Equal Opportunity in Employment, and Committee for Student Equity and Access

To be advised. (these positions are appointed by the Deputy Vice-Chancellor (A&P)

Staff member of Council

Professor Terry Threadgold

Student member of Council

Ms Jacqueline Cameron

In attendance

Manager of E O Unit

Secretary

To be supplied by the Equal Opportunity Unit

(File RMO1997/0351)

7.7 Council Seminar

The Membership Committee agreed that a half day program should be developed in consultation with and facilitated by Professor Graham Webb, Director, CHED, for the 1998 Council members.

RESOLUTION CL8/97/451

Council scheduled a half day seminar to be held on Monday, 9 February 1998 (3.00 pm to 7.30 pm) at the Monash City Office, 30 Collins Street, Melbourne.

For action or noting by Secretary to Council

7.8 Receipt of Proceedings

RESOLUTION CL8/97/452

Council noted the proceedings of 2 December 1997 meeting of the Membership Committee as detailed in the document presented.

8. Review of Committees Working Party - Report to Council

At meeting 7/97, Council received the Report of the Review of Committees Working Party and endorsed inter-alia a new Council committee structure as proposed in the document presented comprising six committees of Council one of which, Resources and Finance, is supported by five sub-committees. Council also approved a recommendation that the Review of Committees Working Party be allowed time for further consultation to review the following committees with the aim of bringing a final recommendation/s to this meeting of Council:

Discipline Appeals Committee
Gippsland Campus Advisory Council
Equal Opportunity Committee

Council received and considered the final recommendations of the Working Party in relation to Gippsland Campus Advisory Council, Equal Opportunity Committee, Discipline Appeals Committee and any other matters raised in these final recommendations.

RESOLUTION CL8/97/453

Council endorsed the revised terms of reference and membership of the Gippsland Campus Advisory Council and agreed to instruct the University Solicitor to draft any enabling amendments as necessary to Statute 2.13 - Special provisions for the governance of Monash University (Gippsland Campus).

RESOLUTION CL8/97/454

Council endorsed a new Committee structure for equal opportunity related matters as proposed in the document presented comprising:

(i) Committee of Council

Equal Opportunity Committee

(ii) Subcommittees of Equal Opportunity Committee

Subcommittee for Equal Opportunity in Employment

Subcommittee for Student Equity and Access

RESOLUTION CL8/97/455

Council noted that the following Advisory Committees dealing with matters relating to equal opportunity are being established

Monash University Advisory Committee for People with Disabilities
Affirmative Action Advisory Committee
Childcare Advisory Committee
Aboriginal & Torres Strait Islander Advisory Committee
Senior Womens Advancement Scheme Management Committee

RESOLUTION CL8/97/456

Council noted that Statute 4.1 Discipline is under review by the University Solicitor and others and that a revised statute will be presented to Council in the first half of 1998.

(File RMO1997/0320)

For action or noting by: Secretary to Council, Policy Officer - University Secretariat

9. Report of the Executive Committee of Council

Minute 10.3 of Meeting 7/97, Resolution CL7/97/414 refers.

At its November meeting, Council members identified some inconsistencies in the list of subject course fees presented in the circulated documentation. The General Manager undertook to consult with faculties to resolve those anomalies. Council resolved to authorise the Executive Committee to consider and make a decision on the various course fees for 1998 as listed in amended schedules and to make decisions as appropriate.

RESOLUTION CL8/97/457

Council noted that, on 4 December 1997, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved the 1998 Undergraduate, Postgraduate, single subject course fees and local Distance Education fees.

(File RMO1997/1218)

For action or noting by: General Manager, Assistant General Manager (Student Services)

10. Decanal Presentation to Council

The Faculty of Law Operational Plan 1998 - 2002 was distributed as a separate document.

Council received a presentation by Professor C R Williams, Dean of Law focusing on three major themes:

• competition
• internationalism
• gender

On behalf of Council, the Chancellor thanked Professor Williams for his presentation.

(File RMO1997/0613)

11. Report of the Honorary Degrees Committee

11.1 Receipt of Report

RESOLUTION CL8/97/458

Council received the Report of Meeting 3/97 of the Honorary Degrees Committee held on 21 November 1997.
(File RMO1997/1110)

11.2 Nominations for the Award of Honorary Degrees

RESOLUTION CL8/97/459

Council approved, without discussion, the recommendation of the Honorary Degrees Committee for the award of honorary degrees as presented orally by the Chancellor.

Council noted that Academic Board Report item 12.7 Other Matters Proceeding Through Academic Board referred

(File RMO1997/012)

For action or noting by: Secretary - Honorary Degrees Committee

12. Report of the Academic Board

12.1 Receipt of Report

RESOLUTION CL8/97/460

Council received and noted the Report of Meeting 8/97 of the Academic Board held on Wednesday, 26 November 1997.
(File RMO1997/1283)

For action or noting by: Secretary - Academic Board

12.2 Legislation

12.2.1 Faculty of Law Regulations (Amendment No 1 1997)

RESOLUTION CL8/97/461

Council made the legislation titled Faculty of Law Regulations (Amendment No 1 1997).
(File 94/1298)

For action or noting by: Registrar - Law, University Solicitor

12.2.2 Faculty of Science (Undergraduate Degrees) Regulations (Amendment No 2 1997)

RESOLUTION CL8/97/462

Council made the legislation titled Faculty of Science (Undergraduate Degrees) Regulations (Amendment No 2 1997).
(File RMO1997/0541)

For action or noting by: Registrar - Science, University Solicitor

12.2.3 Faculties Regulations (Amendment No 4 1997)

RESOLUTION CL8/97/463

Council made the legislation titled Faculties Regulations (Amendment No 4 1997).

For action or noting by: Registrar - Education, University Solicitor

12.2.4 Statute 6.1.2 - Courses and Degrees (Amendment No. 4 1997)

RESOLUTION CL8/97/464

Council made the legislation titled Statute 6.1.2 - Courses and Degrees (Amendment No. 4 1997).

For action or noting by: Faculty Registrars, Secretary - PhD and Scholarships Committee

12.3 Constitution of the Board of the Faculty of Computing and Information Technology

RESOLUTION CL8/97/465

That, subject to the drafting of appropriate legislation, Council approved the proposal of the Board of the Faculty of Computing and Information Technology to make the following amendments to the constitution of the Faculty Board:

1. Elected academic staff representation to be as follows:

1.1.1 One representative elected by and from academic staff from each School;

1.1.2 One additional representative elected by the academic staff of Schools with an enrolment load exceeding 1200 EFTSUs;

1.1.3 Three members elected by Associate Professors / Readers / Lecturers and Senior Lecturers of the Faculty; and

1.1.4 One member elected by Assistant Lecturers.

For action or noting by: Registrar - Computing and Information Technology

12.4 Academic Appointments

12.4.1 Appointment of Associate Deans - Faculty of Computing and Information Technology

RESOLUTION CL8/97/466

Council approved the proposal of the Board of the Faculty of Computing and Information Technology to appoint the following as Associate Deans of the Faculty:

• Associate Dean (Research) - Professor H Schmidt:

for the period 1 January 1998 to 31 December 1999;

• Associate Dean (Teaching) - Associate Professor J Hurst:

for the period 1 January 1998 to 31 December 1999; and

• Associate Dean (Industry Liaison) - Professor D Arnott:

for the period 1 January 1998 to 31 December 1998.

(File RMO1997/0722)

For action or noting by: Dean and Registrar - Computing and Information Technology, Manager - Senior Appointments

12.4.2 Appointment of Associate Deans - Faculty of Law

RESOLUTION CL8/97/467

Council approved the proposal of the Board of the Faculty of Law to appoint the following Associate Deans of the Faculty for the period 1 January 1998 to 31 December 1998:

• Associate Dean (Research) - Associate Professor M Pittard; and
• Associate Dean (Teaching) - Mrs J Tooher.

(File RMO1997/0722)

For action or noting by: Dean and Registrar - Law, Manager - Senior Appointments

12.4.3 Professor of Surgery, Cabrini Hospital - Faculty of Medicine

RESOLUTION CL8/97/468

Council approved the proposal of the Board of the Faculty of Medicine to establish the externally funded position of Professor of Surgery, Cabrini Hospital, as detailed in the documentation presented.

(Personnel File)

For action or noting by: Dean and Registrar - Medicine, Manager - Senior Appointments

12.4.4 Professor / Director of Medical Oncology - Faculty of Medicine

RESOLUTION CL8/97/469

Council approved the proposal of the Board of the Faculty of Medicine to establish the externally funded position of Professor/Director of Medical Oncology, located at the Monash Medical Centre in the Southern Healthcare Network, as detailed in the documentation presented.

(Personnel File)

For action or noting by: Dean and Registrar - Medicine, Manager - Senior Appointments

12.4.5 Chair of Rural Health

RESOLUTION CL8/97/470

That, subsequent to a review of the Centre for Rural Health, Council endorsed the re-appointment of Professor R Strasser to the Chair of Rural Health for a further five year term from 3 November 1997, noting that the appointment has already been actioned.

(Personnel File)

For action or noting by: Dean and Registrar - Medicine, Manager - Senior Appointments

12.5 Schedule of Annual Reports for 1998

RESOLUTION CL8/97/471

Council approved the schedule of 1997 Annual Reports to Council through the Academic Board as follows:

Annual Reports to Council 3/98 through Academic Board 3/98, 22 April 1998:

• Dean, Faculty of Information Technology (title of Faculty as at 1/1/98)
• Dean, Faculty of Law
• Dean, Faculty of Science
• University Librarian

For action or noting by: Deans and Registrars - Computing & Information Technology, Law, Science, University Librarian

Annual Reports to Council 4/98 through Academic Board 4/98, 3 June 1998:

• Dean, Faculty of Education
• Dean, Faculty of Engineering
• Dean, Victorian College of Pharmacy
• General Manager
• Director, Computer Centre
• Director, Centre for Higher Education Development (CHED)

For action or noting by: Deans and Registrars - Education, Engineering, Pharmacy College, General Manager, Director - Computer Centre, Director - CHED

Annual Reports to Council 5/98 through Academic Board 5/98, 22 July 1998:

• Dean, Faculty of Arts
• Dean, Faculty of Business and Economics
• Dean, Faculty of Medicine
• Dean, Monash University College of Art and Design

(File RMO1997/0986)

For action or noting by: Deans and Registrars - Arts, Business and Economics, Medicine, College of Art and Design

12.6 Establishment of a School and a Centre

12.6.1 Establishment of a School of Humanities and Public Policy - Faculty of Arts

RESOLUTION CL8/97/472

Council approved the proposal of the Board of the Faculty of Arts to establish a School of Humanities and Public Policy, to be located at the Caulfield Campus, as detailed in the document presented.

For action or noting by: Dean and Registrar - Arts, Policy and Technology Officer - University Secretariat

12.6.2 Centre for Heart and Chest Research - Faculty of Medicine

RESOLUTION CL8/97/473

Council approved the proposal of the Board of the Faculty of Medicine to establish a Centre for Heart and Chest Research, as detailed in the document presented.

(File RMO1997/1160)

For action or noting by: Dean and Registrar - Medicine, Policy and Technology Officer - University Secretariat

12.7 Receipt of Proceedings

Council members are invited to refer to Parts B and C of the Academic Board Report.

RESOLUTION CL8/97/474

Council noted the Proceedings of meeting 8/97 of the Academic Board held on 26 November 1997, as detailed in the document presented.

13. Report of the Finance Committee

13.1 Receipt of Report

RESOLUTION CL8/97/475

Council received the report of the Finance Committee meeting held on 1 December 1997.

(File RMO1997/0878)

For action or noting by: Secretary - Finance Committee

13.2 1998-2000 Budget

RESOLUTION CL8/97/433 Vice-Chancellor's Business refers.

13.3 Receipt of Proceedings

RESOLUTION CL8/97/476

Council noted the proceedings of the Finance Committee as detailed in the document presented.

14. Report of the Audit Committee

14.1 Receipt of Report

RESOLUTION CL8/97/477

Council received the report of the Audit Committee meeting 6/97 held on 11 November 1997.

(File 97/0163)

For action or noting by: Secretary - Audit Committee

14.2. Audit & Risk Management Charter

RESOLUTION CL8/97/478

Council approved the Audit & Risk Management Charter as detailed in the document presented subject to the following amendment:

2. INDEPENDENCE

dot point 1 is amended by inclusion of the words in bold

"the Director, Audit and Risk Management reports directly to the Vice-Chancellor and if in the opinion of the Committee the situation so warrants, to the Chancellor, and holds office on the authority of the Chairperson of the Audit Committee".

14.3 1998 Budget - Audit & Risk Management

RESOLUTION CL8/97/479

Council noted the approved 1998 budget allocation to the Audit & Risk Management Office.

14.4 1998 Plan - Audit and Risk Management

RESOLUTION CL8/97/480

Council noted the approved 1998 Plan of the Audit & Risk Management Office.

14.5 Receipt of Proceedings

RESOLUTION CL8/97/481

Council noted the proceedings of the Audit Committee as detailed in the document presented.

15. Report of the Equal Opportunity Committee

15.1 Receipt of Report

RESOLUTION CL8/97/482

Council received the Report of the Equal Opportunity Committee meeting 3/97 held on 10 September 1997.

(File RMO1997/1578)

For action or noting by: Secretary - Equal Opportunity Committee

15.2 Discrimination & Harassment Grievance Procedures

RESOLUTION CL8/97/483

Council approved the amendments to the Discrimination & Harassment Grievance Procedures as detailed in the document presented.

(File RMO1997/0140)

For action or noting by: University Solicitor

15.3 Receipt of Proceedings

RESOLUTION CL8/97/484

Council noted the proceedings of the Equal Opportunity Committee as detailed in the document presented.

16. Report of the Intellectual Property Committee

16.1 Receipt of Report

RESOLUTION CL8/97/485

Council received the Report and noted the proceedings of the Intellectual Property Committee meeting 4/97 held on 10 November 1997 as detailed in the document presented.

(File RMO1997/0908)

For action or noting by: Secretary - Intellectual Property Committee

17. Report of the Emeritus Professorships Committee

17.1 Receipt of Report

RESOLUTION CL8/97/486

Council received the Report of the Emeritus Professorships Committee meeting held on 20 November 1997 as detailed in the document presented.

(File 87/0184)

For action or noting by: Secretary - Emeritus Professorships Committee

17.2 Conferral of Title

RESOLUTION CL8/97/487

Council approved by an absolute majority of its members, the conferral of the title of Emeritus Professor upon the persons indicated in the document presented.

18. Report on Academic Promotions

18.1 Promotions to Lectureship/Senior Lectureship

RESOLUTION CL8/97/488

Council noted promotions approved by Deans, on the recommendation of Faculty Lectureship/Senior Lectureship Committees, in accordance with delegated authority, and effective from 1 January 1997 as detailed in the document presented.

(File RMOR1997/055)

18.2 Promotions to Reader/Associate Professor

RESOLUTION CL8/97/489

Council noted the promotions approved by the University Readership/Associate Professorship Committee in accordance with its delegated authority, as detailed in the document presented, and refer the matter to the Academic Board meeting 1/98 for the Board to note.

(File RMOR1997/050)

For action or noting by: Personnel Manager - Senior Appointments

19. Report of the Buildings Committee

19.1 Receipt of Report

RESOLUTION CL8/97/490

Council received the Report and note the proceedings of the Buildings Committee meeting held on 4 December 1997 as detailed in the document presented.

(File RMO1997/0891)

For action or noting by: Secretary - Buildings Committee

20. General Business

20.1 Open Learning Agency of Australia (OLAA)

Council noted that Minute 12 of Meeting 7/96, Resolution CL7/96/503 as reproduced below referred:

"that subject to resignation of his existing directorship of OLAA on 31 December 1996, and lodgement with the company of a fresh consent to appointment under the Corporations Law, Professor Malcolm Ian Logan be appointed by Monash University as Non-executive Chairman of Directors of OLAA with effect from 1 January 1997, in accordance with Articles 84(b) and 99 of the Articles of Association of OLAA".

Council noted that that action was consistent with the desire of the then Board of OLAA to ensure continuity during the period surrounding the transition, on 1 January 1997, from OLAA as a Monash wholly-owned company, to a restructured OLAA in which shareholding was opened up, by invitation from Monash, to certain other Australian universities.

Council further noted that Monash now holds a minority, 12.5%, shareholding in OLAA. The other shareholders are The Australian National University, Curtin University of Technology, Griffith University, Macquarie University, RMIT, University of Queensland and University of South Australia.

It is quite inappropriate, therefore, for Monash University Council to attempt to determine who should be Chair of the Board of OLAA. That is the clear responsibility of the Board itself, of which Monash University's Vice-Chancellor is a member.

RESOLUTION CL8/97/491

Council agreed that it has no further role to play in determining the Chair of the Board of OLAA, and that the Board be informed of this without delay.

(File RMO1997/0651)

For action or noting by: Secretary - OLAA Board, Secretary to Council

20.2 Monash University Global Group

20.2.1 Receipt of Report

RESOLUTION CL8/97/492

Council received the Report of the Monash University Global Group meeting 2/97 held on 3 December 1997.

20.2.2 Appointment of Associate Deans (International)

RESOLUTION CL8/97/493

Council approved the appointment of Associate Deans (International) as detailed in the document presented.

For action or noting by: Deputy Vice-Chancellor (International and Public Affairs), Secretary to Council

20.3 Changes to Titles of Chairs

A restructure of the Faculty of Computing and Information Technology effective from 1 January 1998 was approved at Council 6/97. As a result of that restructure, the faculty wishes to change the titles of some of the Chairs in the faculty so that they are consistent with the titles and roles of the newly established schools and the new faculty name.

RESOLUTION CL8/97/494

Council approved the new titles of Chairs in the Faculty of Computing and Information Technology as detailed in the document presented.

(File Personnel)

For action or noting by: Registrar, Computing and Information Technology

20.4 Reports on Outside Studies Programs

RESOLUTION CL8/97/495

Council received a Report from Professor David Arnott, Department of Information Systems.

(File RMO1997/0028)

For action or noting by: Registrar - Computing and Information Technology

20.5 Appointment of Authorised Officers

RESOLUTION CL8/97/496

Council approved the appointment of Kylie Hutchinson as Authorised Officer pursuant to the Road Safety Act and Monash University Parking Permit Rules as detailed in the document presented.

(File RMO1997/1155)

For action or noting by: Assistant General Manager (Facilities and Services)

20.6 Council Meetings in 1998

Council members noted previously approved dates and venues for Council meetings in 1998.

1/98 Monday 16 February 5.00 pm Clayton Campus

2/98 Monday 16 March 2.00 pm Gippsland Campus

3/98 Monday 11 May 5.00 pm Clayton Campus

4/98 Monday 29 June 5.00 pm Caulfield Campus

5/98 Monday 10 August 5.00 pm Clayton Campus

6/98 Monday 21 September 5.00 pm Clayton Campus

7/98 Monday 9 November 5.00 pm Clayton Campus

8/98 Monday 14 December 5.00 pm Clayton Campus

(File RMO1997/1277)

21. Use of the University Seal

RESOLUTION CL8/97/497

Council noted the report of the Vice-Chancellor dated 8 December 1997 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File RMO1997/0889)

For action or noting by: University Solicitor

22. Retiring Council Members

The Chancellor formally recorded Council's appreciation for the contribution of retiring members to the work of the University and of Council as listed below:

Member Years of Service

DR JOHN ROBERT ARKINSTALL                            1994-1997      

MR JOHN CHARLES BLYTH                                1990-1997      

THE HON ANDREW RONALD BRIDESON MLC                   1996-1997      

PROFESSOR MICHAEL LOUIS BRISK                        1996-1997      

MR DOUG CURLEWIS                                     1995-1997      

MR HUGH ALEXANDER GRAYSON                            1983-1997      

THE HON PETER RONALD HALL                            1991-1997      

MS MARY LOU JELBART                                  1995-1997      

MR HONG LIM MP                                       1996-1997      

MR ANTHONY HENRY MAY                                 1972-1997      

MR FRANCIS CHARLES PECK                              1996-1997      

DR PAUL KENNETH RODAN                                1990-1997      

ASSOCIATE PROFESSOR JENNIFER STRAUSS                 1978-1981      
                                                     1985-1997      

MR BENG TI TAN                                        1997          

PROFESSOR PHYLLIS THARENOU                           1995-1997      

PROFESSOR FRANCIS ANTHONY TRINDADE                   1997           

PROFESSOR RICHARD THOMAS WHITE                       1996-1997      

MR RICHARD LEWIS WHYTE                               1990-1997      

23. Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 16 February 1998 at the Clayton Campus.