University Council Meeting 2/98

Meeting No. 2/98 of the Monash University Council will be held at 2pm on Monday, 16 March, in the Crofton Hatsell Room, Gippsland Campus.

Prior to the meeting, guided tours of the Gippsland Campus will be conducted. A luncheon commencing at 12.30 pm in the Switchback Gallery will precede the meeting. Following the meeting, afternoon tea will be served in the Bistro.
 

AGENDA

Members having a direct commercial or financial interest in any item before this meeting must declare that interest to the Chair via the Council Secretary prior to consideration of the item, and must not take part in a vote on any matter concerning it.

Part A Procedural Matters

 *1. Apologies  

Professor J E Maloney (International and Public Affairs) advised that he would not be in attendance for this meeting.

*2. Special Leave

Requests for special leave from Meetings 1/98 and 2/98 for Professor T R Threadgold and from Meeting 3/98 for Mrs J M McPhee were approved at Council Meeting 1/98.

*3. Starring of Items

Members who wish a non-starred item to be discussed may so request at this point.

*4. Approval of Non-Starred Items

The Chancellor will move ‘that all items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted’.

*5. Confidential Items

Identification of confidential items in the agenda and resolution of starred confidential items is required.

*6. Confirmation of Minutes of Previous Meeting

The Minutes of Meeting No 1/98 held on 16 February 1998 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 1/98 held on Monday, 16 February 1998.

7. Admission of Observers

Authorised observers will be admitted to the meeting following confirmation of the minutes and consideration of any items deemed confidential.

Part B Starred Items

*1. Vice-Chancellor’s Business

C 1.1 Monash University Sunway Campus Malaysia

A paper is attached.

1.2 The Melbourne-Monash Protocol pp13-14

A paper is attached.

*2. Matters Referred by Members of Council and Others

2.1 Presentation on Funding Issues (Council Seminar Special Topic)

At the Council Seminar conducted 9 February 1998, four special topics for discussion at Council meetings were developed. At Council meeting 1/98, Council agreed to the following schedule for discussion of those four special topics:

• meeting 2/98 - 16 March 1998 - Funding Issues in conjunction with adoption of the Consolidated Financial Statements of the University for the year ended 31 December 1997;
• meeting 3/98 - 11 May 1998 - Learning and Teaching Plan;
• meeting 5/98 - 10 August 1998 - Internationalisation; and
• meeting 6/98 - 21 September 1998 - Research

In addition, Council had resolved that at meeting 4/98 there would be a discussion of the Monash Plan, at meeting 7/98 there would be advice on framing of the 1999 University Budget and that at meeting 8/98 the budget proposal for 1999 would be the major topic for discussion.

The General Manager, Mr P B Wade, will present the topic on funding issues for this meeting.

*3. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

3.1 Docklands Project

A member requested that this item be included for discussion at a future meeting (refer minutes 1/98 page 4, item 4).

A paper is attached.

3.2 EEA (VIC) Pty Ltd, change of name to EEA Group Pty Ltd Authorisation of Council pp23-24

At meeting 7/97 on 10 November 1997 (minute 10.5 refers) Council approved the participation of Monash University in the formation of and to become a member of a new company as a result of the restructure of Energy Education Australia Ltd pending final advice from the University Solicitor that the proposed Memorandum and Articles of Association comply with Section 35B of the Monash University Act. Advice from the University Solicitor has now been provided as indicated in the document presented.

RECOMMENDATION

That Council authorises the change of name of EEA (VIC) Pty Ltd, of which it is a member, to EEA Group Pty Ltd.

Part C Matters for Approval or Information

1. Reports of Committees and Boards

1.1 Report of the Executive Committee of Council Members

RECOMMENDATION

That Council note that, on 9 March 1998, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved, on behalf of Council the recommendation of the Vice-Chancellor that:

(1) a position of Pro-Vice-Chancellor, Monash University Sunway Campus Malaysia be established;

(2) the person named in the document be appointed as the Pro-Vice-Chancellor, Monash University Sunway Campus Malaysia for a period of nine months.

1.2 Report of the Membership Committee of Council

The Membership Committee will meet on Friday, 13 March 1998. A paper will be tabled or the Vice-Chancellor will present an oral report.

1.3 Report of the Audit Committee

The Audit Committee will meet on 11 March 1998 and a report will follow.

1.4 Report of the Corporate Planning Committee

1.4.1. Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Corporate Planning Committee of Council Meeting 1/98 held on Monday, 2 March 1998.

1.5 Report of the Resources and Finance Committee

The Resources and Finance Committee will meet on 9 March 1998 and a report will follow.

1.6 Report of the Equal Opportunity Committee

1.6.1 Receipt of Report

RECOMMENDATION

That Council receive and note the report of the Equal Opportunity Committee Meeting 1/98 held on Friday, 27 February 1998.

1.6.2 Election of Staff Members to the Subcommittee for Equal Opportunity in Employment

RECOMMENDATION

That Council approve the substitution of the provision:

three Monash University staff members (at least two of whom should be general staff and one should be non-tenured academic staff) to be elected by the staff of the university (Appendix 2).

with the following:

• Staff representation of the sub-committee will comprise two academic and two general staff, with all categories of staff eligible for nomination, including tenured, non-tenured, part-time and casual staff;
• The Equal Opportunity Committee will invite academic and general staff members of the University to submit expressions of interest in membership of the Subcommittee for Equal Opportunity in Employment.
• The Equal Opportunity Committee will select the sub-committee staff members from the list staff submitting expressions of interest.
• Selection will be based on the experience of the individual, the contribution the individual can make to the work of the sub-committee and the overall balance of the committee.

RECOMMENDATION

That Council approve the recommendation that with the exception of ex-officio members, the term of office of members of the Equal Opportunity Committee and its two sub-committees be two years. (Members may be selected for an additional consecutive term of two years, but no more).

1.7 Report of the Academic Board

1.7.1 Receipt Of Report

RECOMMENDATION

That Council receive and note the Report of Meeting 2/98 of the Academic Board held on Wednesday, 25 February 1998.

1.7.2 Matters for Approval

Council members are invited to refer to Part A of the report of the Academic Board.

1.7.3 Establishment Of A Centre For Clinical Effectiveness - Within The Department Of Epidemiology And Preventative Medicine - Faculty Of Medicine

An executive summary of the proposal under this item, prepared by the Faculty of Medicine, is attached. (Attachment A)

The Centre proposed for establishment under this item would be funded for one year by the Department of Human Services, with a likelihood that that funding source would continue.

This proposal has been endorsed by the Board of the Faculty of Medicine and the Academic Board.

RECOMMENDATION

That Council approve the proposal to establish a Centre for Clinical Effectiveness, within the Department of Epidemiology and Preventative Medicine, as detailed in the document presented.

1.7.4 Academic Appointments

1.7.4.1 Establishment of a Chair in Multimedia Technology - Faculty of Information Technology

A document is attached. (Attachment B)

This proposal has been endorsed by the Executive Committee of the Faculty of Information Technology (with delegated authority from the Faculty Board), the Committee of Deans and the Academic Board.

The Chair position proposed would be based at the Gippsland School of Computing and Information Technology, however its responsibilities would encompass the Faculty’s activities at other campuses of the University.

RECOMMENDATION

That Council approve the proposal of the Faculty of Information Technology to establish, advertise and fill a Chair in Multimedia Technology, as detailed in the document presented.

1.7.4.2 Establishment of the Chair of Rural Psychiatry - Faculty of Medicine pp49-52

A document is attached. (Attachment C)

The proposal below has been endorsed by the Board of the Faculty of Medicine, the Committee of Deans and the Academic Board.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to establish, advertise and fill an externally funded Chair of Rural Psychiatry, as detailed in the document presented.

1.7.5 Receipt of Proceedings

Council members are invited to refer to parts B and C of the Academic Board Report.

RECOMMENDATION

That Council note the Proceedings of meeting 2/98 of the Academic Board held on 25 February 1998, as detailed in the document presented.

2. Reports

2.1 Report of the Council of Monash University for the period 1/1/97 to 31/12/97

A paper will follow.

The Chancellor will introduce this item.

See also Part C Items 1.3 and 1.5 (Audit Committee & Resources and Finance Committee respectively)

RECOMMENDATION

That Council approve the Annual Report of the Council of Monash University 1997 for forwarding to the Minister for Education together with and subject to their adoption by Council, the University’s Consolidated Financial Statements for the year ending 31 December 1997.

2.2 Senior Appointments

2.2.1 Acceptance of Offers

RECOMMENDATION

That Council note that the following have accepted their offers of appointment and wish to pass on their thanks to Council:

• Professor M J Grigg - Professor/Director of Surgery, Box Hill Hospital
• Professor A D McCredie - Adjunct Professor in the Department of Music
• Professor L Piterman - Fixed-Term Professor of General Practice Education
• Associate Professor W Young - Chair of Civil Engineering

2.2.2 Appointment of Decanal Selection Committee

RECOMMENDATION

That Council approve the establishment of a selection committee for the Dean, Faculty of Law as detailed in the document presented.

C 2.3 Appointment of Two (2) Members to the Medical and Scientific Committee of the Anti Cancer Council of Victoria Members

Monash University Council appoints two (2) members of the Medical and Scientific Committee of the Anti Cancer Council of Victoria on the recommendation of the Faculty of Medicine. A document is attached.

RECOMMENDATION

That Council appoint two (2) members of the Medical and Scientific Committee of the Anti Cancer Council of Victoria as detailed in the document presented.

RECOMMENDATION

That Council delegate to the Vice-Chancellor the appointing of members to the Medical and Scientific Committee of the Anti Cancer Council of Victoria and the making of similar appointments to external committees and boards.

2.4 Appointment of Authorised Officers

RECOMMENDATION

That Council approve the appointment of the persons detailed in the document presented as Authorised Officers pursuant to the Road Safety Act and Monash University Parking Permit Rules.

C 3. Use of the University Seal

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 4 March 1998 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

4. Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 11 May 1998 at the Clayton Campus.
 

Council 2/98 Agenda Papers