Council Meeting 4-1998

Meeting No. 4/98 of the Monash University Council was held between 5.00 pm and 7.00 pm on Monday, 29 June 1998, in the Clayfield Room, Room 34, Building A1, Caulfield Campus.

Professor P LeP Darvall, Deputy Vice-Chancellor (Research & Development)
Mr P B Wade, General Manager
Ms J Chandler, Executive Director, University Marketing and Development
Mr P Summers, Director, Academic Planning Support Unit
Ms D Lampard, Director, Quantitative Planning Support Budget & Statistical Services

Mr P Siggins, Manager, University Secretariat

In opening the meeting, the Chancellor advised that Professor R T White - Dean of Education, Professor J Rosenberg - Dean of Information Technology and Professor C B Chapman - Dean and Director Pharmacy College would be at the Council dinner following the meeting to respond to any questions raised concerning the annual report of their respective Faculties through the Academic Board.

An apology was received from Mr W A Kricker AM. Professor J E Maloney had advised that he would not be in attendance for this meeting.

A request for special leave from Meeting 5/98 and 6/98 was received from Mr J Hutchinson and Council approved his request. A request for special leave from Meetings 3/98, 4/98, 5/98 and 7/98 for Senator K Patterson was approved at Council Meeting 3/98.

Item 5 - Report of the Membership Committee, was starred and discussed at the meeting.

Council resolved on the motion of the Chancellor:

5. Report of the Membership Committee

5.1 Receipt of Report

The Acting Chair of the Membership Committee, Dr J Hearn, presented an oral report with respect to the search for an appointee to the position of Chancellor and advised Council that a large number of high calibre nominations had been received, the Committee was making steady progress toward finalising a short list but it was not envisaged that a recommendation would be before Council in the next two months. Dr Hearn indicated that the Chancellor was willing to serve for a short period into 1999 should it be necessary to bridge the gap until the incoming Chancellor could take up appointment.

RESOLUTION CL4/98/110

Council received and noted the oral report of the Acting Chair of the Membership Committee, Dr J Hearn.

(File RMO97/1107)

RESOLUTION CL4/98/111

Council noted the report of the Vice-Chancellor dated 17 June 1998 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

(File RMO97/0889)

Items 7, 8, 9, 12, 14, 17.1, 17.5, 18.3, 18.4 and 20.1 were starred and discussed at the meeting.

Council resolved on the motion of the Chancellor:

"that all items on the agenda not starred be adopted without discussion, and the action recommended be taken, approved or the information therein noted".

The Minutes of Meeting No 3/98 held on 11 May 1998 were circulated.

RESOLUTION CL4/98/112

Council confirmed the Minutes of Meeting No. 3/98 held on Monday, 11 May 1998 subject to inclusion of mention of a request from Ms R A McManamny for Council to be provided with details of the staffing profile of the University, which it was agreed would be included in papers for the 5/98 meeting of Council.

Authorised observers were admitted to the meeting following confirmation of the Minutes.

Members noted that at Meeting 2/98, Council approved the proposal to establish a Centre for Clinical Effectiveness, within the Department of Epidemiology and Preventive Medicine subject to the submission at the next meeting of Council of the full details of the proposed Centre including a business plan.

At Meeting 3/98, Council noted that a proposal for establishment of the Centre was being developed and would be submitted to the 29 June meeting of Council.

Council noted that advice had been received from the Faculty of Medicine that the Centre for Clinical Effectiveness exists in its own right as a Centre of the Southern Health Care Network and did not need Council's approval for its establishment. Council noted the existence of the Centre and endorsed the establishment of closer academic links between it and the University, and its eventual inclusion into the proposed Institute of Public Health Research which was approved at Council Meeting 2/98.

RESOLUTION CL4/98/113

Council noted that the Centre for Clinical Effectiveness is an established Centre of the Southern Health Care Network and endorsed closer academic links being established between the Centre and the University and the eventual inclusion of the Centre into a proposed Institute of Public Health Research.

(File RMO98/0947)

12. Vice-Chancellor's Business

12.1 Queen's Birthday Honours

RESOLUTION CL4/98/114

Council noted with acclamation Queen's Birthday Honours awarded to the key individuals associated with Monash and Monash Alumni as follows:

• Dr Richard Pratt AC AO (DEng 1990) - awarded AC for service to the community, to business through expansion of employment opportunities, to development of cultural life and to philanthropy in medical research, education, sport and the arts;
• Emeritus Professor Mollie Holman AO (DSc 1970), staff member in physiology from 1963 to 1996 - awarded AO for service to scientific research relating to autonomic nervous system and control of smooth muscle, and to education and university administration;
• Mr Graeme Samuel AO (LLM1977), company director and corporate strategic consultant - awarded AO for service to community in a broad range of roles within arts, business, education, health, sport and community organisations;
• Dr Gwenda Davey AM (MEd 1983, PhDEd 1993), staff member in Centre for Australian Studies - awarded AM for service to the protection and preservation of Australian traditional folklore and folklife;
• Mr Ian Allen OAM (BEc 1979, MAdmin 1984), musician, performer and consultant - awarded OAM for service to the rock'n'roll industry and to youth;
• Professor Max Cooke OAM, pianist and artist-in-residence - awarded OAM for service to piano pedagogy and the development of music students;
• Professor Joseph Lo Bianco AM (BEc 1976), Chief Executive, Language Australia Ltd - awarded AM for services to development of language policy and planning.

(FileRMOR98/033)

12.1 Leading the Way The Monash Plan 1999-2003

The Chancellor advised Council that item 17.5 Research Management Plan and item 20.1 The Monash Student Plan: Unified and Localised would be considered in the context of this item.

Council received the paper Leading the Way The Monash Plan 1999-2003 and received a presentation from the Vice-Chancellor. Members discussed various aspects of the Plan, noting that this iteration of the Plan represented a major consolidation of achievements to date and pointed the way to future directions. Detailed discussion focussed on building infrastructure, the changing student profile of the University, the resourcing of information technology developments, staffing, research and the implementation of the Learning and Teaching Operational Plan.

RESOLUTION CL4/98/115

Council received and endorsed Leading the Way The Monash Plan 1999-2003.

(File RMO97/0219)

12.3 Arts at Monash

Council noted the Vice-Chancellor's advice in relation to the further development of Arts at Monash. In particular, Council noted that the Vice-Chancellor had made arrangements to make available a range of specific assistance to the Faculty in its task of reflecting upon its academic direction and associated infrastructure.

RESOLUTION CL4/98/116

Council received and noted the Vice-Chancellor's advice regarding the further development of Arts at Monash.

(File RMO97/0149)

Council noted advice provided by Professor A W Lindsay, Deputy Vice-Chancellor (Academic and Planning) regarding the current project and future options with regard to development of additional educational products with the ABC and options for further collaborative projects and business developments.

RESOLUTION CL4/98/117

Council received and noted the report on the ABC/Monash Joint Venture.

(File RMO97/0009)

Council received the following documents and noted their contents:

• a copy of the Special Edition of Etcetera, a Plan for the Pursuit of Excellence
• a copy of the Summary of the Learning and Teaching Operational Plan Operational Draft 1998
• a copy of Learning and Teaching Operational Plan Operational Draft 1998

(File RMO98/1433)

At Meeting 2/98, Council resolved that at Meeting 4/98 there would be a discussion of The Monash Plan 1999-2003. (Minute Part B 2.1 Council 2/98 refers)

This item was dealt with under Vice-Chancellor's Business - Item 12.2 refers.

(File RMO97/0219)

Associate Professor F Burden advised Council that the processes outlined in the document presented were appropriate and practical but raised a concern about the indemnification of Council members participating in discipline appeals hearings. In response, advice was given that Council members are indemnified under the Monash University Act 1958.

RESOLUTION CL4/98/118

Council noted that, on 18 May 1998, the Executive Committee of Council, by way of a postal ballot of its members conducted in accordance with its constitution, approved, on behalf of Council the following recommendations:

• the establishment of a Committee of Council to hear appeals against decisions of the University Discipline Committee,
• membership of that committee,
• rules of procedure for hearing the appeal.

as detailed in the document presented.

(File RMO98/0598, RMOR97/060, RMOR97/062, RMOR97/041)

15. Report of the Audit Committee

Council noted that the next meeting of the Audit Committee will be held in July 1998 and the report of that meeting would be forwarded to the 10 August Meeting of Council.

(File RMO97/1579)

RESOLUTION CL4/98/119

Council received and noted the Report of the Corporate Planning Committee of Council Meeting held on 27 May 1998.

(File RMO97/0884)

16.2 Receipt of Proceedings

RESOLUTION CL4/98/120

Council noted the proceedings of the Corporate Planning Committee as detailed in the document presented.

Ms M Keys and Mrs J McPhee drew Council's attention to changes to the 1999 pre requisite requirements for undergraduate science courses as a result of the restructure of the Bachelor of Science. Council received a reassurance from Professor P LeP Darvall that prospective students would not be disadvantaged by these changes.

RESOLUTION CL4/98/121

Council received and noted the Report of Meeting 4/98 of the Academic Board held on Wednesday, 3 June 1998.

(File RMO97/1283)

RESOLUTION CL4/98/122

Council made the legislation titled Faculty of Medicine (Graduate Certificate in General Practice Psychiatry) Regulations 1998.

(File RMO97/1620)

RESOLUTION CL4/98/123

Council made the legislation titled:

• Statute 6.1.2 - Courses and Degrees (Amendment No 3 1998);
• Statute 6B.1 - Multi-Faculty Degrees (Amendment No 1 1998);
• Faculties Regulations (Amendment No 2 1998); and
• Faculty of Computing and Information Technology Regulations (Change of Name and Miscellaneous Amendments 1998).

(Files RMO97/1038, RMO98/0842, RMO97/0956, RMO98/1472)

RESOLUTION CL4/98/124

Council made the legislation titled Faculties Regulations (Amendment No 3 1998).

(File RMO97/0956)

RESOLUTION CL4/98/125

Council made the legislation titled Statute 11.2 - Intellectual Property (Amendment No 1 1998).

(File RMO97/1563)

RESOLUTION CL4/98/126

Council made the legislation titled Intellectual Property Regulations (Amendment No 1 1998).

(File RMO97/1563)

RESOLUTION CL4/98/127

Council made the legislation titled Doctorate Regulations 1998.

(File RMO97/1112)

RESOLUTION CL4/98/128

Council approved the proposal of the Board of the Faculty of Art and Design to appoint the following Associate Deans in that Faculty, for the period 16 February 1998 to 31 December 1999:

• Mr K Bensley - Associate Dean (Undergraduate Studies); and
• Associate Professor E Heng - Associate Dean (Graduate Studies).

(File RMO98/0174)

RESOLUTION CL4/98/129

Council approved the proposal of the Board of the Faculty of Education to appoint the following Associate Deans in that Faculty for 1998:

• Professor R Gunstone - Associate Dean (Research);
• Associate Professor L Angus - Associate Dean (Staff);
• Mr G Tickell - Associate Dean (Teaching); and
• Associate Professor T Taylor - Associate Dean (Development).

(File RMO98/1267)

RESOLUTION CL4/98/130

Council approved the proposal of the Board of the Faculty of Law to appoint Professor L Waller, as Associate Dean (Law), for the period 1 January 1998 to 31 December 1998.

(File RMO98/1945)

RESOLUTION CL4/98/131

Council approved the proposal of the Board of the Faculty of Law to confer the title of Fellow of the Faculty of Law on the person named in the document presented.

(File RMO98/1945)

RESOLUTION CL4/98/132

Council approved the proposal of the Board of the Faculty of Medicine to establish the Centre for Ambulance and Paramedic Studies, subject to the signing of a satisfactory Funding Agreement.

(FileRMO97/0012)

RESOLUTION CL4/98/133

Council noted the Proceedings of Meeting 4/98 of the Academic Board held on 3 June 1998, as detailed in the document presented.

(FileRMO97/1283)

RESOLUTION CL4/98/134

Council received the Report of the Resources and Finance Committee Meeting held on 15 June 1998.

(File RMO98/0946)

RESOLUTION CL4/98/135

Council received and accepted the Committee's recommendation that,

1. Council approves the creation of a wholly owned Monash company to be known as AMPASC Pty Ltd to be established to conduct training programmes for ambulance officers employed by the Centre for Ambulance and Paramedic Studies, and

2. Monash University becomes a member of AMPASC Pty Ltd, but subject to the creation and acceptance at the next meeting of a viable Business Plan, which would specifically address -

• what will be the costs (if any) to the University,
• how many students are likely to be attracted by the programme, and
• what will be the future (monetary) benefit to the University.

(File RMO98/1870)

Mrs J McPhee raised a query concerning the timing for the proposal and Council received advice concerning the timelines for the University's participation in the Company Metabolic Pharmaceuticals Ltd.

RESOLUTION CL4/98/136

Council received and accepted the Committee's recommendation that Monash University participates in a new company-Metabolic Pharmaceuticals Ltd, but subject to:-

a) clarifying the commercial value to Monash University of the intellectual property in Small Molecule Diabetes compounds proposed to be given up by the University,

b) the likely cost to the project of the proposed clinical trials leading up to FDA approval,

c) how will the Monash "rights" to the small molecule Diabetes compounds, once transferred away by Monash, be controlled by 'the company', to ensure these are protected, pending a successful listing of 'the company' on the Australian Stock Exchange,

d) how will the options to purchase shares in 'the company' be exercised,

e) how/who will exercise the rights over the future development and marketing of the final product be arranged.

Members noted that any acceptance of the proposal was conditional upon a review and clearance of all documentation, including the Memorandum and Articles of Association of the company by the office of the University Solicitor; and as to the legal proprieties surrounding the proposed listing on the Australian Stock Exchange.

Members noted that the Committee approved the appointment of Professor P Darvall as a non-executive Director of 'the company' in lieu of Professor Ng - as mentioned in the papers. Also that the intellectual property may be licensed rather than assigned and Circadian Technologies Ltd might replace Polychip Pharmaceuticals Pty Ltd.

(FileRMO98/1981)

In discussion of this item, Council received an assurance that Mr K Russell had received the detailed information requested and that he was satisfied with the information provided.

RESOLUTION CL4/98/137

Council received and accepted the Committee's recommendation that Council approves for the leasing proposal subject to the Secretary, Resources and Finance Committee, providing Mr K Russell with more detailed information concerning:-

• the financing costs involved,
• risks associated with residual values,
• alternative management and funding via the Monash University Foundation

(File RMO98/1982)

RESOLUTION CL4/98/138

Council noted the proceedings of the Resources and Finance Committee as detailed in the document presented.

(File RMO98/0946)

Council noted that an Extraordinary Meeting of the Equal Opportunity Committee would be reported to 10 August 1998 Meeting of Council.

(File RMO97/1578)

Council noted that the next meeting of the Honorary Degrees Committee was scheduled to be held in September 1998 and the report of that meeting would be forwarded to either the 21 September or the 9 November Meeting of Council.

(File RMO97/1110)

RESOLUTION CL4/98/139

Council received and noted the Reports of Meeting 2/98 held on 21 April 1998 and Meeting 3/98 held on 2 June 1998 of the Gippsland Advisory Council.

(File RMO98/1492)

RESOLUTION CL4/98/140

Council noted the Proceedings of Meeting 2/98 held on 21 April 1998 and Meeting 3/98 held on 2 June 1998 of the Gippsland Advisory Council as detailed in the documents presented.

20. General Business

20.1 The Monash Student Plan: Unified and Localised

Ms J Cameron spoke to the document presented and introduced student members of the MUFSO Executive observing the meeting. Council noted that extensive work had gone into preparation of The Monash Student Plan and noted the close ties between The Student Plan and Leading The Way: The Monash Plan.

There was detailed discussion of the Monash Student Plan and Council's congratulations were extended to its authors.

RESOLUTION CL4/98/141

Council adopted the following motion :

(File RMO97/0219)

RESOLUTION CL4/98/142

Council noted that Professor R Porter, Emeritus Professor, had accepted his offer of appointment and wished to pass on his thanks to Council.

(File Personnel)

RESOLUTION CL4/98/143

Council approved the appointment of Professor L Waller as Acting Dean, Faculty of Law from 1 July 1998 to 30 October 1998.

Council approved, subject to the new Dean commencing later than 31 October 1998, the appointment of Professor M Neave as Acting Dean, Faculty of Law, from 31 October 1998 until the commencement of the new Dean.

(File RMO98/1945)

20.2.3 Appointment - Professor of Surgery, Cabrini Hospital

RESOLUTION CL4/98/144

Council received the report of the Selection Committee for an appointment as a Professor of Surgery, Cabrini Hospital.

(File Personnel)

20.2.4 Offer of Appointment

RESOLUTION CL4/98/145

Council approved an offer of appointment as Professor of Surgery in the Faculty of Medicine, as per the report of the Selection Committee to the person named in the document presented.

(File Personnel)

For action or noting by: Manager - Senior Appointments

20.2.5 Appointment of Chair Selection Committees

RESOLUTION CL4/98/146

Council approved the establishment of selection committees for a Chair in the Department of Business Law and Taxation, a Chair of Electronic Commerce, a Chair of Multi-Media Technology and a Professor/Director of Developmental Disability Health as detailed in the document presented.

(File Personnel)

For action or noting by: Manager - Senior Appointments

20.3 Annual Report of the Monash University Sports and Recreation Association

RESOLUTION CL4/98/147

Council received and noted the 1997 Annual Report of the Director, Sports and Recreation Association.

(File RMO98/0913)

For action or noting by: Director, Sport & Recreation

20.4 Cooperative Research Centre for Advanced Composite Structures Ltd

RESOLUTION CL4/98/148

Council approved the proposed resolution that "the Articles of Association of Cooperative Research Centre for Advanced Composite Structures Ltd be altered by substituting four for three in Article 35(d) thereof."

(File RMO98/1059)

For action or noting by: Professor W H Melbourne, Head of Department/Director CRC-ACS, University Solicitor

20.5 Reports on Outside Studies Programs

RESOLUTION CL4/98/149

Council received reports from the following staff:

Faculty of Medicine
Associate Professor John K Davies, Department of Microbiology
Dr David M Clarke, Department of Psychological Medicine

Faculty of Law
Mrs T L Bryant
Associate Professor John Glover
Ms Pam O'Connor
Mrs Joycey Tooher

(File RMO97/0028)

20.6 Conferral of Awards in Absentia

RESOLUTION CL4/98/150

Council conferred an award in absentia as detailed below:

Ms Elizabeth Anne Sharman - Bachelor of Laws

(File RMO98/1493)

For action or noting by: Assistant General Manager (Student Services), Graduation Officer, Undergraduate Officer - Law

20.7 Legislation

RESOLUTION CL4/98/151

Council made the Monash University Examinations Regulations (Amendment No 1 1998)

(File RMO98/0736)

For action or noting by: University Solicitor

20.8 Appointment of Authorised Officer

RESOLUTION CL4/98/152

Council approved the appointment of Nathan Leith Chapman as Authorised Officer pursuant to the Road Safety Act and Monash University Parking Permit Rules as detailed in the document presented.

(File RMO97/1115)

For action or noting by: Assistant General Manager - Facilities and Services, Manager - Facilities and Services (Gippsland)

20.9 Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 10 August 1998 at the Clayton Campus.