University Council Meeting 5/98

Meeting No. 5/98 of the Monash University Council will be held at 5.00 pm on Monday, 10 August 1998, in the Sir George Lush Room, Administration Building 3a, Clayton Campus

NB. Attachments of all unlinked items are not available electronically. Where access is not restricted to members only, hard copies of attachments may be obtained from the University Secretariat.

AGENDA

Part A Procedural Matters

*1. Apologies

No apologies have been received to date.

*2. Special Leave

A request for special leave from Meeting 6/98 has been received from Mr M Watson. A request for special leave from Meeting 5/98 and 6/98 for Mr J Hutchinson was approved at Council Meeting 4/98.

A request for special leave from Meetings 3/98, 4/98, 5/98 and 7/98 for Senator K Patterson was approved at Council Meeting 3/98. Senator K Patterson has subsequently advised that due to a change to the Parliamentary sitting timetable, she will now be available to attend Council Meeting 5/98 on 10 August.

Part B Confidential Agenda

*3. Starring of Confidential Items

Some items have already been "starred" for discussion.

Members who wish a non-starred confidential item to be discussed may request at this point.

*4. Approval of Non-Starred Confidential Items

The Chancellor will move that all confidential items on the agenda not starred be adopted without discussion, and the action recommended be taken or the information therein noted.

5. Report of the Membership Committee (Members Only Item 5 pp 1-32)

RECOMMENDATION

That Council receive the Report of Meeting 8/98 of the Membership Committee of Council held on Friday, 24 July 1998.

5.2 Vacancies on Council for 1999

RECOMMENDATION

That Council note that at 21 September Meeting of Council, the Membership Committee will submit suggested names for appointment to four (4) vacancies on Council comprising two (2) Governor-in-Council vacancies and two (2) Council appointee vacancies. The Committee will also bring forward suggested guidelines for Council appointments at that meeting.

5.3 Honorary Degrees Committee – Council Appointees

RECOMMENDATION

That Council appoint the person named in the document presented to fill a vacancy for a Council member on the Honorary Degrees Committee.

5.4 Elected Members of Council

RECOMMENDATION

That Council make the proposed enabling legislation, Chapter 9 – Elections (Amendment) Statute as detailed in the document presented.

6. Honorary Degrees Committee (Members Only Item 6 pp 1-2)

6.1 Receipt of Report

RECOMMENDATION

That Council receive and note the Report of the Honorary Degrees Committee meeting held on 27 July 1998.

6.2 Award of an Honorary Degree

RECOMMENDATION

That Council note that the Honorary Degrees Committee, having received a nomination from the Chancellor and the Vice-Chancellor, and in accordance with the authority devolving from its Terms of Reference, has resolved unanimously to approve the award of the degree of Doctor of Laws honoris causa to the person named in the document presented.

7. Use of the University Seal (Members Only Item 7 pp 1-4)

A paper is attached.

RECOMMENDATION

That Council note the report of the Vice-Chancellor dated 29 July 1998 on the affixing of the Common Seal to documents executed under Seal pursuant to Statute 8.1, Section 2.1.5.

Part C General Agenda

*8. Starring of Items

Some items have already been "starred" for discussion.

Members who wish a non-starred item to be discussed may request at this point.

*9. Approval of Non-Starred Items

The Chancellor will move ‘that all items on the agenda not starred be adopted without discussion, and the action recommended be taken, approved or the information therein noted’.

*10. Confirmation of Minutes of Previous Meeting

The Minutes of Meeting No 4/98 held on 29 June 1998 have been circulated.

RECOMMENDATION

That Council confirm the Minutes of Meeting No. 4/98 held on Monday, 29 June 1998.

*11. Admission of Observers

Authorised observers will be admitted to the meeting following confirmation of the Minutes.

*12. Matters Arising from the Minutes (not dealt with elsewhere in the agenda)

12.1 Staffing Profile of the University (Item 12 pp 1-70)

Members will recall that at Meeting 4/98 (Minute Part C Item 9 refers), a member requested that Council be provided with details of the staffing profile of the University.

A paper is now attached.

RECOMMENDATION

That Council receive and note the document Staffing Profile of the University.

*13. Vice-Chancellor’s Business

13.1 Opening of Monash University Sunway Campus Malaysia

13.2 Proposed South Africa Campus

*14. Council Special Topics

Professor J E Maloney, Deputy Vice-Chancellor (International and Public Affairs) will present the topic "Internationalisation". (Minute Part B 2.1 Council 2/98 refers)

15. Report of the Executive Committee

The Executive Committee of Council meets on a needs basis and has not met since the last meeting of Council.

15.1 Report of the Audit Committee

The next meeting of the Audit Committee will be held in August 1998 and the Report of that meeting will be forwarded to the 21 September Meeting of Council.

15.2 Report of the Corporate Planning Committee

The next meeting of the Corporate Planning Committee will be held in September 1998 and the Report of that meeting will be forwarded to the 21 September Meeting of Council.

RECOMMENDATION

That Council receive and note the Report of Meeting 5/98 of the Academic Board held on Wednesday, 22 July 1998.

18.2 Legislation

18.2.1 Faculty of Medicine (Bachelor of Radiography and Medical Imaging) (Amendment No 1 1998) Regulations (Item 18 pp7-10)

A copy of this legislation is attached (Attachment A).

These regulations amend the Faculty of Medicine regulations to provide for the new degree of Bachelor of Radiography and Medical Imaging. The proposal for establishment of this degree was approved by the Academic Board at its Meeting 8/96.

RECOMMENDATION

That Council make the legislation titled Faculty of Medicine (Bachelor of Radiography and Medical Imaging) (Amendment No 1 1998) Regulations.

18.2.2 Statute 4.1 – Discipline (Amendment No 1 1998); and Statute 2.6 – The Discipline Committee (Repealed) (Item 18 pp 11-24)

A copy of the legislation for this item is attached. (Attachment B)

In April 1996, the Education Committee established a Working Party to review the principles and procedures which should apply in cases of student misconduct. The Working Party’s recommendations were accepted by the Education Committee at its Meeting on 3 July 1996 and endorsed by the Committee of Deans at its Meeting in August 1996.

Following a process of extensive consultation with, and detailed consideration by, the Education Committee, the faculties and student groups, the Education Committee (at Meeting 4/98) endorsed the revised Statute 4.1 – Discipline which it believed reflected agreed principles and procedures in relation to disciplinary matters. The revised Statute 4.1 – Discipline was then endorsed by the Academic Board at Meeting 5/98.

RECOMMENDATION

That Council make the legislation titled Statute 4.1 – Discipline (Amendment No. 1 1998); and Statute 2.6 – The Discipline Committee (Repealed).

18.3 Academic Appointments

18.3.1 Faculty of Engineering - Re-appointment of Associate Deans and Sub-Deans

In accordance with Sections 4 and 5 of Statute 3.3 - Deans, associate deans and subdeans of faculties, the following renewed appointments and one new appointment were recommended by the Board of the Faculty of Engineering and endorsed by the Academic Board, for a six month period from 1 July 1998 to 31 December 1998.

RECOMMENDATION

That, in accordance with Statute 3.3 – Deans, Associate Deans and Subdeans of Faculties, Council approve the proposal of the Board of the Faculty of Engineering to appoint the following Associate Deans and Sub-Dean of the Faculty, for the period 1 July 1998 to 31 December 1998:

Associate Dean – Professor T Sridhar

Associate Dean (Research & Development) – Associate Professor J Sheridan

Associate Dean (Engineering Education) – Associate Professor Z J Pudlowski

Associate Dean (Teaching) – Associate Professor K Ng

Associate Dean (International) – Dr C Tiu

Subdean (Caulfield) - Mr B T Harding

18.3.2 Faculty of Medicine - Professor of Public Health / Director, Institute of Public Health Research (Item 18 pp 25-26)

A document is attached. (Attachment C)

This proposal was endorsed by the Committee of Deans at Meeting 9/98 and the Academic Board at Meeting 4/98.

RECOMMENDATION

That Council approve the proposal of the Board of the Faculty of Medicine to establish, advertise and fill the position of Professor of Public Health / Director, Institute of Public Health Research

18.4 Receipt of Proceedings

Council members are invited to refer to parts B and C of the Academic Board Report and to note that Proceedings of the Board cover inter alia the following topics:

• Annual Report of Dean, Faculty of Business and Economics (Item 18 pp27-48)

RECOMMENDATION

That Council note the Proceedings of Meeting 5/98 of the Academic Board held on 22 July 1998, as detailed in the document presented.

19. Report of the Resources and Finance Committee (Members Only Item19 pp 1-18

19.1 Receipt of Report

RECOMMENDATION

That Council receive the Report of the Resources and Finance Committee Meeting held on 27 July 1998.

19.2 Integrated Administration Systems Project Recommendation and Business Plan (Item 19 pp7-12)

RECOMMENDATION

That Council approve that the proposal from SAP Australia Pty Ltd be implemented on the basis set out in the Minutes of the Committee. (Appendix A Extract from Minutes of Meeting of Resources & Finance Committee of 27 July 1998 refers)

19.3 Bank Guarantees, Bank Letters of Financial Undertaking and Letters of Indemnity from Monash University (Item 19 pp 13-14)

RECOMMENDATION

That Council approve amendments to the Monash University Treasury Policy formalising the discretionary limits and delegated authority relating to such matters as detailed in the attachments. (Appendix B Finance Subcommittee Paper No. 28/98 refers)

19.4 Receipt of Proceedings

A comprehensive Report of proceedings is included in the Report of the Resources and Finance Committee. Items include:

• Monash Campus in South Africa

• Monash University – Reconstitution of the Amenities Council

• Budget Performance Report to 30 June 1998

• Monitoring of Monash Companies

• Arts at Monash: Update (Appendix C Resources and Finance Committee Paper – Arts at Monash refers) Item 19 pp15-18

RECOMMENDATION

That Council note the proceedings of the Resources and Finance Committee as detailed in the document presented

20. Reports of Other Committee

20.1 Equal Opportunity Committee

20.1.1 Receipt of Report (Item 20 pp 1-2)

RECOMMENDATION

That Council receive and note the Report of the (Extraordinary) Meeting of the Equal Opportunity Committee held on 7 April 1998.

20.1.2 Membership of the Sub-Committee for Equal Opportunity in Employment

RECOMMENDATION

That Council note the following appointments to the Subcommittee for Equal Opportunity in Employment.

• Ms Miranda Phelan (nominee of the NTEU-Monash Branch)

• Ms Marjorie Jerrard and Mr Quy Le (academic staff representatives)

• Ms Jill Crisfield and Ms Sue Newman (general staff representatives)

• Request from the Convener of the Subcommittee for Student Equity and Access to extend the membership of that Subcommittee

RECOMMENDATION

That Council approve the expansion of the Subcommittee for Student Equity & Access to include a representative from Statistical Services. The Equal Opportunity Committee envisaged that this appointment would be as a full member of the Subcommittee not as a co-opted member.

20.1.4 Receipt of Report (Item 20 pp 3-8)

RECOMMENDATION

That Council receive and note the Report of Meeting 2/98 of the Equal Opportunity Committee held on 16 June 1998.

20.1.5 Proposed Terms of Reference of Subcommittees of the Equal Opportunity Committee

RECOMMENDATION

That Council approve the draft Terms of Reference as detailed in the document presented.

20.1.6 Receipt of Proceedings

RECOMMENDATION

That Council note the proceedings of the Equal Opportunity Committee as detailed in the document presented.

20.2 Gippsland Advisory Council

The next meeting of the Gippsland Advisory Council is scheduled to be held in late July 1998 and the Report of that meeting will be forwarded to the 21 September Meeting of Council.

20.3. Discipline Appeals Committee

20.3.1 Receipt of Report (Item 20 pp 9-10)

RECOMMENDATION

That Council receive and note the Report of the Discipline Appeals Committee Meeting held on 20 July 1998.

20.3.2 Hearing 2: Appeal against the decision of the Discipline Committee

RECOMMENDATION

That Council approve that the membership of the Committee be amended to include Mr John Duns, Senior Lecturer – Faculty of Law, replacing Associate Professor F Burden.

21. General Business

21.1 Senior Appointments (Members Only Item 21 pp1-4)

A paper is attached.

21.1.1 Acceptance of Offers

RECOMMENDATION

That Council note that the following has accepted his offer of appointment and wishes to pass on his thanks to Council:

• Mr Adrian L Polglase – Professor of Surgery, Faculty of Medicine

21.1.2 Proposal to Advertise and Fill Position

RECOMMENDATION

That Council approve the proposal to advertise and fill the position of director of the Centre for Ambulance and Paramedic Studies as Professor/Director or Associate Professor/Director in accordance with the relevant academic award classification standards.

21.1.3 Appointment of Chair Selection Committees

RECOMMENDATION

That Council approve the establishment of the selection committees for a Professor/Director (or Associate Professor/Director), Centre for Ambulance and Paramedic Studies and the position of Professor of Public Health and Director of the Institute of Public Health Research as detailed in the document presented.

21.1.4 Council Nominee to Chair Selection Committee

RECOMMENDATION

That Council approve the nomination of the person named in the document presented as Council’s nominee to the selection committee for the Chair of Australian Indigenous Studies and Director of Monash Aboriginal Programs.

21.2 Reports on Outside Studies Programs (Item 21 pp 5-54)

RECOMMENDATION

That Council receive Reports from the following staff:

• Faculty of Education

  Dr Julie Roswarne-Foster

• Faculty of Arts

• Faculty of Medicine

Papers are attached.

RECOMMENDATION

That Council confer awards in absentia as detailed below:

• Richindera Dev Singh Madan – Bachelor of Laws

• Carson Ellis – Bachelor of Arts

• Neal Graham Baker– Bachelor of Arts

  21.4 Appointment of Authorised Officers (Item 21 pp 61-62)

A paper is attached.

RECOMMENDATION

That Council approve the appointment of:

• Peter Collett

• Tim Williams

• Andrew Lanning

as Authorised Officers pursuant to the Road Safety Act and Monash University Parking Permit Rules as detailed in the document presented.

21.5 Meeting Dates and Venues for Council in 1999

The Schedule below complies with the pattern established by Council at Meeting 1/98, Resolution CL1/96/9. That Resolution provided for meetings to be held at Gippsland (4.00 pm) and Berwick (5.00 pm) every third year with the first meeting at Berwick to be held in 1997 and the next meeting at Gippsland to be held in 1998.

RECOMMENDATION

That Council Meetings in 1999 be held as follows:

1/99 Monday, 15 February 5.00 pm Clayton Campus

2/99 Monday, 15 March 5.00 pm Clayton Campus

3/99 Monday, 10 May 5.00 pm Clayton Campus

4/99 Monday, 28 June 5.00 pm Caulfield Campus

5/99 Monday, 9 August 5.00 pm Clayton Campus

6/99 Monday, 20 September 5.00 pm Clayton Campus

7/99 Monday, 8 November 5.00 pm Peninsula Campus

8/99 Monday, 13 December 5.00 pm Clayton Campus

Members will note that there is no clash with public holidays observed by the University in the dates listed above. The University observes the following public holidays in 1999:

New Years Day – Friday, 1 January

Australia Day – Tuesday, 26 January

Good Friday – Friday, 2 April

Easter Monday – Monday, 5 April

Easter Tuesday – Tuesday, 6 April

Anzac Day – Sunday, 25 April

Christmas Day – Saturday, 25 December

Boxing Day – Sunday, 26 December

(days in lieu of Christmas Day and Boxing Day are yet to be determined)

In addition, the following public holidays not observed by the University have been announced for 1999 by the Department of State Development:

Labour Day – Monday, 8 March

Queen’s Birthday – Monday, 14 June

Melbourne Cup Day – Tuesday, 2 November

5. Next Meeting

The next meeting of Council is scheduled to be held at 5.00 pm on Monday, 21 September 1998 at the Clayton Campus.

Refreshments and Dinner – Meeting 5/98

After the meeting, drinks together with light refreshments and dinner will be available in the Private Dining Room of the University Club for those members who have notified Marijana Gec on 9905-2007 by 12 noon, on Friday, 7 August 1998.

Further Information

Inquiries about any of the business listed above, or on Council matters in general, may be directed to Mr Phillip Siggins, Manager, University Secretariat Room GO6, Administration Building 3a, Clayton Campus, telephone 9905-2010 or via facsimile on 9905 5342.