Council Meeting 2-1998
Meeting No. 2/98 of the Monash University Council was held between 1.45pm
and 3.45pm on Monday, 16 March, in the Crofton Hatsell Room, Gippsland
Campus.
There were present:
Mr D W Rogers AO, Chancellor (presiding)
Dr G A Knights, Deputy Chancellor
Mr P H Ramler AM, Deputy Chancellor
Professor D A Robinson, Vice-Chancellor and President
Professor A W Lindsay, Chair of Academic Board
Associate Professor F R Burden
Mrs J M McPhee
Ms J Dynon
Senator K C L Patterson
Dr J M Hearn
Mr F C Peck
Mr J C Hutchinson
Miss D R Pizzey AM
Dr J E Kolm AO
Mr K J Russell
Mr W A Kricker AM
Mr M D Watson
In attendance were:
Professor P LeP Darvall, Deputy Vice-Chancellor (Research & Development)
Mr P B Wade, General Manager
Mr J Matthews, Assistant General Manager (Financial Services)
Ms J Chandler, Executive Director, University Marketing and Development
Professor J Anderson, Campus Director, Gippsland/Berwick Campuses
Secretary:
Mr P Siggins, Manager, University Secretariat
MINUTES
In opening the meeting, the Chancellor drew Council’s attention to two
matters in the report of the Academic Board that related specifically to
Gippsland Campus, namely:
1. The Establishment of a Chair in Multi-media Technology.
The Chancellor informed Council that the Chair position would be based
at the Gippsland School of Computing and Information Technology.
2. The Establishment of a Chair in Rural Psychiatry - Faculty of
Medicine.
The Chancellor informed Council that the Chair in Rural Psychiatry
would be the first in Australia and possibly the world and would promote
an understanding of rural culture and rural health issues. Clinical
service development and research would be undertaken in Gippsland and
would not only benefit Gippsland but other parts of rural Australia.
Part A Procedural Matters
1. Apologies
Apologies were received from Ms M Keys, Ms S McManamny and Ms J Cameron.
Council noted that Professor J E Maloney, Deputy Vice-Chancellor
(International and Public Affairs), was not in attendance at this meeting.
2. Special Leave
Council noted that requests for special leave from Meetings 1/98 and 2/98
for Professor T R Threadgold and from Meeting 3/98 for Mrs J M McPhee were
approved at Council Meeting 1/98.
Council approved special leave from Meeting 3/98 for Dr G Knights and
noted that Senator K Patterson would request special leave.
3. Starring of Items
Agenda items Part A: 1, 2, 3, 4, 5, 6; Part B: 1, 2, 3 and Part C: 1.2,
1.5, 1.7, 2.1 and 2.2.2 were starred and discussed at the meeting.
4. Approval of Non-Starred Items
Council resolved on the motion of the Chancellor:
‘that all items on the agenda not starred be adopted without
discussion, and the action recommended be taken or the information therein
noted’.
5. Confidential Items
Council identified and resolved confidential items Part B: 3.1 and Part
C: 1.1, 1.2, 2.3 and 3.
6. Confirmation of Minutes of Previous Meeting
The Minutes of Meeting No 1/98 held on 16 February 1998 were circulated.
RESOLUTION CL2/98/32
Council confirmed the Minutes of Meeting No. 1/98 held on Monday, 16
February 1998.
For action or noting by: Secretary to Council
7. Admission of Observers
Authorised observers were admitted to the meeting.
Part B Starred Items
1. Vice-Chancellor’s Business
1.1 Monash University Sunway Campus Malaysia
A paper was distributed entitled "Monash University Sunway Campus
Malaysia".
The Vice-Chancellor informed Council that on 23 February 1998, Monash
University became the first foreign University to be invited by the
Malaysian Government to take up a licence to establish a full branch campus
in accordance with the provisions of the Higher Educational Institutions
Act, 1996. The Vice-Chancellor advised Council that various fora of the
University were currently considering developments in relation to the Sunway
Campus and that, as a Campus of the University, proposals would proceed
through normal established channels.
RESOLUTION CL2/98/33
Council noted the progress made in relation to Monash University Sunway
Campus Malaysia and noted that Resources and Finance Committee considered a
series of papers on the matter at its meeting of 9 March 1998, and noted
that Academic Board would consider course programs and related issues at its
meeting on 22 April 1998.
(File RMO97/0485)
For action or noting by: Secretary to Academic Board
1.2 The Melbourne-Monash Protocol
A paper was distributed entitled "The Melbourne-Monash Protocol,
Report to Council, March 1998". The Vice-Chancellor informed Council
that an inaugural meeting of the Vice-Chancellors’ Groups and Deans of the
University of Melbourne and Monash University was held at the Monash
Conference Centre, 30 Collins Street, Melbourne, on 12 February 1998.
Council noted that the purpose of this meeting was to discuss the objectives
of the Melbourne-Monash Protocol, to take stock of current joint endeavours
and to identify priority areas for future academic co-operation.
Council noted the content of the report.
(File RMO97/0041)
2. Matters Referred by Members of Council and Others
2.1 Presentation on Funding Issues (Council Seminar Special Topic)
Council noted that at the Council Seminar conducted 9 February 1998, four
special topics for discussion at Council meetings were developed. At Council
meeting 1/98, Council agreed to the following schedule for discussion of
those four special topics:
- meeting 2/98 - 16 March 1998 - Funding Issues in conjunction
with adoption of the Consolidated Financial Statements of the University
for the year ended 31 December 1997;
- meeting 3/98 - 11 May 1998 - Learning and Teaching;
- meeting 5/98 - 10 August 1998 - Internationalisation; and
- meeting 6/98 - 21 September 1998 - Research
In addition, Council had resolved that at meeting 4/98 there would
be a discussion of the Monash Plan 1999-2003, at meeting 7/98 there
would be advice on framing of the 1999 University Budget and that at
meeting 8/98 the budget proposal for 1999 and Indicative Budgets for
2000 and 2001 would be the major topic for discussion.
The General Manager, Mr P B Wade, presented the topic on funding issues
at this meeting. Council received a paper prepared by Mr Wade and Ms
Chandler entitled "Monash University Council 2/98, Council Special Topic
Meeting, Funding". In presenting this topic, Mr Wade drew attention to
revenue profile changes and advised Council members that an amended set of
charts would be distributed with the minutes (Attachment 1). There was
wide-ranging discussion of the paper and considerable comment was offered on
a proposal that Monash undertake a fund raising campaign over three to five
years.
RESOLUTION CL2/98/34
Council received and noted the report on the Council Special Topic
Funding and extended its thanks to Mr Wade for his presentation.
(File RMO98/0061)
3. Matters Arising from the Minutes (not dealt with elsewhere in the
agenda)
3.1 Docklands Project
A paper was distributed entitled "Docklands Project".
The Deputy Vice-Chancellor (Research and Development) spoke to this item.
Council noted advice that the University had decided to withdraw as an
equity partner in the Tech 2000 consortium bid. Council further noted that,
notwithstanding this withdrawal, the University had given a commitment to
lease a minimum of 1500 square metres of space should the project proceed as
envisaged. There was wide-ranging discussion of this item and Council noted
further advice offered by the Chair of the Finance Committee on this matter.
(File RMO98/0551)
For action or noting by: Deputy Vice-Chancellor (Research and
Development)
3.2 EEA (VIC) Pty Ltd, change of name to EEA Group Pty Ltd Authorisation
of Council
At meeting 7/97 on 10 November 1997 (minute 10.5 refers) Council approved
the participation of Monash University in the formation of and to become a
member of a new company as a result of the restructure of Energy Education
Australia Ltd pending final advice from the University Solicitor that the
proposed Memorandum and Articles of Association comply with Section 35B of
the Monash University Act. Advice from the University Solicitor had now been
provided as indicated in the document presented.
RESOLUTION CL2/98/35
Council authorised the change of name of EEA (VIC) Pty Ltd, of which it
is a member, to EEA Group Pty Ltd.
(File RMO97/0090)
For action or noting by: University Solicitor
Part C Matters for Approval or Information
1. Reports of Committees and Boards
1.1 Report of the Executive Committee of Council
RESOLUTION CL2/98/36
Council noted that, on 9 March 1998, the Executive Committee of Council,
by way of a postal ballot of its members conducted in accordance with its
constitution, approved, on behalf of Council the recommendation of the
Vice-Chancellor that:
(1) a position of Pro-Vice-Chancellor, Monash University Sunway Campus
Malaysia be established;
(2) Professor J W Warren be appointed as the Pro-Vice-Chancellor, Monash
University Sunway Campus Malaysia for a period of nine months.
(File RMO98/0598)
For action or noting by: Assistant General Manager, (Personnel Services)
Secretary to Council
1.2 Report of the Membership Committee of Council
The Membership Committee met on Friday, 13 March 1998. A paper was
tabled.
Dr J Hearn, who acted as Chair for the meeting of the Membership
Committee, spoke to the report.
1.2.1 Receipt of Report
RESOLUTION CL2/98/37
Council received and noted the report of meeting 2/98 of the Membership
Committee of Council held on Friday, 13 March 1998.
1.2.2 Vacancy for a member of Council on the Executive Committee of the
Sports and Recreation Association
RESOLUTION CL2/98/38
Council approved the appointment of Mr F C Peck, to the Executive
Committee of the Sports and Recreation Association.
1.2.3 Appointment of Chancellor
RESOLUTION CL2/98/39
Council noted that Mr Rogers had advised that he was not wishing to serve
a further term as Chancellor.
RESOLUTION CL2/98/40
Council endorsed the key qualities of a Monash Chancellor as detailed in
the report.
RESOLUTION CL2/98/41
Council invited each of its members to forward to the Secretary of the
Membership Committee, no later than close of business on Monday, 6 April
1998, the name of at least one person suitable for consideration as the
University’s next Chancellor.
RESOLUTION CL2/98/42
Council directed the Vice-Chancellor to bring forward, as a matter of
urgency, an amendment to Statute 3.1 - The Chancellor and Deputy
Chancellors to facilitate the Council’s agreed process for determining a
person to be Chancellor as indicated in the document presented.
Council approved Statute 3.1 - The Chancellor and Deputy Chancellors
(Amendment No. 1/1998) for submission to the Minister.
(File RMO97/1107)
For action or noting by: University Solicitor, Secretary to Council
1.3 Report of the Audit Committee
The Audit Committee met on 11 March 1998 and a report was distributed.
1.3.1 Receipt of Report
RESOLUTION CL2/98/43
Council received and noted the report of Meeting 1/98 of the Audit
Committee.
1.3.2 1997 Consolidated Financial Statements
RESOLUTION CL2/98/44
Council approved the 1997 Consolidated Financial Statements as detailed
in the document presented.
1.3.3 Receipt of Proceedings
RESOLUTION CL2/98/45
Council noted the proceedings of the Audit Committee as detailed in the
document presented.
(File RMO97/1579)
For action or noting by: Secretary - Audit Committee, Secretary to
Council
1.4 Report of the Corporate Planning Committee
1.4.1 Receipt of Report
RESOLUTION CL2/98/46
Council received and noted the report of the Corporate Planning Committee
of Council Meeting 1/98 held on Monday, 2 March 1998.
(File RMO97/0884)
For action or noting by: Secretary - Corporate Planning Committee
1.5 Report of the Resources and Finance Committee
The Resources and Finance Committee met on 9 March 1998 and a report was
distributed.
1.5.1 Receipt of Report
RESOLUTION CL2/98/47
Council received the report of the Resources and Finance Committee
meeting held on 9 March 1998.
1.5.2 Adoption of Consolidated Financial Statements of the University for
year Ended 31 December 1997
RESOLUTION CL2/98/48
Council adopted the Consolidated Financial Statements of the University
for the year ended 31 December 1997. (Secretarial Note: Minute 1.3.2 also
refers)
1.5.3 Monash University Borrowings: 1998
RESOLUTION CL2/98/49
Council authorised and approved the recommendation of Resources and
Finance Committee that Monash University accept a ten year facility offered
by National Australia Bank, and authorised the Assistant General
Manager-Finance and Treasury Manager to sign documentation relating to this
offer on behalf of Monash University. Council noted that approval to borrow
the $7.6 m had been received from the Loan Council.
1.5.4 The Alfred Medical Research and Education Precinct
RESOLUTION CL2/98/50
Council authorised and approved the recommendation of Resources and
Finance Committee that the Vice Chancellor execute the Memorandum of
Understanding, but the other parties be informed that Council had done so on
the conditions that:
(a) all parties must show that they are able to fully fund their
respective commitments before any construction contract is let,
(b) arrangements are in place for Monash to have security of tenure in
the new building to its satisfaction before any construction contract is
let, as the whole development is on Public Land,
(c) Monash will benefit on an equal basis with the other parties from any
Government funding for the project,
(d) the Monash University commitment of $10 million to the project is a
maximum contribution on the terms and understandings outlined, and
(e) Monash University is able to satisfy itself as to the propriety of
the tender process, quality of proposed fit out and rules of occupancy and
access.
1.5.5 Report of Special Professorial Appointments Subcommittee
In discussion of the Special Professorial Appointments Subcommittee
report, a member noted that the membership included only one external
Council member. The Vice-Chancellor, at Council’s request, undertook to
progress the appointment of an alternate external Council member to the
Subcommittee.
RESOLUTION CL2/98/51
Council amended the Terms of Reference of the Special Professorial
Appointments Subcommittee by the addition of the following sub-clause "(iv)
Accelerated appointment to professor".
RESOLUTION CL2/98/52
Council empowered the Special Professorial Appointments Subcommittee by
authorising it to approve proposals for:
(i) Conferring the title of Emeritus Professor.
(ii) Appointment to personal chairs made on the recommendation of faculty
personal chair advisory committees.
(iii) Appointment of fixed term professors, research professors,
professorial fellows, adjunct professors, honorary professors and honorary
professorial fellows for periods beyond one year when they are not made in
accordance with the procedures for established chairs.
(iv) Accelerated appointment to professor.
RESOLUTION CL2/98/53
Council directed that the Special Professorial Appointments Subcommittee
be required to provide to Council for information regular consolidated
reports of any such appointments.
RESOLUTION CL2/98/54
Council approved the recommendations of the Special Professorial
Appointments Subcommittee as detailed in paragraphs 1 to 6 of the paper
entitled "Recommendations to Council", attached to the report of the
Subcommittee as Appendix D.
1.5.6 Proceedings of the Resources and Finance Committee
RESOLUTION CL2/98/55
Council noted the proceedings of the Resources and Finance Committee as
detailed in the document provided.
For action or noting by: Secretary - Resources and Finance Committee
1.6 Report of the Equal Opportunity Committee
1.6.1 Receipt of Report
RESOLUTION CL2/98/56
Council received and noted the report of the Equal Opportunity Committee
Meeting 1/98 held on Friday, 27 February 1998.
1.6.2 Election of Staff Members to the Subcommittee for Equal Opportunity
in Employment
RESOLUTION CL2/98/57
Council approved the substitution of the provision:
three Monash University staff members (at least two of whom should
be general staff and one should be non-tenured academic staff) to be elected
by the staff of the University (Appendix 2).
with the following:
- Staff representation of the sub-committee will comprise two academic
and two general staff, with all categories of staff eligible for
nomination, including tenured, non-tenured, part-time and casual staff;
- The Equal Opportunity Committee will invite academic and general staff
members of the University to submit expressions of interest in membership
of the Subcommittee for Equal Opportunity in Employment.
- The Equal Opportunity Committee will select the sub-committee staff
members from the list staff submitting expressions of interest.
- Selection will be based on the experience of the individual, the
contribution the individual can make to the work of the sub-committee and
the overall balance of the committee.
RESOLUTION CL2/98/58
Council approved the recommendation that with the exception of
ex-officio members, the term of office of members of the Equal
Opportunity Committee and its two sub-committees be two years. (Members may
be selected for an additional consecutive term of two years, but no more).
(File RMO98/1578)
For action or noting by: Secretary - Equal Opportunity Committee
1.7 Report of the Academic Board
1.7.1 Receipt Of Report
RESOLUTION CL2/98/59
Council received and noted the report of Meeting 2/98 of the Academic
Board held on Wednesday, 25 February 1998.
(File RMO97/1283)
For action or noting by: Secretary to Academic Board
1.7.2 Establishment Of A Centre For Clinical Effectiveness - Within The
Department Of Epidemiology And Preventative Medicine - Faculty Of Medicine
An executive summary of the proposal under this item, prepared by the
Faculty of Medicine, was distributed. In this context, a member requested
advice on business plans for the establishment of centres. In response the
Deputy Vice-Chancellor (Research and Development) advised that a policy on
the establishment of centres had been approved by Council and that the
policy made provision for the submission of business plans as an integral
part of the proposed establishment of a centre. Members noted that the full
details of the Centre for Clinical Effectiveness would be distributed with
the Agenda for the next meeting of Council.
RESOLUTION CL2/98/60
Council approved the proposal to establish a Centre for Clinical
Effectiveness, within the Department of Epidemiology and Preventative
Medicine, subject to submission at the next meeting of Council of the full
details of the proposed centre including a business plan for the centre.
For action or noting by: Dean and Registrar - Medicine, Secretary to
Council, Secretary to Academic Board
1.7.3 Academic Appointments
1.7.3.1 Establishment of a Chair in Multimedia Technology -
Faculty of Information Technology
RESOLUTION CL2/98/61
Council approved the proposal of the Faculty of Information
Technology to establish, advertise and fill a Chair in Multimedia
Technology, as detailed in the document presented.
(File Personnel)
For action or noting by: Dean and Registrar - Information
Technology
1.7.3.2 Establishment of the Chair of Rural Psychiatry - Faculty
of Medicine
RESOLUTION CL2/98/62
Council approved the proposal of the Board of the Faculty of
Medicine to establish, advertise and fill an externally funded
Chair of Rural Psychiatry, as detailed in the document presented.
(File Personnel)
For action or noting by: Dean and Registrar - Medicine
1.7.3.3 Proposal to Nominate a Fellow of the Faculty of
Information Technology
RESOLUTION CL2/98/63
Council approved the nomination of a Fellow of the Faculty of
Information Technology as detailed in the document presented.
1.7.4 Receipt of Proceedings
RESOLUTION CL2/98/64
Council noted the Proceedings of meeting 2/98 of the Academic
Board held on 25 February 1998, as detailed in the document
presented.
(File RMO97/1283)
2. Reports
2.1 Report of the Council of Monash University for the period 1/1/97 to
31/12/97
RESOLUTION CL2/98/65
Council approved the Annual Report of the Council of Monash
University 1997 for forwarding to the Minister for Education together
with and subject to their adoption by Council, the University’s
Consolidated Financial Statements for the year ending 31 December 1997.
(File RMO97/1135)
2.2 Senior Appointments
2.2.1 Acceptance of Offers
RESOLUTION CL2/98/66
Council noted that the following had accepted their offers of
appointment and wished to pass on their thanks to Council:
- Professor M J Grigg - Professor/Director of Surgery, Box Hill
Hospital
- Professor A D McCredie - Adjunct Professor in the Department of
Music
- Professor L Piterman - Fixed-Term Professor of General Practice
Education
- Associate Professor W Young - Chair of Civil Engineering
(File Personnel)
2.2.2 Appointment of Decanal Selection Committee
RESOLUTION CL2/98/67
Council approved the establishment of a selection committee for the
Dean, Faculty of Law as detailed in the document presented.
RESOLUTION CL2/98/68
Council appointed as Council nominees to the Selection Committee
for the Dean, Faculty of Law, the Chancellor and Mr K Russell and
noted Senator Patterson’s advice regarding gender balance on the
Selection Committee.
(File Personnel)
For action or noting by: Personnel Manager - Senior Appointments
2.3 Appointment of Two (2) Members to the Medical and Scientific
Committee of the Anti Cancer Council of Victoria
RESOLUTION CL2/98/69
Council appointed two (2) members of the Medical and Scientific
Committee of the Anti Cancer Council of Victoria as detailed in the
document presented.
RESOLUTION CL2/98/70
Council delegated to the Vice-Chancellor the appointing of members to
the Medical and Scientific Committee of the Anti Cancer Council of
Victoria and the making of similar appointments to external committees
and boards.
(File RMO98/0408)
For action or noting by: Dean and Registrar - Medicine
2.4 Appointment of Authorised Officers
RESOLUTION CL2/98/71
Council approved the appointments of Miss Fiona Cunneen, Mrs Natasha
Tabone and Mr Noel Hutchinson as Authorised Officers pursuant to the
Road Safety Act and Monash University Parking Permit Rules.
(File RMO97/1155)
For action or noting by: Assistant General Manager (Facilities and
Services)
3. Use of the University Seal
RESOLUTION CL2/98/72
Council noted the report of the Vice-Chancellor dated 4 March 1998 on
the affixing of the Common Seal to documents executed under Seal pursuant
to Statute 8.1, Section 2.1.5.
(File RMO97/0889)
For action or noting by: University Solicitor
4. Gippsland Visit
At the invitation of the Chancellor, members of Council commented on
their experience of the tour of the campus. Members commented on
impressive developments at the Gippsland Campus including Green Inc
programs. In this context, there was discussion of the need for an
integrated approach to marketing the University’s programs across all
campuses. There was also discussion of provision of staff housing at the
campus and Council invited Professor Anderson to provide a paper that
focussed on issues associated with the provision of staff housing and
which would address such matters as whether staff recruitment had been
affected by the availability of suitable accommodation.
5. Enterprise Bargaining
Professor A Lindsay, Deputy Vice-Chancellor (Academic and Planning)
briefed Council members on the successful conclusion of negotiations to
the recent round of enterprise bargaining.
6. Next Meeting
The next meeting of Council is scheduled to be held at 5.00 pm on
Monday, 11 May 1998 at the Clayton Campus.
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