University Council Meeting 4/98

Meeting No. 4/98 of the Monash University Council will be held at 5.00 pm on Monday, 29 June 1998, in the Clayfield Room, Room 34, Building A1, Caulfield Campus.

No apologies have been received to date.

A request for special leave from Meeting 5/98 and 6/98 has been received from Mr J Hutchinson. A request for special leave from Meetings 3/98, 4/98, 5/98 and 7/98 for Senator K Patterson was approved at Council Meeting 3/98.

Some items have already been "starred" for discussion.

Members who wish a non-starred confidential item to be discussed may request at this point.

The Chancellor will move that all confidential items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

5. Report of the Membership Committee

5.1 Receipt of Report

RECOMMENDATION

That Council receive and note the oral report of the Acting Chair of the Membership Committee, Dr J Hearn.

A paper is attached.

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 17 June 1998 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Some items have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

The Chancellor will move ‘that all items on the agenda not starred be adopted without discussion, and the action recommended be taken, approved or the information therein noted’.

The Minutes of Meeting No 3/98 held on 11 May 1998 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 3/98 held on Monday, 11 May 1998.

Authorised observers will be admitted to the meeting following confirmation of the Minutes.

A Memorandum from the Faculty of Medicine is attached.

Members will recall that at Meeting 2/98, Council approved the proposal to establish a Centre for Clinical Effectiveness, within the Department of Epidemiology and Preventive Medicine subject to the submission at the next meeting of Council of the full details of the proposed Centre including a business plan.

At Meeting 3/98, Council noted that a proposal for establishment of the Centre was being developed and would be submitted to the 29 June meeting of Council.

Subsequently, advice has been received from the Faculty of Medicine that the Centre for Clinical Effectiveness exists in its own right as a Centre of the Southern Health Care Network and does not need Council’s approval for its establishment. However, the Faculty of Medicine wishes Council to note the existence of the Centre and to endorse closer academic links between it and the University, and its eventual inclusion into the proposed Institute of Public Health Research.

RECOMMENDATION

That Council note that the Centre for Clinical Effectiveness is an established Centre of the Southern Health Care Network and endorse closer academic links being established between the Centre and the University and the eventual inclusion of the Centre into a proposed Institute of Public Health Research.

12. Vice-Chancellor’s Business

RECOMMENDATION

That Council note with acclamation Queen’s Birthday Honours awarded to the key individuals associated with Monash and Monash Alumni as follows:

• Dr Richard Pratt AC AO (DEng 1990) – awarded AC for service to the community, to business through expansion of employment opportunities, to development of cultural life and to philanthropy in medical research, education, sport and the arts;
• Emeritus Professor Mollie Holman AO (DSc 1970), staff member in physiology from 1963 to 1996 – awarded AO for service to scientific research relating to autonomic nervous system and control of smooth muscle, and to education and university administration;
• Mr Graeme Samuel AO (LLM1977), company director and corporate strategic consultant – awarded AO for service to community in a broad range of roles within arts, business, education, health, sport and community organisations;
• Dr Gwenda Davey AM (MEd 1983, PhDEd 1993), staff member in Centre for Australian Studies – awarded AM for service to the protection and preservation of Australian traditional folklore and folklife;
• Mr Ian Allen OAM (BEc 1979, MAdmin 1984), musician, performer and consultant – awarded OAM for service to the rock’n’roll industry and to youth;
• Professor Max Cooke OAM, pianist and artist-in-residence – awarded OAM for service to piano pedagogy and the development of music students;
• Professor Joseph Lo Bianco AM (BEc 1976), Chief Executive, Language Australia Ltd – awarded AM for services to development of language policy and planning.

12.2 Leading the Way The Monash Plan 1999-2003

A paper is attached.

RECOMMENDATION

That Council receive and endorse Leading the Way The Monash Plan 1999-2003.

A copy of the publication Monash Memo is attached.

RECOMMENDATION

That Council receive and note the Vice-Chancellor’s advice regarding the further development of Arts at Monash.

A paper is attached.

RECOMMENDATION

That Council receive and note the report on the ABC/Monash Joint Venture.

Three documents are attached for the information of Council Members:

• a copy of the Special Edition of Etcetera, a Plan for the Pursuit of Excellence
• a copy of the Summary of the Learning and Teaching Operational Plan Operational Draft 1998
• a copy of Learning and Teaching Operational Plan Operational Draft 1998

The Learning and Teaching Operational Plan was foreshadowed in the development of The Monash Plan.

At Meeting 2/98, Council resolved that at Meeting 4/98 there would be a discussion of The Monash Plan 1999-2003. (Minute Part B 2.1 Council 2/98 refers)

This item is dealt with under Vice-Chancellor’s Business – Item 12.2 refers.

A paper is attached.

RECOMMENDATION

That Council note that, on 18 May 1998, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved, on behalf of Council the following recommendations:

• the establishment of a Committee of Council to hear appeals against decisions of the University Discipline Committee,
• membership of that committee,
• rules of procedure for hearing the appeal.

as detailed in the document presented.

15. Report of the Audit Committee

The next meeting of the Audit Committee will be held in July 1998 and the report of that meeting will be forwarded to the 10 August Meeting of Council.

RECOMMENDATION

That Council receive and note the Report of the Corporate Planning Committee of Council Meeting held on 27 May 1998.

That Council note the proceedings of the Corporate Planning Committee as detailed in the document presented.

RECOMMENDATION

That Council receive and note the Report of Meeting 4/98 of the Academic Board held on Wednesday, 3 June 1998.

A copy of the draft legislation for this item is attached. (Attachment A)

These regulations prescribe the necessary details for the Graduate Certificate in General Practice Psychiatry, a course which was approved by the Academic Board at its Meeting 5/97.

RECOMMENDATION

That Council make the legislation titled Faculty of Medicine (Graduate Certificate in General Practice Psychiatry) Regulations 1998.

Copies of the draft legislation for the four related amendments to statute and regulations above are attached. (Attachments B, C, D and E)

At its Meeting 8/97, Council approved a proposal to re-structure the Faculty of Computing and Information Technology, including a change of name of the faculty to become the Faculty of Information Technology.

The four pieces of legislation under this item combine to implement that decision by:

• adding the Faculty of Information Technology to the Schedule to Part III of the Faculties regulations;
• changing the name of the Faculty in those Schedules to the Faculties regulations which relate to the Faculties of Education and Engineering;
• substituting Schedule 6 – Faculty of Information Technology to reflect the new faculty structure; and
• amending the Faculty Undergraduate degrees regulations and the Diploma in Computing regulations in accordance with the new structure of the Faculty of Information Technology.

In the legislation under this item, amendments have also been made to the Faculty Undergraduate degrees regulations and the Diploma in Computing regulations, to reflect decisions of Council relating to the grading of examination results.

At its Meeting 8/97, Council approved:

• the establishment of a new course titled "Bachelor of Multimedia"; and
• the removal of the minor sequence requirement from the Bachelor of Computer Science.

Further amendments have been made to the Faculty Undergraduate degrees regulations and also to Statute 6.1.2 to implement these decisions.

RECOMMENDATION

That Council make the legislation titled:

• Statute 6.1.2 - Courses and Degrees (Amendment No 3 1998);
• Statute 6B.1 - Multi-Faculty Degrees (Amendment No 1 1998);
• Faculties Regulations (Amendment No 2 1998); and
• Faculty of Computing and Information Technology Regulations (Change of Name and Miscellaneous Amendments 1998).

A copy of the draft legislation for this item is attached. (Attachment F)

This legislation amends the Faculties regulations in accordance with changes to the University’s academic structure which have previously been approved by the Academic Board and Council (as required). Those changes are detailed below.

1. Schedule 5 - Faculty of Engineering

The amendments to this Schedule would put into effect Council’s approval of:

• the re-structure of the Faculty of Engineering;
• the renaming of the Department of Mathematics to become the Department of Mathematics and Statistics;
• the renaming of the Computer Centre to become Information Technology Services; and
• the change of name of the Faculty of Economics, Commerce and Management to become the Faculty of Business and Economics.

An amendment has also been made under this schedule to ensure its compliance with the University policy on "Student Representation on Senior University Committees", which was approved by Council at its Meeting 7/96.

2. Schedule 9 - Faculty of Science

Amendments to this Schedule have been made as a consequence of the:

• amalgamation of the Department of Computer Science with the School of Computer Science and Software Engineering;
• change of name of the Department of Biochemistry (within the Faculty of Medicine) to become the Department of Biochemistry and Molecular Biology; and
• approval by the Board of the Faculty of Science of inclusion of the Deans of the Faculty of Art and Design and the Victorian College of Pharmacy as members of the Board of the Faculty of Science.

RECOMMENDATION

That Council make the legislation titled Faculties Regulations (Amendment No 3 1998).

A copy of the draft legislation for this item is attached. (Attachment G)

This legislation makes amendments to Statute 11.2 - Intellectual Property as detailed below. These amendments were recommended by the Intellectual Property Committee at its meeting 1/98, endorsed by the Academic Board at its Meeting 3/98 and noted by Council at its Meeting 3/98 under the proceedings of the Report of the Academic Board.

• Section 2 limits prescribed copyright work to work created by a member of the academic staff.
• Section 3 provides that the Intellectual Property Committee is a committee of the Academic Board, rather than a committee of Council.
• Section 1 is a consequential amendment.

(The amendments above to Sections 1 and 3 of the Statute give effect to a resolution of Council at its Meeting 7/97, to change the Intellectual Property Committee to a committee of the Academic Board, rather than a committee of Council.)

RECOMMENDATION

That Council make the legislation titled Statute 11.2 - Intellectual Property (Amendment No 1 1998).

A copy of the draft legislation for this item is attached. (Attachment H)

This legislation makes amendments to the Intellectual Property Regulations as detailed below. The amendments give effect to a resolution of Council at its meeting 7/97, to change the Intellectual Property Committee to a committee of the Academic Board, rather than a committee of Council.

• Section 1 requires the Intellectual Property Committee to report to the Academic Board rather than to Council; and
• Section 2 is a consequential amendment.

RECOMMENDATION

That Council make the legislation titled Intellectual Property Regulations (Amendment No 1 1998).

Following extensive consultation with faculties, the Doctorate Regulations have been revised by the University Solicitor’s Office and the PhD and Scholarships Committee, to incorporate:

• external candidature regulations;
• the Doctor of Psychology (D Psych) regulations; and
• revised guidelines in relation to termination, research misconduct and grievance and appeal procedures.

The revised regulations are also restructured into six major parts:

Section I: Definitions and regulations common to all doctoral programs (including external candidature).

Section II: Doctor of Philosophy regulations (including staff candidature)

Section III: Doctor of Education regulations.

Section IV: Doctor of Psychology regulations.

Section V: Provisions for termination of candidature.

Section VI: Provisions for research misconduct.

In accordance with instructions from the PhD and Scholarships Committee, the University Solicitor has prepared legislation to implement the proposed changes to the regulations outlined above.

Copies of the draft legislation and an explanatory memorandum, prepared by the University Solicitor’s Office, are attached. (Attachment I)

RECOMMENDATION

That Council make the legislation titled Doctorate Regulations 1998.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Art and Design to appoint the following Associate Deans in that Faculty, for the period 16 February 1998 to 31 December 1999:

• Mr K Bensley - Associate Dean (Undergraduate Studies); and
• Associate Professor E Heng - Associate Dean (Graduate Studies).

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Education to appoint the following Associate Deans in that Faculty for 1998:

• Professor R Gunstone - Associate Dean (Research);
• Associate Professor L Angus - Associate Dean (Staff);
• Mr G Tickell - Associate Dean (Teaching); and
• Associate Professor T Taylor - Associate Dean (Development).

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Law to appoint Professor L Waller, as Associate Dean (Law), for the period 1 January 1998 to 31 December 1998.

A confidential document is attached. (Attachment J)

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Law to confer the title of Fellow of the Faculty of Law on the person named in the document presented.

A proposal for the establishment of a Centre for Ambulance and Paramedic Studies within the Faculty of Medicine is attached. (Attachment K)

This Centre would take over the provision by the Ambulance Office Training Centre (AOTC) of ‘in-service’ training to employed ambulance officers. The proposal has received the support of the Minister for Health and if approved, it is expected to be effective from 1 July 1998.

The proposal has previously been endorsed by the Board of the Faculty of Medicine, the Deputy Vice-Chancellor (Research and Development) and the Academic Board.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to establish the Centre for Ambulance and Paramedic Studies, subject to the signing of a satisfactory Funding Agreement.

Council members are invited to refer to parts B and C of the Academic Board Report and to note that Proceedings of the Board cover inter alia the following topics:

• Research Management Plan
• Annual Reports of:

Dean, Education

Dean, Engineering

Dean, Information Technology

Dean, Pharmacy

Director, CHED

• Annual Reports of the Centres of the Faculty of Engineering

RECOMMENDATION

That Council note the Proceedings of Meeting 4/98 of the Academic Board held on 3 June 1998, as detailed in the document presented.

RECOMMENDATION

That Council receive the Report of the Resources and Finance Committee Meeting held on 15 June 1998.

RECOMMENDATION

That Council receives and accepts the Committee’s recommendation that,

1. Council approves the creation of a wholly owned Monash company to be known as AMPASC Pty Ltd to be established to conduct training programmes for ambulance officers employed by the Centre for Ambulance and Paramedic Studies, and

2. Monash University becomes a member of AMPASC Pty Ltd, but subject to the creation and acceptance at the next meeting of a viable Business Plan, which would specifically address -

· what will be the costs (if any) to the University,

· how many students are likely to be attracted by the programme, and

· what will be the future (monetary) benefit to the University.

RECOMMENDATION

That Council receives and accepts the Committee’s recommendation that Monash University participates in a new company-Metabolic Pharmaceuticals Ltd, but subject to:-

a) clarifying the commercial value to Monash University of the intellectual property in Small Molecule Diabetes compounds proposed to be given up by the University,

b) the likely cost to the project of the proposed clinical trials leading up to FDA approval,

c) how will the Monash "rights" to the small molecule Diabetes compounds, once transferred away by Monash, be controlled by ‘the company’, to ensure these are protected, pending a successful listing of ‘the company’ on the Australian Stock Exchange,

d) how will the options to purchase shares in ‘the company’ be exercised,

e) how/who will exercise the rights over the future development and marketing of the final product be arranged.

Members are invited to note that any acceptance of the proposal is conditional upon a review and clearance of all documentation, including the Memorandum and Articles of Association of the company by the office of the University Solicitor; and as to the legal proprieties surrounding the proposed listing on the Australian Stock Exchange.

Members are invited to note that the Committee approved the appointment of Professor P Darvall as a non-executive Director of ‘the company’ in lieu of Professor Ng - as mentioned in the papers. Also that the intellectual property may be licensed rather than assigned and Circadian Technologies Ltd might replace Polychip Pharmaceuticals Pty Ltd.

RECOMMENDATION

That Council receives and accepts the Committee’s recommendation that Council approves for the leasing proposal subject to the Secretary providing Mr K Russell with more detailed information concerning:-

· the financing costs involved,

· risks associated with residual values,

· alternative management and funding via the Monash University Foundation.

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee as detailed in the document presented.

An Extraordinary Meeting of the Equal Opportunity Committee will be reported to the 10 August 1998 Meeting of Council.

The next meeting of the Honorary Degrees Committee is scheduled to be held in September 1998 and the report of that meeting will be forwarded to either the 21 September or the 9 November Meeting of Council.

RECOMMENDATION

That Council receive and note the Reports of Meeting 2/98 held on 21 April 1998 and Meeting 3/98 held on 2 June 1998 of the Gippsland Advisory Council.

RECOMMENDATION

That Council note the Proceedings of Meeting 2/98 held on 21 April 1998 and Meeting 3/98 held on 2 June 1998 of the Gippsland Advisory Council as detailed in the documents presented.

20. General Business

20.1 The Monash Student Plan: Unified and Localised

A document is attached

The following motion has been submitted for inclusion in the Council Agenda:

A paper is attached.

RECOMMENDATION

That Council note that the following has accepted his offer of appointment and wishes to pass on his thanks to Council:

Professor R Porter – Emeritus Professor

RECOMMENDATION

That Council approve the appointment of the person named in the document presented as Acting Dean, Faculty of Law from 1 July 1998 to 30 October 1998.

That Council approve, subject to the new Dean commencing later than 31 October 1998, the appointment of the person named in the document presented as Acting Dean, Faculty of Law, from 31 October 1998 until the commencement of the new Dean.

20.2.3 Appointment – Professor of Surgery, Cabrini Hospital

RECOMMENDATION

That Council receive the report of the Selection Committee for an appointment as a Professor of Surgery, Cabrini Hospital.

20.2.4 Offer of Appointment

RECOMMENDATION

That Council approve an offer of appointment as Professor of Surgery in the Faculty of Medicine, as per the report of the Selection Committee to the person named in the document presented.

RECOMMENDATION

That Council approve the establishment of selection committees for a Chair in the Department of Business Law and Taxation, a Chair of Electronic Commerce, a Chair of Multi-Media Technology and a Professor/Director of Developmental Disability Health as detailed in the document presented.

RECOMMENDATION

That Council receive and note the 1997 Annual Report of the Director, Sports and Recreation Association.

A paper is attached submitted by Professor W H Melbourne, Head of Department, Mechanical Engineering and Director, Cooperative Research Centre for Advanced Composite Structures Ltd.

In summary, the effect of approving the recommendation outlined below will be to extend the three year office of the Chairperson and Vice-Chairperson of the Board of CRC-ACS to four years.

RECOMMENDATION

That Council approve the proposed resolution that "the Articles of Association of Cooperative Research Centre for Advanced Composite Structures Ltd be altered by substituting four for three in Article 35(d) thereof."

RECOMMENDATION

That Council receive reports from the following staff:

Faculty of Medicine
Associate Professor John K Davies, Department of Microbiology
Dr David M Clarke, Department of Psychological Medicine

Faculty of Law
Mrs T L Bryant
Associate Professor John Glover
Ms Pam O’Connor
Mrs Joycey Tooher

A paper is attached.

RECOMMENDATION

That Council confer an award in absentia as detailed below:

Ms Elizabeth Anne Sharman – Bachelor of Laws

A paper is attached.

RECOMMENDATION

That Council make the Monash University Examinations Regulations (Amendment No 1 1998)

RECOMMENDATION

That Council approve the appointment of Nathan Leith Chapman as Authorised Officer pursuant to the Road Safety Act and Monash University Parking Permit Rules as detailed in the document presented.

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 10 August 1998 at the Clayton Campus.

After the meeting, drinks together with light refreshments and dinner will be available in the Dining Room next to the Clayfield Room at Caulfield Campus for those members who have notified Marijana Gec on 9905-2007 by 12 noon, on Friday, 26 June 1998.

All members are asked to report at the main gatehouse in Queens Avenue where they will be directed where to park and to the Clayfield Room.

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Phillip Siggins, Manager, University Secretariat Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905 5342.

Agenda Papers: Council Meeting 4/98